sap r/3 4.6 lo215 production orders

LO215 Production Orders

LO215

Release 640 04/06/2006

SAP AG 1999

LO215 Production Orders

SAP AG

LO215LO215

Production OrdersProduction Orders

� System R/3

� Release 4.6C

� October 2000

� 5004 2355

SAP AG 2004

Copyright 2004 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Copyright

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SAP AG 1999

Production Planning

Level 2 Level 3

Manufacturing Planning & Execution forDiscrete & Repetitive

LO050 5 days

Engineering

Change

Management

LO980 3 days

Batch

Management

LO955 3 days

KANBAN

LO235 2 days

Classification

LO985 3 days Special Features of LIS in Production

LO275 2 days

Logistics Info Planning

LO935 2 days

CAP Calculation ofStandard Values

LO720 2 days

Repetitive Manufacturing

LO225 3 days

Capacity Planning

LO230 5 days

Logistics InformationSystem (LIS)Reporting

LO930 2 days

Basic Data

Part 2

LO206 3 days

Basic Data for Discrete Manufacturing

LO205 3 days

Production Orders

LO215 5 days

Production Planning

LO210 5 days

Variant Configuration Part 1

LO990 5 days

Variant Configuration Part 2

LO991 3 days

SAP AG 1999

Requirements

Necessary: Knowledge of Production Planning and Control

LO205 Basic Data for Discrete Manufacturing

LO206 Basic Data Part 2

Recommended: LO050 Manufacturing Planning and Execution for Discrete and Repetitive

SAP AG 1999

Target Group

� Members of the project team who are responsible for the implementation of production orders(consultants and administrators)

� Managers and employees in production areas(production schedulers, controllers, supervisorsand operators)

� Duration: 5 days

Information for participants

� The training materials are not designed to be a self-teach program. They are only complete when used in

conjunction with the explanations of the instructor. You are given space on each page of the training

materials to write down this additional information.

(C) SAP AG LO215 1-1

SAP AG 1999

� Course Goals

� Course Objectives

� Course Content

� Course Overview Diagram

� Main Business Scenario

Course Overview: Contents


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At the conclusion of this course, you will be able to:

Course Goal

SAP AG 1999

� Use production orders.

� Create, release and fully implement production orders. You will be able tomake system settings and also understand production orders in context.


SAP AG 1999

� Classify production orders in the production planning and execution environment (demand management, requirementsand materials planning, sales order processing and so on)

� Implement or apply production orders and their most important functions

� Understand and use the basic order management functionsin detail

� Use the information systems for production orders

� Take into consideration the integration relationships withinthe production order

� Teach yourself additional special functions

Course Objective(s)

At the conclusion of this course, you will be able to:

SAP AG 1999


SAP AG 1999

Unit 8 Order Control

Unit 9 Confirmations

Unit 10 Goods Receipt

Unit 11 Settlement, Archivingand Deletion

Unit 12 Information Systems

Unit 13 Mass Processing andAutomation

Unit 14 Collective Orders

Unit 1 Introduction

Unit 2 Overview

Unit 3 Order Structure /Processing

Unit 4 Order Creation /Order Change

Unit 5 Order Release

Unit 6 Printing Order Documents

Unit 7 Material Staging

Preface

Appendix

Course Content


SAP AG 1999

Course Overview Diagram (1)

Goods ReceiptGoods Receipt 1010

ConfirmationsConfirmations 99

Information SystemsInformation Systems 1212

SettlementSettlement,, ArchivingArchiving

andand DeletionDeletion 1111

CollectiveCollective OrdersOrders 1414

Mass ProcessingMass Processing

and Automationand Automation 1313

MaterialMaterial StagingStaging 77

111

OrderOrder StructureStructure //

ProcessingProcessing 33

Order ControlOrder Control 88

Printing Printing

OrderOrder DocumentsDocuments 66

Order ReleaseOrder Release 55

OrderOrder CreationCreation //

Order ChangeOrder Change 44

OverviewOverview 22

Introduction


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Course Overview: Main Business Scenario

� Your company manufactures order-related products.

� You belong to the team in your organization that implements

the part of production planning and control dealing with R/3

production orders. This means implementing the whole

process chain for in-house production, which will allow your

company to organize, steer and execute plant production using

the R/3 System.

� Important stages of order-related manufacturing are creation,

release, machine usage, printing of papers, material

withdrawal, execution, confirmation, goods receipt and

settlement.

� In practice, these functions are integrated into other areas in

your company (controlling, material management and so on). It

is therefore necessary to consider the extensive integration

relationships during implementation.


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Overview: Contents

� Overview of the process chain for order-related production

� The process chain in other production planning and control scenarios

� Characteristics of order-related production

� Order-related production in the organization structures of the R/3 System

� Master data prerequisites for production orders


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At the conclusion of this unit you will be ableto:

Overview: Topic Objectives

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� Recognize the different steps in the process chain for order-related production

� Recognize the most important characteristics of order-related production

� Define how production orders are classified in the R/3application component PP and in the organization structures


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Printing Printing





Overview Diagram (2)

IntroductionIntroduction 11

22



OverviewOverview


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Production Orders in Practice

Production by lot sizeProduction by lot size

Make-to-orderproduction

Make-to-orderproduction

"Special" engineer-to-order production

"Special" engineer-to-order production

PRO

DUCT

COMP

LEXITY

P R O D U C T S T A B I L I T Y

Assembly production/Assemb.-to-order prod.

Period-orientedproduction/ flow manufacturingwith takts

Mass production

Process manufacturing

� You can apply the R/3 Production Planning System in a variety of production types.

� The production types used in practice are essentially dependent on product stability, product

complexity and production processes.


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Subsystems of the PP Application

PPPP

PPPC

Prod. Costing

PPIS

Prod. InfoSystem

PPMRP

Mat. RqmtsPlanning

PPSOP

Sales & Oper.Planning

PPMPS

DemandMgmt

PPBD

BasicData

PPPPSFCSFC

ShopShop FloorFloorControlControl

PPPI

ProcessMfg

PPREMRep.Mfg

PPCRP

CapacityPlanning

PPKAN

KANBAN

� The Production Planning (PP) application incorporates a number of integrated working subsystems.

� Each time you use the R/3 system, you should determine precisely which components are appropriate

to your needs.

� PP-Shop Floor Control is the subsystem for order-related production.


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Order-Related Production: Characteristics (1)

� Order-related production

� Based on production orders with order category '10'

� Production by order lot sizes (see Lot-Sizing Procedure)

� Integrated logistical and controlling functionality

� Production by production versions (for example,production lines)

� Detailed status management

� Full integration into capacity planning

� PDC - Interface (PP-PDC) for download and upload

� Material staging controlled by material reservations


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Order-Related Production: Characteristics (2)

� Availability checks for material, capacity, production resourcesand tools

� Various options for entering actual data (quantity, time)

� Order, operation, time event and progress confirmations

� Extensive order-related or product-related controlling

� Full integration in the Logistics Information System (LIS) and Business Information Warehouse (BW)

� Archiving and retrieval function

� Numerous special functions

� multi-level collective orders, trigger points, serial numbers, order split, external processing, rework, WIP, variance calculation,cross-plant production, batch creation and batch determination,co-products and so on


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Cross-Application Functions

Material forecast Sales & Distribution

Inventory

E

A C D

B

Cap

acit

y p

lan

nin

gC

ap

acit

y p

lan

nin

g

Co

sti

ng

Co

sti

ng

Demand program Sales reqmtsPlanning

Requirements planning

Production orderProduction order

OrderOrder processingprocessing

Goods receiptGoods receipt

OrderOrder settlementsettlement

Goods issueGoods issue

Purchase requisition

Purchase order

Goods receipt

Invoice receipt

Planned orderPlanned order

� Production order management is a central component of a complex process chain that starts with

independent requirements (planned or customer requirements) and ends in the issue of a finished

product.

� Production order management in the SAP System only controls the whole process of in-house

production.

� Production order management uses the following system components:

ALE, Workflow, Customizing, word processing, factory calendar, classification, communication and

graphics.


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Production Planning and Control Data

Confirmations

CO object (cost collector)

Material movements (goods receipt / issue)

Production orders

Factory calendar

Mat. master

Work centers

Bills of material

Routings

Prod. resources/tools

CAPP formulas

Documents

MasterMaster datadata

TransactionTransaction datadata

� Data that does not change frequently is defined as master data of the Production Planning System.

� Transaction data are documents that have a restricted time application. In the Production Planning

System these are production orders.

� Documents for confirmations, costs (CO objects) and material movements are assigned to the production

orders.

(C) SAP AG LO215 2-10

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Corporate Order Management

Order

Assignmentto a

material

OrderOrder Order

Overhead

costorders

Capital

investmentorders

Goods for the market Internal company goods and services

Sales-Related

Goods sold

Goods instock

Company Internal

Cannot beactivated Can be activated

Customer Warehouse Cost center Asset portfolio

Logistic functions (quantities and values) Cost accounting functions (values)

Assignmentto a

sales order

� Corporate order management is divided into two basic forms: Sales-related orders and company

internal orders.

� Within company internal orders, a distinction has to be made between:

Orders purely for object control within cost accounting (for example, for promotional purposes or

for use in trade fairs). Productive and value-added orders that can be activated (for example, for in-

house production on a production line).

� In the R/3 System, both basic order forms are assigned to SAP applications via order category.

� Examples: Production order (PPS) -> PP Production Planning

Plant maintenance order -> PM Plant Maintenance

Network -> PS Project System

Overhead cost order -> CO Controlling

Capital investment order -> CO Controlling

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SAP AG 2003

Document Type, Order Category, Order Type

Material accounting documents

Financial accounting documents

Orders

PP process order

PS network

CO internal order

CO production order

CO model order

PM plant maintenance order

Production order (external number range)

Production order (special types)

Production order (internal number range)

PP production order

Document typeDocument type

Order categoryOrder category

Order typeOrder type

� The document type is used to differentiate between business transactions in the R/3 System.

� Orders are one category of business transaction.

� Orders are divided up according to order category, as it is possible to have different orders within the

different applications.

� The system predefines fixed order categories for each application.

� You have the option of individually defining order categories for each order type within an application.

� An order type is used to control different processes:

Number assignment

Setting default values

User-specified status management

User-specific field control (not for production orders in Release 4.7)

Control of special functions (activating BDE, QM, LIS,....)

� You define the settings for this in Customizing.

(C) SAP AG LO215 2-12

SAP AG 1999

Definitions in the Production Order

WhatWhat isis being producedbeing produced??

WhenWhen isis it beingit being

producedproduced??

How much hasHow much has toto bebe

producedproduced??

For whom are we producingFor whom are we producing??

((costcost object)object)

Which resourcesWhich resources andand methodsmethodsare being usedare being used in the in the productionproduction??

Which costs are incurred byWhich costs are incurred by thethe

productionproduction??

ProductsActivity

Planned order datesBasic order datesCalculated datesConfirmed dates

ReleaseStartFinal

Planned order quantityProduction order quantityConfirmed quantity

MaterialCost center

OrderAsset

Material usageProd. resources/toolsChecks

PlannedActual

� The production order is determined by a series of definitions for manufacturing a product.

(C) SAP AG LO215 2-13

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Production Orders and Organizational Structures

Organizational unitsOrganizational units

Production order

Shop floor control

Demand management

Requirements planning

Inventory management

Company

Controlling areas

Sales organizations

Company codes

Valuation areas

PlantsPlants

Storage locations/batches/special stocks

Purchasing organizations

� Production orders generally relate to the organizational unit plant.

� The organizational units above a plant can be structured in various ways.

(C) SAP AG LO215 2-14

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Master Data for the Production Order

� Required quantity and usage value� Control data

� Required quantity and usage value� Control data

BOM

Routing

MaterialMaterial

BOMBOM

Work centerWork center

RoutingRouting

ProdProd. . resourcesresources//toolstools

� Material usage (Mat. no., item cat., quantity)� Storage location (proposal for withdrawal)

� Operation default values� Available capacity and formula requirements� Activity type and formula costs

� Operations� Standard values

� Procurement type E or X� MRP, work schedule, acct. and costing data� Material status (MARA and MARC)

� The material to be produced must have already been designated procurement type in house production

(X,E).

� The material status must be released for production on both a cross-plant level (MARA) and a plant

level (MARC).

� At least one plant specific view (MRP and/or work scheduling) as well as financial accounting and

costing views must be maintained for the material.

� You prepare BOMs as single level BOMs. A special selection procedure chooses the correct BOM.

� After you have prepared a routing, a special selection procedure chooses the correct one.

(C) SAP AG LO215 2-15

SAP AG 1999

ProductionProduction

Production operatorProduction scheduler

(supervisor)

Productionpreparation

Productionpreparation

Docu. &analysis

Docu. &analysis

Industrialengineer

Salesplanning

Salesplanning

Designengineer

Plantreqmts

DetailedPlanning

Production plannerPlant managerMRP controller

Production scheduler

Production operatorProduction scheduler

Plant managerQuality

inspector

Order-Related Production - Roles

� Within the development of the SAP product "mySAP.com", computer-supported work centers have

been created along the entire process chain for order-related production.

� Production order management touches on at least those roles shown on the slide.

� Individual roles are assigned different activities (tasks), authorizations and responsibilities that

correspond to the actual daily work carried out in practice.

(C) SAP AG LO215 2-16

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Production Order - Symbol Overview

Order header

Detail screen (operation, component, PRT, ...)

Sequence overview

Component overview

Operation overview

Document overview

Status overview

Key

Collective order overview

Log

Trigger point overview

Change

Display

Save

Deletion

Schedule (order, collective order)

Cost

Check availability (material, capacity, PRT)

Release (order, operation)

Print

Enter long text (text editor)

Generate object (for example, order)

Execute program (function)

Update

� The slide shows the most frequently used pushbuttons (symbols) in the production order.

� The symbols have been arranged on the individual production order screens in such a way that you can

always find the relevant symbol in the same place on the screen.

� Order functions are arranged on the left and navigation functions on the right.

� In the overviews of the operations, components and production resources/tools, the relevant pushbuttons

for the individual object have been arranged underneath the overview.

� Where it was considered appropriate, pushbuttons were placed directly next to a data field.

(C) SAP AG LO215 2-17

SAP AG 1999

• Order type

LO215 - Commonly Used Abbreviations

Table T399XSPRO + SFC + Master Data + Order-Type

Dependent Parameters

• Order type parameters

Table T003O

SPRO + SFC + Master Data + Order Types

• PP-SFC

• Scheduling parameters of the order type

Table TCX00_FASPRO + SFC + Operations + Scheduling + Scheduling

Parameters

Production Planning - Shop Floor Control

SAP + LO + PP + Shop Floor Control

• Customizing Transaction SPROSAP + Tools + Accelerated SAP + Customizing +

Edit Project

• Task menu (SAP) Transaction session_manager

� During the LO215 course, the instructor may repeatedly use certain terms, tables and shortcuts. The

slide contains the most important terms and their menu paths.

� The instructor will not always repeat these menu paths.

(C) SAP AG LO215 2-18

SAP AG 1999

� You have gained an overview of the process chain for order-related production and the role it plays in the R/3 System.

� You have learned about the prerequisites for master data.

� You have been informed about the role of order management in the organization structures of the R/3 System.

� The orders are assigned to an application using the order category. This determines the scope of the functions.

� The order types serve as a control for special functionsper order category.

Overview: Summary


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� Order data structure

� Production order screens

� Overview of order processing

Order Structure and Processing: Contents


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Order Structure and Processing: Course Objectives


� Describe production order data structure

� Describe the most important production order screens

� Summarize the main functions of order processing


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33


Printing Printing







OverviewOverview 22


ProcessingProcessing


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Elements of an Order

Order headerOrder header

OperationsOperations

Capacity splitsCapacity splits

MaterialMaterial componentscomponents

ProdProd.. resourcesresources//toolstools

Trigger PointsTrigger Points

ConfirmationsConfirmations

Order numberPlantProduction scheduler

Work centerControl keyStandard values

Individual machineIndividual person

Settlement ruleSettlement rule

Settlement profileSettlement receiver

Material numberQuantityReqmts date

PRT numberPRT category

Number

Functions

QuantitiesTimes

CostsCosts

PlannedActual

Document linksDocument links

Doc. numberDoc. category

OperationOperation sequencessequences

Standard sequenceOther sequences

� The order structure can be enhanced by adding certain elements.

� At least one operation is required. The system automatically creates this operation when missing.

� You have the choice of whether or not to assign material components, production resources / tools

and trigger points to the operation.

� You can create several (parallel) operation sequences.

� You can make a selection from several alternative sequences.

� Suboperations are permitted within an operation.

� Costs are determined at operation level and submitted at order header level only in the case of order-

related cost object controlling.


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Production Order - Header

1000767

General Assignment Goods receipt Control Dates/quantities Master data

Order typeOrder numberPlantMaterial or activityQuantities dates

To RoutingTo BOMTo Costing

Entered by / Changed byPlantsAssignmentsMRP controller

Control of goods receiptMovement type

Settlement ruleSettlement receiverPercentages

Deadline monitoring

Quantity monitoring

Product (activity) to bemanufactured with the order

ManualPlanned order

Definition Origin

Order Edit Goto HeaderFunctions Environment

� The segment of the order header describes the product that is to be manufactured with the production

order (finished product, assembly, individual part).

� There are a series of detail screens for the order header.

� The header text of a production order can either be the short text of the material master or the header

text of the routing that has been copied into the production order (with reference to this, see the switch

in table T399X).


SAP AG 1999

Production Order - Operation

1000767

Stand. values Ext. processing Interoperation times Standard value calc.

Operation 0010

Operation overview

Single step inOrder

ManualRouting

OperationSuboperation

Definition Origin Types General Data

Standard values

Ext. processing

Interoperation times

Standard values calc.

Splitting

Overlapping

Operation dates

User fields

Quantities/activities

Confirmed dates

Order Edit Goto OperationFunctions Environment

General

Data

� This segment of the operation describes the individual work steps of the production order.

� There are a series of detail screens for an operation.

� These screens, in turn, incorporate further detail screens.

For example, you can branch from the component overview to screens for each material component.

� You have the option of inserting suboperations hierarchically with reference to an operation.

� This enhances calculation and capacity planning.

The operation control key of the sub-operation plays an important role in this.

� Scheduling always occurs at operation level.

� The standard values of the suboperations can be cumulated on the corresponding operation when the

dimension and units of measurement are the same.

� It is not possible to assign material components or production resources / tools to sub-operations.


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Production Order - Material Components

1000767

Purch.data VarSzeltmDta Co-product Text item

Compon. 0010

Material numberMaterial descriptionRequirements qtyReqmts date

ReservationItem categoryBulk mat. indicatorAvailable quantity

Issued quantityMissing parts quantity

Text editor

OriginDefinition

Materials required for an operation or for manufacturinga product

Manual

BOM

Planned order

Order Edit Goto ComponentFunctions Environment

General data

� In a production order, you can assign any number of material components to an operation.

� The segment for the material component describes the material required to carry out the individual

operations.

� There are a series of single screens for a material component.


SAP AG 1999

Production Order - Production Resources/Tools

Definition

1000767

General Quantities Dates

Item 0010

TypesOrigin

PRT number

PRT control keyPlant

Requirements qty

Usage valueFormulas

Usage dates

Document (graphics)PRT text

Production resources/tools requiredto execute an operation

Manual

Routing

Material

Equipment (as of 3.0)

Document

OtherOrder Edit Goto PRTsFunctions Environment

� In a production order, you can assign any number of production resources/tools to an operation.

� The segment for production resources/tools describes the required devices, tools, test equipment and so

on required for executing an individual operation.

� The production resources/tools category is essentially derived from the demands on a production

resource/tool and its relationship to a certain object (material, equipment and so on).


SAP AG 2003

Production Order - Documents

P-100

Order Processing Go to DocumentFunctions Environment

Doc. Data Additional Data Descriptions Object Links Original

Document

Document no.

Subdocument

Document version

Assignmt to operationOriginFormat

Object link

Original appl. file(s)Storage data

Definition

Production resources/tools requiredexecute an order

Origin

Manual

Material Master

Bill of Material

Prod.Version

000 00

Originals

� You can assign any number of documents to a production order. These are maintained in the

Document Management System (DMS).

� The documents themselves are only linked to the production order and not saved in it.

� You can create links from documents to a production order manually or automatically.

� Documents can be drawings, texts, videos and so on.

� Application example: Product descriptions

Assembly instructions and diagrams

Inspection instructions and certificates

Work instructions

Storage and transportation regulations

Spare parts lists

Maintenance regulations

(C) SAP AG LO215 3-10

SAP AG 1999

1000767

Costs arising during the execution of a production order

AutomaticCosting

Definition Origin


Production Order - Costs

OverheadOverhead costscosts

Calculated in overhead structure

Production costsProduction costs

In-house productionActivity priceaccording to valuationvariant

Ext. processingPrice acc. to valuation variant

MaterialMaterial costscosts

Stock materialPrice determinationaccording to valuationvariant

Non-stock materialPrice from purch. info record

Process costsProcess costs

Assigned acc. to template

Itemization Cost categories Cost comp. structure

� If order-related cost object controlling is used, each individual production order has a cost object

(CO).

� Order costs can be calculated manually or automatically.

You define this by setting up the order-type dependent parameters accordingly in Customizing (table

T399X).

� The CO object enables you to display different lists of costs for a production order.

� By choosing Goto + Costs in an order, you can find lists for the terms

Itemization (detailed overview of the individual costing items)

Analysis (overview structured according to cost category)

Cost component structure (overview structured according to arithmetical cost components)

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Production Order - Settlement Rules


Material componentsMaterial components

Prod. resources/toolsProd. resources/tools

Costs PlannedTargetActual


20

50100


Definition

Material

Cost center

CO order

Asset

WBS element

Sales order and so on

Manual

Automatic

Receiver of order costs

Account assignment categories

Origin

� You control order settlement by way of settlement rules.

� The order can be settled proportionally to one or more receivers.

� Settlement rules are created manually or automatically (during order creation).

At the latest, they must be maintained before the goods receipts posting is carried out for the material to

be produced.

� You define the settings for order settlement in Customizing.

� If you use product-related cost object controlling, the settlement rules are contained in the product

cost collector and not in the production order.

(C) SAP AG LO215 3-12

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Processing a Production Order

11

Order request

Order creation

Availabilitychecks

Print order

Material staging

Order settlement

Archiving / deleting

Goods receipt

Order release

Confirmations

20

50100

Determine WIP

Calculate variances

Order processing

Machinereservation

22

33

44

55

66

77

88

99

1010

1111

1212

1313

1414


Operations

Material components



� The production order runs through a wide range of individual activities.

� WIP calculation, variance calculation and settlement are generally periodic operations for cost

object controlling that are processed in the background.

� You must define a series of settings for each individual stage if an order is to be processed successfully.

� CO Configuration includes a special feature that sets the prerequisites for WIP determination, variance

calculation and settlement.

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Order Structure and Processing: Summary

� You have gained an overview of the data structureof a production order

� You know the most important production order screens

� The basic functions of production order management were shown in an example

(C) SAP AG LO215 3-14

Exercise Data

Note:

There will not be sufficient time to work through

all the exercises during the course. The exercises

marked Optional should be seen as supplementary

examples that can be used, as required and time

permitting, during the course. Attendees can also

use these exercises after the course, to consolidate

what they have learned.

Explanation of the Symbols in the Exercises and Solutions

Exercises

Solutions

Course Objectives

Business scenario

Tips & Tricks

Warning or caution

(C) SAP AG LO215 3-15

Data in the exercises

Type of data Data in training system

(ID3, client 400)

Data in the IDES system

(ID3, client 800)

Group no. xx (01....20)

User master records LO215-xx password

FERT

Client 400 (401, 402) as per

training room

Customizing project 200 200

Company code 1000 1000

Business area 1000 1000

Purchasing

organization

1000 1000

Sales organization 1000 1000

Distribution channel 10 Final customer sale 10 Final customer sale

Division 00 Multiple division 00 Multiple division

Sector M Mechanical

engineering

M Mechanical

engineering

Personnel area 1000 1000

Personnel subarea

Chart of accounts INT INT

Controlling area 1000 1000

Cost center hierarchy H1 H1

Cost center nodes 4200 4200

(C) SAP AG LO215 3-16

Cost centers 4210, 4220, 4230 4210, 4220, 4230

Activity types 1410 Machine time

1420 Setup time

1430 Personnel time

1410 Machine time

1420 Setup time

1430 Personnel time

Factory calendar 01 01

Plants 1000 (Normal)

1100 (special structures)

1000 (Normal)

1100 (special structures)

MRP controllers 100, 101 Demo

001 to 002 Participants

099 Instructor

100, 101 Demo

Capacity planner 100, 101 Demo


099 Instructor

100, 101 Demo

Production scheduler 100, 101 Demo


099 Instructor

100, 101 Demo

Production scheduling

profile

0000001 Normal

0000002 automatic

0000001 Normal

0000002 automatic

(C) SAP AG LO215 3-17

Work centers T-Exx

T-Fxx

T-Lxx

T-Mxx

T-Pxx

T-Vxx

T-WM

1111

1112

1116

1117

1310

1320

1721

1904

1905

1906

T-Exx

T-Fxx

T-Lxx

T-Mxx

T-Pxx

T-Vxx

T-WM

1111

1112

1116

1117

1310

1320

1721

1904

1905

1906

Material

(see also following

BOM structure for

T-F1xx)

T-F1xx Product

T-B1xx Assembly 1

T-B2xx Assembly 2

T-B3xx Assembly 3

T-B4xx Assembly 4

T-T1xx Indiv.comp 1

T-T2xx Indiv.comp 2

T-T3xx Indiv.comp 3

T-T4xx Indiv.comp 4

T-T5xx Indiv.comp 5

P-100

100-100

100-200

100-300

100-400

100-110

100-120

100-120

100-310

100-210

(C) SAP AG LO215 3-18

Normal flow

Collective order

Config.var. scn. 1

Config.var. scn. 2

Config.var. scn. 3

Change

management

Normal flow

Rework

Automat.

Procedure

Limited no. of

Variants

W/o BOM and

plan

Select. BOM/plan

Op. consequences

Co-products

Mat. components

Mat. staging

Availability

Discontinued parts

Cross-plant

Split valuation

Batch production

Ext. Proc. / proc.

Serial numbers

Repetitive /order-

based production

Stock

determination

P-100

P-400

P-500

P-501

P-502

P-600

100-300

100-301

T-A

T-V1, V2

T-MAN

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

T-STOCK

P-100

P-400

P-500

P-501

P-502

P-600

100-300

100-301

T-A

T-V1, V2

T-MAN

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

T-STOCK

(C) SAP AG LO215 3-19

Bills of material T-F1xx

P-100

P-400

P-500

P-501

P-502

P-600

T-A

T-V1, V2

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

P-100

P-400

P-500

P-501

P-502

P-600

T-A

T-V1, V2

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

Routings T-F1xx

P-100

P-400

P-500

P-100

P-400

P-500

(C) SAP AG LO215 3-20

P-501

P-502

P-600

T-A

T-V1, V2

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

50000003 standard task

list

P-501

P-502

P-600

T-A

T-V1, V2

T-SEL

T-OS

T-COP

T-MC

T-MS

T-MA

T-MD

T-PDP

T-MV

T-BCH

T-EX

T-SN

T-REP

50000003 standard task

list

WM storage bin PROD-1310 PROD-1310

Standard trigger

point

T-NACHARB T-NACHARB

Order types PP01 Demo and

exercise

PP03 Demo and

exercise

PP04 Demo and

PP01 Demo

PP03 Demo

PP04 Demo

PP06 Demo

(C) SAP AG LO215 3-21

exercise

PP06 Demo and

exercise

PP07 Demo and

exercise

PP08 Demo and

exercise

PP07 Demo

PP08 Demo

(C) SAP AG LO215 3-22

SAP AG 1999

PP Exercise Material - BOM T-F1xx

T-F1xx (FERT, P-100)

(1000, 0, _ )

1 81

T-T1xx(ROH, 100-110)

(1000, 1000, 2 )

T-T2xx(ROH, 100-120)

(1000, 1000, 2 )

T-T3xx(ROH, 100-130)

(1000, 1000, 2 )

1

T-T4xx(ROH, 100-310)

(1000, 1000, 2 )

1

T-B1xx (HALB, 100-100)

(1000, 10, 2 )

1

T-B2xx (HALB, 100-200)

(1000, 10, 2 )(1100, 10, 2 )

1

T-B3xx (HALB, 100-300)

(1000, 0, _ )

1

T-B4xx (HALB, 100-400)

(1000, 10, 2 )

T-T0xx(ROH, 100-210)

(1000, 1000, 2 )

1

(1100, 1000, 2 )

Key: (Material, IDES template)

(Plant, stock qty, sec. reqmts ind.))

Item 0010 0020 0030 0040

1

T-T5xx(ROH, 100-410)

(1000, 1000, 2 )

Pos. 0010 0020 0030 0010 0010 0010

1

Dokument T-F1xx

DRW, 000, 00

0050

(C) SAP AG LO215 3-23

SAP AG 1999 titel (author) 2

PP Exercise Materials - Routings

not assigned

10TP-Lxx( 1310 )

0010T-Mxx( 1310 )

0030 T-Lxx( 1906 )

0020T-Vxx( 1320 )

0040 T-Exx( 1904 )

0050T-Fxx( 1721 )

0060 T-Pxx( 1721 )

T-VHhierarchy:

T-V

Assignment to

sta t. work c enter

and hierarc hy

T-EHhierarchy:

T-E

T-F1xx(FERT, P-100)

(1000, 0, _ )

T-F2xx(FERT, P-100)

(1000, 0, _ )

(C) SAP AG LO215 3-24

Order Structure and Order Processing Exercises

Unit: Order Structure and Order Processing

Topic: Order Structure and Order Processing

(LO215 Exercise 1)

• Structure (data and contents) of a production order

In your capacity as production manager, production scheduler,

supervisor or operator, you work with production orders all the

time. In this exercise, you will become familiar with the structure

of a production order.

1-1 Display the production order no. _______________ .

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → DISPLAY

1-2 Display the individual data segments, screens and their data fields in the following

order:

Note any questions you may have about the meaning of the data fields.

If the meaning of any of the data fields is not clear, ask the instructor.

1-2-1 Order header screens

Path: →→→→ GOTO →→→→ HEADER

(C) SAP AG LO215 3-25

Select the corresponding tab index for the respective screen.

General

Assignment

Goods receipt

Control

Dates/quantities

Master data

Long text

Settlement rule

Path: →→→→ HEADER →→→→ SETTLEMENT RULE

1-2-2 Overview of the operation sequences

Path: →→→→ GOTO →→→→ OVERVIEWS →→→→ SEQUENCES

1-2-3 Operation sequence details

Path: →→→→ SEQUENCE →→→→ DETAILS

1-2-4 Operation overview

Path: →→→→ GOTO →→→→ OVERVIEWS →→→→ OPERATIONS

1-2-5 Operation screens (select operation "0010")

Path: →→→→ OPERATION →→→→ OPERATION DETAILS

(C) SAP AG LO215 3-26


General

Standard values

External processing


Standard value calculation

Splitting

Overlap

Dates

User fields

Suboperation/dates

Quantities/activities

Confirmed dates

Qualification

Long text

1-2-6 Material components - Overview

Path: GOTO →→→→ OVERVIEWS →→→→ COMPONENTS

1-2-7 Material component screens (select component "0010" or "0070")

Path: COMPONENT →→→→ COMPONENT DETAILS


Item ’0010’ General Data

Item ’0070’ VarSzeltmDta

1-2-8 Overview of production resources/tools for operation "0050"

Path: Go to the operation overview and select

operation "0050".

In the menu bar at the bottom of the screen, select the PRT pushbutton

(Production resources/tools)

1-2-9 Screens for the production resources/tools (select production resource/tool

"0020")

(C) SAP AG LO215 3-27

Path: PRODUCTION RESOURCE/TOOL → → → → PRODUCTION

RESOURCE/TOOL DETAILSHILFSMITTEL


Item ’0020’ General

Quantities

Dates

1-2-10 Document overview

Path: GOTO →→→→ OVERVIEWS →→→→ DOCUMENTS

1-2-11 Display of the document information record (select the first document)

Path: DOCUMENT →→→→ DISPLAY DOCUMENT INFORMATION RECORD


Document data

Additional data

Descriptions

Object links

Original

1-2-12 Display of the original document (display both originals from the document

overview for the order)

Path: DOCUMENT →→→→ DISPLAY ORIGINAL DOCUMENT

1-2-13 Costs

Itemization

Analysis (Cost categories)

Cost comp. structure (Cost component

(C) SAP AG LO215 3-28

Path: GOTO -> COSTS -> ITEMIZATION

→ → → → ANALYSIS

→→→→ COST COMP. STRUCTURE

(C) SAP AG LO215 3-29

Order Structure and Order Processing Solutions

Unit: Order Structure and Order Processing

Topic: Order Structure and Order Processing

(LO215 Exercise 1)

No answers are required for this exercise.


SAP AG 1999

Order Creation/Order Change: Contents

� Function procedure "Creating an order"

� Automatic follow-on postings

� Creation variants

� Normal

� With production version

� No reference to material (any activity)

� Copy from order

� Related to sales order

� With variant configuration

� Bill of material and task list selection

� Converting planned orders

� Reading master data

� Operation sequences in an order


SAP AG 1999


Order Creation/Changing Orders: Course Objectives

� Define the basic features and variants forcreating production orders

� Describe subsequent functions in ordercreation

� Describe the process of routing and BOMselection when creating an order

� Define how master data is read intoexisting orders

� Describe how to create and convertplanned orders

SAP AG 1999


SAP AG 1999













Printing Printing



44



Order ChangeOrder Change

OverviewOverview 22



SAP AG 1999

Creating Production Orders

FridayJuly

27 1992

TuesdayDecember

18 1992

ManualManual Requirements planningRequirements planning AutomaticAutomatic

Specify order type

Define order item

Copy routing

Copy bill of material

Lead time scheduling

Optional (Customizing)

Availability check

Add, change

Save production order

Various functions (1)(1)

� The production order can be generated automatically (confirmation, sales order) or manually (directly)

by converting it from a planned order.

� A start / finish date is entered for the order item (product) according to the scheduling type (forwards or

backwards) .

� Lead time scheduling is executed automatically. It calculates the start / finish dates of the order and the

detailed dates and capacity requirements of the operations.

� You also have the option of carrying out an availability check (specifiable in Customizing).

� You can determine the planned costs when saving the order (specifiable in Customizing).

� ((11)) Other functions that can be executed automatically are:

Batch creation, determination, order classification, serial number assignment, document integration.


SAP AG 1999

Automatic Postings

MaterialMaterial reservationsreservations

Purchase requisitionsPurchase requisitions

CostsCosts (CO object)(CO object)

Capacity requirementsCapacity requirements

TransportTransport requirementsrequirements

Inspection lotsInspection lots

PRTPRT requirementsrequirements


Purchasing

Controlling

Capacity planning

Warehouse management

Quality management

PRT management

� When you create a production order, a series of additional posting procedures occur at the time of

posting (the data is already formatted online).

These automatically generate the required data for stored parts of the system.

� Material reservations are generated for all warehouse components. You can choose whether these

reservations are to be immediately relevant to MRP or not until the time of release (indicator in the

order-type dependent parameters T399X)

� Purchase requisitions are created for non-warehouse components and externally processed operations.

� Costs are determined when you save.

� Transport requirements are generated when the operation is released.

� PRT requirements are only generated internally. At the present time, however, there is no

requirements planning for PRTs which works with these records.

Transaction CF21 (using PRT in orders) is available for evaluating PRT requirements in production

orders.

� Missing parts records are written for missing parts.


SAP AG 1999

Creation Variants 1

20

50100

Activity

Directly (manually)

From planned order

Copy from order

For sales order

From SD (assembly order)

From confirmation(rework)

As collective order

With variant configuration


Operations

Material components


PlannedTargetActual

Costs

With reference to material

Without reference to material

� There are numerous possibilities for creating production orders.


SAP AG 1999

Creation Variants 2

Order

Order

Planned

Planned Order

Material BOM

OrderPlanned order

Planned

Create without routing andbill of material

Create with routings

Create with routingand bill of material

Create with planned order

� Operations, material components and production resources / tools are normally copied from the routing

and BOM.

� You can also input such information manually.

� The BOM is not reread when you convert a planned order.

� If you do not specify otherwise in a routing, the system automatically assigns the BOM components to

the first operation.


SAP AG 1999

Own scheduling for planned orders

To the day

Calculated basic dates Basic start dateBasic finish dateCreation date

Base in-house production time or replenishment lead time

Advantageous for performance

No capacity requirements are determined

Used

To the second

Starts from basic dates Requirements planningManual

Determined production dates (scheduled dates)

Start dateFinish date

Release date

Base operations

Determined capacity requirements

Material requirements planning

Lead time scheduling

Periods

Order head erOrder head er

Operati o ns

Material com po ne nts

Prod. res ource s/t ool s

Cost s Pla nnedT ar getAct ual

20

50100

for orders and routings

Scheduling in Production Planning

� Production planning has two scheduling methods that are used differently and have different results:

� Scheduling of planned orders in material requirements planning (calculates the basic dates only)

� Lead time scheduling (starts from the basic dates and calculates the production dates)

� Only lead time scheduling calculates operation-related dates and capacity requirements.

� Lead time scheduling is the basis for

� Order scheduling

� Routing scheduling

� Scheduling in applications PS, PM, PI

� In addition, lead time scheduling can be activated in material requirements planning in order to

determine capacity requirements for planned orders.


SAP AG 1999

Order dates Operation dates Time concepts

PS Planned start date (basic start date)

SS Production start date (scheduled start date)

SF Production finish date (scheduled finish date)

PF Planned finish date

AD Planned availability date

LT Loading time

GI Goods issue date

RDD Requested delivery date

ES Earliest start date

LS Latest start date

EF Earliest finish date

LF Latest finish date

Lead time of order oroperation

Execution time of operation


Processing times insales

Float bef.prod.

Op.0010

Op.0020

Op.0030

Op.0040

........ Op.0099

Float afterproduction

GRproc.time

Pick/packtime

Loadingtime

Transittime

PS SS

Queuetime

Setuptime

Proc. time Teardown Wait time Move time

SF PF RDDGILTAD

ES LS EF LF

Float times for order/operation

Scheduling/Time Elements of an Order

� The slide shows all possible elements of the total lead time of a production order.

� There are two order float times, which serve different purposes.

� Float before production - Postponement of dates, capacity planning

� Float after production - Absorbs any delays

� The order float can be predefined using a scheduling margin key (order header screen).

This key is entered in the material master and maintained in Customizing for Shop Floor Control by

choosing "Scheduling".

� The duration of an operation is made up of a maximum of five time elements.

� Queue

time

� Setup

time

� Processing time

� Teardown

� Minimum wait time

� The duration of the move time is the time between two operations but it is assigned to the preceding

operation.

� If a production order is being used to carry out production for a sales order (for example, assembly of a

finished product), then other time segments that are relevant to sales have to be added to these.

(C) SAP AG LO215 4-10

SAP AG 1999

Number Assignment for a Production Order

. . . .

1000000100000019999991999999

2000000200000029999992999999

3000000300000039999993999999

PP02PP02PI02PI02..........

XX

PP01PP01IDESIDESPP06PP06........

PI01PI01............

Number rangeNumber range objectobject forfor anan orderorder ((generalgeneral))

Range fromto

Assignment internal

external(x)

Assignment of the order types(element)

Number range -Group 1



� Order numbers are assigned according to order type.

� Numbers can be assigned either externally or internally.

� The order number can be composed of a maximum of 12 characters.

� Order numbers can be defined independent of company codes, plants and other organizational

structures.

� A number range group must be specified for each predefined number range. You can create an

unlimited amount of number range groups.

� The order categories can be assigned to any of the number range groups. The system does not allow

multiple assignment.

� The current status of the internal number assignment can be changed manually provided that the

sequences are taken into account.

� You maintain the number range in Customizing.

(C) SAP AG LO215 4-11

SAP AG 1999

Task List Selection Criteria

Selection type (T399X) "With / without routing""Routing required / optional""Manual / automatic selection""With / without ref. operation set"

"P" (Production)

"N" (Normal) "S" (Standard)Task list usage

Task list type

Task list selection ID

Usage

Material no.

Plant

"Alternative selection" indicator (MRP screen 4)

Production version

Group

Group counter

Status

Validity

Lot-size range

Deletion flag = = "X"

"Order quantity"

"Basic start/finish date"

"Released"

(in reference operation sets)

CustomizingCustomizing

Routing

Material

A

"Production version" indicator (T399X)

� You define the routing selection options in Customizing.

� The most important tables are:

T399X order-type dependent parameters and

TCA43 automatic selection

� You can determine whether a routing is necessary or not (selection type).

� All criteria are always checked and a routing is only selected if all criteria are fulfilled.

� Determining which validity the routing should be selected with is dependent on the setting in table

T399D ( Customizing Requirements Planning).

(C) SAP AG LO215 4-12

SAP AG 1999

Task List Selection - Procedure

= No

= Yes

= No

= Yes

PP parameters fororder type (T399X)

"Task list selection"indicator

Select a task list?

Automaticselection ?

Manualselection

Create operation(default valuesfrom TCO41)

Mat. master"Alternativeselection"indicator

Additionalcriteria

Key: PV = Production version

= Blank

= 1

= 2

Task list selection byselection ID (TCA43)

Task list selection byproduction version

= 3 Mandatory task listselection by PV

Task list selection byselection ID (TCA43)

Automatic routingselection (TCA43)

RoutingRouting

Routing


"ProdVersion" indicator

� During automatic selection, the alternative selection indicator in the material master (MRP screen 4)

determines how selection is carried out.

Note the following special features:

� IND = Blank

Using the selection ID from table T399X, the system searches the sequence of priorities contained in

table TCA43 for the first available routing that fulfills the criteria: lot size and task list category, usage

and status.

� IND = 1

Same as for "blank".

� IND = 2

The system searches the material master for production versions that fit the lot size.

If only one exists, then its routing is checked against all criteria (also those contained in TCA43!). If

there are more than one, table T399X decides (production version indicator) whether the user (dialog

box) or the system (automatic) determines which production version is to be selected.

If, despite this, no valid routing is found, the system does not stop.

The system carries on searching using the procedure for when the indicator is "blank".

� IND = 3

Same as for value = 2. If no valid routing is found in this case, the system stops the search!

No production order is created.

� Selection according to production version presupposes that valid production versions have been

maintained in the material master.

(C) SAP AG LO215 4-13

� If you create a routing for a sales order, then this is used independent of the other selection criteria.

(C) SAP AG LO215 4-14

SAP AG 1999

BOM

Stage

0

1

2. . .

. . .

20

50

100

HEADERHEADER

ITEMITEM

ITEM

Pump

P-100

Pre-assembled casing

100-100

Pre-assembled shaft

100-300

Casing

100-110

Support base

100-700

Shaft

100-301


Operations

Material components


PlannedTarge t

Actual

Costs

� BOMs contain the material structure and required quantities of the individual components for a

product. The required quantities are not dependent on the order.

� BOM data is copied to the production order. Subsequent changes you make to the BOM do not take

effect on orders that already exist.

� When you create an order, a BOM is chosen on the basis of the corresponding selection criteria.

� The BOM is exploded on one level.

� An exception to this is multi-level BOM explosion for so-called phantom assemblies.

� Subitems are not copied to the order.

(C) SAP AG LO215 4-15

SAP AG 1999

Bill of Material Selection - Criteria

BOMBOM itemitem

CustomizingCustomizingBOM application (T399X)

BOM selection ID

BOM selection priority

BOM alternative

BOM usage

"Alternative no."

BOM status

Validity

Lot-size range

Deletion flag

"Released"

"Basic start/finish date"

"Order quantity"

= = "X"

Status

Validity

'Production'

BOM headerBOM header

Material no.

Plant

"Alternative selection" indicator (MRP screen 4)

Production version

Material

A

BOM

"Production version" indicator (T399X) "Automatic/manual"

� You must define the BOM selection options in Customizing.

� The system always checks all criteria.

� Only BOM items relevant to production are copied to an order. (See the item category of the

component).

� If there are several valid BOMs that could be selected, the system automatically chooses the first valid

one.

� You can make the validity of a BOM item dependent on various parameters (for example, date,

customer, serial and matieral number of the product to be manufactured).

Refer to "Parameter Effectivity" in change management

(C) SAP AG LO215 4-16

SAP AG 1999

Bill of Material Selection - Procedure

BOM alternativealternative (T415A)

Additional

criteria

= Blank

=No

= 2

=Yes

= 1

Sel. ID

Mat. masterIndicator "Alternative

selection"


"BOM usage"

BOM usage(TC04)

BOM selection bylot size

BOM selection bydate

Selection bydate permitted ?

BOM selection byPV

Selection byPV permitted?= 3

Mandatory BOM selection by PV

Key:PV = Production version

BOM usage priorities (TCS41)


"ProdVersion" indicator

BOMBOM

BOM

= Yes

= No

� During automatic selection, the alternative selection indicator in the material master (MRP screen 4)

determines the selection procedure.

Note the following special features:

� IND = Blank

The system takes the BOM usage that is defined for each order type from table T399X, enters table

TC04 with this and takes a selection ID from this table. The system uses this selection ID and

searches the sequence of priorities contained in table TCS41 for the first available BOM that fulfills

the lot size and BOM usage criteria.

� IND = 1

Selection according to date requires that an entry is maintained in Customizing for the material

(T415A alternative selection multiple BOM).

� IND = 2

The system searches the material master for production versions that fit the lot size.

If only one exists, then its BOM is checked against all criteria (also those contained in TCS41!). If

there are more than one, table T399X decides (production version indicator) whether the user

(dialog box) or the system (automatic) determines which production version is to be selected. If,

despite this, no valid BOM is found, the system does not stop.

The system carries on searching using the procedure for when the indicator is "blank".

� IND = 3

Same as for value = 2. If no valid BOM is found in this case, the system stops searching!

The production order has no components.

(C) SAP AG LO215 4-17

� Selection according to production version presupposes that valid production versions have been

maintained in the material master.

(C) SAP AG LO215 4-18

SAP AG 1999

Item Categories in the Production Order

20

50100

Reservation

Purchaserequisition

Find object

for class


Operations

Material components


PlannedTargetActual

Costs

Stock item

Variable-size item

Non-stock item

Text item

Class item

� Item categories control the data scope and functions of a material component.

� Typical examples are:

Stock item

Non-stock item

Variable-size item

Text item

Class item

� You cannot make alterations to item categories once they have been set.

� Follow-on documents are generated with the production order according to item category.

� Components with the item category "non-stock item" automatically generate a purchase requisition.

This can be displayed for an item via a further screen.

� The class item stands for a wide variety of different materials. When you enter the command "find

object function for class", the system can specify the class item in a particular stock item.

� The "document item" is transferred to the document list of the production order (document link)

(C) SAP AG LO215 4-19

SAP AG 1999

Reservation

1

Material

A

Reservation

Header

ItemItem

ItemItem

ItemItemMaterial

Plant / Storage location

Reqmts date

Movement allowed

Committed qty

Base date

Check calendar

Assignment

� The system generates material reservations for all material components of a production order of the type

"stock material".

� Reservations are taken into account when determining the conditions for material requirements planning.

� Reservations are also taken into account when creating goods movements for components of the

production order.

� A reservation item applies to a plant or a plant's storage location.

� A requirements date is defined by the order for each item. You can control whether goods movements

are allowed for the reservation item by means of an indicator.

� The reservations for material components of the production order are assigned to this production order.

� You can compile lists of reservations for the material or account assignment (production order).

(C) SAP AG LO215 4-20

SAP AG 1999

Material Assignment

Item 20

Item 10

Op.30

Op.20

Op.10

Material

B

Material

A

Routing BOM

� You can assign material components to operations both when managing BOMs and routings.

� The assignment of material components to operations is copied to the production order.

� If no assignments are maintained, then the system automatically assigns the BOM material

components to the leading operation.

� When you display the material components overview, you can assign material components to

individual operations and display material components. The material components list can be sorted and

filtered according to various criteria in order to enhance this overview.

� Other functions include:

Assigning, reassigning and deleting material assignments. Navigating between operations

� You are able to reassign materials up to the point of order release.

(C) SAP AG LO215 4-21

SAP AG 1999

Assignment of Production Resources / Tools

Production order

Op.10

Op.20

Op.30

PRT1

PRT2

� You can assign production resources/tools to every operation in a production order.

� Production resource/tool assignments are copied from the routing to the production order.

(C) SAP AG LO215 4-22

SAP AG 2003

Document Integration in Production Orders

Production order

Routing

BOM

DMS

MaterialB

Master DataDocument Management

System (DMS)

Material item 10

Document item 20

Document item 30

Operation 10

Operation 20

Document 1

Document 2

Document 3

Prod. res./tools Production res/tools

Order item

Overview of documents in PrO

Document 4

Document 5

Document link 4

Document link 5

Document link 1

Material item 10

Operation 10

Operation 20

Document link 2

Document 6

Fri

Fri

Fri

Fri

� You can assign any number of documents to a production order. These are maintained in the

Document Management System (DMS).

� Documents can be drawings, texts, videos and so on.

� The documents themselves are only linked to the production order and not saved in it.

� You can create links from documents to a production order manually or automatically.

� Automatic linking of documents takes place during order creation or release. The document items are

copied from the BOM, the production version or from the document link to the material master of

the product to be manufactured.

(This must be activated in the production scheduling profile - Customizing for Shop Floor Control)

� Document links in the production order created in this way can be displayed, changed, deleted, printed

(separate list), archived and displayed in the product structure browser.

� Original documents cannot be printed out.

� All document types that you use must be permitted for object PORDER (production order), work with

status management and must be released. (See Customizing for the Document Management System).

� Examples, see above:

Document 1 Link copied from material master

Document 2 Link created manually

Document 3 No link to production order

Document 4 and 5 Link created from BOM item

Document 6 does not appear in the document overview of the production order

(C) SAP AG LO215 4-23

SAP AG 1999

Operation Sequences in a Production Order

Product

AOrder header

Sequence typesStandardStandard

sequence sequence 00000000AlternativeAlternative

sequence sequence 00010001

ParallelParallel sequencesequence

00020002

Op. 70

Op. 80

Op. 10

Op. 20

Op. 30

Op. 40

Op. 50

Op. 60

Op. 10

Op. 15

Op. 20

Op. 70

Op. 80

Op. 90

.

.

� Alternative and parallel operation sequences are possible in production orders.

� The alternative sequence gives you the option of choosing alternative operations for a sequence of

operations.

� The parallel sequence enables you to process operations parallel to and independent of other operations.

� You can copy both sequence types in an order from a routing (via Customizing).

(C) SAP AG LO215 4-24

SAP AG 1999

Alternative Sequences

> 20

25

< 30

Operation 10

Operation 20

Operation 30

Operation 40

Operation 50

> 10

15

20

25

< 30

Alternative Alternative


StandardStandard sequence sequence

00000000AlternativeAlternative


� Alternative sequences are linked to the standard sequence.

� An alternative sequence can be created automatically when you create a production order or read the

master data.

� You can use the "exchange sequences" function to replace alternative sequences with a different

sequence.

� This exchange is possible as long as certain functions have not yet been executed.

For example, material withdrawals, confirmations, purchase orders.

� A switch is only possible if:

The standard sequence has branch and return operations

The operation numbers are within the standard sequence range

There is no overlap with other alternative sequences.

� Application:

Changed work procedures with different lot sizes and capacity bottlenecks

(external processing).

(C) SAP AG LO215 4-25

SAP AG 2003

Parallel Sequences

20 25 30

30

20 30

40 50 60

45 55

IIIII

IIIIIIIII

IIIIIIIII = Floats

IIIIIIIII

Parallel sequence 1

Parallel sequence 2

Parallel sequence 3

Operation 10 Operation 20

� Alternative and parallel operation sequences are possible in production orders.

� The parallel sequence enables you to process operations parallel to and independent of other operations.

� You can copy both sequence types in an order from a routing (via Customizing).

� Parallel sequences are linked to the standard sequence through predecessor / successor

relationships.

� Parallel sequences are a special form of overlapping operations.

� Parallel sequences create network-like structures.

� Order scheduling inserts operation floats according to the alignment key specifications.

� Applications:

In mechanical engineering for assemblies involving the production of individual components, inspection

processes, and preparatory and closing operations. In the chemical industry for analysis processes that

are carried out in parallel to the production process.

(C) SAP AG LO215 4-26

SAP AG 1999

Read Master Data

20

50100

Routing 2

BOM 1

BOM 2

Routing 1

Material components


Operations


PlannedTargetActual

Costs

� You can use the function "Read PP master data" to switch the originally copied routing 1 and / or

BOM 1 with a different routing and / or BOM alternative 2.

� This exchange is possible as long as certain functions have not yet been executed.

For example, material withdrawals, confirmations, purchase orders.

� Assignments of components (BOMs) and production resources/tools are retained, provided that the

corresponding operation still exists.

� This function can also be used for collective orders (refer to the "Collective Orders" unit)

(C) SAP AG LO215 4-27

SAP AG 1999

Order Change Management (OCM)

� Aims of change management for production orders

� Provision of a system-supported tool for automated change of production

orders which are already being used in the production process.

� The changes concerned can be triggered by changes in sales orders and/or

master data

� When are the OCM tools needed?

� Production orders are already being used in the production process and have

been worked on

� Customers change their order

� Engineering or technological changes are necessary

� Mass orders are affected by changes (for example, collective orders)

� Who needs the OCM tools?

� Sales-order-related production, make-to-order production

12

9

6

3

11 1

7 58 4

210

SAP AG 1999

� If you wish to change orders already being used in production and the options provided by the "Read

PP master data" function do not suffice, you can use Order Change Management for production

orders (OCM) (as of Release 4.5).

� The R/3 change management function enables the user to make changes that are coordinated

throughout the order process, in terms of content and dates, to one or more objects (product master

data and documents from business transactions currently in process).

� Change management differentiates between:

ECH = Engineering Change Management OCM = Order

Change Management

� ECH concentrates on the preparation and execution of changes to product master data.

� OCM concentrates on the exection of changes to production orders that are already being used in the

production process (and on finding planned orders or purchase orders that are affected by these

changes).

� The changes in OCM are based on changes from the area of product master data (ECH), as well as

certain changes from sales orders (SD).

� You cannot carry out automatic unchecked changes to production orders that are currently being used

in the production process (for example, material consumption has been posted, order is partially

confirmed,...). This is why the R/3 system provides functions for the controlled change of orders.

� Change management for production orders (OCM) is dealt with in detail in course LO980.

(C) SAP AG LO215 4-28

SAP AG 1999

Order Creation with Planned Orders

Inspection lotInspection lot

Planned orderPlanned order

RoutingRouting


Order item Material components

Inspection data Operations PRT

Material number (Product)Requirements qtyReqmts date

Material number (component)Requirements qty

Inspection characteristicsTest values/characteristics

Op numberWork centerControl keyStandard values

PRT numberRequirements qtyControl key

� Planned orders are created via Material requirements planning (MRP).

� Creating production orders from planned orders is the most important function of the whole PP

application.

� When you create a production order from a planned order, the system automatically supplies the

production order data.

� When an inspection lot is generated, the inspection data is copied from the routing but not written to

the production order.

(C) SAP AG LO215 4-29

SAP AG 1999

Material Requirements Planning (MRP)

MRP area: Plant

Material

A

Planning unit Planning run types Processingkey

NEUPL

NETCH

NETPLNet change planning

in the short-term

planning horizon

Net change planning

Regenerative planning

� Material requirements planning is executed at the level of the MRP area (plant, warehouse, ...).

� Regenerative planning means that you plan all materials from the planning file.

� Net change planning means that you can only plan materials which are already entered in the

planning file and have therefore undergone a change relevant to MRP.

� Planning file entries can be generated either automatically or manually.

� Net change planning in the short-term planning horizon means that you can only plan materials that

have already undergone a change relevant to MRP within a restricted planning horizon. You can only

generate order proposals within the planning horizon.

� Planning can either be carried out online or in the background.

� Material requirements planning (MRP) is dealt with in detail in course LO210.

(C) SAP AG LO215 4-30

SAP AG 2003

Planned Order Structure

1000767

Header Assignment Master Data

Plnd order Processing Goto Extras

Material

A

Required material

- Quantity

- Requirements dateItems

Order type

Quantity

Dates

Detailed sched.Components

Capacity reqmts

- Operation

- Work center

- Reqmts datePeriodsPeriods

t

Capacity req. records

R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3 R/3

� Planned receipt of the net requirements calculation for requirements coverage.

� Requirements transfer object for the dependent requirements.

� It can be used as a pegged requirement for capacity planning.

� It provides a data source for the production order.

(C) SAP AG LO215 4-31

SAP AG 1999

Multi-Level Materials Planning

PlannedPlanned--SalesSales--

Planned Planned

independent independent

requirementsrequirements

PLANNED ORDER

PLANNED ORDER

PLANNED ORDER

Dependent requirementsDependent requirements

Dependent requirementsDependent requirements

E1E1

B1B1 B2

R1R1 R2R2 R3R3

� Requirements planning covers a whole product structure. It runs in the following steps for each

material.

� Checking the requirements coverage.

� Generating the planned order.

� Determining the dependent requirements.

� Entering the components into the planning file.

(C) SAP AG LO215 4-32

SAP AG 1999

MRP List

Header

Net planning

Single item planning

Storage location planning

Material

MRP parameters

- Items

- Items

- Items

Planning result

ContentsContents

Purchase requisitions

Planned orders

MRP list

� An important result of material requirements planning is the MRP list.

� An MRP list is created for each MRP related material.

� Current stock and requirement situations are displayed as of the last planning run.

� The MRP list is subdivided according to different planning segments.

� Changes made between two planning runs are not displayed.

� Error messages are copied to a log.

(C) SAP AG LO215 4-33

SAP AG 1999

Current Stock/Requirements list

Production orders

Header

Net planning

Single item planning

Storage location planning

Material

MRP parameters

- Items

- Items

- Items

Stock/reqmts list

Purchase requisitions

Purchase orders

Planned orders

Sales orders

Reservations

Warehouse stock

ContentsContents

MaterialMaterial

� A further result of material requirements planning is the current stock / requirements list.

� This list displays the current and therefore up-to-the-minute stock / requirements situation.

� You can generate the list dynamically by directly reading the MRP elements.

� From this list, individual planned orders can be converted to production orders.

(C) SAP AG LO215 4-34

SAP AG 1999

Collective Conversion - Time-Oriented

Operations

Materi al components



Purchase requisition

Planned orders

PD

PS

PO

PD

PS

PO

t

x Days later

Today

x Days earlier

Production orders

Opening period

Reqmtsplanning


2010050

� You can convert planned orders online either individually, collectively, completely or partially.

� You can convert planned orders in the background using the program PPBICO40.

� Planned orders consist of a planned order start date (PS), a planned order finish date (PL) and a planned

order opening date (PE).

� When the planned order opening date is reached, you should convert the planned order into a

production order or a purchase requisition.

� When you convert a planned order into a production order, the planned order is deleted.

� The system reassigns the dependent requirements (material components) and any existing capacity

requirements to the newly created production order.

� By changing an indicator, the dependent requirements can then be turned into a reservation.

� When a planned order is only partially converted, it remains intact and is fixed.

� You can perform a collective conversion that is dependent on the outcome of a material availability

check (analogous to the order release).

(C) SAP AG LO215 4-35

SAP AG 1999

Converting Planned Orders - Time Frame

R1R1 B1

E1E1R2R2

R3R3

B2

t

Total lead time

Opening periodOpening period ((fromfrom -- to)to)

CurrentCurrent datedate

� The MRP controller uses the "collective conversion" function to convert the planned orders of a

product structure falling within a set time period.

� In the framework of an entire product structure, the system will only convert those planned orders

whose planned order opening dates are within a defined opening period.

� You can predefine the size of the opening period with reference to the current date in User Parameters

(AEV, AEB).

� This procedure is particularly suited to deterministic make-to-stock production.

(C) SAP AG LO215 4-36

SAP AG 1999

Collective Conversion - Structure-Oriented

Prod. order 2

Prod. order 1

Preq

Prod. order 4

Prod. order 3

� As an alternative to time-related collective conversion, the order progress report provides the "Convert

planned orders" function for structure-related conversion.

� An order progress report is available in Release 4.5. It enables you to clearly chart the progress of all

business transactions (in-house production and external procurement) that are required when carrying

out a sales order or project, and to process them.

� Using this report, you can convert planned orders into production orders or purchase requisitions

with the order structure in front of you.

� This procedure is particularly suited to make-to-order production.

� Refer also to the Information Systems unit.

(C) SAP AG LO215 4-37

SAP AG 1999

APO as a Planning Tool

APOAPO

GlobalATP

GlobalATP

DistributionDistribution

SAP BW

Historicaldata

Keyfigures

ExternalData

(for example,ITEM)

SAP BW

Historicaldata

Keyfigures

ExternalData

(for example,ITEM)

Demand planningDemand planning

Production planning anddetailedscheduling

SupplyNetworkPlanning

SupplyNetworkPlanning

Supply Chain Cockpit

R/3R/3

Sales anddistribution(sales orders)

Shop floorcontrol

(prod. orders)

Inventorymanagement

� Instead of R/3 requirements planning (MRP), you can use the new SAP product: Advanced Planner

and Optimizer (APO). This product is one of the SAP New Dimension products.

� APO enables a general, comprehensive portrayal, planning and monitoring of all processes in the

logistics chain, right down to a detailed level.

� Open standard interfaces permit seamless integration of SAP Systems (highly-integrated solution for

R/3), old systems and systems from external providers.

� LiveCache, an SAP technology for processing data in the memory, gives APO its high performance

level.

� APO is an absolute planning machine.

� Inventory management, sales order creation and order execution and control (Manufacturing Execution)

are carried out outside of APO, for example in the R/3 System.

� Orders (planned, production or process) can be created and changed as the result of planning with APO.

� APO and R/3 are connected by the APO Core Interface (CIF)

� Data is kept consistent on both sides (APO and R/3).

� Planning with APO is dealt with in detail in courses AP010 to AP230.

(C) SAP AG LO215 4-38

SAP AG 1999

Order Creation/Order Change: Summary

� You have gained an overview of creatingproduction orders.

� You can create production orders for variousapplications and using different resources.

� The most important creation variant is theconversion of planned orders.

� All different types of creating orders are needed during production. They come from real-life requirements.

(C) SAP AG LO215 4-39

Order Creation/Order Change Exercises

Unit: Order Creation /

Order Change

Topic: Creating an order without basic data

(LO215 Exercise 2)

• Learn about the dialog for creating and changing a production

order.

As production manager, production scheduler or supervisor, from

time to time you must create production orders for which there is

no master data (routing, BOM).

This is particularly the case if production has to carry out

unplanned work, special requests and other tasks.

In this exercise, you will become familiar with the dialog for

creating or changing a production order.

1-1 Create an order using the following data:

Material T-MAN

Production plant 1000

Order type PP01

Total amount 10 piece

Basic finish date Any

Scheduling type Backwards

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CREATE

→→→→ WITH MATERIAL

A dialog box appears: Routing Selection T-MAN

React to the system message: "No routing found" with

→ GENERATE OPERATION

(C) SAP AG LO215 4-40

A dialog box appears: BOM Selection.

React to the system message: "Do you want to explode a

BOM for a different material?" with

→→→→ No

A dialog box appears: Copy reference text?

React to the system messages as follows:

→→→→ Yes

1-2 Display the operation overview. Operation 0010 has already been

created automatically.

�

Path: →→→→ GOTO →→→→ OVERVIEWS →→→→ OPERATIONS

�

1-3 Use the following data to create operation 0020:

� Work center no. T-V##

� Operation control key PP01

� Setup

time 10 min

� Machine time 10 pieces per 30 mins

� Labor time 10 pieces per 60 mins

�

1-4 Save the order. Order no.: _________________

Path: →→→→ ORDER →→→→ SAVE

1-5 Now change the order.

Use the following data to enter an additional operation 0030.

� Work center no. T-M##

� Operation control key PP99

� Setup

time 10 min

(C) SAP AG LO215 4-41

� Machine time 10 pieces per 30 mins

� Labor time 10 pieces per 60 mins

�

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CHANGE

1-6 Add material components "T-T1##" and "T-T2##" to operation "0010" in any quantity.

Use item category "L" for both.


operation "0010".

In the menu bar at the bottom of the screen, select the COMPONENTS

pushbutton

1-7 To operation "0020", add the production resource/tool "PP-FHMM". with any

quantity.


operation "0020".


(production resources/tools)

A dialog box appears: PRT New Entries

Note that this production/resource tool has a material

master.

The window is set up accordingly. If you want to add other

PRT categories, you must select the pushbutton at the

bottom.

1-8 Execute a document link, by linking the order with document T-D##.

Document no. T-D##

Document type DRW

Subdocument 000

(C) SAP AG LO215 4-42

Document version 00

Assign the document to operation 0010.

Path: Go to the document overview

→→→→ GOTO → → → → OVERVIEWS → → → → DOCUMENTS

1-9 Check the operation overview.

�

� 1-10 Carry out order costing (determine costs).

Path: →→→→ FUNCTIONS →→→→ COST

1-11 Display the costing result.

Path: →→→→ GOTO -> COSTS -> ITEMIZATION

1-12 Save the order.

Path: →→→→ ORDER →→→→ SAVE

(C) SAP AG LO215 4-43



Order Change

Topic: Creating an Order with Basic Data

(LO215 Exercise 3)

• Routing and BOM selection

• Production versions in a production order

• Reading master data

As production manager, production scheduler or supervisor, as a

rule, you create production orders on the basis of master data

(routings, BOMs), which has been created and is maintained in

the areas of engineering and work scheduling in your company.

This is particularly the case when the production of materials and

activities is of a repetitive nature.

In this exercise you become acquainted with the way in which the

SAP System searches for and selects the master data that is valid

for a production order.


Material T-F1##


Order type PP01




Path: S000 →→→→ LO →→→→ PP →→→→ SHOP FLOOR CONTROL → → → → ORDER

→→→→ CREATE →→→→ WITH MATERIAL

2-2 What is the validity date of the BOM and the routing in the production order?

(C) SAP AG LO215 4-44

Answer: __________________

Path: GOTO →→→→ HEADER

→→→→ Select the tab MASTER DATA

2-3 Compare the explosion date with the basic dates of the production order.

Which date corresponds to the explosion date?

Answer: ________________________

Path: →→→→ Select the tab GENERAL

2-4 Release and save the production order.

Order number: _____________________

Path: →→→→ FUNCTIONS →→→→ RELEASE

2-5 In operation "0010", change the routing of material "T-F1##". In the operation, enter a

minimum wait time of 10 minutes and save the change.

Path: S000 →→→→ LO →→→→ PP →→→→ MASTER DATA → → → → ROUTINGS

→→→→ ROUTINGS → → → → CHANGE

→→→→ GOTO OPERATION OVERVIEW

→→→→ Select the operation

→→→→ DETAILS → → → → OPERATION DETAILS

→→→→ here, see field group INTEROPERATION TIMES

2-6 In your production order, execute the Read PP master data function.

Path: →→→→ FUNCTIONS → → → → READ PP MASTER DATA

(C) SAP AG LO215 4-45

A dialog box appears: Read PP Master Data

Here, you have the option of reading the routing and/or the BOM again

and of redetermining the explosion date.

Caution: The system resets the status of your production order to

Created.

2-7 In your production order, ensure that the change was successful. Ensure that operation

"0010" now contains a minimum wait time.

Path: →→→→ OPERATION → → → → OPERATION DETAIL

→ → → → Select the tab →→→→ INTEROPERATION TIMES

2-8 Create another order using the following data:

Material T-B4##


Order type PP01




Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CREATE

→→→→ WITH MATERIAL

A dialog box appears: Select Production Version for Material T-B4##

.........

You can use a production version to define fixed processes (routing

and/or BOM alternatives) according to which production is to be carried

out, when required.

In the next steps in the exercise, you should find out about the

contents of the various production versions before you make a

selection.

2-9 Check which production versions are maintained for the material master.

Path: To do so, in the dialog box select the pushbutton

(C) SAP AG LO215 4-46

→→→→ VERSION OVERVIEW

2-10 Display the detail data for the existing production versions and answer the following

question:

Path: To do so, in the dialog box select the pushbutton

→→→→ DETAILS

2-10-1 Why does the system only offer production version 0001 for selection for the

production order?

Answer: _______________________________________________

2-11 The order is to be created according to production version "0001", which has been

prepared in the material master. Carry out the necessary steps for this.

Path: →→→→ In the dialog box Selection of Production Versions

select production version 0001 and select the pushbutton →→→→ SELECT

2-12 Ensure that the production version used in the production order is correct.

Path: GOTO →→→→ HEADER

→→→→ Select the tab ASSIGNMENT

2-13 Save the order

2-14 A production version can be changed afterwards with the READ PP MASTER DATA

function.

In your order, try to swap

Production version ‘0001’ with the new

Production version ‘0002’

You can only carry out this exchange if you enter the

number of the production version directly.

For the reasons mentioned above, the system offers only

version 0001 for selection.

(C) SAP AG LO215 4-47

Path: →→→→ FUNCTIONS → → → → READ PP MASTER DATA

(C) SAP AG LO215 4-48



Order Change

Topic: Order Creation with Planned Orders

(LO215 Exercise 4)

• Creation of independent requirements

• Material Requirements Planning (MRP)

• Conversion of planned orders into production orders

• Partial conversion of planned orders

• Background processing for planned order conversion

Your company consistently uses automatic requirements planning

in the SAP System.

As production manager, MRP controller or production scheduler,

you therefore create large numbers of production orders based on

planned orders that have been created automatically during the

planning run.

In this exercise you create planned orders and convert them (in

various ways) to production orders.

3-1 In this first step in the exercise, you set up the user interface and functions of the

stock/requirements list for the steps to follow.

The stock/requirements list is a very important tool in the

SAP System for the daily work of the MRP controller and

production scheduler.

As of Release 4.6, this list has a very flexible design.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ CONTROL → → → → STOCK/REQUIREMENTS LIST

3-1-1 Select the tab INDIVIDUAL ACCESS and select with

Material T-F1##

Plant 1000

(C) SAP AG LO215 4-49

3-1-2 Assign yourself the navigation profile of the production scheduler.

Path: ENVIRONMENT →→→→ NAVIGATION PROFILE →→→→ ASSIGN

A dialog box appears: Settings for User ..... with several individual screens (tabs). You

are immediately on the tab:

GENERAL SETTINGS and enter the following values:

Checking rule for ATP display PP

Navigation profile LO215

Save the settings

3-2 Check the stock and requirements situation for the materials

'T-F1##' finished product and

'T-B3##' assembly

Make a note of the current stocks:

'T-F1##' _______________________ and

'T-B3##' _______________________

3-3 Use the demand management menu to enter the following planned independent

requirement for the next 3 months. Use the following data

Material T-F1##

Plant 1000

Version 00

Planning period Copy predefined setting without changing them.

(C) SAP AG LO215 4-50

Requirements parameter (Select the pushbutton!)

Default values

Plant 1000

Requirement type LSF

Display

Period split activate

Active Set switch

Overview Planning table activate

Material Quantity

(pieces)

Requirements date

(month/year)

T-F1## 100 _____ / ______

T-F1## 50 _____ / ______

T-F1## 150 _____ / ______

Path: S000 →→→→ LO →→→→ PP →→→→ DEMAND MANAGEMENT →→→→ PLANNED IND.

REQMTS → → → → CREATE

3-4 Using the distribution function in the planning table, set the requirements to week format

and save the planned independent requirements.

Path: Select the tab SCHED.LINES →→→→ enter the intended value in the

DISTRIBUTION column.

3-5 For product T-F1##, use both of the following paths to create a sales order, each one

with an order quantity of 1 piece .

Save the sales order and note the order number and item.

3-5-1 Demand management (use the following requirements parameters)

Desired delivery date Any

Requirement type KE (make-to-order production)

Delivery plant 1000

(C) SAP AG LO215 4-51

Path: S000 →→→→ LO →→→→ PP →→→→ DEMAND MANAGEMENT →→→→ CUSTOMER

REQUIREMENTS → → → → CREATE

Order no.: ________________________________ ____________

3-5-2 Sales (use the following requirements parameters)

Order type OR (standard order)

Sales organization 1000

Distribution channel 10 (final customer sales)

Division 00 (cross-division)

Sales office 1000 (Frankfurt)

Sold-to-party 1000 (Becker Berlin)

Goods recipient 1000 (Becker Berlin)

Purchase order number GR##_001

Desired delivery date Current date + 1 month

Path: S000→→→→ LO →→→→ SD →→→→SALES →→→→ ORDER →→→→ CREATE

If the system suggests a different delivery date, confirm it

by selecting the symbol.

Order no.: ________________________________ ____________

3-6 For product T-F1##, carry out single item multi-level MRP.

Use the following entries to do this:

Processing key NETCH

Create purchase requisition 3 (planned orders only)

Schedule line 1 (none)

Create MRP list 1 (always)

Planning mode 1 (normal mode)

Scheduling 2 (lead time scheduling)

(C) SAP AG LO215 4-52

Do not activate any of the other switches!

Path: S000 →→→→ LO →→→→ PP →→→→ MRP →→→→ PLANNING→ → → → SNG-ITEM, MULTI-LVL

3-7 Check the stock and requirements situation for the materials

T-B1## to T-B3## and

T-T1## to T-T4##

In the next steps in the exercise, you convert planned orders

to production orders using different methods.

If there are not enough planned orders available, create more

of them yourself.

Do not use the planned orders that have been created for the

sales orders first.

3-8 For material T-F1##, select a planned order with an order quantity that is more than 1

piece.

Number of the planned order. _________________

3-8-1 Convert this planned order into several production orders with any partial

quantities and dates.

�

To do so, use the path via the stock/requirements list.

�


Double-click the planned order to select it →→→→

Select the pushbutton -> PartProdConvOrder →→→→

Change the proposed target quantity →→→→

Select the pushbutton NEW ENTRIES

Generate and then save the production order.

�

3-8-2 What can you say about the "remaining" planned order?

Answer: ______________________________________________

______________________________________________

(C) SAP AG LO215 4-53

3-8-3 Convert this (remaining) planned order to a production order with the full

remaining quantity.

To do so, use the path via the stock/requirements list.

�


Double-click the planned order to select it →→→→

Select the pushbutton -> PRODORDER

Does the converted planned order still exist?

Answer: _______

3-8-4 For the last production orders that you created, check the "Assignment" tab on the

header screen.

The planned order number is still visible here!

3-9 Select another planned order for material T-F1## .

Number of the planned order. _________________

Convert the planned order with the entire quantity.

To do so, use the path via the shop floor control menu.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CREATE → → → → FROM PLANNED

ORDER

(C) SAP AG LO215 4-54

3-10 Convert several planned orders simultaneously into production orders.

Use the collective conversion path.

Restrict the selection date (one month before or after the current date).

Select the planned orders to be converted using the following parameters:

MRP controller 0##

Material T-F1##

Order type PP01

Note the numbers of the converted planned orders.

Planned order no.: ___________ Production order no. ________________



Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER →→→→ CREATE

→ → → → COLLECTIVE CONVERSION OF PLANNED ORDERS

In the list screen of the planned orders, select the orders that are to be

converted and

select the CONVERT pushbutton.

The next activities in the exercise are optional.

Only carry this out if you have enough time.

3-11 Now use the path via the order progress report

for collective conversion with reference to the sales-order. Convert all planned orders

for the sales order from step 3-5-2 together into production orders .

Sales order no.: _________________________

(You will find the order number in the stock/requirements list)

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ INFOSYSTEM → → → → ORDER PROGRESS REPORT

Use the overall profile PP0000000001

Use the pushbutton to select the planned orders

Convert with

(C) SAP AG LO215 4-55

→→→→ FUNCTIONS →→→→ CONVERT PLANNED ORDERS

Refresh the report and check that production orders have

been created.

3-12 Convert all planned orders still existing for material T-F1## into production orders using

background processing.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ TOOLS →→→→ SCHEDULE BACKGROUND

JOBS →→→→ CREATE WITH PLANNED ORDERS

Use the following data:

Job name GR##_001

Job category A

Variant GR##_PAUF

The job variant must be created beforehand using transaction

SE38. When you do this, use the same data as for collective

conversion in step 3

Start prerequisite Immediately (Save!)

Print specifications P542 (Save!)

Save the job and check whether your planned orders have been converted.

(C) SAP AG LO215 4-56



Order Change

Topic: Other Variants for Order Creation

(LO215 Exercise 5)

• Explain the basic features and additional variants for creating

production orders

Not all orders that are to be executed in production are for make-

to-stock production or for the production of material.

As production manager, MRP controller or production scheduler,

you must sometimes carry out unplanned special orders in

varying forms.

The SAP System provides you with different options for

producing these special cases using production orders.

4-1 Create a new production order with reference to the sales order from the previous

exercise (with any quantity and schedule).

Use order type PP01.

Save the order. Order no.: __________________

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CREATE →→→→

FOR SALES ORDER

4-2 Check the order header data

Assignment

Settlement rule

Path: →→→→ GOTO →→→→ HEADER →→→→ Select the ASSIGNMENT tab

and →→→→ HEADER → → → → SETTLEMENT RULE

(C) SAP AG LO215 4-57

4-3 Use a reference production order from the previous exercise

(‘copy from’ function) to create a new production order with material.

Save the order Order no.: __________________

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CREATE → → → → WITH

MATERIAL→→→→ In the "Copy from field", enter the order number only

Check:

the order header data (master data)

operation overview

component overview

costs overview

scheduling result

4-4 Create a new production order for a service without reference to material

(any quantity and schedule).

Weg: S000 →→→→ LO →→→→ PP →→→→ FS → → → → AUFTRAG → → → → ANLEGEN → → → → OHNE

MATERIAL

A dialog box appears: Routing selection.

React to the system message: "No routing found" with

→ → → → REFERENCE OPERATION SET

A dialog box appears: ENTER REFERENCE OPERATION SET

Use the reference operation set (task list group) 50000000

4-4-1 Assign the production order to cost center 4220. Set the account assignment

category to 100% and select the settlement type full settlement.

4-4-2 Make any changes or additions to the order that you like.

4-4-3 Save the order. Order no.: __________________

(C) SAP AG LO215 4-58

Order Creation/Order Change Solutions


Order Change

Topic: Creating an order without basic data

(LO215 Exercise 2)


(C) SAP AG LO215 4-59



Order Change

Topic: Creating an Order with Basic Data

(LO215 Exercise 3)

2-2 Answer: __________________ (Select the tab MASTER

DATA in the order header and read

the Explosion date)

2-3 Answer: Order start date

2-10-1 Answer: Only this production version has a lot-size range

that includes the order quantity.

(C) SAP AG LO215 4-60



Order Change

Topic: Order Creation with Planned Orders

(LO215 Exercise 4)

3-8-2 Answer: This planned order is "fixed" and is assigned the remaining quantity

as order quantity

3-8-3 Answer: No

(C) SAP AG LO215 4-61



Order Change

Topic: Other Variants for Order Creation

(LO215 Exercise 5)



SAP AG 1999

� Functional steps for "Releasing an Order"

� Status Management

� System status

� User status

� Availability checks

� Material components

� Capacity

� Prod. resources/tools

� Missing parts

� backlog processing

Order Release: Contents


SAP AG 1999

� Describe the different types of production orders andunderstand why order release is necessary

� Describe the functional steps involved in 'Releasingan Order'

� Define status management (system status, user status)

and explain how it can be extended

� Understand availability checks material components, capacity, production resources and tools

� Determine and process missing parts

� Understand backorder processing


Order Release: Course Objectives

SAP AG 1999


SAP AG 1999













Printing Printing


55





Order Release

OverviewOverview 22


SAP AG 1999

Order Release Functions

Order Release






2050

100

Availability Check

Machine Usage


Order Creation

Print documents

Materialwithdrawal

ProcessingConfirmation Goods

receiptSettlement

� Order release is the basis for further processing of the production order (printing order documents,

material withdrawal and so on).

� Production orders are managed using statuses.

� The corresponding status is set when the order is released.

� An availability check can be carried out automatically.

� Single operations, entire orders or several orders can be released simultaneously.

� There is a corresponding function available for the mass release of operations or orders (refer to the

unit "Mass Processing and Automation")


SAP AG 1999

Status Management

Order type

ApplicationApplication

Control of the business transactions in aproduction order

Order, operation, material component, PRT

System status

User status

Internal system status

Cannot be influenced by the user

Fixed quantity of predefined statuses

Fixed sequence for the assignment of status

Freely definable, with no limit to the amount

Set by the user

Linked via status profile

StatusStatus typetype

SystemSystem statusstatus

UserUser statusstatus

� A status can allow, allow with warning or disallow business transactions.

� A system status is set or deleted by a transactions in relation to an object.

� System statuses can neither be set nor deleted by a user status.

� Status management is used similarly in many different applications (CO internal orders, maintenance

orders, PS networks and so on).

� Statuses always refer to a status object (order header, order operation, production resource / tool,

component).

� It is possible to log changes in status (see creation of change documents for order category)

� System control can be practically enhanced using the user status.

� There are various transactions for status maintenance:

BS02 Status profile (user status)

BS12 Object type (only for SAP)

BS22 System status (only for SAP)

BS32 Business transactions (only for SAP)


SAP AG 1999

System Status and User Status

Order h eaderOrd er h eader

Operations

Materi al components


Costs Planned

Target

Actual

20

50100

Created

Release

Printed

Confirmed

Final costing

Deleted

Delivered

Checked

Checked

Checked

Check

Release

Release

Rework

Material

availability

Capacity

availability

PRT availability

Documented

Possible

Locked

User statusSystem status

� User statuses enhance the system's status management capabilities.

� You can prepare user statuses in Customizing.


SAP AG 1999

W/H 3

Committed qty

MSPT status (missing part)

Missing parts record (index)

Time 1 Time 212

9

6

3

11 1

7 58 4

210

MaterialA

MaterialA

12

9

6

3

11 1

7 58 4

210

Material

AOrder type

W/H 2

MaterialA

W/H 1

ScopeScope of Checkof Check

Check Control Check Control for Production for Production OrdersOrders

Checking GroupChecking Group Checking RulesChecking Rules

ResultResult of Checkof Check

Requirements qty/

date

Creation Change Release Processing ConfirmationGoodsreceipts

Availability Check for Material

� Availability checks are controlled using multi-part validation rules.

� You need to define validation rules for the individual applications (requirements planning, sales and

distribution order management and so on). This must be done in Customizing.

� Validation rules incorporate various elements:

Checking group Assignment in the material master (MRP data screen 3)

Checking rule Assignment to the order type

Checking scope Defining the checking details for each checking rule and checking

group

� Checking times can be set manually or automatically for:

order creation

Order Release

Reading master data

Save (change)

� Checking variants Individual components of an order

All components of an order Several orders (collective orders

or mass processing function)

� Results of the check Assignment of the confirmed quantity (partial quantities can also be confirmed)

Status missing part

Missing parts record


SAP AG 1999

Check Procedure ATP

Receipts

Issues3

} Not covered by the master production schedule

-200

-100

-50

+100 (A)

+200 (B)

3

2

2

3

1

2

1

3

3

ElementElement ReceiptReceipt

quantityquantityIssueIssue

quantityquantityATPATP

qtyqty1 ATPATP

qtyqty3ATPATP

qtyqty2

100

-

200

-

-

PRORD

RESERV

PLORD

RESERV

DEPREQ

-

50

-

100

200

50

-

200

-

-

50

-

100

-

-

-

-

-50

A

1

B2

1

3

� A dynamic check of all receipt and issue elements is carried out.

� Checking procedure: calculation of the ATP quantities (ATP = Available to promise).

� Checking period: the whole time period. It can, however, be limited to the total replenishment lead

time (material master).

� On the basis of the ATP quantity, the MRP controller can determine whether all issues are covered by

the production plan and which part of the warehouse stock or master production schedule is still

available for new issues.

� Planned independent requirements are not taken into account when capacity leveling is performed.


SAP AG 1999

Controlling the Availability Check for Material

Material

A

Order typeCheck ControlCheck Control for Productionfor Production OrdersOrders

Checking RulesChecking Rules

Checking GroupChecking Group

ScopeScope of Checkof Check

Order-specific determination of a checking rule

Determination controlled by a bus.trans. (creation, release)

Activating/deactivating the availability check

Controlling the order release option in the case of material shortfall

Assigning a checking rule to an application

Assigning a checking rule to a material

Limiting the time period for the availability check

Determining the elements to be included in the check

� You can control availability checks independently of the order type and operation (order creation or

release).

� It is only possible to check materials that are part of a checking group (material master).

� The scope of the check specifies the elements to be included in the check (planned orders, production

orders, purchase orders and so on).

(C) SAP AG LO215 5-10

SAP AG 1999

Controlling the Availability Check for Capacity

Indicator 'Capacity available'

Status MSCP (capacity shortage)

Order type

Determining a checking rule depending on order type



Controlling the order release option in the case of a capacity deficit

Basic load checks ( Indicator 'Capacity available')

Profile SAPSFCG013

Check only capacities with indicator 'Relevant for finite scheduling'

Check ControlCheck Control for Productionfor Production OrdersOrders



� Availability checks are controlled using multi-part validation rules.

� You must specify the multi-part validation rules for production orders in Customizing.

� Validation rules incorporate various elements:

Checking profile Overall profile for capacity evaluation

Capacity scheduling indicator Assignment in the capacity (capacity header screen).

Checking times are set manually or automatically (on order creation and / or order release).

Checking variants An order

Checking result Anindicator is set internally, which at the same time indicates that the

capacity requirement is part of the basic load.

Checking procedure Comparison of the available capacity with the capacity requirements of

the basic load

� If a capacity shortage is determined in a work center for at least one operation, the entire order can be

rescheduled using the "Capacity scheduling" function.

� The basic load is defined with the report RCCYLOAD.

(C) SAP AG LO215 5-11

SAP AG 1999

Availability Check for PRT

Order typeCheck ControlCheck Control for Productionfor Production OrdersOrders



Status MSPR (PRT shortage)

Material stock and material status checks

Document status checks

PRT status check (Miscellaneous PRT)

Determining a checking rule depending on order type



Controlling the order release option in the case of a PRT deficit

� You can activate the check according to order type and business transaction (order creation, order

release).

� Checking times Set manually or automatically (on order creation and / or order release).

� No inventory management exists for PRT, therefore it is checked according to the PRT category against

the following statuses:

Material / PP statuses

Document statuses

PRT statuses

� As long as the status is not locked, the PRT is considered to be available.

� For material-related PRTs, it is possible to run the availability check against the material's

unrestricted-use stock.

� Checking variants All PRTs of an order

individual PRTs of an order

� Checking result Status PRT shortage

(C) SAP AG LO215 5-12

SAP AG 1999

Order Release: Summary

� You have gained an overview of releasingproduction orders

� A production order is controlled by statusmanagement

� You know the availability check options formaterial components, capacity, production resources/tools

� Situations where parts are missing can bedetermined using the missing parts list

� Backlog processing enables you to changeconfirmed quantities from reservations

(C) SAP AG LO215 5-13

Order Release Exercises

Unit: Order Release

Topic: Order release, status management,

availability checks

(LO215 Exercise 6)

• Availability check

• Status Management

• Release of individual operations and orders

• Mass release

As production manager or production scheduler, you must release

production orders so that material preparation, printing of shop

floor papers and production itself can begin.

As a rule, you use the mass release function to do this.

In exceptional cases, you release individual orders (operations).

Before release, you should execute availability checks (material,

capacity, PRT) to ensure that production can proceed without any

problems.

1-1 Display all existing production orders for material "T-F1##"

with the stock/requirements overview.

1-2 Select an order that has not yet been released for the exercises to follow.

Order number: _______________________

1-3 Check the material availability of material T-B1##.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CHANGE →→→→

GOTO →→→→ OVERVIEWS →→→→ COMPONENTS

Here, select the component. Continue with

→→→→ COMPONENT →→→→ AVAILABILITY →→→→ CHECK AVAILABILITY

1-3-1 Which checking rule and checking group are used for the availability check?

(C) SAP AG LO215 5-14

Answer: Checking Rules ______

Checking group ______

Path: Select the pushbutton →→→→ SCOPE OF CHECK

1-3-2 Did the system check availability as per replenishment lead time?

Answer: ________

1-4 Check the availability of the production resource/tool "PP-FHMM" of operation "0050".


operation "0050".


(production resources/tools)

→→→→ Here, select the PRT and

continue with

→→→→ PRODUCTION RESOURCE/TOOL → → → → AVAILABILITY

PRT

1-5 In each case, release operation 0010.

Save the release.

Path: Select the operation and proceed as follows: → → → → OPERATION →→→→

RELEASE

1-6 Display the status of the production order and the operations.

What is the new status of the production order?

Answer: ________________________

(C) SAP AG LO215 5-15

1-7 Check the availability of capacity for the entire order.

Path: →→→→ FUNCTIONS →→→→ AVAILABILITY CHECK →→→→

CAPACITY AVAILABILITY

1-8 Now check the material availability of the entire order.

What is the new status of the production order?

Answer: _______________________________________________

Path: →→→→ FUNCTIONS →→→→ AVAILABILITY CHECK →→→→ MATERIAL - ATP

1-9 Use the user status function in the central header

to document that you have carried out all availability checks.

Set the status:

1-9-1 Material availability checked

1-9-2 Capacity availability checked

1-9-3 PRT availability checked

1-9-4 Checks documented

Caution: Status refers to user status. You must therefore

select (set) each status individually and manually.

Path: → → → → Select this symbol (pushbutton)

1-10 Now release the entire order. Save the order.

Path: → → → → FUNCTIONS →→→→ RELEASE

1-11 Ensure that the system has released the production order.

(C) SAP AG LO215 5-16

1-12 Use the missing parts information system to determine whether there are missing parts

in plant 1000 for the orders of your production scheduler number 0##.

Select the material view profile.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ INFOSYSTEM

→ → → → MISSING PARTS INFORMATION SYSTEM

1-13 Carry out a collective release for all orders of your production scheduler number 0##.

If no additional production orders are available, simply

create a new production order for material T-F1##.

Note the date selection entries that are proposed by the

system and change them if necessary.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ CONTROL → → → → COLLECTIVE

RELEASE

1-13-1 Select the tab Selection and select using the following parameters:

Plant 1000

Order type PP01

Production scheduler 0##

1-13-2 Select the tab Mass processing - release and carry out the following settings:

Function Release

Execute function immediately

Function parameter Order Release

1-13-3 Select any production orders and start the release

(mass processing)

Path: →→→→ MASS PROCESSING →→→→ EXECUTE

(C) SAP AG LO215 5-17

1-13-4 Check the release log for possible errors

Path: → → → → MASS PROCESSING →→→→ LOG of last MP

or

→→→→ pushbutton ORDER

(C) SAP AG LO215 5-18

Order Release Solutions

Unit: Order Release

Topic: Order release, status management,

availability checks

(LO215 Exercise 6)

1-3-1 Answer: Checking Rules ‘PP’

Checking group ‘02’

1-3-2 Answer: No

1-6 Answer: PREL (partially released)

1-8 Answer: MACM (material committed) or MSPT (material shortage)


SAP AG 1999

� Overview of standard documents

� Overview of print control

� Sequence of functions for "Printing orders"

Printing Order Documents: Contents


SAP AG 1999

Printing Order Documents: Course Objectives

� Describe the control options and variantsfor printing production documents

� Explain how to use the print functions


SAP AG 1999


SAP AG 1999













66






Printing Printing

OrderOrder DocumentsDocuments

OverviewOverview 22


SAP AG 1999

Overview of Document Printing




Prod. resource s/toolsProd. resources/tools


Cost s PlannedTargetActual

20

50100

SPOOLSPOOL

ITABITAB

Module pool:Module pool:

SAPLCODRSAPLCODR

Preparing theshop papers

Document TypeLists Layout setReportsTransactionsOutput devicesPrint processing

Control tablesControl tables

ABAP ReportsABAP Reports

ID

LG01

REPORT

PSFCOBJL

Report group PSFCxxxx

Layout setPSFC_STD_LAYOUT

SAPSCRIPT

Layout setsLayout sets

SP01 Spool control

� You can print production order documents online, in the background or during updating (status

update).

� You can control printing in different ways:

during processing of the production order

using a program (job)using a mass processing function (see the corresponding unit)

� Two programs are available to you for background processing:

Printing flagged orders (PPPRBTCH)

(*) Selecting and printing orders (PPPRBSEL)

� Print formatting is carried out by ABAP reports from the internal buffer tables (ITAB).

� You predefine the layout sets for the individual documents using SAPSCRIPT (layout set PSFC).

� SAPSCRIPT provides two editors (graphical and alphanumerical) for designing the forms

The documentation for the Form Painter is in the SAP library (online documentation). Choose BASIS

COMPONENTS -> BASIS SERVICES/COMMUNICATION INTERFACES -> SAPscript -> STYLE

AND FORM MAINTENANCE -> DESIGN TOOLS.

� Print documents can be triggered automatically upon release via the production scheduling profile.

(*) No longer to be found in the menu, because mass processing is provided.


SAP AG 2003

List Types for Order Documents

Object list

Control ticket

Time ticket

Confirmation slip

Material staging list

Goods issue slip

Job ticket

PRT overview

Kanban card

Reports Layout sets

PSFC_OBJ_LISTPSFC_OBJ_LIST PSFC_PRINTPSFC_PRINT--LAYLAY

PSFCOPCTPSFCOPCT PSFC_STD_LAYOUTPSFC_STD_LAYOUT

PSFC_STD_LAYOUTPSFC_STD_LAYOUT




PSFCJOBTPSFCJOBT


PSFCPRTLPSFCPRTL PSFC_STD_LAYOUTPSFC_STD_LAYOUT

PSFCKANBPSFCKANB PSFC_KANBANPSFC_KANBAN

PSFCGISSPSFCGISS

PSFCPICKPSFCPICK

PSFCCONFPSFCCONF

PSFCTIMEPSFCTIME

Document distribution PSFC_DOCLINK_DISTPSFC_DOCLINK_DIST DDS_COVER_PLODDS_COVER_PLO

� A variety of different standard lists are available.

These lists are compiled by list-specific ABAP reports.

� The user can generate additional lists.

� A maximum of 20 lists can be generated per order.

� You use the document distribution to plot document originals.


SAP AG 1999

Print Control

Original print

Reprint

ListsSpool parametersRef. order categoriesLayout setsPrinting programsTransactionsDetermination of printerPrint processingTable access

PrintPrint modemode

PlantMRP controllerOrder typeOrder (from/to)

MaterialDates (Release and prod.start/finish date from/to)Order status (System/user status)Production scheduler

SelectionSelection

ControlControl tablestables

X

X

XXX

� The system differentiates between two print modes: original print and reprint

� Original printing an order prints all released operations and their objects (material components, PRT

and so on).

� If an order has already been partially printed, original printing automatically prints only those

objects of the order that have not already been printed.

� Reprinting an order reprints all operations that have previously been printed.

� You can maintain the settings in Customizing.

� The settings marked "x" are dependent on plant and therefore need to be taken into account when the

system is installed.

� You can mask the key to the table settings (exceptions: print variants and reference document type).

� You can condense numerous external order types into a single internal order type using a reference

order type to enable joint control of order types (reports, layout sets, transactions and output devices).

� Some changes to settings can be made even upon printing.

� The Customizing settings that are valid for a user and a transaction can be controlled using a report.


SAP AG 1999

Printing Operations

��


Operation controlOperation control keykey

Op.10

Op.20

Op.30

CTRL Print Time ticket

' ' Do not print

Print'��'

��

� The operation control key determines the printing output of an operation.

� You can deactivate operation control checking in Customizing.

� Operations are only printed as time tickets when:

� the number of time tickets > 0

� the operation control key time ticket = '�'


SAP AG 1999

Op.10

Op.20

Op.30

11


CTRL Confirmation Print

Printing Confirmation Slips

��

1 Milestone

2 Normal

' ' Do not print

Print'��'

ProductionProduction order

� Confirmation slips are generated for operations whose operation control key has been set to

confirmation = '1' , '2' or ' ' and confirmation print = '�' is selected


SAP AG 1999

Printing Order Documents: Summary

� You have gained an overview of printingproduction documents

� Standard documents are supplied forproduction orders

� The user is usually not required to make anyspecial changes to the standard settings forcustomizing

(C) SAP AG LO215 6-10

Printing Order Documents Exercises

Unit: Printing Order Documents

Topic: Printing Order Documents

(LO215 Exercise 7)

� Checking print control

• Printing order papers

As production scheduler, you give the work list to the work

center in the area that you are responsible for. If the work list is to

be given to the employees in the form of printed order papers,

then you must use the printing functions of the SAP System.

The order papers are often created in the form of a mass print job

that is processed in the background. This is usually carried out at

night for the following day. If necessary, however, you must also

print or reprint individual papers.

1-1 Open an unreleased order for material T-F1## for the following exercises.

Order number: ___________________

1-2 Check the individual operations and record the following data:

Operatio

n

Print Operation? Print Time

Tickets?

No. of

TT

Print

Confirmations?

No. of

C

Yes No Yes No Yes No

0010

0020

0030

0040

0050

0060

Key: TT = Time tickets C = Confirmations

(C) SAP AG LO215 6-11

Path: Use the operation control key and the detail screens to perform the check.

1-3 Release operation 0010 and save the production order.

1-4 Print the order documents for operation '0010'.

Path: Select the printing path for the individual order

Path: →→→→ FUNCTIONS →→→→ PRINT

1-5 Display the status of the production order and the operation 0010.

1-6 Use transaction SP01 to display the print result. Check the list manually.

Path: S000 →→→→ SYSTEM →→→→ SERVICES →→→→ OUTPUT CONTROL

Select the tab SPOOL ORDERS and start

→→→→ SELECTION → → → → EXECUTE

Note that the right-hand scroll bar only works for a single page. If

there are several pages, you can reach them using the

function (scroll)

→→→→ Select each individual spool number in sequence and display the print

result for each one.

1-7 Now release the complete order and print it out in its entirety.

Select the same printing path as in the preceding

exercise step.

(C) SAP AG LO215 6-12

1-8 Use the mass processing function to print

any other order.

Path: S000→→→→ LO →→→→PP→→→→ SFC →→→→ ORDER →→→→ PRINT


Plant 1000

Order type PP01


Selection profile status PP00008

1-8-2 Select the tab MASS PROCESSING - PRINT

and carry out the following settings:

Function Printing order papers


Function parameter Original print

The print function "Original print" prints all released operations in

an order that have not been printed.

1-8-3 Use the proposed list selection and definition of the

printer.

→→→→ Start the selection.

1-8-4 Select any production orders

→ Start printing.

(C) SAP AG LO215 6-13

1-8-5 Check the printing log for possible errors

Path: →→→→ MASS PROCESSING →→→→ LOG of last MP

or


1-8-6 Use transaction SP01 to display the print result. Check the list manually.

1-9 Create a copy (reprint) for the order from step 1-1,

but only for the job ticket.

Print job ticket from the individual production order.

Path: →→→→ Change the order and carry out the necessary

settings by choosing

→→→→ ORDER →→→→ SETTINGS →→→→ LIST CONTROL

→→→→ Here, select only the job ticket.

1-10 Use transaction SP01 to display the print result.

To do so, carry out the same procedure as in step 1-6.

The next activity in the exercise is optional.


(C) SAP AG LO215 6-14

1-11 For the same order from step 1-9, create a copy (reprint)

of the time ticket for operation 0010.

When you do this, select the printing path using mass printing.

Path: S000→→→→ LO →→→→PP→→→→ SFC →→→→ ORDER →→→→ PRINT


List Operations

Profile 000002

Order ________________

1-11-2 Select the tab MASS PROCESSING - PRINT


Function Printing order papers


Function parameter Reprint

→→→→ Start the selection.

1-11-3 Select your production order

→ Start printing.

1-12 Use transaction SP01 to display the print result.

To do so, carry out the same procedure as in step 1-6.

(C) SAP AG LO215 6-15

Printing Order Documents Solutions

Unit: Printing Order Documents

Topic: Printing Order Documents

(LO215 Exercise 7)

1-2

Operatio

n

Print Operation? Print Time

Tickets?

No. of

TT

Print

Confirmations?

No. of

C

Yes No Yes No Yes No

0010 x x 1 x 1

0020 x x 1 x 1

0030 x x 1 x 1

0040 x x 1 x 1

0050 x x 1 x 1

0060 x x 1 x 1

Key: TT = Time tickets C = Confirmations


SAP AG 1999

� Special material components

� Picking (warehouse preparation)

� Default issue storage location in the production order

� Material withdrawal variants (planned, unplanned, surplus, deficit, backflushing, cancellation)

Material Staging: Contents


SAP AG 1999


Material Staging: Course Objectives

� Define the special features of the variousmaterial component categories

� List the different options in the R/3 system(material master, BOM item, work center,automatic stock determination) for defaultingan issue storage location in a productionorder

� Describe the different material stagingoptions

SAP AG 1999


SAP AG 1999




Settlement, ArchivingSettlement, Archiving

and Deletionand Deletion 1111

Collective OrdersCollective Orders 1414



77

Order Structure /Order Structure /



Printing Printing

Order DocumentsOrder Documents 66


Order Creation /Order Creation /



Material StagingMaterial Staging

OverviewOverview 22



SAP AG 1999

Material Components in Production Orders: Data and Functions

� Item categories

� Quantities

� Requirements qty

� Committed qty

� Issue quantity

� Reqmts date

� Reservation data

� Special indicators

� Status

� Reservation

� Default storage location

� Calculation of variable-size item quantity

� Availability check for material

� Discontinued parts

� Batch determination

General DataGeneral Data

FunctionsFunctions

� You use a range of data to control each material component:

� Item category

� status of the component

� Quantities

� reservation number

� and a series of indicators with control functions.

� Several functions exist for material components.


SAP AG 1999

Item categories

Item categoriesItem categories LL NN RR TT DD II OO MM

Material number


Text item

Variable-size item

Document item

Class item

Intra material

PM structure document

(+/-) sign before quantity

Sub-item permitted

Item screen sequence control

+ . + - - + . +

x x

x

x

x

x

x

x

. . + + + + + .

x x x x

1 3 2 1 1 1 1

� The following item categories are accounted for in the standard version:

L = Stock item

N = Non-stock item

R = Variable-sized item

T = Text item

D = Document item

I = Plant maintenance structure element

K = Class item

M = Intra material (only for recipes PP-PI)

� The following are relevant for production orders: L, N, R, T, D, K

� + / sign control:

+ positive only

- negative only

. both admissible

� Item categories are configured in Customizing.

� Document items are not copied to the production order, instead a document link is created.


SAP AG 1999

Item Control Indicators

S

G

A

G

G

S

G

G

G

ScreenScreen Item indicatorsItem indicators FunctionFunction controlcontrol

Bulk material

Discontinued

Backflush

Co-product

Alternative

Relevancy ind. (status)

Phantom

Fixed quantity

Overhead material

Automatic withdrawal posting

Discontinued parts

Planned co-product

Alternative item

Production, engin./design, costing

S Material provision, spare part Material provision, spare parts

Phantom assembly

Requirements qty fixed lot size

Deactivate matl master control

G Special procurement Special procurement per item

Explosion type

� You can combine the different item categories with various indicators.

� You can therefore control multi-faceted special processes.

� Screen: S = Status screen

G = General data

A = Assignment to operation

� You can predefine most of the control indicators in the material master.

In general, they are not copied to the bill of material.

� The following indicators can deactivate or override material master control per item:

do not explode phantom assembly

individual requirements indicator

direct production (special procurement key SOBSL 52)

long-term planning

� You can control requirements quantities using a lot-size independent indicator.

� The bulk material indicator defines a material component as indirect material.

� Special procurement can be controlled per item.


SAP AG 1999

Options for Material Withdrawal

Crate parts

Release order parts

Pick list items

Kanban control

IM WarehouseManagement

Prod. order

� The R/3 System has various procedures for controlling material staging. These are

a) Warehouse management with the component MM-IM (Inventory Management)

b) Replenishment control with the Kanban component

c) Storage location management and replenishment control with the component MM-WM

(Warehouse Management System)

� The Warehouse Managment System has three options, which are described below:

� Pick list items are provided for the production order in exactly the same quantity as the

requirements quantity. These parts can be provided for the production order at a physical storage

location or dynamic storage location (production order).

With this type of material staging, you can create transfer requirements in two ways:

- automatically when an operation is released

- manually

Typical examples are large, expensive parts such as shafts, housings, .....

� Crate parts are requested manually when a crate is almost empty.

Typical examples are small parts in containers such as screws, nails, .....

� Release order parts are requested manually. The required quantity is calculated using the target

quantities of the components in the selected released orders. Thereby, the stock situation is taken into

account in the production and the replenishment storage types.

Typical examples are laminates, paints, ...


SAP AG 1999

Interactive Picking Functionality

� Programm 'PPIOM000'

� Flexible selection of component requirements

� Control profile '000002' (similar to order info system)

� Functions

� Availability check, goods issue posting

� Grouping, sorting, filtering, field selection

� Collective and individual entry

� Various print views (totals and detail views)

� Picking in the background (BATCH)

� Orders not selected (created, locked, technically completed)

� Components not selected (backflush, phantom assembly, direct production, final issue, bulk material, deleted, text items)

� You can use a picking function to prepare and post material withdrawals.

� You can use this function to create and print any picking list and post the material withdrawals.

� You can export the picking list to MS-Excel ® or a PC file.


SAP AG 1999

Pull lists

� Program 'RMSERI16'

� Component requirements selection and warehouse stock check

� Functions

� Plan replenishment (from storage type for replenishment stocks)

� Transfer

� Background processing (BATCH)

� Staged from WM storage bins (transport requirements)

� Various print views (totals, detail and transfer)

� Orders not selected (created, locked, technically completed)

� Components not selected (phantom assembly, direct procurement, bulk material, pipeline, finally issued, deleted, text items)

� You can use an interactive material list to request and transfer material stock.

� You can use this function to prepare any stock transfer, create and print a stock transfer list and then

carry out the stock transfer.

(C) SAP AG LO215 7-10

SAP AG 1999

No automaticwarehouse default inproduction order !

Yes

Is PP/WM interfaceto be used?

MM warehouse in PSA?

No

Yes

YesNo

YesYes

No

No

MM warehouse in BOM item?

MM warehouse in material master?

Default MM warehouse

No

Yes

NoYes

Work center maintained in operation? PSA maintained in work center?

NoYes

Continued on slide (3)

Yes

PrO created with production version?

No

Continued on slide (2)

Storage Location Default in the Production Order (1)

Yes

PSA in material master?

NoYes

Yes

Yes

PSA in BOM item?

NoYes

Yes

Yes

Mat. master maintainedfor MM warehouse?

� Each material component in a production order can be assigned a default issuing storage location (at

the point of order creation).

� This default enables automatic withdrawal postings (for example, backflushing).

� There are numerous options for the default (work center, bill of material, material master, production

version).

� If the default is to occur via a production version, additional steps must be carried out, as described

on the following slide.

� If materials are to be picked from a Warehouse Management storage bin, additional measures must

be taken, as described on the next slide but one.

� Using notes 123580 and 126881, the procedure pictured above (standard) can be changed by modifying

its order of priority.

� The SAP Enhancement PPCO0005 contains a Customer Exit EXIT_SAPLCOSD_001 for storage

location default.

� Key: PSA production supply area.

(C) SAP AG LO215 7-11

SAP AG 1999


No

Yes

Yes

No

No

"Issue storage location selection" filled in the MRP

group

Does the material master of the product in the PrOhave an MRP group?

Issue storage location selection = 1

Yes

Does production version contain issuing storage location?

Does production version contain receiving storage location?

NoB C D

A

no

sto

rag

e lo

catio

n d

efa

ult

MaterialA

Yes

Checks for the defaultusing the production version

Default storage location

Yes

Yes

� If a storage location has not been found either via the work center, BOM item or material master,

then the MRP group of the product defines whether the issuing storage location is used from the

production version of the product in a production order or from the storage location in the material

master of the component ("Issue storage location selection" field).

� This field can be defined for each MRP group in Customizing for Material Requirements Planning.

� Storage location selection = blank or 1: Issue storage location in the material master of the component

is proposed as the issuing storage location (leads to no storage location default in the production order,

see above!)

� Storage location selection = 2: For all components, the default issuing storage location is the one

contained in the production version of the production order (see material master of the manufactured

product). If this issuing storage location is not maintained in the production version, the system adopts

the receiving storage location as the issuing storage location. This can be defined in the production

version of the assembly in the Receiving SLoc field or in the material master of the assembly in the

Issue storage location field.

You should use this type of selection if all components are stored together near the production line,

where they are required.

� Storage location selection = 3: Behaves in the same way as selection type 2

� Storage location selection = 4: Behaves in the same way as selection type 2

(C) SAP AG LO215 7-12

SAP AG 1999


No

No

Error in WM stagingDefault storage bin (WMS)

Yes

Transfer requirement/order

Yes

Storage bin entered ?

No

Yes

Control cycle for materialand PSA maintained?

Mat. Master maintained for WMS warehouse (0088)?

Checks for default storage location in production order

SAP AG 1999

� If the stocks of the material components are managed at storage bin level using the Warehouse

Management System, other requirements have to be fulfilled.

� The SAP modules KANBAN and Warehouse Management (WM) are responsible for these required

measures.

� Once all settings have been fixed, WM staging can be triggered directly from the production order.

� This necessitates transfer requirements or transfer orders for the WM System.

(C) SAP AG LO215 7-13

SAP AG 1999

Material Withdrawal Variants

From ext. procurement

From consignment

From storage bin (WM)

From warehouse

Prod. order

Cost center

Asset

Sales

Project

Inspection sample

Scrap

ConsumptionConsumption IssuesIssues

Goods issue

� Goods issues can be both planned and unplanned.

� The data you need to enter depends on the type of goods issue.

� Goods issue slips, material staging lists, pick lists, and other similar documents form the basis of

material withdrawal for production orders.

� Material withdrawals can be posted automatically when an operation is confirmed (backflushing).

(C) SAP AG LO215 7-14

SAP AG 2003

Manual Good Issues

Individual entry

Collective entry

Without reference

To an order

To a reservation

With reference Planned consumption

Unplanned consumption

� The reference to a reservation is determined by the planned or unplanned material withdrawal for a

production order.

� You can only carry out planned material withdrawals for components kept in stock.

Items that are to be backflushed are not offered.

� Unplanned material withdrawals are recorded in the goods movements log.

� Goods movements can vary for each item.

� You can also make collective entries for various account assignments in a material document.

� A prerequisite for goods issue is that the goods movement has been allowed for the reservation item.

That is, the production order is released.

� You can restrict material withdrawal according to storage location and proportional quantity default.

� You have an extended selection with regard to requirements dates and operations.

� You have the option of setting the final issue indicator. When this is done, the reservation item is

deemed completed.

(C) SAP AG LO215 7-15

SAP AG 1999

Movement Type

Account Determination

Cost Update

Quantity Update

Print Indicator

Material DocumentMaterial Document ItemItem

Consumption Update Field Selection

Movement Type

� The movement type enables you to differentiate between goods movements.

� It incorporates control characters for creating and updating goods movements.

� You can select the movement type from the Menu or use F4 to display a list of movement types that

have already been assigned to the transaction.

� You can enter the individual items of a material document with various movement types.

� The reference to a production order is controlled upon material withdrawal using a specially defined

movement type (261).

(C) SAP AG LO215 7-16

SAP AG 1999

Effect of a Goods Issue

Reserv-ation

Material document

Accountingdocument

Controlling document

Material

A

Stock QuantityConsumption Stats...

Account determination

Stock account

Consumption account

...

G/L accounts:

Order

Cost center

...

Consumption to the:

Goods issue slip

Goods issue

� You can update stock and consumption fields according to storage location.

� You can reduce the reservation (for planned withdrawals).

� Only costs are updated for unplanned withdrawals.

� You can determine actual costs (valuation) and update the order.

� You give material consumption a value in Customizing using a valuation variant specific to plant or

company code.

� Material, accounting and controlling documents are generated for a goods movement.

� The material document describes the goods movement from a materials management (warehouse)

perspective.

� The accounting document describes the goods movement from a financial accounting perspective. An

accounting document is always related to a company code. You can create one, several or indeed no

accounting documents for a goods movement.

� Displaying a material document enables you to access and display other documents.

� You have the possibility of printing a goods issue document.

(C) SAP AG LO215 7-17

SAP AG 2003

Backflushing Materials

ExecutionExecution

12

9

6

3

11 1

7 58 4

210

ReleaseMaterial

withdrawalProcessing Confirmation

Goods receipt

Ordersettlement

Synchronous with confirmation

Asynchronous withProgram 'CORUPROC‘

Reworking of terminatedwithdrawals with transaction'COGi'

Automatic

Proportional to the quantity

Control via material master, work center, or material assignment in routing

Termination when material stock = 0

Backflush PostingBackflush Posting

� A materiel component withdrawal can be posted automatically (backflushing), synchronously or

asynchronously when an operation is confirmed.

� You should always use backflushing when you do not want to stage materials from the warehouse for a

specific order.

� During backflushing it is presumed that the material is prepared at the work center.

� Application areas:

flow and assembly lines

less valuable materials

� You can control backflushing in the material master. This can be done according to work center or for

each BOM component assignment to an operation.

� You must rework unsuccessful withdrawal postings (stock = 0).

� Batch determination can be activated at the point when the backflush posting of the material

withdrawal is carried out.

(C) SAP AG LO215 7-18

SAP AG 1999

Negative Stocks or Reworks

50Current StockComp. 100-100

Negative Stocks Backlogs

-50Backflush100 pieces

50100100

70GR 120 Pieces

100100

Reworking

00

Backlog list

70

50

12

9

6

3

11 1

7 58 4

210

12

9

6

3

11 1

7 58 4

210

12

9

6

3

11 1

7 58 4

210

N/A

170

� If, for organizational reasons, the goods issue is generated before the corresponding goods receipt and

the material already physically exists in the warehouse, two paths are open to you.

� These are either the function reworking of unsuccessful material withdrawals or negative stocks.

� It is possible to have negative stocks for standard priced materials in the inventory management.

� When you are working with negative stocks, you must make sure that:

You have no negative stocks on the balance sheet key date and at the time of taking physical

inventory.

When you run the month end closing program no negative stocks still remain from the previous

month.

� You set the indicator determining the permissibility of negative stocks in the material master (storage

screen 2).

(C) SAP AG LO215 7-19

SAP AG 1999

� This unit gave you information about somespecial features of the various types ofmaterial components

� There are various ways to default a withdrawalstorage location (material master, BOM item,work center)

� There are 2 picking lists with varying functionsavailable for material staging in the warehouse

� An automatic stock determination can be usedat the time of picking and/or for backflushing

Material Staging: Summary

(C) SAP AG LO215 7-20

Material Staging Exercises

Unit: Material Staging

Topic: Material Staging

(LO215 Exercise 8)

• Pick material or organize replenishment

• Withdraw material from the warehouse for production orders

• Post over-withdrawals and under-withdrawals

Material components must be made available for production at

the correct time and in the correct quantity. To achieve this end,

you take the material withdrawal slip, enter the proposed

warehouse and withdraw the material.

Another option is that the material is brought to you

automatically or by a transport team.

The procedure for material withdrawal postings is, however, the

same.


Material T-F1##


Order type PP01




1-1-1 Release the order.

1-1-2 Carry out an availability check for all materials

and in the table below, note any shortfall that may arise using the missing parts

overview for the production order.

Path: →→→→ FUNCTIONS →→→→ AVAILABILITY CHECK

(C) SAP AG LO215 7-21

→→→→ MATERIAL - ATP

Path: →→→→ GOTO →→→→ MISSING PARTS →→→→ MISSING PARTS OVERVIEW

Material Missing parts

quantity

Inventory Difference

T-B1##

T-B2##

T-B3##

T-B4##


1-2 Check the current stock level for each material component using the stock/requirements

list.

Note these in the table above.

Calculate the difference between the stock level and the required quantity. Enter this in the

table and post at least these difference quantities to the stock level, as described in the

following note.

Note: In the steps to follow, if your requirements quantities

are more than the current stock level or if material

withdrawals cannot be carried out because stocks are low,

then use transaction MB1C and movement type 561 to

execute other goods receipts.

Post a sufficient quantity.

1-3 Create a picking list for the staging of the material components for the order in the

warehouse.

Save the result (picking) to post the goods issues.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ GOODS MOVEMENTS → → → → MATERIAL

STAGING → → → → PICK → → → → Use the proposed standard profile 000002

In the list select all components and select the pushbutton PICK

To display any errors that occur during the picking process,

choose Environment →→→→ Errors.

(C) SAP AG LO215 7-22

1-4 Ensure that the system has updated the production order (documented goods

movements, withdrawal quantities, actual costs)

1-5 Create another order using the following data:

Material T-F1##


Order type PP01




1-5-1 Release the order.


Note: Withdraw the material components for the order in the

following steps. (Transaction MB1A, movement type 261)

1-5-3 Determine the reservation and item number of the assembly TB-1## and carry

out a withdrawal of material with reference to the reservation.

Reservation number: ________________

Document number: ________________

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ GOODS MOVEMENTS → → → → GOODS ISSUE

Select the pushbutton FOR RESERVATION

1-5-4 Carry out a withdrawal of material for assembly T-B3## with reference to the

production order.

(C) SAP AG LO215 7-23


Path: Select the pushbutton FOR ORDER

1-5-5 Carry out an over-withdrawal with a quantity of 1 for T-B1## with reference to

the reservation.


If you switch on the indicator “Suggest zero lines”, the

system proposes components for an over-withdrawal which

have already been finally issued.

1-5-6 Carry out an over-withdrawal with quantity 1 for T-B1## without reference to

the reservation and order, but for the production order (movement type 261).

This is the equivalent of an unplanned withdrawal.

Document number: _________________

1-6 Withdraw the remaining quantities of material that have not been withdrawn so that no

unplanned material withdrawals remain open.

1-7 Ensure that the system has updated the production order (documented goods

movements, withdrawal quantities, actual costs)

1-8 Use transaction MB51 to display the material documents that have been created.

Path: S000 →→→→ LO →→→→ MM →→→→ INVENTORY MANAGEMENT →→→→ MATERIAL

DOCUMENT → → → → DISPLAY

(C) SAP AG LO215 7-24

Material Staging Solutions

Unit: Material Staging

Topic: Material Staging

(LO215 Exercise 8)



SAP AG 1999

� Options for detailed control of orders

� Sequencing

� Splitting orders

� Splitting capacity requirements (machine / person)

� Down and uploading orders to / from PDC

� Options for earned value analysis

Order Control: Contents


SAP AG 1999


� Define the means and methods of detailedorder control in the R/3 system

� Describe which options there are for sequencingproduction orders

� Explain how to split orders and capacity requirements(machine/person)

� Transfer orders to PDC systems

� Transfer confirmations from PDC systems to R/3

� Check order progress and possible delays in dates

Order Control: Course Objectives

SAP AG 1999


SAP AG 1999












88

Printing Printing






IntroductionIntroduction 11 Order ControlOrder Control

OverviewOverview 22


SAP AG 1999

Objectives and Methods of Machine Commitment

� Creating a feasible capacity commitment plan to carry out operations

� Specifying processing sequences, processing quantities and dates

ObjectivesObjectives

RequirementsRequirements

MethodsMethods

� Mass planning in the background (capacity planning)

� Online planning in the planning table (capacity planning)

� Using the order information system

� Medium-term capacity planning has already occurred

� The capacity planning functions of the R/3 System put extensive planning options at your disposal.

� The applications of the order information system enable you to compile lists of operations for each

individual work center. In addition, a special profile can be compiled in Customizing.


SAP AG 1999

Dispatching Operations (Basic Functions)

Sorting operations (sequence)

Minimizing setup time

Finite scheduling

Checking operation dates

Midpoint Scheduling

� "Dispatching dates" are thestart dates for an available capacities search

� Activities 2 to 4 and 6 to 8 can be activated and deactivated as required

� Dispatching is controlled by astrategy profile

� Midpoint scheduling is carried out when you save.Save planning result

Determining dispatching dates

Other available functionsDetermining operations to be dispatched

Execute dispatch

� Deallocate� Reschedule new date

other work center� Adjust capacity� Dispatch with user exit

Special Notes

33

44

55

66

77

11

22

88

99

� You can use the capacity planning table to plan machine commitment.

� You can use control profiles to plan production orders in great detail.

� There are different strategies available for dispatching the operations.

� Dispatching dates are the start dates for finite scheduling.

They can be specified:

directly as a manual entry.

- by copying the scheduled operation dates (lead time scheduling of the production order).

- by drag and drop (mouse-controlled).

� There are different strategies available for minimizing the setup times.

� They are all based on a setup time matrix.

� Finite scheduling is a special type of lead time scheduling with a capacity availability check.

� Only those operations whose work centers have the "relevant for finite scheduling" indicator are

included in finite scheduling.

� A work center's capacity load can be greater than 100 % ("overload" indicator in the work center).


SAP AG 1999

Strategy Profile (Capacity Leveling)

Strategy profile

OverallOverall profileprofile� Dispatching sequence

� Planning direction

� Finite scheduling

� Dispatching at earliest opportunity

� View of overall capacity load

� Inserting the operation / Closing gaps

� Specifying dates for dispatch

� Taking order / operation floats intoConsideration

� Determining new queue time

� Dispatching for internal processing

� Checking operation dates

� Midpoint Scheduling

� Discontinuing dispatching when errors occur

(sort profile)

(forwards/backwards)

(yes / no)

(none/minimal/according to reduction strategy)

� Strategy profiles are used to achieve various planning objectives.

� You can change a profile interactively during planning.

� Course LO230, "capacity planning", deals with the individual strategies and their settings in greater

detail and provides relevant examples.


SAP AG 1999

Midpoint Scheduling

Example: a dispatched operation

Before dispatching

Dispatch

operation

Forward and backward

scheduling

10 3020

20

302010

PS SS SF

SS SF

PF

DSPT

� A dispatched operation is given the status DSPT and the internal indicator "Capacity is available"

� If only one operation is dispatched, then all preceding operations are scheduled backwards and all

subsequent operations are scheduled forwards.

� If more that one operation is dispatched, then the scheduling direction between the two dispatched

operations depends on the scheduling direction chosen during the lead time scheduling.


SAP AG 1999

Order Split


6000767

General Assignment Goods receipt Control Dates/quantities Master data

Order

000006000767

000006001007

000006001105

Parent PrO

Child PrO

Child PrO

Status SPLT

Status CSPL

Product Cost Collector

M 1000 100-100 12.000E 1421 4230 1310 25.000V External processing 8.000X 300900 12.000G Additional raw material 8.500

Order

load

� You can split production orders that have already begun to be used in the production process into

separate production orders. You must define from which operation the orders are to be split.

� This function should then be used, if

Material components are only partly available

A work center has a capacity shortage

A partial quantity has been produced and the remaining quantity is to be produced at a later date

� You control the function by selecting an operation in the operation overview and choosing

FUNCTIONS -> SPLIT ORDER

� The original order is described as the parent order and the orders that are split off from this order are

called the child orders.

� The orders are identified by the SPLT status (parent) and the SPLE status (child).

� You can carry out multiple splitting.

� All production orders must be (and are) created with reference to the same product cost controller

(that is, the function can only be used with a product cost collector!)

� Serial numbers can be assigned to the split orders.

� Restrictions: Reading PP master data is not possible

No change of material (product) is possible between the parent and child order

Only operation confirmations can be carried out


SAP AG 1999

Splitting Capacity Requirements

Application criteria

� Planning of individual capacities and personnel

� Planning within the normal operation (capacity requirements)

� Planning in greater detail than for work centers orcapacities

� Split capacity requirements for machine commitment orworkforce planning in a short-term planning period

� Implementation at shop floor level and in applications thatalso use workforce planning (PD, PM, PS)

(C) SAP AG LO215 8-10

SAP AG 1999

Levels in a Split

Person APerson B. . .

Pooled capacity

setup

Plant

1000

Cost center4230

Cost center4220

Machine group1111

. . .

. . .

Machine group1904

. .

.

Person 1Person 2. . .

Capacity categoryPerson

Capacity categorymachine

Position

Qualification

. .

.

. .

.

Individual machine -1Individual machine - 2. . .

Person. .

.

Checked against HR tables !!

Machine group1112

� The capacity in the work center can be subdivided according to the capacity category (machine,

personnel). That is, elements can be assigned to the capacity.

� The assignment options are dependent on the capacity category.

� Subdividing in this way means that an operation (or, more precisely, its capacity requirement) can be

directly assigned to the relevant machine and / or person.

� You can only make assignments to people, qualifications, and positions if the SAP Human Resources

System (HR) is active.

(C) SAP AG LO215 8-11

SAP AG 1999

Types of Split

Different capacities work simultaneously on thesame lot or order, but canalso undertake partial jobs.

5 h labor time

5 h labor time

10 h labor time

for 100 pcs.

Standard valueStandard value splitsplit

10050

Various capacities Various times

50

50 50

Quantity splitQuantity split

� You have the option of several types of splits.

� You can split the quantity or the standard values of the capacity requirements (or split both, if

necessary).

� Quantity splits are useful if partial quantities of the order are to be processed by several individual

capacities at the same time or if they are to be processed at different times and gaps exist between

them.

� Standard value splits are useful if an operation is divided into two or more partial tasks (work

steps) that are carried out by different individual capacities at the same time and for the total quantity.

� You can split the quantity as well as the standard values.

(C) SAP AG LO215 8-12

SAP AG 1999

PDC Systems: Objectives and Concerns

�� RealReal--time processtime process controlcontrol

�� Production with fewer shopProduction with fewer shop floorfloor paperspapers

�� Decentralized decision makingDecentralized decision making

�� BarBar code linkcode link

�

�

�

�� Improved transparencyImproved transparency inin productionproduction�

�� AvailabilityAvailability ofof production statusesproduction statuses ((conditionsconditions))�

�� Control ofControl of fullyfully oror partially automated systemspartially automated systems�

RelativelyRelatively highhigh investmentinvestment

ChangesChanges inin process structureprocess structure

Independent implementation project advisedIndependent implementation project advised

��

��

��

� A constant exchange of information is required between the production planning and control (PP) level

and the production level.

� Production often occurs with automated and partially automated machines and systems.

(C) SAP AG LO215 8-13

SAP AG 2003

Interfaces: Overview

CC = Communication channel

Subsystem

PP-PDC

PM PSPP-KANHR

Plant

data

coll-

ection

Plantmaint.dataentry

Projectdataentry

KanbanTimerecord-ing

(CC2) (CC3) (CC4) (CC5)

PDC interfaces

PP

CADintegra-tion

PP-CAD

interface

PI

Processcontrol

PI-PCS

interface

WM

Ware-housecontrol

WM-LSR

interface

PP

Materialdataentry

PP-REM

interface

MM

Mobiledataentry

MM-MOB

interface

QM

Inspect-ionproc.(LIMS)

QM-IDI

interface

(CC1)

R/3R/3

MMMMPPPP

� PDC interfaces (Plant Data Collection) are used to transfer data between R/3 and subsystems.

� The PP-PDC interface is the interface that has been designed especially for production control.

� Starting from Release 3.0A, this interface was called Communication Channel 2 (CC2). (This will

only be maintained for two more main releases)

� As of Release 4.6A, this interface is implemented as an asynchronous SAP R/3 BAPI interface and is

called the PP-PDC interface.

� Subsystems can receive certification from SAP (Complementary Software Program).

� For further information on this interface see:

http://www.sap.com, SAP Partners -> Software Partners -> Integration Opportunities ->

Interface Certification -> Interface Reference

Look under interface PP-PDC "Plant Data Collection - R/3 Shop Floor Control"

(C) SAP AG LO215 8-14

SAP AG 1999

Requirements for the PP-PDC Interface

�� ActivateActivate PDCPDC linklink (Customizing table 399X)(Customizing table 399X)

�� MaintainMaintain PDCPDC groupsgroups (Customizing table 705)(Customizing table 705)�

�� AssignAssign PDCPDC groupgroup toto work centerwork center ((subsystemssubsystems))�

�� Order isOrder is releasedreleased ((downloaddownload))�

�� Maintain subsystemMaintain subsystem configuration (Customizing)configuration (Customizing)

�� Transfer configuration data to theTransfer configuration data to the subsystemsubsystem

�� RelevantRelevant changeschanges ((quantityquantity, date,, date, activity typeactivity type, ...), ...)�

Order type

�� Operations must require confirmationOperations must require confirmation (upload)(upload)�

�� OrderOrder contains atcontains at leastleast on operation with work center withon operation with work center with PDCPDC groupgroup�

� When the PDC indicator is activated in the order-type dependent parameters (T399X), released

orders are transferred in the download if they contain at least one operation whose work center is

assigned to a subsystem (PDC) group.

� In order for time events to be included in the upload from the PDC system, the operations must require

confirmation.

(C) SAP AG LO215 8-15

SAP AG 1999

Download: Logical View

SubsystemSubsystem

PPR/3 online

Mat. masterHR masterReasons for var. Units ofmeasurement

Production orders

Delta download Initial download Master data download

Work centersWage types

etc.

HR

R/3R/3

MMMMPPPP

Program

� You can download data in the following three ways:

Master data download

Initial download

Delta download

� The master data download enables the transferal of R/3 master data to the subsystem.

� The initial data download supplies the subsystem with production orders.

� The delta download supplies the subsystem with changed production orders.

� In order for the initial and delta downloads to work, you must first release production reports in R/3.

(C) SAP AG LO215 8-16

SAP AG 1999

SubsystemSubsystem

Upload: Logical View

PP

UpdateOnline HR

CO

Pair formation

Act. time recording

Update

Time eventTime ticket Attendance - yes/no

Original values

AFRU

CONF21

R/3R/3

MMMMPPPP

RUECK

Analysis

Request PDC UPLOAD

Post PDC records

� The original values provided by the subsystem are processed in an analysis program.

The duration (setup, processing) can therefore be determined from the start and end events.

� In order to calculate the duration successfully, the time events must first be assigned to the maximum of

six variable standard values of an operation in the work center.

(C) SAP AG LO215 8-17

SAP AG 1999

� Operation time tickets

� L20 - Time ticket partial finish

� L40 - Time ticket finish

� Work center events

� Currently none

� Personnel times (HR-PDC)

� P10 - Clock-in

� P15 - Break start

� P20 - Clock-out

� P25 - Break finish

� P30 - Off-site work start

� P40 - Off-site work finish

Interface Record Types

� Operation time events

� R10 - Setup start

� R20 - Setup partial finish

� R30 - Setup interruption

� R40 - Setup finish

� B10 - Processing start

� B20 - Processing partial finish

� B30 - Processing interruption

� B40 - Processing finish

� A10 - Teardown start

� A20 - Teardown partial finish

� A30 - Teardown interruption

� A40 - Teardown finish

� V20 - Var. activity partial finish

� V40 - Var. activity finish

� Only activities that are not already supplied by R/3 orders can be entered with record type V20 / V40.

Furthermore, no quantities can be entered.

(C) SAP AG LO215 8-18

SAP AG 1999

Order Control: Summary

� This unit gave you an overview of the meansand methods of detailed order control.

� For sequencing orders you must use the order information system or the planning table from capacity planning

� Orders or capacity requirements (machine/person) can be split

� Orders can be transferred from R/3 to PDC systems

� Confirmations can be transferred from PDC systems to R/3

� An order progress report is available for checking the progress ofproduction orders (see unit 13)

� Course LO230 provides more information about capacity planning.

(C) SAP AG LO215 8-19

Order Control Exercises

Unit: Order Control

Topic: Order Control

(LO215 Exercise 9)

• Machine usage list with order information system

• Machine usage with planning table

• Order split

As production manager or production scheduler, you are

responsible for the continual utilization of the work centers in

your area for the days to come (hours or weeks). In this process,

the orders should always be assigned to each work center in an

appropriate sequence (often one that optimizes setup).

For each work center and time period, the scope of the work that

you assign should not be too large or too small. Both of these

would have a negative effect on the employees in your area.

The SAP System provides you with several options for carrying

out this task.

1-1 Use the order information system to create a machine usage list for the work centers in

the area for which you are responsible. Select using the following entries

Selection at header level

List Operations (Selection object)

Profile 000002 (Workload for each work center)



Selection at operation level

Work center T-M##

Plant 1000

Familiarize yourself with the content and functions of this list.

(C) SAP AG LO215 8-20

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ INFOSYSTEM → → → → ORDER INFORMATION

SYSTEM

1-2 Use the graphical planning table to carry out machine usage

(dispatching) for work center T-E##.

1-2-1 Select the objects Plant 1000

Work center T-E##

Capacity category 001 to 002

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ CONTROL →→→→ CAPACITY PLANNING →→→→

LEVELING →→→→ WORK CENTER VIEW →→→→ GRAPHICAL PLANNING TABLE

When you do this, set the filter to order category 1 and order type PP01

Ensure that you do not set any other filters.

Path: Select the filter symbol

Start the selection.

1-2-2 The system has prepared a planning table for work center T-E##.

Use the sort sequence key SAPSFCGS12 (setup group key) to sort the order list

according to setup times.

Path: Select some orders and choose

→→→→ EDIT →→→→ CHANGE SORT

1-2-3 Reduce the setup times of the operations that follow the first order (operation) to

"0".

Select all orders if possible.

Path: →→→→ Functions →→→→ Adjust setup time →→→→ Manually

(C) SAP AG LO215 8-21

1-2-4 Set up the current planning strategy so that the following functions are carried out

during planning:

Dispatching the orders forwards

for dispatching at the earliest opportunity

Check or change the strategy profile:

Path: →→→→ SETTINGS →→→→ STRATEGY

1-2-5 Dispatch all orders automatically for the work center.

Path: →→→→ FUNCTIONS →→→→ DISPATCH

1-2-6 Which status do the dispatched orders and operations now have?

To find this out, display an order.

Answer: _______________________

Path: Place the cursor on one of the dispatched operations

→→→→ GOTO →→→→ ORDER →→→→ CHANGE or

→ → → → GOTO →→→→ OPERATION → → → → CHANGE

1-2-7 Save the planning result.



1-3 Due to a capacity shortage in the next few weeks, you must distribute the total quantity of

a production order over two weeks.

For this reason, carry out an order split for this production order.

(C) SAP AG LO215 8-22

1-3-1 Create an order using the following data:

Material T-A


Order type PP08 !!!




This order is released immediately!

1-3-2 Save the order Order no.: ___________________

1-3-3 Split the order at operation 0010, so that you then have two orders with the

following parameters:

Split quantity 5 piece

Child order

Order type PP08

Basic finish date one week later than proposed


Path: GOTO →→→→ OVERVIEWS →→→→OPERATIONS →→→→

Select operation 0010

→→→→ FUNCTIONS →→→→ SPLIT ORDER

Enter the split parameters

(C) SAP AG LO215 8-23

→→→→ ORDER SPLIT →→→→ EXECUTE

1-3-4 Save the order and change it again afterwards.

1-3-5 Which orders can you now find?

Answer: Parent order Number: ____________________

Child order Number: ____________________

You can switch between the orders as required.

1-3-6 Which new status and quantity entries can you find in the header screens?

Answer: Parent order Status: ________________________

________________________

Child order Status: ________________________

1-3-7 Have the operation and component quantities been created proportionally?

Answer: _____

1-3-8 Has the child order already been released?

Answer: _____

1-3-9 How is cost object controlling executed for both orders?

Answer: Parent order _________________________________

Child order _________________________________

(C) SAP AG LO215 8-24

The order split function is currently restricted to this form of

cost object controlling!

(C) SAP AG LO215 8-25

Order Control Solutions

Unit: Order Control

Topic: Order Control

(LO215 Exercise 9)

1-2-6 Answer: DSPT (dispatched)

1-3-5 Answer: Parent order Number: ____________________

Child order Number: ____________________

1-3-6 Answer: Parent order Status: SPLT (split)

Expected yield variance = 5-

Child order Status: CSPL (Created by splitting)

1-3-7 Answer: Yes

1-3-8 Answer: No

1-3-9 Answer: Parent order Product-oriented for each cost collector

Child order Product-oriented for each cost collector


SAP AG 1999

� Confirmation types

� Control Parameters for Confirmations

� Procedures involved in the "confirmation of an order"

� Confirmation data

� Confirmation results

Confirmations: Contents


SAP AG 1999


Confirmations: Course Objectives

� Define the principles and processes of real-time production order confirmation

� Describe the different types of orderconfirmation

� Recognize the control parameters forconfirmations

� Describe the effects of a confirmation

SAP AG 1999


SAP AG 1999


99










Printing Printing






OverviewOverview 22





SAP AG 1999

Order Confirmation: Process chain

The system is capable of performing avariety of functions when the confirmation

data is entered.

Confirmations

OrdersOrders

CapacityCapacity

requirementsrequirementsMaterialMaterial

documentdocumentHR dataHR data

ActualActual

Productionorder

..

..

..

Operation 0010

Operation 0020

Operation 0030

Operation 9999

Operation 0010

Operation 0020

Operation 0030

Operation 9999Confirmations are savedConfirmations are saved

......

Upload from PDC interface Manual Input

� Order confirmation is used to enter internal activities generated for the order.

� The work progress of a production order can be measured based on order confirmations.

� Confirmations from PDC systems are possible, using the PP-PDC interface (see previous unit).


SAP AG 1999

Confirmation Types and Functions






2050

100

� Confirmation for order (3.0)

� Confirmation for operationFast (preliminary) entry (4.5)

Collective confirmationTime ticket / confirmation slipTime event confirmation (3.0)

Progress confirmation (4.0)

� Milestone confirmation� Cancellation

� Check operation sequence� Monitor activity default values� Set status ( user status)� Process goods movements

� Backflush posting� Withdraw posting for open reservtns� Check delivery tolerances� Transfer PDC data� Reduce capacity requirements� Determine actual costs� Quantity calculations (4.6C)

� Partial - confirmation� Final - confirmation� Final - confirmation when minimum

tolerance limit reached

Confirmation statusConfirmation status

Order headerOrder headerConfirmation types

Confirmation functions

� Order confirmation is the confirmation of the entire order at order header level and .

� An operation confirmation allows you to confirm an order step by step.

For this type of confirmation, there are various procedures available.

� The procedures must be selected to suit the methods of organization within your company and the

allowed workload.

� You can only carry out a confirmation for an order if no confirmations have already been entered for

the operations.

� You can follow a confirmation with an automatic goods receipt. Control is then maintained using the

operation control key or the production scheduling profile.

� A material overview enables you to correct backflushing for postable material withdrawals or to enter

any number of unplanned goods movements.

� There are a whole range of Business Application Interfaces (BAPI) available, which can be used to

enhance the standard confirmations to suit specific users.


SAP AG 1999

Op.10

Op.20

Op.30

Requirements for Confirmations

11


CTRL Confirmation

PP01PP01

Order type

Confirmationparameters

1 Milestone2 Normal3 No confirmation

Operation

Confirmation numberConfirmation number Operation control keyOperation control key

Production order

� Confirmations are controlled by confirmation parameters (refer to the next slide).

� Each operation is automatically given a confirmation number when the order is created.

You can then clearly identify it without having to enter any other data.

� Each operation contains an operation control key. This defines whether the operation requires

confirmation.

� An operation can be marked as a milestone. This means that when the milestone operation is confirmed,

the operations that precede it are also confirmed with proportional quantities.

� An operation that is to be confirmed must first be released.


SAP AG 1999

Control Parameters for Confirmations

Order type

Final or partial confirmation

Final confirmation upon reaching tolerance limits

Withdrawal posting of open reserv`ns (on final confirmation)

Confirmation function

Screen control

Default time units

Checks

Selection

Goods movements

Control

HR update

Error handling/logs

Display or default data

Control of first detail screen (1)

Hour, minute, optimized automatically

Operation sequence

Underdelivery

Overdelivery

Future dates

Confirmable operations (1)

Confirmed operations (1)

Open orders in a collective order

Display all movements or just backflush postings

Decoupling of the process

ActualGoods movements

Data to be confirmed, confirmed data, standard data (1)

Data transfer: PP -> HR

(1) inapplicable to single screen entry

Confirmationparameters

� You control confirmations using settings in Customizing (fixed parameters).

� You set the control parameters for order type and plant.

� There are different confirmation parameters for

Time ticket confirmation using single screen entry (new form of the normal operation confirmation)

Collective confirmation/fast entry

� You can change some settings online (variable parameters).

� You must also enter the reasons for variance.

� The reasons for variance can trigger statuses that, in turn, control trigger points.

� The transfer of PDC confirmation data to the HR module is dealt with on course HR490 "Incentive

Wages and Plant Data Collection".


SAP AG 1999

Field Groups for Single Screen Entry

Personnel data

Quantities

Activities

Dates

Quality checks

Comments

� As of Release 4.6, the normal time ticket confirmation of an operation is generally entered on one

screen (single screen entry).

As a result, the system no longer offers a selection screen (order or operation selection).

� The data that is to be confirmed is distributed between the different field groups on this screen.

� The field groups can be set up in different ways in Customizing and they can be expanded or collapsed

in the actual confirmation.

� You can greatly influence confirmations by means of field selection control in Customizing (hiding

entries, highlighting entries, mandatory and optional fields).

� You can use customer enhancement CONFPP07 to create and insert your own detail screens.

� The transaction that was used up to now, CO11, is still available but is not included in the menu.


SAP AG 1999

Determining the Yield

Is it possible to perform the operationin sequence? (See Customizing)

Yield of thelast confirmedoperation

Yield of this

operation

= Yield to be confirmed

Which of these operations is lastin the sequence ?

Do confirmed operations, confirmable

operations or operations which require

confirmation already exist ?

The preceding

operations

requiring confirmation

The preceding

operations

preceding operations

Yield ofthe order Yield of this

operation

� In order to facilitate the confirmation, you can allow the system to propose the yield to be confirmed.

� You are also required to enter the settings in the fixed parameters (Customizing) for confirmation

control.

� The system takes several factors into account when determining the yield.

� Rework operations are then subject to special treatment (see documentation).

(C) SAP AG LO215 9-10

SAP AG 1999

Determining the Remaining Capacity Requirements

ORStandard valueStandard value Estimated standardEstimated standard valuevalue

Remaining capacity Remaining capacity

requirementsrequirements

Formula for each capacity categoryFormula for each capacity category

KBED = setup + lot size x machine time

50 pieces x 0.1hrs / piece = 5 hours

Planned qty

150 pieces

Actual quantity

100 pieces

Forecast value for

each type of activity

� Remaining capacity requirements are calculated according to either the standard values for each type

of activity or an explicitly confirmed estimated standard value (forecast screen).

� The system sets the standard value for setup to zero when the first partial confirmation is executed.

� You can only set all other remaining capacity requirements to zero by setting the remaining quantity or

forecast value to zero.

(C) SAP AG LO215 9-11

SAP AG 1999

Progress confirmation

� Special type of confirmation automatic confirmation

of preceding operations

� "Unplanned milestone" each confirmable operation behaves in

the same way as a milestone when it is

confirmed

� Special characteristics Total quantities are always

confirmed

Combined use of progress

confirmation and milestones is

possible but with restrictions

Operations that have already been

confirmed remain unchanged

� New status PROG

� You can also use progress confirmation for collective orders.

� However, it cannot be applied to finally confirmed operations (only for the correction of

preceding final confirmations).

(C) SAP AG LO215 9-12

SAP AG 1999

Milestone or Progress Confirmation

Operation

0020

... ...

Milestone


Milestoneconfirmation

0030

0010

50

PROG

0040

(nn) - Update executed

Progress confirmation

Normal

1. 2. 3. Actual qty Status 1. 2. 3. Act. qty Status4.

(100) (100) MILE 70 (nn)(70) (80) (100)

50 PCNF70 PCNF20

50 50 PCNF

(100) 100 MILENormal

70 70 (nn)80 (100) 80 (nn) PROG

100 100 PROG100 100 MILE

Progressconfirmations

� Normal, milestone and progress confirmations can be used in combination. (It is, however, advisable

to decide on one type of confirmation)

� Orders confirmed using progress confirmation react in the same way as if confirmed by a milestone

confirmation. They confirm the preceding operations.

� However, quantity calculation functions differently using progress confirmation. Each confirmed

quantity is considered a total quantity.

� You are no longer able to work on operations using progress confirmation if they have already been

partially confirmed using normal confirmation. You are therefore also unable to confirm them.

� You must at least partially confirm milestone operations that have an impending confirmation time.

(C) SAP AG LO215 9-13

SAP AG 2003

Confirmation: Decoupling of Processes

Order type

Confirmationparameters "Process control"

� Time procedures

� Parameters

ImmediatelyImmediatelyAny

Number of parallel tasksSpecifying serverMaximum number of

components permitted per MM posting document

Update taskOnlineBackground

Backflushing GIAutomatic GRCalculation of actual costs

� Confirmation processes

� Within the framework of the parameters for confirmations (Customizing), you can set a "process

control" parameter for each plant and order type. This controls the decoupling of the confirmation

from its sequence processes.

(C) SAP AG LO215 9-14

SAP AG 2003

Decoupling of Processes: Function Model

Create confirmationsOnline / Background jobs

Reprocess error records online

Process confirmations inthe background

AFFW/AFRC AFRU COEP/ MSEGAFFW/AFRP

Error records Preselection Confirmations Target table for process

� In order to facilitate the subsequent processing of confirmations, the system temporarily saves the

confirmation numbers in several tables of planned changes.

AFRP1 Automatic goods receipt

AFRP2 Backflushing

AFRP3 Actual costs

AFRP4 HR activity data

� The CORUPROZ program posts the previously temporarily saved data. This function needs to be

prepared in Customizing (Step CORUPROC).

� Confirmation processes that cannot be posted successfully need to be reprocessed online or in the

background.

The following transactions and programs are available to you:

CO16N Program RMAFRU03 Reprocessing confirmations

COGI Program CORUAFFW Reprocessing goods movements

COFC Program CORUCOFC Reprocessing actual costs

(C) SAP AG LO215 9-15

SAP AG 1999

Confirmations: Summary

� You have gained an overview of confirmationprocesses.

� You have several different confirmationprocedures at your disposal for productionorders.

� You can confirm entire production orders or individual operations, whichever suits your methods of organization or workload.

� Confirmations are controlled by "fixedparameters" (see Customizing), which, inturn, can be temporarily modified by "variableparameters".

(C) SAP AG LO215 9-16

Confirmations Exercises

Unit: Confirmations

Topic: Confirmations

(LO215 Exercise 10)

• Time ticket confirmation

• Collective confirmation

• Time event confirmation

• Progress confirmation

• Milestone confirmation

• Effects of confirmations

Disciplined, real-time confirmations are a fundamental

requirement for checking the progress of production and for

correct capacity planning.

As supervisor or production operator, you are responsible for

entering confirmations.

You either use confirmation slips to do this, or enter the

confirmations directly onto a PDC terminal (or PC), without any

paperwork.

The SAP System provides you with various options for carrying

out this work and one of these has already been selected for use

in your company.


Material T-F1##


Order type PP01


Basic finish date Today’s date + approx. 2 months


Release and save the order!

(C) SAP AG LO215 9-17

Order number: ________________

1-2 For the production order that you have selected, check the confirmation obligation and

the confirmation number of the operation.

Operation Confirmation Milestone Confirmation

no.

Yes No Yes No

0010

0020

0030

0040

0050

0060

Path: Use the operation control key and the detail screens to perform the check.

1-3 Carry out confirmations as described in the following steps.

By doing so, you practice various confirmation options.

1-3-1 Carry out a partial confirmation (quantity = 10 pieces and any activity) for

operation '0010' of the production order.

When you do this, use the operation-related confirmation "Time ticket

confirmation"

(Do not confirm the complete quantity!!)

(C) SAP AG LO215 9-18

Path: S000 →→→→ LOGISTICS →→→→ PRODUCTION →→→→ SHOP FLOOR CONTROL

→ → → → CONFIRMATION →→→→ ENTER →→→→ FOR OPERATION →→→→ TIME

TICKET

As of release 4.6, the only variant available for this type of

confirmation is "single screen entry". You must enter all key

data yourself during this procedure.

Enter the order and operation number.

The system then proposes the data to be confirmed.

→→→→ Pushbutton ACTUAL DATA

1-3-2 Which confirmation profile has been used for the confirmation screen?

Answer: ________________

Path: →→→→ USER SETTINGS →→→→ CONFIRMATION PROFILE

1-3-3 In the future, you want to enter personnel data in the confirmation screen

only when required. For this purpose, hide the personnel data and save the setting.

Path: Select the appropriate pushbutton to close the field group.

→→→→ PERSONNEL DATA

→→→→ USER SETTING →→→→ SET USER INTERFACES →→→→ SAVE

1-3-4 Carry out final confirmation (quantity and time) for operation '0010' of the

production order.

To do so, proceed as in step 1-3-1.

1-3-5 Carry out an additional activity confirmation (1 hour labor time and no quantity)

for operation '0010' of the production order.


(C) SAP AG LO215 9-19

1-3-6 Carry out a partial confirmation (actual quantity 10 pieces) for operation '0020'

of the production order.

When you do this, use the operation-related confirmation "collective entry"

Enter the confirmation number. The system then proposes the data

that is to be confirmed (actual data).

For this step, you can use the confirmation number of the

operation since this type of confirmation is designed for fast

entry with a barcode reader. However, you can also switch to

the entry option that uses the order number. To do so, select

the pushbutton OTHER VIEW

Path: S000 →→→→ LO →→→→ PP →→→→ SFC → → → → CONFIRMATION →→→→ ENTER →→→→ FOR

OPERATION →→→→ COLLECTIVE ENTRY

PROPOSE ACTUAL DATA

1-3-7 Carry out final confirmation (quantity and time) for operation '0040' of the

production order.

When you do this, use the operation-related confirmation "progress

confirmation"


OPERATION →→→→ PROGRESS CONFIRMATION

1-3-8 Now answer the following questions:

Does this confirmation have the same effect as a milestone? Answer: _______

Is operation 0040 a milestone? Answer: _______

Has the system confirmed already partially confirmed operations? (operation

0020)? Answer: _______

Which status has been given? Status: _______

Progress confirmation automatically confirms previous operations. You

do not have to plan milestones in the operation control key. The system

does not confirm operations that have been partially confirmed manually.

The system views the actual quantity that you enter as the total actual

quantity.

(C) SAP AG LO215 9-20

1-3-9 Carry out a final confirmation (quantity and time) for the complete order.

When you do this, use the order-related confirmation "For order".


ORDER

1-3-10 Is this final confirmation possible?

Answer: _______

1-3-11 Carry out two confirmation as time events for operation '0050' of the order.

Use the operation-related confirmation "time event" and select the events Start

processing and Finish processing.


OPERATION →→→→ TIME EVENT

1-3-12 Has an actual processing time been entered for operation 0050?

Answer: _______

1-4 In the production order, change the operation control key of operation ‘0060’ to ‘PP98’

1-5 Carry out final confirmation (quantity and time) for operation '0060' of the production

order.


1-6 Display the last confirmation that was entered in the production order for operation 0060.

Path: In the operation overview, select operation 0060

OPERATION →→→→ CONFIRMATION →→→→ DISPLAY

1-7 Display all the confirmations that you have carried out for the order.

(C) SAP AG LO215 9-21

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ CONFIRMATION → → → → DISPLAY

Select pushbutton

1-8 Display the updates made to the order (actual quantities, status, and costs).

1-9 Confirm any operations that require final completion. Ensure that you have carried out

final confirmation for the complete order.

1-10 Execute the goods issue for all material components in the order.

(C) SAP AG LO215 9-22

Confirmations Solutions

Unit: Confirmations

Topic: Confirmations

(LO215 Exercise 10)

1-2

Operation Confirmation Milestone Confirmation

no.

Yes No Yes No

0010 x x

0020 x x

0030 x x

0040 x x

0050 x x

0060 x x

1-3-2 Answer: LO215_001

1-3-8 Now answer the following questions:

Does this confirmation have the same effect as a milestone? Answer: Yes

Is operation 0040 a milestone? Answer: No

Has the system confirmed already partially confirmed operations?

(operation 0020) ? Answer: No

Which status has been given? Status: PROG

1-3-10 Answer: No

1-3-12 Answer: Yes

(C) SAP AG LO215 9-23

(C) SAP AG LO215 10-1

SAP AG 1999

� Executing goods receipts postings

� Effects of goods receipts

� Control parameters in the order

Goods Receipt: Contents

(C) SAP AG LO215 10-2

SAP AG 1999

� Define the posting methods for goodsreceipts

� Describe the effects of a goods receipt

� Recognize which parameters control goodsreceipts in an order

� Explain the valuation process for goodsreceipts


Goods Receipt: Course Objectives

SAP AG 1999

(C) SAP AG LO215 10-3

SAP AG 1999

1010












Printing Printing







Goods ReceiptGoods Receipt

OverviewOverview 22

(C) SAP AG LO215 10-4

SAP AG 1999

Goods Receipt

Purchase order





2050

100Costs Planned

TargetActual

Other

For purchase orderFor production order

Goods receipt Initial entryof stock balances

Without a

production order

Without a purchase order

� Goods receipt from production in a warehouse occurs in the same way as for normal goods receipts

from a purchase order.

� Goods receipt from production can be posted either manually or automatically.

� Automatic goods receipt can be controlled specific to either operation (operation control key) or

material (production scheduling profile).

� If you choose control specific to operation, the goods receipt is posted upon confirmation of the last

operation requiring confirmation.

(C) SAP AG LO215 10-5

SAP AG 1999

Effects of Posting a Goods Receipt

Material document

Accountingdocument

Material

G

Controllingdocument

Order

Goods receiptposting

Stock quantity

Goods receipt slip

Transfer requirement WMS

Account determination

G/L accounts:Stock account

Plant activityMessages

� When goods are taken receipt of from a production order, you are able to specify:

� Plant

� storage location

� batch

� stock type

� final delivery indicator

� Material and accounting documents are assigned according to their numbers.

� The delivered quantity can be updated in the order.

� The inward movement of material is valuated.

� The order is credited.

� The plant activity account is updated.

(C) SAP AG LO215 10-6

SAP AG 1999

Set "Delivery completed" Indicator






Cost s PlannedTargetActual

2050

100

Set "Delivery completed" Indicator

Production orderGoods receipt

� The "delivery completed" indicator shows whether an order is deemed completed from a goods receipt

point of view. This means that no further goods receipt will be expected for this order. The open

quantity is zero.

� It is still possible to post goods receipts of remaining quantities, although this will no longer have an

effect on the open order quantity.

� If you create a return delivery for an item with the "delivery completed" indicator "X" and are expecting

a further delivery, then you must cancel the "delivery completed" indicator.

(C) SAP AG LO215 10-7

SAP AG 1999

Underdelivery and Overdelivery

70 80 90 100 110 120 130 140

Order quantity 100

Within the

tolerances

no messages

Underdelivery tolerance10% Overdelivery tolerance 20%

Warning

UnderdeliveryError message

Overdelivery

� When dealing with a goods receipt relating to a production order, the system proposes the open order

quantity for the goods receipt. You have the option of changing this quantity if it does not correspond

with the delivered quantity.

� When a goods receipt item is created, the goods receipt quantity is compared with the open order

quantity. The system is then able to specify whether underdelivery or overdelivery will occur.

� Underdeliveries are generally permitted in the standard system. It is also possible to set a percentage

underdelivery tolerance within the order. A goods receipt quantity smaller than the sum of the order

quantity minus the underdelivery tolerance is interpreted as a partial delivery and accepted by the

system. The system alerts the user to the underdelivery and takes the underdelivery tolerance into

account in the online message.

� Overdeliveries are not permitted in the standard system. If overdeliveries are to be allowed, then you

can define a percentage overdelivery tolerance in the order. The over-delivery tolerance check can be

deactivated in the order. Unlimited overdelivery is then possible.

(C) SAP AG LO215 10-8

SAP AG 1999

Goods Receipts and Quality Management

Material

G

Ord er h eaderOrd er header

Operati o ns



Cost s Plann edT argetAct ual

2050

100

111

222

333 Goods receipt

Setting the quality inspection indicator (possibilities)

In the material master

In the production order

During goods receipt

� You are able to post inward movements from production to the stock in quality inspection in the

following example cases:

1. The material is in principle subject to a quality inspection before further usage. The employee

responsible for data in the material master sets the indicator for the quality inspection in the material

master. The indicator is copied to the material master when the order is created.

2. If the material comes from a specific production order, then it should undergo a quality inspection

before anything else. This is for example the case when you are dealing with an important order and it

is imperative that the quality of the product be checked. The work scheduler then sets the quality

inspection indicator in the goods receipt data of the order.

3. You decide whether the material must undergo a quality inspection or not at the point of goods

receipt. You set the quality inspection indicator in the goods receipt item.

(C) SAP AG LO215 10-9

SAP AG 1999

Updating and Valuating Stocks

Valuation at

standard priceValuation with valuation variant

Material

G

Order

Balance:??

SSS AAA

Stock valuation

Plant activityaccount

Ordercredit

Credit/debit

transaction figures per

company code; periods

Stock fields

per plant, storage

location, special stock

Material master

Special stocks

G/L accounts

in accounting

Quantity basis Value basis

Stock account

� As a rule, inventory management is performed just as much according to quantity as it is to value.

� Subsequent statements are valid for a valuated goods receipt posting.

� Stock fields are available for the current and the previous period on a storage location level.

� The price control indicator (S/V) in the material master specifies whether the material stock is

valuated at the standard price or according to a valuation variant.

� When using price control S, the valuation price must be entered in the standard price field of the

accounting screen. When using price control V, it must be entered in the moving price field of the

accounting screen.

� The activity account is always booked with a price that is dependent on the valuation variant of the

valuation area.

� The order is always credited at the same level at which the plant activity is posted.

� You therefore need to set a valuation variant per valuation area for the goods receipt. This is done in

Customizing.

� You can enter the transaction figures of the G/L account again separately according to business area.

(C) SAP AG LO215 10-10

SAP AG 1999

Goods Receipt: Summary

� You can now describe the process of postinga goods receipt

� This posting has various effects

� The posting of goods receipts is controlled byparameters in the order

(C) SAP AG LO215 10-11

Goods Receipt Exercises

Unit: Goods Receipt

Topic: Goods Receipt

(LO215 Exercise 11)

• Goods receipt from production orders

After a material has been manufactured using a production order

(finished product, assembly, single part), the quantity produced

must be posted to the warehouse stock (or another type of stock).

This, on the one hand, relieves your production area of the

material and on the other hand, ensures that the material is

available for follow-on activities (delivery to the customer,

withdrawal for a project, ...).

As supervisor or production operator, you trigger the goods

receipt posting when you send a completion message. The

posting itself is created automatically when a confirmation is

entered or is carried out by the warehouse manager.

Use the production order from the previous exercise to perform a goods

receipt posting as described in the following procedure.

�

� Order number: _________________

1-1 First check whether goods receipt is intended for the order.

Answer: ______

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CHANGE → → → → GOTO →→→→ HEADER

→ → → → Select the tab GOODS RECEIPT

(C) SAP AG LO215 10-12

1-2 Check the material stock of material "T-F1##"

Material stock: ______________

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ INFOSYSTEM → → → → STOCK OVERVIEW

1-3 Perform a good receipt for a partial quantity of one piece of the production order.

� 1-3-1 First go to the detail screen of the posting. Here, check

the proposed data.

�

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ GOODS MOVEMENTS → → → → GOODS RECEIPT

Select the pushbutton COPY + DETAIL

For information about the movement type of the goods

receipt from production, choose Movement type.

1-3-2 Which transaction type does the material document have? To find out,

go to the document overview

Answer: ____________________________________

Path: Select the pushbutton COPY

→→→→ GOTO →→→→ OTHER FUNCTIONS →→→→ HEADER

�

1-3-3 Save the goods receipt posting.

Material document no.: __________________

(C) SAP AG LO215 10-13

1-4 Check the updated version of the delivered partial quantity in the order.

�

� Which status does the order now have? Answer: ________

1-5 Now perform a goods receipt for the remaining quantity of the production order.

�

� Material document no.: __________________

�

1-6 Check the updated version of the production order again (quantity, status, costs).

�

� Which status does the order now have? Answer: ________

�

1-7 Check the material stock of material "T-F1##" Use the stock overview to do this.

�

1-8 Check the stock in the stock/requirements list for material "T-F1##"

�

� Is the delivered order still in the list?

�

� Answer: ________

�

1-9 Display the material and accounting documents of the goods receipts that you have

performed.

Path: S000 →→→→ LO →→→→ MM →→→→ INVENTORY MANAGEMENT

→→→→ MATERIAL DOCUMENT →→→→ DISPLAY

→→→→ Document header

→→→→ Item overview

1-10 Determine the numbers of the respective controlling and accounting documents.

�

� Controlling document ____________________

�

� Accounting document ____________________

(C) SAP AG LO215 10-14

�

Path: →→→→ ENVIRONMENT →→→→ FI/CO DOCUMENTS

(C) SAP AG LO215 10-15

Goods Receipt Solutions

Unit: Goods Receipt

Topic: Goods Receipt

(LO215 Exercise 11)

1-1 Answer: Yes

1-3-2 Answer: WF (Goods receipt for production order)

1-4 Answer: PDLV

�

1-6 Answer: DLV

�

1-8 Answer: No

�

(C) SAP AG LO215 11-1

SAP AG 1999

Settlement/Archiving/Deletion: Contents

� Order settlement

� Activities

� Execution

� Results

� Archiving and Deleting

� Preparation

� Archiving

� deleting

� Retrieval

(C) SAP AG LO215 11-2

SAP AG 1999


Settlement/Archiving/Deletion: Course Objectives

� Define the purpose of order settlement

� Explain when and how order settlementis carried out

� Recognize the important control parametersfor this function

� Describe the results of order settlement

� Describe the necessary steps for archivingand deleting a production order

� Deleted orders can be displayed again usinga retrieval function.

� Recognize which control parameters to set

SAP AG 1999

(C) SAP AG LO215 11-3

SAP AG 1999




1111








Printing Printing








andand DeletionDeletion

OverviewOverview 22

(C) SAP AG LO215 11-4

SAP AG 1999

Crediting and Debiting Costs (Order-Related COC)

Settlement receiver

Distribution rule

Settlement parameters

Material stock account (Qty. * Standard price/Price from valuation var.)Plant activity account (Qty * Price from valuation variant)

Production order credits

GR valuation control Settlement Profile

Materialwithdrawal


receiptOrderOrder

settlementsettlementArchiving/ deleting

Actual costs for

Settlement

time

Settlement account (according to allocation structure)

Plant activity accountDifference account

Debit

Material costs

Production costs

External activities

Process costs

Overheads on material

Production order

M 1000 100-100 12.000E 1421 4230 1310 25.000V External processing 8.000X 300900 12.000G Additional raw material 8.500 12

9

6

3

11 1

7 58 4

210

� The method of crediting and debiting the costs of a production order depends on the Cost Object

Controlling variant selected in controlling. It can be executed

with reference to the order or

with reference to the product

� Order settlement is carried out to credit an order.

� In general, settlements are carried out periodically.

� You control settlements using a settlement profile.

� You must credit orders according to cost element.

� Cost element allocation between the debit cost element (production order) and the credit cost element

(cost receiver) is performed via an allocation structure.

� Differences are either posted to the price difference account (expenditure / revenue) or cause the

allocation price to be corrected.

� The use of the order-related cost object controller is beneficial in the following cases:

Flexible production environment

Flexible product pallet

Cost management of individual production lots

Costs need to be traced for each order

High setup costs

Co-production

� For more detailed information about cost object controlling, see course AC510 or AC515.

(C) SAP AG LO215 11-5

SAP AG 1999

Settlement Profile

PA transfer structure

Source structure

Permissible settlement receiver- Cost center- Order- Project- Cost object- Asset ......

Parameters- Document type- Maximum number of distribution rules- Residence time of the documents

Indicators- 100% validation- Percental settlement- Equivalence numbers- Variance calculation

Default values- Settlement schema- PA transfer structure- Account assignment- Source structure

Assignment of debit costelement to the line in anapportionment structure forco-products

Assignment of debitcost element to the value fieldof a profitability segment

Assignment of debit costelement to the settlement cost element

Allocation structure

� The settlement profile is composed of several elements:


Source structure

PA transfer structure

Permissible settlement receiver and proposed account assignment

Special control parameters

� The settlement profile for a production order is determined by the order type.

� PA transfer structures are required for the cost distribution of profitability analysis objects.

� Source structures are required for the cost distribution in co-production.

(C) SAP AG LO215 11-6

SAP AG 1999


650000

650100

Text651000

Material

G

Material

G

Debit cost elementsDebit cost elements SettlementSettlement

cost categoriescost categories

Material (ext.)

400000400100400200

Material (int.)

400000400100

Activities

600000620000

� The allocation structure controls the conversion of debit cost elements to settlement cost elements.

You can save default values in the settlement profile.

� Similarly, the PA transfer structure controls the conversion of debit cost elements in the value

components of the profitability analysis. A PA transfer structure is only required when you settle to a

profitability segment (for example to a sales order).

� You have the option of defining cost element groups instead of entering individual cost elements.

(C) SAP AG LO215 11-7

SAP AG 2003

Cost Object Controlling - Product-Related

Actual costs of period =GR + WIP + Variance

product cost collector

TimePeriod 1 Period 2 Period 3

Material costsLabor costsMachine costs

Period end closing:Process costsSurchargesGoods in processDeviationsSettlement

ProductionordersProduction

ordersProductionorder

. . . . . . . . .



PCC

$$$$

Tgt Act. WIP Var.

product cost collector

COCO--PCPC

� In product-related cost object controlling, all costs are credited and debited to a product cost

collector.

� Individual production orders do not have cost segments or settlement rules.

� All functions in production and materials management that are relevant to costs (material withdrawal,

confirmation, goods receipts for the production order and goods receipt from production) are executed

on the basis of the production order.

� All Controlling functions (process costs, overhead costs calculation, WIP and variance calculation,

settlement) are executed at the end of the period on the basis of the production cost collector and the

corresponding values are then determined.

� The costs for a period include:

The values of the finally delivered material quantities of the period according to the valuation control

of the goods receipt.

The values for unfinished products (WIP) according to the level of confirmed operations

The values of variances (for example, scrap)

(C) SAP AG LO215 11-8

SAP AG 1999

Crediting and Debiting Costs (Product-Related COC)

Settlement receiver

Distribution rule

Settlement parameters

Material stock account (Qty. * Standard price/Price from valuation var.)Plant activity account (Qty * Price from valuation variant)

Credit product cost collector

GR valuation control Settlement Profile

Materialwithdrawal


receiptOrderOrder

settlementsettlementArchiving/ deleting

Actual costs for

Settlement

time

Settlement account (according to allocation structure)

Plant activity accountDifference account

Debit

Material costs

Production costs

External activities

Process costs

Overheads on material

Product Cost Collector

M 1000 100-100 12.000E 1421 4230 1310 25.000V External processing 8.000X 300900 12.000G Additional raw material 8.500 12

9

6

3

11 1

7 58 4

210

� Settlement is period-oriented and is based on the costs of the product cost collector.

� Order settlement for individual production orders is not applicable here.

� In this case, the production order does not have a settlement rule.

� For the in-house production of material, standard price control is generally recommended.

� The use of the product-related cost object controller is beneficial in the following cases:

Make-to-stock production

repetitive manufacturing, mass production

sales order controlling, only in the profitability analysis

(C) SAP AG LO215 11-9

SAP AG 1999

ArchivingArchiving 33

ArchiveArchive managementmanagement 66

RetrievalRetrieval 55

Deletion fromDeletion from thethe

R/3R/3 databasedatabase 44

Archiving and Deletion - Procedure

Deletion flagDeletion flag 11

Deletion indicatorDeletion indicator 22

ArchiveArchive filefile

R/3R/3

DatabaseDatabaseProductionordersProduction


ProductionordersProduction


DLFL

DLT

� The deleting and archiving of orders is carried out in stages.

� Certain conditions need to be checked before an order can be physically deleted and archived.

� You have the option of individual or mass order deletion.

� A retrieval function is available for displaying orders that have been archived yet already physically

deleted.

� The deleting and archiving functions for production orders use the central archiving tools of the R/3

System. This makes it possible to apply various archiving systems.

� In archive management, you can manage and display an index list of the archived production orders.

(C) SAP AG LO215 11-10

SAP AG 1999

Order Statuses and Transactions Allowed

TECO Technically completed CLSD Closed

DLV Delivered

DLFL Deletion flag DLT Deleted

Display status

Actual costs = 0

ArchiveArchive filefile

TECO

DLV DLFL DLT

Delivery toleranceDelivery tolerance

timetimeResidence timeResidence time 11 Residence timeResidence time 22

CLSD

X

No liabilities

Reversible

� These are the conditions required for the following statuses:

CLSD Order is released or technically completed, no liabilities and

there are no future change records from confirmations, cost balance = 0

DLFL Order is delivered or technically completed, no liabilities and future change

records from confirmations, cost balance = 0

DLT Order has deletion flag and residence time 1 has gone by

� The following statuses still allow the following functions:

TECO confirmations, goods movements

CLSD Set deletion flag

DLFL Set deletion indicator

DLT Archiving and deletion

� Residence times are defined with reference to the order.

(C) SAP AG LO215 11-11

SAP AG 1999

Order Settlement: Summary

� In this unit the functions of order settlementwere discussed

� In general order settlement is carried outperiodically.

� Order settlement is controlled by a settlementprofile.

� As a result of order settlement the order itselfno longer has any costs and can be deleted.

� Orders go through the steps preparation for deletion,archiving and deletion.

� Deleted orders can be displayed again usinga retrieval function.

(C) SAP AG LO215 11-12

Order settlement, archiving and deletion Exercises

Unit: Order settlement, archiving and deletion

Topic: Order settlement

(LO215 Exercise 12)

• Order settlement

After the goods receipt for a material has been posted (finished

product, assembly, single part), any existing actual costs (debits)

must be dealt with so that the order can be deleted at a later stage.

This crediting of the production order is a task carried out

internally by the controlling department in your company. It is

carried out using the "Settlement" function. This function is

usually carried out on a monthly basis using a background

program.

As production scheduler or supervisor, you have no activities to

carry out. You should simply know that the function must be

carried out before orders are deleted.

Use the following procedure to carry out order settlement for

the production order that you created in the previous

exercise.

�

� Order number: _________________

1-1 Check the settlement rule for the order (settlement parameters, splitting rule).

� How is the recipient, in accordance with the posting rule?

�

� Answer: Acct assgmt type ___________________

� Recipient ___________________

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CHANGE → → → → GOTO →→→→ HEADER → → → →

HEADER →→→→ SETTLEMENT RULE

(C) SAP AG LO215 11-13

� 1-2 Which settlement profile controls the settlement of the production order?

�

� Answer: ____________

�

Path: GOTO →→→→ SETTLEMENT PARAMETERS

1-3 Calculate the overhead for the actual overheads with dialog display andposting (no test

run).

�

� Total overheads: ____________________

�

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ PERIOD-END CLOSING → → → → OVERHEADS →→→→

INDIVIDUAL PROCESSING

1-4 Display the Balance function to view the order debit.

�

� Which amount must be calculated? ___________

�

Path: Return to the order header

→→→→ GOTO →→→→ COSTS→→→→ BALANCE

�

1-5 Perform settlement with posting (no test run).

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ PERIOD-END CLOSING →→→→

SETTLEMENT →→→→ INDIVIDUAL PROCESSING

1-5-1 A pushbutton enables you to trace the values to be posted and the accounting

documents that are created.

�

Path: →→→→ GOTO →→→→ DETAIL LISTS

→→→→ ADDITIONAL DATA →→→→ ACCOUNTING DOCUMENTS

�

� Settlement document no.: ____________________ (accounting document)

(C) SAP AG LO215 11-14

1-5-2 Display the settlement document and examine it in detail.

�

Which document type has been posted?

�

Answer: ____

�

Path: →→→→ ORIGINAL DOCUMENT

�

→→→→ ADDITIONAL DATA →→→→ DOCUMENT HEADER

1-6 Display the settlement document in the financial accounting module. Select only a few

documents for the latest date of entry

�

Path: S000 →→→→ ACCOUNTING →→→→ FINANCIAL ACCOUNTING →→→→ DOCUMENT →→→→

DISPLAY →→→→

Select the pushbutton →→→→ LIST

Select using the document number

(C) SAP AG LO215 11-15

Order settlement, archiving and deletion Exercises


Topic: Archiving and Deleting

(LO215 Exercise 13)

• Deletion flag

• Archiving

• deleting

• Retrieval

• Archive info system

Production orders that have been completed in your area (goods

receipt has been posted), must be archived and deleted after a

stipulated period that you specify in Customizing. This ensures

that the volume of data contained in the database is restricted and

prevents it from constantly increasing over time. Archiving and

deletion is the task of the system administrator in your company.

As a rule, he or she carries this out on a monthly basis in the form

of a few background programs.

As production scheduler or supervisor, you have no activities to

carry out. You should simply know that these functions are

necessary and how they are carried out.

If orders were deleted once from the R/3 database, there is a

function available that enables you to display orders from the

archive.

Use the following procedure to set a deletion flag, archive,

and delete the production order that you created in the

previous exercise and also display it from the archive.

�

Order number: _________________

2-1 First, set the deletion flag and the deletion indicator for the order.

2-1-1 Maintain a job variant "LO215_L##" with the following program

parameters.

(C) SAP AG LO215 11-16

Order number ________________

Exceeding of delivery date Blank

Actions Deletion flag

Deletion indicator

Options No test run

No detailed log

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ TOOLS → → → → ARCHIVING →→→→

ORDERS →→→→ Select pushbutton "DELETION FLAG" / DELETION

INDICATOR"

Maintain the program parameters

Go back one step and by doing so, save the values.

Name the program variants that you have newly created and save them.

2-1-2 Define the start date of the job. Choose immediate start.

After saving, the traffic light must be green!

Path: Select the pushbutton →→→→ START DATE

2-1-3 Maintain the parameters for printing the log


Path: Choose the pushbutton SPOOLPARAMETER

2-1-4 Start the job.

2-2 Check the status that is set in the order. What is it?

Answer: ______ and ______

2-3 Now archive the order.

2-3-1 Maintain a job variant "LO215_L##" with the following program

parameters.

Order number ________________

(C) SAP AG LO215 11-17

Create archiving file activate

Deletion program as test activate


ORDERS →→→→ Select pushbutton "ARCHIVING"

Maintain the program parameters

Go back one step and by doing so, save the values.

Name the program variants that you have newly created and save them.






Path: Select the pushbutton SPOOL PARAMETERS


2-4 Delete the production order from the R/3 database.


ORDERS →→→→ Select pushbutton "DELETE"

2-4-1 Select the archive file that you created in step 2-3.


Path: Select the pushbutton ARCHIVE SELECTION

and select the files archived today.

(C) SAP AG LO215 11-18


After selection, the traffic light must be green!




Path: Select the pushbutton SPOOL PARAMETERS


2-5 In the archiving information system, check that your order number

is also actually contained in the archive file. Use the archiving step ADMINISTRATION

to carry out this check.


ORDERS →→→→ Select pushbutton "ADMINISTRATION"

2-5-1 Select the INFO SYSTEM pushbutton and go into the Archive Explorer.

Path: →→→→ GOTO →→→→ INFOSYSTEM →→→→ ARCHIVING INFORMATION

STRUCTURES →→→→ ARCHIVE EXPLORER

Enter the following parameters:

Archiving object PP_ORDER

Archiving information structure SAP_PP_ORDER001

2-5-2 Start the display without any further restrictions.

2-6 Use the normal order menu to try to display the order.

Can the system display the order?

Answer: ______

(C) SAP AG LO215 11-19

2-7 Use the retrieval function to display the order from the archiving file.

Use the overall profile ‘000000000005’ and select the archiving file that you have created.


ORDERS →→→→ Select pushbutton "RETRIEVAL"

In the selection screen, select the pushbutton ARCHIVE SELECTION

(C) SAP AG LO215 11-20

Order Settlement, Archiving and Deletion Solutions


Topic: Order settlement

(LO215 Exercise 12)

1-1 Answer: Acct assgmt type MAT (Material stock)

Recipient T-F1## (Material)

�

� 1-2 Answer: FA_ABP

�

1-5-2 Answer: SA

(C) SAP AG LO215 11-21

Order Settlement, Archiving and Deletion Solutions


Topic: Archiving and Deleting

(LO215 Exercise 13)

2-2 Answer: DLFL and DLT

2-6 Answer: No

�

(C) SAP AG LO215 12-1

SAP AG 1999

� Overview of information systems for production orders

� Order information systems (possible applications, structure,customizing selection profiles)

� Multi-level order overview for sales orders

� Missing parts information systems

� Shop floor information systems

� Object overviews (structure)

� Controlling reports

Information Systems: Contents

(C) SAP AG LO215 12-2

SAP AG 1999

At the conclusion of this unit you will be ableto:� Describe the production order's various

information sources

� Define the following available options:

� Order Information System



� Shop floor information systems

� Object overviews


� Describe the special features of these options

Information Systems: Course Objectives

SAP AG 1999

(C) SAP AG LO215 12-3

SAP AG 1999



1212










Printing Printing







InformationInformationSystemsSystems

OverviewOverview 22

(C) SAP AG LO215 12-4

SAP AG 1999

Information Systems for Order Management

Basis

Order information system

Multi-level order overviewsfor sales orders

Missing parts information systems

Controlling reports

Production information system SFIS

component of LIS(Logistics Information System)

LIS library

CO object forOrders

Missing parts record(index record)

Order structure

and operations

Orders

Object overviews Orders

(1)

(1)

(1)

(1)

� There are several information systems for production orders.

� They differ in terms of how the order database is used (directly and indirectly) as well as in terms of the

kind of statements that are offered.

� A profile controls the preparation of the systems marked with (1). The profiles are set up in Cusomtizing

by choosing SHOP FLOOR CONTROL + INFORMATION SYSTEMS.

� If the systems are used for list preparation in individual production orders, you can control the profile

in the order-type dependent parameters (T399X) for each order type.

� In addition to the above mentioned systems, there are capacity evalauations, batch where-used lists and

other lists.

(C) SAP AG LO215 12-5

SAP AG 1999

Order Information System

� Lists for control purposes

Actual start/actual finish > Planned start/planned finishActual scrap > Planned scrap

Workload per work center (profile 00000002)PRT requirements list

� Lists as a basis for operative decisions

Selection of delayed ordersSelection of orders with missing parts

� Mass processing (many sorts of functions)

See next unit

� Records of finished production processes

Documentation of goods movementsDisplay of confirmations

� The order information system is a tool for controlling production.

� The system works directly with the order database and offers both evaluation (reporting) and mass

processing functions (see the Mass Processing unit).

� It enables you to display information tailored to your requirements (layout can be adjusted).

� It combines the logical structure and the graphical user interface of the Logistics Information

System with the hierarchical display used in IMG and other R/3 applications.

� The order information system is integrated into the following components of the Logistics System

(MM, SD, PS).

(C) SAP AG LO215 12-6

SAP AG 1999

Selection

Selection criteriaOrder objects that can be displayed

Logical databaseLogical database

IOCIOC

Order number

Plant

Order type

Material

MRP controller


Customer number

Sales order

Project

Work center

Operation

Operation status

Component

Component status

WBS element

Header

Item

Sequence

Operation

Component

Confirmation

Capacity requirements


Trigger point

Goods movements

Error during goods movement

Purchase requisition (4.0)

Purchase order (4.0)

Object overview

� Using the selection profile (that can be called up in customizing), you are able control which objects

you want to display and with which:

fields

grouping

sort sequence

� The purchase requisition and purchase order objects only encompass external processing.

� Documents are not yet included.

(C) SAP AG LO215 12-7

SAP AG 1999

Individual Object List

Order: 60004573Plant: 1000

� Variable display

� grouping

� sorting

� field selection / sequencing

� Filter

� Field comparison

� Graphic

� Refresh completely /partly

� Call up objects /carry out business transactions

� Print

Order: 60004574Plant: 1000

Order: 60004574Plant: 1000

Material Requirements qty Committed qty Reqmts date



100-200

100-100

100-300 100 pc

10 pc

0 pc220 pc

100 pc

10 pc

100 pc

04.06.98

04.07.98

04.06.98

01.06.98

04.06.98

04.06.98

10 pc

0 pc

100 pc

10 pc

220 pc100-100

100-200

100-300

04.06.98

02.06.98

10.06.98100 pc

100 pc

120 pc

100 pc

130 pc

120 pc100-100

100-200

100-300

� The order information system provides object-related inidividual lists and an object overview

(standard list for order headers).

� The (object) individual list enables you to deal with the individual objects (operation, components

and so on) in different ways.

� You can display detailed data for each selected object.

� The content and structure of the lists can be determined on an individual basis.

� As of Release 4.6C, two transactions with the following characteristics or special features are available

for the order information system.

� CO28: Not in the menu, controlled by a profile, all characteristics on the slide apply,

list preparation isnot based on ALV

� COOIS: In the menu, controlled by the layout, no grouping and no field comparison, based on

ALV

(C) SAP AG LO215 12-8

SAP AG 1999

Object overview

� Order structure in graphical form

� Variable object selection

� Hide / show objects function

� Variable field selection andsequencing

� Header information

� Hide orders

� Refresh completely /partly

� Call up objects / executebusiness transactions

Order 1

Order no. MRP contrllr Plant

Item

Material Reqrmts qty Start

Operation

Work center Control key

Item

Material Reqrmts qty Start

60004574 101 1000

P-100 120 pc 03.08.98

1904 PP01

60004575 140 1000

P-200 125 pc 04.08.98

� The object overview displays the objects selected from the production orders in hierarchical form.

� You can determine the objects to be selected.

(C) SAP AG LO215 12-9

SAP AG 1999

Order Information System: Customizing

Overall profile

Profile variants

Filter order type

Object profiles Object overview Profile "field selection"

Indicator "hide object"

Profile "field selection"

Profile "group criteria"

Profile "sort criteria"

Additional information

User filter

Status filter

Indicator "expand to object"

Detail list

� You can create order information system profiles in Customizing for production orders (transaction

CO28).

� Layouts of the order information system (transaction COOIS) are set up in the application (4.6C)

(C) SAP AG LO215 12-10

SAP AG 1999

Variable Object Overviews

Define fieldsDefine objects

Material orMaterial or

planning groupplanning groupSequencesSequences OperationsOperations SuboperationsSuboperations

Standard seq.

Parallel seq.

Alternative seq.

Material components


Inspct.characteristics

Trigger Points

Create overview

Overview ID

Overview name

Line width

Line category (header,title, item)

Output characteristics

Select fields per line

Field sequence

Field attributes

� Object overviews enable you to create varying displays of routings and production orders.

� Object overviews can be freely defined in Customizing.

� In order to create an object overview, you must observe a predefined maintenance sequence. For further

information on the topic consult the implementation guide.

(C) SAP AG LO215 12-11

SAP AG 1999

Order Progress Report

� An order progress report is available in Release 4.5. It enables you to clearly chart the progress of all

business transactions (in-house production and external procurement) that are required when carrying

out a sales order or project, and to process them.

� The current stock situation, future stock level over time and the order progress report from

confirmations are all fully included in this report.

� The report contains a warning system that informs you of date and quantity variances, enabling you to

actively manage sales orders and projects.

� MRP controllers can directly trigger procurement by converting planned orders.

(C) SAP AG LO215 12-12

SAP AG 1999

� Objects

� Functions

� Navigation to

All business transactions settled to a salesorder or WBS element, including their current

component structure

Planned orders, production orders, process orders, networks, purchase orders, purchase requisitions, delivery schedules, contract releaseorders, deliveries, stock (plant, safety, project,

customer, sales order)

Convert planned orders to PrO or PReqDisplay and change all objectsRefreshProgress determination and warning system for each object (date/quantity variance)

Print

Stock overview, stock/requirements lists, MRPlist, pegged requirements, sales document flow,purchase order history, material document

Order Progress Report - Characteristics

� Display all procurement elements created automatically (MRP) or manually which are settled to a

sales order and/or a WBS element

� Dynamic explosion of the component structure for each procurement element.

� Explosion of the whole structure gives you a quicker overview of the progress of external procurement

and in-house production

� You can actively change individual business transactions

� Information about adherence to delivery dates or possible delays and about quantity variances

� Variable list structure (profile-controlled preparation, hierarchical and expandable presentation of the

structure, field selection technique)

� Variable navigation options (expand, collapse, sub-tree presentation, focus on particular levels, expand

up to exceptions)

(C) SAP AG LO215 12-13

SAP AG 1999

Order Progress Report - Warning System

Sales order

Material P-100

Production order

Material 100-100

Planned order

Material 100-200

Purchase order

Purchase order

Expected delay in dates is too long

Meaning of the warning symbols

Current delay in dates is too long

Execeptions exist for this element

Element are settled to the sales order

Missing quantities are too big

Plnnd

PS SS SF PO

Actual

Expected delay >0

Plnnd

PSPS SS SF PO

Actual

Expected delay = 0

� If the system is to determine variances, then the Progress values indicator must be set in Customizing

(T399X Order type-dependent parameters).

� If the indicator is set, the system writes processing requests in the cases listed below. These can be

processed directly in the order progress report or in the background via a program PPORPCRE.

� Processing requests for variances are only created if the tolerance limits defined in the selection profile

(Customizing) are exceeded.

� In detail, the variances mean

Yellow traffic light Basic start date (planned order), release date (PReq) is in the past,

latest schedule line date comes after the required delivery date (purchase order),

actual date exceeds the planned finish date of the last operation finally confirmed and the float

after production is smaller than this exceeded quantity (production order)

Red traffic light Basic finish date (planned order), required delivery date (PReq,

purchase order) is in the past, production finish date comes after the basic finish date

(production order)

Yellow bell Expected receipt quantity according to yield of the last finally

confirmed operation is less than the planned yield of the order (production

order)

Lock The material component in the order is a missing part (production order)

(C) SAP AG LO215 12-14

SAP AG 1999

Multi-level Order Report

� Multi-level information about the status of the sales orders(based on the product's static BOM)

� Information about critical situations for

� sales orders, planned orders, production orders

� Progress reports for individual orders

� Decision-making basis for confirming sales orders

� The function can be triggered

� from a sales order item (SD)

� from the production orders menu ("Information System")

� from the material requirements planning menu

� The order report facilitates integration between SD, PP and MM.

� It provides the sales department with comprehensive information concerning the status of materials

requirements planning, external procurement and the progress of sales orders.

(C) SAP AG LO215 12-15

SAP AG 1999

Control Reports (Report Tree)

Order selectionand summarizationClassification

Order hierarchies

Sales orders

Orders

Order hierarchies

Sales orders

Orders

Overview

Cost categories

Line items actual / accruals

Costing sales orders

Sales order: 1234Cost

categoriesSales order

plan Actual total

.

.

.

3.00050.000

2.000

30.000

410000619000

MakeMake--toto--order productionorder production

� You have a series of controlling reports at your disposal.

� The basis of these reports is the report writer. You can either use standard reports or formulate your

own.

� You access the controlling reports via Shop floor control + Info system + Controlling reports.

� Current orders must be classified before you are able to execute order summarization.

In addition, the "automatic classification" switch needs to be activated in the order type (table T003O)

and the characteristics of the standard class SAP_KKR_CLASS specifically generated (Customizing

CO, transaction OKQ3).

(C) SAP AG LO215 12-16

SAP AG 1999

SAP Logistics Information System

LISLISLIS

PPISPPISPPISSISSISSIS PURCHISPURCHISPURCHIS INVCOINVCOINVCO

RISRISRISQMISQMISQMIS PMISPMISPMIS WMISWMISWMIS

R1:R4

1988------------------

1994------------------

MMMM--

PURPURSDSD

QMQM PMPM

PPPPMMMM--

IMIM

WMWM R/3

� The Production Planning Information System (PPIS) is reached from the logistics controlling menu.

� SAP Logistics offers a series of application-related information systems. These all have a uniform

user interface and a comparable basic functionality.

� The manner in which data is retained is identical in all logistics information systems. A variety of

special tools and working methods emphasize the typical characteristics of a data warehouse in LIS.

� In Logistics, you are able to distinguish between the following information systems:

SIS Sales Information System PURCHIS Purchasing Information System

INVCO Inventory Controlling WMIS Warehouse Management Information System

PPIS Production Planning Information System QMIS Quality Management

Information System

PMIS Plant Maintenance Information System RIS Retail Information System

� PPIS uses its own data basis in the form of various info data structures.

� The info structures are brought up to date by the production order update program.

� PPIS enables you to configure your own analysis programs for production orders.

� Info structure data is not deleted along with the production order but specially reorganized.

It is therefore possible to carry out evaluations in LIS even after orders have been deleted.

� Application options and prerequisites are dealt with in course LO275

(C) SAP AG LO215 12-17

SAP AG 1999

Information Systems: Summary

� This unit gave you an insight into the variousinformation sources available for shop floor control

� Order management can be effectivelysupported by:

� Order Information System



� Shop Floor Information System

(LIS)

� Object overviews


(C) SAP AG LO215 12-18

Information Systems Exercises

Unit: Information Systems

Topic: Information Systems

(LO215 Exercise 14)

• Order information system

• Order process report with warning system

As production scheduler, production manager or supervisor, you

need constant reports about the status of individual orders, or

about large numbers of orders, that are currently being used in the

production process, are already confirmed, delivered or have

already been deleted. In particular, you need a quick overview of

orders that have not been started or finished on time. It is not

only important for this group in your company to have statements

about orders for the daily control of production, but also to have

an overview of the pool of orders at a work center.

1-1 Call the order information system with the following parameters:

List Order headers

Profile 000001

Production orders activate

Planned orders Deactivate

selection"




→ → → → ORDER INFORMATION SYSTEM

1-1-1 Save these settings as selection variant LO215_0##

(C) SAP AG LO215 12-19

Path: → GOTO→→→→ VARIANTS →→→→ SAVE AS VARIANT

1-1-2 Carry out selection

1-2 Change an order for material T-F1##.

1-2-1 Replace the work center of the first operation with the work center T-L##.

1-2-2 Save the order.

Path: Select the order →→→→ ENVIRONMENT →→→→ CHANGE ORDER

→→→→ OPERATIONS

1-3 Select the changed order in the list and refresh the

changed object

Path: →→→→ LIST →→→→ REFRESH →→→→ SELECTED OBJECTS

1-4 Use the order progress report to check the situation of the sales order that you created in

exercise number 4.

Call the report with the following parameters:

Element selection

Plant 1000

sales order no. _____________ ____

Profile PP0000000001


→ → → → ORDER PROGRESS REPORT

1-4-1 If you have not already done so, open a second session

and execute the following functions parallel to the order progress report

(C) SAP AG LO215 12-20

1-4-2 In material requirements planning, insert a planned order for material

100-300 with reference to your sales order.

Planned order profile KD

Order quantity 2 piece

End date Any

Prod. plant 1000

Sales order no.: _____________ ____

Path: S000 →→→→ LO →→→→ PP →→→→ MRP →→→→ PLANNED ORDER → → → → CREATE

1-4-3 Refresh the order progress report and check the appearance

of the planned order for material 100-300.

1-4-4 Convert all planned orders to production orders.

Path: Use the pushbutton to select the planned orders

Convert by choosing

→→→→ FUNCTIONS →→→→ PLANNED ORDERS

CONVERT TO PRODUCTION ORDERS

Refresh the report and check that production orders have

been created.

1-4-5 Release the production order for material T-B3##.

1-4-6 Confirm operation 0010 of this production order.

Use the confirmation type: time ticket confirmation and

note the following:

Final confirmation

Dates Start execution one month later

finish execution one month later

Path: Expand the field group DATES in the confirmation screen

and change the entry for the month

(C) SAP AG LO215 12-21

1-4-7 In the order progress report, execute the "Update progress values" function.

Path: →→→→ FUNCTIONS →→→→ UPDATE PROGRESS

VALUES

Refresh the report and check whether a warning was issued

1-4-8 Carry out an availability check for the order, for material T-F1##.

Check whether a warning message was issued

1-4-9 Find out what the warning means.

Path: →→→→ LIST →→→→ KEY



In the following steps, you create a work center-related

order overview.

(C) SAP AG LO215 12-22

1-5 Use transaction CO28 to call the order information system with the following parameters:

List Operations

Profile 000001




→ → → → ORDER INFORMATION SYSTEM

1-5-1 Group the list of work centers in ascending order

Path: →→→→ View →→→→ Group → → → → Field selection →→→→ Substitute the proposed group fields with

the work center numbers.

1-5-2 For this list, set up the following field selection and sequence for the displayed

operations.

Latest start date processing (LatestStDateProc.)

Order number

Operation quantity

Operation short text

Path: →→→→ VIEW →→→→ SELECT FIELDS

→→→→ Substitute the current fields with the given fields

and sort the fields into the sequence.

1-5-3 Sort the list in ascending order according to the latest start date

for processing (LatestStDateProc).

Path: Place the cursor on the required column

→→→→ VIEW →→→→ SORT →→→→ COLUMN ASCENDING

1-5-4 Add up the total operation quantity for each work center.

(C) SAP AG LO215 12-23

Path: →→→→ VIEW→→→→ TOTAL

(C) SAP AG LO215 12-24

Informations Systems Solutions

Unit: Information Systems

Topic: Information Systems

(LO215 Exercise 14)


(C) SAP AG LO215 13-1

SAP AG 1999

Mass Processing and Automation: Contents

� Mass processing (HVOM)

� Automatic creation, release and printing

� Automation options for confirmations

� Automation options for goods movements (material withdrawal and goods receipts)

� Later import of reference operation sets

� Trigger points (variable operation related automation)

� Generation of transport requirements and inspection lots

� Selection of workflow

(C) SAP AG LO215 13-2

SAP AG 1999

� Describe the automation options for morestreamlined production order management

� Recognize the advantages and effects ofthese solutions

� Explain how to control and apply theindividual options


Mass Processing and Automation: Course Objectives

SAP AG 1999

(C) SAP AG LO215 13-3

SAP AG 1999







1313





Printing Printing







and Automationand Automation

OverviewOverview 22


(C) SAP AG LO215 13-4

SAP AG 2003

Automation Options

Mass Processing

Create prod. order (assembly order)

Create rework order

schedule order

Availability Check

Release entire prod.order

Release operations

Print

WM requirement (transport reqmts)

Post goods issue (backflush)

Operation confirmation

Post goods receipt

Variable automation (such as workflow, insert operations)

Multi-level collective orders

Process multiple production orders

Event ControlOperation to be automated

Any

Create sales order

Confirmation (set status)

Release production order

Changes to production order

Prod. order creation / release

Create production orders




Confirmation

Milestone confirmation

Plant data collection

Confirmation


Create production orders

Any

Transaction COHVOMPP

Planning strategy 82

Trigger points

Production Scheduling Profile

Schedule param. for order type

Parameters for order type


Trigger points



Master, work center, or BOM component assignment

Operation control key

PDC interface

Operation control keyProduction control profile

Trigger points

Special procurement key 52

Order Information System

� The R/3 System comprises a number of automation options for rationalizing and saving time in order

management.

� In addition to the above, the following functions should also be noted:

Batch creation (production scheduling profile)

Batch determination (batch search strategy)

Stock determination (stock determination profile)

(C) SAP AG LO215 13-5

SAP AG 1999

CloseSet user status / deletePrintReleaseCostingPickingMaterial availabilityLog displayConfirmationTechnical completionSchedulingIncrease capacity requirementsWM material staging

No function Function

Immediate executionBackground processingCreate proc. request

Mass Processing

+Function-specificparameters

Mass Processing in the Order Inf. System (HVOM)

� Mass processing of production orders has been redesigned as a standardized concept.

� It has been integrated into the order information system (COOIS) and works quickly and without a

dialog.

� Advantages of mass processing (HVOM) are:

Execution online or in the background

Separation into "requests for processing" and "processing"

Parallel processing

Enhanced, standardized selection criteria

Standardized, adjustable display (field selection)

Enhanced functions for release and scheduling

Log book for background processing (application log)

� Mass processing can be started with the options: immediate execution, create function request or

background processing.

� If function requests only are created for orders, these must be processed later with the

COWORKDISPATCH program.

� Transactions from earlier releases (CO04,CO05, CO44) have been taken out of the menu but are still

available.

(C) SAP AG LO215 13-6

SAP AG 1999

Close

Set user status / delete

Print

Release

Costing

Picking

Material availability

Log display

Confirmation

Technical completion

Scheduling

Increase capacity requirements

WM material staging

PRT

Mass Processing Functions (HVOM)

� The selected object determines whether or not individual functions can be used.

� The scheduling function can also be used specifically for rescheduling orders.

� Committed quantities from the material availability check can be released.

(C) SAP AG LO215 13-7

SAP AG 1999

Production scheduling profile

Assignment optionsAssignment options

Mat. masterProduction scheduler

Additional control options

Production scheduling profileProduction scheduling profile

Confirm partial quants (mat. availability check )

Overall profile for capacity leveling

Activate capacity scheduling

Basic load switch for capacity availability check

Update surplus/deficit receipts

Batch creation and classification

Create transport requirements

Automatic GR, adjustment of follow-up operationsControl options at confirmation

Automatic printing of documentReschedulingCreate document link (mat., BOM)

Control options at release

Automatic releaseCreate document link (mat., BOM)

Control options at creation

� Automatic functions can be triggered immediately at the time of order creation or at a later date. You

control these functions with a production scheduling profile.

� The profile can either be assigned to a production scheduler (Customizing) or a concrete material

master (Work scheduling screen).

In both cases, the result is material-related control.

� In the production scheduling profile, default order types can be proposed for

CO01 Make-to-stock production

CO08 Make-to-order production

CO10 Engineer-to-orderCO07 Without material

(C) SAP AG LO215 13-8

SAP AG 1999

Efficient Actual Data Entry

Backflush Posting Manually per material

Confirmations

Goods receipt posting

Backflush

MilestonesManually per operation

Manually per order Automatic

� There are a number of available options for optimizing actual data entry, which have already been

dealt with in the preceding units.

� Confirmations can be simplified by using milestones (planned in the operation control key) or

progress confirmations (unplanned milestone).

� Milestone or progress confirmations can also be used for entire collective orders (or sub-trees).

� Backflush postings can be executed automatically by confirmations. The indicator has to be set

accordingly in the material master for the affected material components.

� Automatic goods receipts can be executed automatically with a confirmation. This must be set up in

the operation control key of the operation in question or in the production scheduling profile.

(C) SAP AG LO215 13-9

SAP AG 1999

Event-Triggered Automation

Set and / or remove status

System and / or user status

Manually and / or status-triggered

One time or always

Combinations of

options

Functions triggered by events at operationFunctions triggered by events at operation levellevel

Functions triggeredFunctions triggered AutomationAutomation functionsfunctions

Release subsequent operations

Release up to next "release point"

Define a "release point"

Release previous operations

Include a reference operation set

Create a production order by copying

Start a workflow task

� You can control a number of business operations with trigger points.

� You can maintain trigger points in a routing or production order.

� You can maintain standard trigger points.

� It is possible to combine trigger points in groups. These can be set up in Customizing.

� Application examples:

� to create rework operations

� to create rework orders

� to send messages

� to release operations when the preceding operations have been confirmed and so on

(C) SAP AG LO215 13-10

SAP AG 1999

Mass Processing/Automation Summary

� Order management can be highly automated.

� As of Release 4.6, there is a standardized concept forfast, variable and dialog-free mass processing.

� Using the production scheduling profile, orders can be automatically released, scheduled and printed.

� Backflush postings and milestone confirmations reducethe work involved when entering data to an absoluteminimum.

� Other effects can be achieved by using trigger points.

(C) SAP AG LO215 13-11

Mass Processing and Automation Exercises

Unit: Mass Processing and Automation

Topic: Mass Processing

(LO215 Exercise 15)

• Use of mass processing of orders for selected functions (for

example, release, print, confirm)

In the previous exercises, you have always processed individual

orders (released, printed, confirmed).

As a rule, this is not the way you work in your company.

This work is carried out routinely and in the same manner for

many orders using a background program. Usually, the mass

processing program for orders is executed at night.

The system administrator in your company is responsible for

controlling mass processing.

As production manager or supervisor, you must monitor this

transaction and in particular, check it for errors.

1-1 Carry out mass processing of complete orders using the functions RELEASE and PRINT.

When you do this, select all orders for your material that have not been released.

If no production orders have been created for this material,

then create more orders yourself.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ CONTROL → → → → MASS PROCESSING

(C) SAP AG LO215 13-12


Material T-F1##


Order type PP01


1−1−2 Select the tab MASS PROCESSING


Function Release


Execute change of data

Function parameter Order Release

Path: PROGRAM →→→→ EXECUTE

Select all the orders proposed by the system

1-1-3 Carry out mass processing

Path: MASS PROCESSING →→→→ EXECUTE

Depending on the situation, it is possible that the system may

issue messages about material, capacity or PRT availability

shortages. Release the orders despite this.

1-1-4 Check the release log for possible errors

(C) SAP AG LO215 13-13

Path: →→→→ MASS PROCESSING →→→→ LOG of last MP

or


1-2 Now print the orders from 1-1 using mass processing.

1-3 Check the printing log for possible errors

1-4 Now confirm some of the orders from 1-1 using mass processing.

(C) SAP AG LO215 13-14

Mass Processing and Automation Exercises


Topic: Automation Options

(LO215 Exercise 16)

• Automatic release of the order

• Automatic print of order papers

• Backflushing

• Milestone confirmation

• Automatic goods receipt

In your company, orders are immediately released and printed, so

that work can begin quickly in the production department.

Material withdrawals are usually posted automatically at the time

of confirmation.

Each individual operation should not be confirmed because this

involves too much work. Therefore, you use milestone

confirmations, which are the only operations that have to be

confirmed.

2-1 In the material master (work scheduling screen) of material T-F1##, enter the

production scheduling profile 000002.

Path: S000 →→→→ LO →→→→ PP →→→→ MASTER DATA →→→→ MATERIAL MASTER →→→→

MATERIAL→ → → → CHANGE →→→→ IMMEDIATELY →→→→ Select the Work Scheduling

view

2-2 In Customizing, find out about the current control parameter of

production scheduling profile 000002 for plant 1000

Path: SPRO →→→→ PP → → → → SFC → → → → MASTER DATA → → → → PRODUCTION

SCHEDULING PROFILE

(C) SAP AG LO215 13-15

2-3 Create a production order using the following data

Material T-F1##


Order type PP01




and save the order.

Order no.: ___________________

2-4 Check the status of the order.

2-5 How do you ensure that the goods issue postings are performed automatically?

Answer: ___________________________________________________

___________________________________________________

___________________________________________________

2-6 Set all the material components in this order to backflushing.

Path: In the component overview, activate the "Bf" indicator for all material

components.

2-7 How do you ensure that only the last operation must be confirmed and despite this, all

preceding operations are confirmed with proportional quantities?

Answer: ___________________________________________________

___________________________________________________

(C) SAP AG LO215 13-16

2-8 How do you ensure that goods receipts are performed automatically?

Answer: ___________________________________________________

___________________________________________________

2-9 Check whether the last operation of the order is set for automatic goods receipt and

milestone confirmation.

If necessary, replace the operation control key of the last operation with the value PP99.

2-10 Execute a final confirmation of the last operation for the order.

During the processing procedure, ensure that all control

parameters are active and that functions are performed

automatically.

2-11 In the material master of material T-F1##, delete the production scheduling profile

000002.

(C) SAP AG LO215 13-17

MassProcessing and Automisation Lösungen


Topic: Mass Processing

(LO215 Exercise 15)


(C) SAP AG LO215 13-18

MassProcessing and Automisation Lösungen


Topic: Automation Options(LO215 Exercise 16)

2-5 Answer: Backflushing must be activated in the material master, work center,

component assignment to the operation or lastly, in the production order itself.

2-7 Answer: By using milestones

(switch in operation control key) or

by progress confirmation

2-8 Answer: You must activate the automatic goods receipt function in the

production scheduling profile or in the operation control key

(C) SAP AG LO215 14-1

SAP AG 1999

Collective Orders: Contents

� How individual orders are linked over multiple levels to create collective orders

� Areas of application and advantages

� Structure of collective orders

� Functions of collective orders

� Integration options

(C) SAP AG LO215 14-2

SAP AG 1999

� Understand how several individual orders canbe linked over multiple levels to create acollective order

� Ascertain where collective orders can beapplied, and understand their advantages andlimits

� Describe the structures and functions ofcollective orders

� Determine how collective orders can beintegrated into different applications


Collective Orders: Course Objectives

(C) SAP AG LO215 14-3

SAP AG 1999




Settlement, ArchivingSettlement, Archiving

and Deletionand Deletion 1111

1414



Material StagingMaterial Staging 77

Order Structure /Order Structure /



Printing Printing

Order DocumentsOrder Documents 66


Order Creation /Order Creation /



Collective OrdersCollective Orders

OverviewOverview 22


(C) SAP AG LO215 14-4

SAP AG 1999

Advantages of Collective Orders

� Minimal planning, management and maintenance effort

� Optional automatic goods movements postings

� Execution of business transactions for collective order

� Date and quantity changes

� Availability checks

� Order Release

� Confirmations

� Graphic display of all individual orders in the collective order

� Greater transparency of complex order structures

� Clear overview of relationships between orders

� Access to all orders belonging to a finished product with the leading

order number

� Simple access to individual orders by double-clicking

(C) SAP AG LO215 14-5

SAP AG 1999

Master Data for Collective Orders

MA

ST

ER

DA

TA

MA

ST

ER

DA

TA

� Special procurement key "52"on MRP 2 screen

� Bills of material and routingsat each assembly level

� Any structure possiblePump

Pressure cap Spiral casing Shaft

Revolution counter Thermostat

(C) SAP AG LO215 14-6

SAP AG 1999

Requirements Planning with Collective Orders

RE

QU

IRE

ME

NT

S P

LA

NN

ING

RE

QU

IRE

ME

NT

S P

LA

NN

ING

Planned order 1

Pump

Planned order 2 Planned order 3

Pressure cap Spiral casing

Thermostat

Shaft

� Planned orders created manuallyor by requirements planning

� Conversion and availabilitychecks occur centrally via thefinished product / assembly

� Changes to quantities and dates automatically change dependentorders during the next planningrun

� Option of visible stockmovements between the levels inthe stock/requirements listRevolution counter

(C) SAP AG LO215 14-7

SAP AG 1999

WarehouseWarehouse

Warehouse

PR

OD

UC

TIO

NP

RO

DU

CT

ION Pressure cap Spiral casing

ThermostatRevolution counter

Pump

ShaftShaft

Prod. order 1

Prod. order 2 Prod. order 3

Production with Collective Orders

� Production orders generatedmanually or from planned orders

� Conversion, release, availability

checks occur centrally via thefinished product/assembly

� Changes to quantities, dates and so onautomatically lead to changesin dependent orders

� Option of stock movementsbetween levels

� Costing of orders per assembly

� Overall costs are the result of all levels

(C) SAP AG LO215 14-8

SAP AG 1999

Requirements (1)

Order 1

Component 1Component 2Assembly 1

Finished product

Order 2 Assembly 2

Component 3Component 4Assembly 3

Assembly 2

Special procurement key 52 52

Material master, 2 MRP screen

E - In-house production

Direct production

Bill of material, Item data

Explosion type

Can be deactivated

E - Special procurement

� A separate subordinate order is created for each bill of material component whose material master has

special procurement key 52 (direct production).

� You can deactivate the special procurement key in the material master using the Explosion Type field in

the bill of material item.

� Other special procurement types, for example "production in another plant", can be combined with

direct production (collective orders).

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SAP AG 2003

� Order Structure� Bill of material structure

52

52

52

52

Finished Product Order 1

Component 1 Assembly 1 Component 2 Order 2

Order 3 Order 4

Order 5

Assembly 2 Assembly 3 Component 3

Component 4 Assembly 4 Component 5

Component 6

Requirements (2)

� All orders of the collective order have the same order type.

� You can create the leading order with either an internal or external number. You can only create

subsequent orders with internal numbers.

� The lot size indicator (from the material master) is not taken into account when individual orders are

created.

� It is possible to add and delete individual orders.

� You can make every component of an order into an order (be it with or without special procurement

key "52").

� Production versions are passed down from the leading order to subsequent orders.

(C) SAP AG LO215 14-10

SAP AG 1999

Collective Order Views

Order 1Order 1

Order 1 Order 1

Order 1

Order 1 Order 1

Order 2 Order 3

Order 5

Order 6 Order 7

Order 1Order 1

Order 1Order 2

Overview of the entire collective orderOverview of the entire collective order

Entire Collective Order Subtree Individual orders

Order 3

Order 4 Order 5

Order 6 Order 7

Order 4

Order 1

Order 2 Order 3

Order 4 Order 5

Order 6 Order 7

� In a collective order, you have the option of managing single orders, subtrees, or the entire collective

order. This has an effect on the functions that you are able to carry out within each of these views.

� You will need to closely examine all individual functions of the normal (single-level) production order

in the corresponding view.

� The orders to be processed together must first be accessed (that is, read from the database).

� They can either be read from the database for the view in question when you initially enter the change

transaction or dynamically during the dialog.

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SAP AG 2003

Function Overview (1)

Maintenance can be carried out in... (read from DB)

Collective order Subtree

Individual order

Release

Scheduling

Availability Check

Determine costs

Lock order

Print

Graphic network overview ST

CO

ST

CO

CO

IO

IO

CO IO

IO

IO

ST

CO IO

IO

ST IO

STCO

ST

CO

Read in master data

Delete assembly

IO

IO

Create manually CO

Convert planned order

Coll. ord. overview

Function to be executed

CO, ST

Add assembly

WM staging

Generate inspection lot

CO ST

(2)

IO IO

IO

IO IO IO

CO, ST, IO

CO, ST, IO

IO

IO

(1)

CO ST IO (3)

(6)

� Key: CO Function across entire collective order

ST Function across subtree

IO Individual order function

FA Function can be controlled (exists), only has an effect per individual order

OI Can be executed via the order information system

� (1) Deleting individual orders leads to the entire collective order being recreated.

� (2) Materials, whether with or without special procurement key 52, can be made into a new order

within the collective order.

� (3) When the BOM is read, the entire collective order is recreated.

The routing is only read for an individual order.

� (4) Goods receipts only occur on the level of the leading order (product).

� (5) Individual orders can only be confirmed using a milestone.

� (6) Only applies for materials and production resources / tools. You can only check the capacity per

individual order.

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SAP AG 1999

Function Overview (2)

Function to be executed

Maintenance can be carried out in... (read from DB)

Collectiveorder

Individualorder

SubtreeColl. ord. overview

Archiving

Set TECO

Set deletion indicator

Set deletion flag

Goods Receipt

Settlement

Determine surcharges

Material withdrawal

Confirmation

Determine variances

CO

from 30F

CO

CO

from 30E

ST

ST

ST

from 30E

IO

IO

IO

IO

IO

IO

IO

from 30E

FA

FA

FA

(5)

(4)

(C) SAP AG LO215 14-13

SAP AG 1999

Scheduling

� Types of sceduling

� Forward scheduling

� Backward scheduling

� Range of scheduling

� Individual orders

� Subtree

� Whole order

� New data

� Outlining dates (manually)

� Scheduling outline dates

� Interoperation time

� Relationships or

� Transport time

(C) SAP AG LO215 14-14

SAP AG 1999

Outline dates

Outline dates

Basic order dates

Scheduled dates

Scheduled dates

E

(collective order)

(collective order)

(order)

(order)

Collective order

Operation 1 Operation 2 Operation 3

Leading order 1

Order 2

Order 3



E

E E

E

E E

E

E

E

S

S

S

S

SS

S S

S S

S

S

E

E

� A collective order has additional sets of dates.

� Outline dates must be specified manually. This can be done at collective order or subtree level.

� Lead time scheduling tries to schedule the entire collective order (or subtree) within the outline dates.

The basic dates of the individual orders are automatically adjusted according to the outline dates.

� The production (scheduled) start date of the earliest order and the production (scheduled) finish

date of the latest order determine the production (scheduled) dates of the entire collective order.

� No additional floats (floats before / after production) are scheduled for the total lead time of a collective

order.

� If the calculated (scheduled) lead time exceeds the total lead time that was specified with the basic dates,

then all orders in the collective order can undergo reduction or only those orders that require it according

to their lead time (critical path).

You must set this up in the scheduling parameters for the order type (table TCX00).

(C) SAP AG LO215 14-15

SAP AG 1999

Interoperation Times Between Individual Orders


t

Order 1


t

Order 1

Operation 30 Operation 40 A

B

A = float before production, B = float after production

A

Relationship (2 days)

(no move time)

Move time (2 days)

Order 2

Order 2


� There are two procedures for specifying interoperation times between assemblies. They are:

Floats defined as a relationship, or

Floats from move time.

� When you assign components to an operation (routing or BOM maintenance), you can maintain a

relationship.

� These relationships then enable you to specify a float. This float lies between the staging and subsequent

processing of an assembly.

� You must enter the type and offset (duration) for such a relationship.

� If you do not specify a float or any units of measurement, the move time of the subordinate order's last

operation is taken as the interoperation time.

� You can overlap individual operations.

If you do this, you must maintain the parameters for overlapping in the last operation in the subordinate

assembly.

(C) SAP AG LO215 14-16

SAP AG 1999

Collectiveorder

IndividualorderSubtree

Coll. ord.overview

CO

Evaluation

Order quantity

Order dates

Assignment

CO

ST

ST

IO

IO

IO

CO, ST, IO

CO, ST, IO

IO

� Changes made to a collective order affect all orders within that group

� The effects of these changes can be viewed before saving

� The collective order view is also important when making changes

Collective Orders: Change Options

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SAP AG 1999

Date Changes

� Changes to dates automatically cause dependent orders to be updated during the next scheduling run.

� You can view the effects that the changes have had on the dependent orders before saving.

Order 2

Start date 05.05.98 20.05.98

Assembly 1 Reqmts date20.04.98 15.05.98

Assembly 2 Reqmts date22.04.98 18.05.98

Start date 20.04.98 15.05.98 Order 3 Start date 22.04.98 18.05.98

Compon. 3 Reqmts date10.04.98 12.05.98




(C) SAP AG LO215 14-18

SAP AG 1999

Quantity Changes

� Changes to quantities automatically cause dependent orders to be updated

� You can view the effects that the changes have had on the dependent orders before saving.

Component 3 Reqmts qty 40 60


Order 2 Total qty 20 30 Order 3 Total qty 40 60



Order 1 Total qty 10 15

Assembly 1 Reqmts qty 20 30

Assembly 2 Reqmts qty 40 60

(C) SAP AG LO215 14-19

SAP AG 1999

Availability check

Order 2 Order 3Order 3

Order 1

Order 5Order 5Order 4Order 4

Availability checkfor component

Availability checkfor component

Order 3Order 3

Missing parts list

Component 1Component 7Component 8

Dis

pla

y o

nly

Order 3

Component 4Component 6

Order 4

Component 11Component 13

Order 5

Miss. parts overview

Component 1Component 7Component 8

Order 3

Availability checkfor order

Availability checkfor order

Change materialChange quantity

Change materialChange quantity

� When you carry out an availability check, all orders within the collective order or partial collective order

are checked.

� The missing parts overview lists all missing parts.

You can make changes to the missing parts.

The list is always saved with the results of the last check.

� The missing parts list shows all missing parts and components that cannot be checked.

This list is not saved.

(C) SAP AG LO215 14-20

SAP AG 1999

Order Release

� Order Release

� When order 2 is released, orders 4 and 5 are released automatically.

� Releasing an operation

� You can only release operation 3 ifboth operations 2 and 1 and order 5have already been released.

� Operation 1 can be released at any time.

Order 1

Order 3Operation 5

Operation 4

Operation 3

Operation 2

Operation 1

Order 4 Order 5

Ord

er

2

To release an order / operation, you must first access the entire collective order or subtree of thecollective order

(C) SAP AG LO215 14-21

SAP AG 1999

Shop Floor Papers

� Shop floor papers with information about goods movements

� Goods receipt (product)

�Materials and assemblies yet tobe completed are managed by means of a goods receipt list

� Order to order (assemblies)

�The receiving order (order number, work center, operation number) is printed on theoperation control ticket and job ticket

� Goods withdrawal (stock material)

�Materials are printed on the pick list

Inventory

Operation 2

Operation 1



Inventory Inventory

Ord

er

2

Ord

er

2

Ord

er

1

� Shop floor papers must be printed by order.

(C) SAP AG LO215 14-22

SAP AG 2003

Confirming Collective Orders

� Confirmations cannot be carried out over several production levels when being performed at order header level.

� You use milestone or progress confirmations to confirm the whole

collective order.

� A milestone set at operation 3 in order 1 would confirm the whole collective order.

Order 1

Operation 2

Operation 3

Operation 1

Order 2

Operation 1

Operation 2

Order 3

Operation 1

Operation 2

(C) SAP AG LO215 14-23

SAP AG 1999

Inventory Management with Collective Orders

Goods Receipt

Interim storage Interim storage

Material withdrawal

Goods Receipt

Materialwithdrawal

� Receipt/issue postings are not needed between production levels

� If inventory postings take place they are automatic (see next slide)

Collective OrdersIndividual orders

Finished product Finished product

Assembly 3 Assembly 4Order 1 Order 1

Order 2 Order 3 Order 2 Order 3

Assembly 3 Assembly 4

Assembly 3 Assembly 4

Component Component Component Component

� In the order types table (T003O) you can decide whether or not material accounts documents are to be

created.

(C) SAP AG LO215 14-24

SAP AG 2003

Goods Movements (Goods Issue / Goods Receipt)

Goods Receipt

Operation 1

Order 1

Operation 2

Component 1

Assembly 1

Order 2

Order 3

Withdrawal quantity of 10 pcsis updated for assembly 1

when operation 1 is confirmed

Confirmation of order 3with yield of 10 pcs

for assembly 1

� From order to warehouse (GR)

� Confirmed yield is posted as goods receipt

� Possibility of correcting goods movement errors

� Similar to normal production orders

� From order to order (GR/GI)

� Confirmed yield is posted in the superior order as a withdrawal quantity

� Optional: material accounts documents!

� If only part of the confirmed yield needs to be processed in the superior order, then you must post the

surplus quantity to interim storage as an unplanned (miscellaneous) goods receipt. It must be

designated as movement type 531 (goods receipt by-product) referring to the superior order.

A cost credit is executed for this order.

� The value of the GR/GI that is posted depends on the use of inventory accounting documents (yes/no).

See T0030.

(C) SAP AG LO215 14-25

SAP AG 1999

As

se

mb

ly

Inv

en

tory

Order 1

Actual Valuation price

As

se

mb

ly

Inv

en

tory

Order 1

Order 2 Order 3 Order 2 Order 3

Component Component Component Component

Inventory Inventory Inventory Inventory

� Actual costs occur at every production level

� Actual costs are transferred to the superior order

� The valuation price of the assemblies in the material master has no influenceover the cost calculation of assemblies in the collective order

Rollup of Actual Costs by Confirmation

� The actual costs for the subordinate assembly "material consumption" in the superior assembly order

are calculated as follows:

a) Confirmation time Material consumption costs = Confirmed yield *

Projected order costs per item

b) Settlement time Material consumption costs = Actual costs of order

(C) SAP AG LO215 14-26

SAP AG 2003

Settlement

100% 100%

100% 90% 10%

Cost center Material Sales order Project Network Asset Internal order

Cost center

Settlement profile

Order 1

Order 2 Order 3

Order 4 Order 5

� Each order in a collective order (except the leading order) is assigned to its superior order or to the

material stock (depending on how you set the indicator Collective order with Goods Movement in the

T0030 table.

� Settlement always takes place according to cost element and from order to order or to the material

stock.

� You can change the account assignments of the individual orders (for example, partial scrap to cost

center).

� Only the leading order settles the total costs to the actual receivers.

(C) SAP AG LO215 14-27

SAP AG 1999

Collectiveorder

Individualorder

Subtree Coll. ord.overview

IO

Evaluation

IO IO IOOperation overview

Comp. overview

PRT overview

Object overview

Graphics

Missing parts

Logs

IO

IO

IO

IO

IO

IO

CO

CO

ST

ST

IO

IO

IO

IO

IO

IO

IO

IO

CO, ST, IO

CO, ST, IO

Scheduling

Release

Deletion flag

WM staging

Read master data

Material availability

PRT availability

Determine costs

CO

CO

CO

CO

ST

ST

ST

ST

IO

IO

IO

IO

IO

IO

IO

CO, ST, IO

CO, ST, IO

CO, ST, IO

IO

CO, ST, IO

IO

IO

CO ST IO

Display costs IO IO IO

CO ST

Collective Orders: Evaluation Options

(C) SAP AG LO215 14-28

SAP AG 2003

Integration of MPS, MRP and SFC

Productionorder 1

Productionorder 2

Productionorder 3

Sales order

Plnd Indep.reqmts

Planned Order 1

Goods Receipt

Convertplanned order 1

(or 2 or 3)

Multi-level

MRP run

Plannedorder 2

Plannedorder 3

� Collective orders are fully integrated into SAP R/3.

You can use them in the following applications:

Sales (SD)

Project systems (PS)

Materials management (MM)

Controlling (CO)

Quality management (QM)

Warehouse management (WM)

Human resources (HR)

� Multi-level requirements planning must be carried out in order to be able to create planned orders for

direct production.

� Converting any planned order within the collective order results in the entire collective order being

fully converted.

� Collective orders cannot be planned in SAP APO.

(C) SAP AG LO215 14-29

SAP AG 1999

Collective Orders: Summary

� Collective orders make it possible for you tolink individual orders over multiple productionlevels.

� Collective orders' multi-level structure enablesyou to reduce stock movement postings for sub-assemblies.

� Some order functions are valid for the entirecollective order, while others are onlyapplicable for individual orders.

� Collective orders are fully integrated in anumber of their applications.

� This is the concluding unit of the LO215training course

(C) SAP AG LO215 14-30

Collective Orders Exercises

Unit: Collective Orders

Topic: Collective Orders

(LO215 Exercise 17)

• Create collective order

• Change collective order

• Carry out production using collective order (entire range of

functions for production orders with multi-level collective

orders)

Your company manufactures complex products, usually with

relation to a sales order. As production manager or production

scheduler (supervisor)

you require a good overview of the production orders for the

individual assemblies and individual parts that make up the

finished product (sales order). You use collective orders to ensure

that you achieve this overview and to dispense with unnecessary

goods movements.

Collective orders guarantee that dependent orders are changed

directly. In this way, your daily work is simplified.

1-1 Determine which assemblies of the BOM for ‘T-F1##’ are included as components.

Path: S000 →→→→ LO →→→→ PP →→→→ MASTER DATA → → → → BOMS

→→→→ BOM → → → → MATERIAL BOM → → → → CHANGE

→→→→ Select the pushbutton ITEM

→→→→ Select the tab GENERAL

→→→→ Note here the indicator in the "Assembly" field

Answer: Material no.: ________

________

________

________

(C) SAP AG LO215 14-31

1-2 Change the material master records of components T-B1## and T-B3## so that they are

subject to direct production (special procurement key ‘52’).

Save the change.

Path: S000 →→→→ Logistics →→→→ Production →→→→ Master data →→→→ Material master →→→→ Material

→→→→ Change →→→→ Immediately →→→→ MRP 2

1-3 Use the following information to create a production order for material T-F1##.

Use the following entries to do this:

Plant 1000

Order type PP01

Total amount 10 ST

End date Today’s date + approx. 1 month

Save the order.

1-4 In change mode, display the order overview.

Path: S000 →→→→ LO →→→→ PP →→→→ SFC →→→→ ORDER → → → → CHANGE

1-4-1 Make a note of the created order numbers.

Material T-F1## ____________________

Material T-B1## ____________________

Material T-B3## ____________________

(C) SAP AG LO215 14-32

1-4-2 On which levels can you change or display the order?

You can find the answer to this question in the three

pushbuttons for the collective order overview (above the

display of the collective order).

Answer: ______________________________

______________________________

______________________________

1-4-3 Are all order management functions equally available on all three levels?

Answer: _______

1-4-4 Change the overview graphic of the collective order so that the system displays

the following sequence of fields:

Number of the leading order

Number of the superior order

Number of the individual order

Number of the production plant

Scheduled end date

Order quantity

Confirmed quantity

System status


Path: →→→→ EDIT →→→→ SELECT FIELDS →→→→ Select the desired fields and put them

in the given sequence

1-4-5 Execute the function “Read collective order”.

Path: → → → → Select the pushbutton READ COLL. ORDER

(C) SAP AG LO215 14-33

1-4-6 Which changes can you see on the overview?

Answer: ______________________________________________

______________________________________________

1-5 To which account assignment are the orders for materials T-B1## and T-B3## billed?

Answer:

Acct assgmt type ____ Recipient _______________

To which account assignment is the order for material T-F1## billed?

Answer:

Acct assgmt type ____ Recipient _______________

Path: →→→→ Place cursor on the order →→→→ HEADER →→→→ SETTLEMENT RULE

1-6 Perform the material availability check function for the order of material T-F1##? Which

orders does the system check?

Answer: _______

Read the protocol of the availability check to answer this

question.

Path: →→→→ Place cursor on the order →→→→ FUNCTIONS →→→→ AVAILABILITY CHECK

→ → → → MATERIAL ATP

(C) SAP AG LO215 14-34

1-7 In your collective order, an additional component 400-100 should be produced as a subtree

order. In the order for material T-F1## add the material component 400-100 as a subtree

order and assign the components to operation ‘0010’.

Ensure that the material 400-100 has a special procurement

key 52.

Path: Select the order for material T-F1## and choose

...→→→→ GOTO →→→→ OVERVIEWS →→→→ COMPONENTS →→→→ Insert component "400-

100" here and then answer the questions asked by the system accordingly.

1-8 Component T-B4## should be produced as a subtree order, and not withdrawn from the

store. In the order for material T-F1##, create the respective subtree order.

Ensure that the material T-B4## does not have a special

procurement key 52.

Path: →→→→ GOTO →→→→ OVERVIEWS →→→→ COMPONENTS

→→→→ Choose component T-B4## and create a subnetwork

→→→→ COMPONENT →→→→ CREATE SUBTREE

Save the collective order.

1-9 By changing the order again, check whether or not all subtrees were correctly created.

1-10 In the order for material T-F1##, increase the order quantity by 10 pieces (without saving).

Do the order quantities of the subordinate orders also change?

Answer: ______

(C) SAP AG LO215 14-35

1-11 Check system status.

1-11-1 What important information about the dates does the system provide by way of a

new status?

Answer: ______ ____________________

1-11-2 Schedule the complete collective order and re-check the system status and the

calculated dates.

Path: →→→→ FUNCTIONS →→→→ SCHEDULE →→→→ COLLECTIVE ORDER

1-12 Change the operation control key of operation 0010 in the order

for material T-F1## so that it stipulates milestone confirmation without

automatic goods receipt (PP98).

Save the order.

1-13 Without explicitly reading the individual order, release the first operation of the order for

material T-F1##.

Can you release this order?

Answer: ______

1-14 From the collective order overview screen, release the complete order for material T-

F1##.

Does this release all subordinate orders?

Answer: ______

(C) SAP AG LO215 14-36

1-15 Print the production documents of the complete collective order.

At present, you must print orders individually.

In the collective order overview, you can choose →→→→

FUNCTIONS →→→→ PRINT to print out orders step by step.

When you save the collective order, the system prints all

orders.

Save the collective order.

Path: →→→→ Place cursor on the order →→→→ FUNCTIONS →→→→ PRINT

1-16 Enter a final confirmation for operation 0010 of the order for material T-F1##.

1-16-1 Is this final confirmation possible?

Answer: ______

1-16-2 Which condition prevents confirmation? (true/false)

Answer: The operation is not released _________

Previous milestone exists and has not yet been confirmed

_________

Operation 0010 is not a milestone _________

1-17 Perform complete order processing for the production order of assembly T-B3##.

1-17-1 Material withdrawal

1-17-2 Confirmation of the last operation

1-17-3 Settlement

1-17-4 Check the order quantities and costs (planned and actual) in the superior production

order (material T-F1##) and in the individual orders.

(C) SAP AG LO215 14-37

1-18 Perform complete order processing for the production order of T-F1##

Before you do so, change all milestone operations (except

for the last operation of the order for material T-F1##) to

normal confirmation (PP01) so that you can completely

confirm the collective order.

1-18-1 Material withdrawal

1-18-2 Confirmation of the last operation

1-18-3 Settlement

1-18-4 Check the order quantities and costs (planned and actual) in the

production order (material T-F1##).

1-19 Check the availability of the product T-F1##.

(C) SAP AG LO215 14-38

Collective Orders Solutions

(C) SAP AG LO215 14-39

_

_

Unit: Collective Orders

Topic: Collective Orders

(LO215 Exercise 17)__

1-1 Answer: Material no.: T-B1##

T-B2##

T-B3##

T-B4##

1-2 Answer: Collective order (Read entire collective order)

Subtree (hierarchy)

Individual order (read order)

1-3 Answer: No

1-4 Answer: New symbol

Menu bars for order functions are now active and can be used.

1-5 Answer: Acct assgmt type ORD Recipient _______________

Answer: Acct assgmt type MAT Recipient T-F1##

1-6 Answer: All

1-10 Answer: Yes

1-11-1 Answer: NTER dates are not up-to-date

1-13 Answer: No

1-14 Answer: Yes

(C) SAP AG LO215 14-40

1-16-1 Answer: No

1-16-2 Answer: The operation is not released False

Previous milestone exists and has not yet been confirmed True

Operation 0010 is not a milestone False

(C) SAP AG LO215 15-1

SAP AG 2003

� Customizing overview and sequence

� Information on follow-on courses

� Technical details: Shop Floor Control (SFC)

� Data structure of the production order

� Planning and managing scrap and rework

� Serial number management

Appendix: Contents

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SAP AG 1999

Appendix: Course Objectives

This appendix supplements course LO215,providing you with further ideas and information about:

� The structure of Customizing (IMG) for shop floor control

� The implementation steps (sequence of procedures) for successfully using production orders

� Further courses or documentation

� Other special functions in Shop Floor Control (overview)

� Planning and managing scrap and rework

� Serial number management

� External processing

SAP AG 1999

(C) SAP AG LO215 15-3

SAP AG 1999

Appendix: Course Overview Diagram

Ext.Ext. processingprocessing 77

TechnicalTechnical DetailsDetails

and Dataand Data StructureStructure 44

Serial NumberSerial Number

ManagementManagement 66

ScrapScrap andand ReworkRework 55

Special FunctionsSpecial Functions

((OverviewOverview)) 33

CustomizingCustomizing OverviewOverview

andand SequenceSequence 22

Info Info on Further Courseson Further Courses 11

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SAP AG 1999

Implementation Guide (IMG)

Customizing transaction

execute

Read SAP documentation(R/3-Library)

1 2

1 2

1 2

1 2

1 2

1 2

IMG Project "Implementing Production Planning and Control"

Project status

Project dates

Project documentation

Project notes

� You can use the implementation guide (IMG) to make settings for production reports.

The IMG also contains a description of the necessary activities.

� The ASAP Roadmap describes the sequence of procedures.

� Business Navigator describes the business processes modeled in the R/3 System.

� The following courses provide background information as to how to use the implementation tools:

Course CA090 ASAP

Course CA091 ASAP (abridged)

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SAP AG 1999

Customizing Production Orders - Overview

OperationsMaster data

CO parameters(T003O)

PP parameters(T399X)

Productionscheduling

profile

Routingselection

Statusmanagement

Availabilitycheck

Batchdetermination

Confirmationcontrol

BOMselection

Schedulingcontrol

Stockdetermination

Printcontrol

Archiving /deleting

Integration

Ordercosting

Valuation ofgoods received

Variancecalculation

Settlementcontrol

Info system

Missing parts list

Orderinfo system

Pickinglist

Missing partsinfo system

Doc. goodsmovements

Progressreport

Changemanagement

OrderOrder typetype

� Fundamental control information for management is assigned to the order type.

� Some settings are specific to a plant.

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SAP AG 1999

Configuration Sequence for Order Management 1

Create order type

Scheduling control

Routing selection

BOM selection

M

M

M

M

Availability check

Status schema and selection schema

Stock determination

Batch assignment / determination

R

O

O

O

� Key: M = Mandatory activity

O = Optional activity

D = An activity completed by default settings.

A = An activity to be completed by other applications.

R = Recommended activity (rationalization effect)

� A Knowledgeware Product (CD) is available on the topic of availability checks. (Order No. 500 15

300)

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SAP AG 1999


Material

G

SettlementSettlement

D

M

Controlling interfaces

Archiving / deleting

Settlement control

Valuation variant for goods receipt

Allowed material movement type

O

Information systems ( order, missing parts and so on)

O

M

M

O

O

Print control for order documents

Confirmation parameters

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SAP AG 1999


Screen sequence / field selection / tab pagesD

Automation of order managementR

Trigger PointsR

Program enhancements (user exits)O

Document integrationO

Change managementR

Production scheduling profileR

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SAP AG 1999

Information on Further Courses

MMMM

LO230 Capacity Planning

LO235 KanbanLO275 Special Features of LIS in Prod.LO955 Batch Management

PPPP

COCO

LO990 / LO991 Variant Configuration

LO020 External ProcurementLO510 Inventory ManagementLO530 Warehouse Management

QMQM LO720 QM in Production

BCBC BC600 ... Business Workflow Introduction

AC505 Product Cost PlanningAC510 Cost Object Controlling for ProductionAC515 Cost Object Controlling/Sales Order

� The above diagram lists a selection of other courses relating to production orders that may prove of

interest to you.

� The SAP training course brochure provides a comprehensive run-down of all courses on offer.

� You can obtain quick and relevant information about all available courses from the R/3 Online Service

System (OSS) for example in SAPNet.

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SAP AG 1999

Special Functions in the Production Order

� Serial numbers

� External processing / external procurement

� Planning and managing scrap and reworks

� Discontinued material components

� Cross-plant production

� Assembly orders

� Co-products

� Producing configurable materials

� Batch creation (order header) and batch determination(components)

(C) SAP AG LO215 15-11

SAP AG 1999

CO

CO_XX_(at the moment, approx. 50)ODC,OFC,OHC,OPC,POH

Development class(es)

Function group(s)Logical database(s)

OrderAUART(T003O)Free choiceProduction planning

C_AFKO_ATY, C_AFKO_AWAC_AFKO_AWK, C_AFKO_DEL, CO, RU, C2, C6, C8, C=, COTU,GOODSMOVEMENT

Number range object(s)MC elementMC group table

MC group(s)Authorization classAuthorization object(s)

Message class(es)

ORDEROwn change log

Lock object(s)

Change document object

ORDE, ORDN, PSFCCOPP_ORDER

Match code object(s)Archiving classArchiving object

Profile Production scheduling profile

Technical Details - Shop Floor Control

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SAP AG 1999

DatabaseTablesView

DocumentTables

OnlineTables

OnlineIndexTables

Online(Datatable)

AUFKAUFK

AFKOAFKO

AFPOAFPO

AFFLAFFL

AFVCAFVC

AFVUAFVU

AFVVAFVV

AFRUAFRU

AFFHAFFH

RESBRESB

PLAFPLAF CRHDCRHD KAKOKAKO KBEDKBEDCOSPCOSPCOSSCOSSCOSLCOSL

COBRACOBRA

COBRBCOBRB

Order head erOrder head er

Operati ons



Cost s Pla nn edT argetAct ual

2050

100

CAUFV CAUFVDB CAUFVD

(AFPOB)

AFFLB

(AFRUB)

AFFHB

RESBB

AFVGB

(AFPOD)

AFFLD

(AFRUD)

AFFHD

RESBD

AFVGD

ITA

B

DT

AB

Data Structure

� The individual tables contain the following data:

PLAF Planned order

CRHD Work centers

KAKO Capacities

KBED Capacity requirements

COSP Primary costs

COSS Secondary costs

COSL Activities

COBRASettlement object

COBRB Settlement object

AUFK Order header

AFKO Order header

AFPO Order item

AFFL Work sequence

AFVC Operation (general values)

AFVV Operation (quantities/values/dates)

AFVU Operation (user fields)

RESB Material components

AFFH Production resource/tool

AFRU Confirmations

ITAB Index table

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SAP AG 1999

� Overview of planning options for scrap

� Entering scrap

� Triggering rework

� Cost settlement for rework/scrap

� Proof of rework/scrap

Appendix: Scrap and Rework

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SAP AG 1999

� Scrap and rework can occur whenprocessing materials.

Scrap and rework that occur as a result ofthe technical process should be pre-planned to ensure that the desiredyield and quality is available at the end ofthe production cycle.

Scrap or rework thatcannot be planned have to be disposed ofusing additional production processes andmaterial.

Scrap and Rework: Business scenario

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SAP AG 1999

Rework Methods

Activities

Define the operations and material components for the rework

Calculate the costs (planned and actual)

Separate cost settlement

Determine dates and capacity requirements

Document those activities requiring rework

Obtain status information

Methods

Pre-planning options for scrap (material master, BOM, routing)

Inserting rework operations (from the reference operation set)

Creating separate rework orders

Triggering workflows

Control

Events triggered by confimation status

� Supplementary steps required to make improvements to products of substandard quality or to badly

manufactured material components is described as rework.

� Rework can be either planned or unplanned.

� Unplanned rework

Manually inserting operations into the production order.

Manually creating a separate rework order.

� Planned rework

Modeling trigger points in the routing. These are intended to automatically incorporate a standard

routing or to create a rework order.

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SAP AG 1999

Types of Scrap and their Effect

Component scrapComponent scrap

Assembly scrapAssembly scrap

increases the required quantity of all components

maintained in the material master of an assembly

OperationOperation scrapscrap,, net indnet ind..

refined overplanning using assembly scrap

maintained in the BOM

OperationOperation scrapscrap

lowers the operation qty of subsequent operationsmaintained in the routing

increases the required quantity of a component

maintained in the BOM or material master of a component

� You can provide for scrap in the master data (material master, BOM and routing).

� These scrap values affect the scrap-adjusted quantity for scheduling, the material costs and the cost of

production activities in the production order.

� The different types of scrap have varying effects.

Scrap in the material master or BOM increases the requirements for one or all components in

the production order and thus also the material costs.

Scrap in an operation of the routing reduces the operation lot size of subsequent operations and

thus also their production costs.

The production order costs increase for every element of the yield.

� Planable scrap is integrated in requirements planning, the production order and product costing.

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SAP AG 1999

Planable Scrap - Example

5%

5%

7%

Casing forCasing for pumppump

1010

2020

3030

3%

Material master / BOM

Routing

11%Mat. master

Blank

Screws

Washer

Drill holes

Turn blank

Assemblecasing

(C) SAP AG LO215 15-18

SAP AG 1999

Trigger Points

System status

Confirmationof

Operation 2

Trigger

point

User status

Status profile

Order type

Status Status

Operation 1

Operation 3

� Trigger points are assigned to the operation in either the routing or production order.

� Possible reworking functions are:

Adding a reference operation set

Creating a separate order

Triggering a workflow

Releasing predefined operations

� Triggered via status changes

� Planned using standard trigger points

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SAP AG 1999

Confirmation

Confirmation

of theoperation

User status 1-n for the operation, activate manually

Give reason forvariance

Table TRUGS

Plant

Reason for variance

User status 1

User status n

User statusis active in the

operation

� In the case of scrap or necessary rework, you are able to stipulate a reason for variance in the

confirmation screen.

� In Customizing you can assign a user status to the reason for variance.

� You can then use this user status to trigger a trigger point function.

� For further information on this topic, consult the following examples on inserting rework operations

and creating rework orders (in the following slides).

(C) SAP AG LO215 15-20

SAP AG 1999

Insert Reference Operation Set


Turning

Checking

Sawing

Polish

Reference operation set

Turning

Checking

Trigger

point

Checking

Turning Component 1

PRT

� Determine the capacity requirements

� Document those activities requiring rework

� Obtain status information

� Separate cost settlement

� Define operations for rework

� Define components for rework

� Calculate costs

� Determine dates

(C) SAP AG LO215 15-21

SAP AG 1999

Creating an Order

� Determine the capacity requirements

� Document those activities requiring rework

� Obtain status information

� Separate cost settlement

Reference operation set

Checking

Turning Component 1

PRT


Turning

Checking

Sawing

Polish

Trigger

point

Production order (rework)

Checking

Turning Component 1

PRT

� Define operations for rework

� Define components for rework

� Calculate costs

� Determine dates

(C) SAP AG LO215 15-22

SAP AG 1999

Rework costs

Production orderProduction order 11

Cost categories

Rework costs

Cost categories

Production orderProduction order 22

Raw material

External procurement

Internal activity allocation

Raw material

Internal activity allocation

� Order 2 (rework) is automatically settled to order 1

� All cost categories in order 2 can be posted to a cost category in order 1 inorder to display the rework costs (settlement schema)

(C) SAP AG LO215 15-23

SAP AG 1999

Activities

� Customizing settings

� Create a user status schema

� Link reason for variance and user status

� Create order type for rework orders (optional)

� Create settlement profile for rework orders (optional)

� Master data

� Create reference operation set

� Create standard trigger points (optional)

� Define trigger points in the routing

(C) SAP AG LO215 15-24

SAP AG 1999

� General concept of serial number usage in R/3

� Create serial number profile and assign to material master records

� Create master records for serial numbers

� Working with serial numbers in SAP R/3

� Generating serial number listings and history reports

Appendix: Serial numbers

(C) SAP AG LO215 15-25

SAP AG 1999

� In practice, serial numbers are used in order to manage each individual piece of a lot size

� Serial numbers can be used in connection with production orders

� Serial numbers can be created at different points within the system and this ensures that you can choose the best approach for controlling theproduction process

Serial numbers: Business scenario

(C) SAP AG LO215 15-26

SAP AG 1999

Integration

Serial number managementSerial number management

Production ordersProduction orders

SalesSales

Quality managementQuality management

Repetitivemanufacturing

Repetitivemanufacturing

Plant maintenancePlant maintenance

Plant maintenancePlant maintenance

� Serial number management is an integral part of the SAP R/3 System.

� Serial numbers can be used in conjuction with the following business transactions and objects:

� Goods receipt/goods issue and other inventory postings

� Original value recording of inspection lots

� Sales order, delivery note

� Access from repetitive manufacturing

� Production and refurbishment orders

� Maintenance orders

� Extension to the equipment master record and use of maintenance processing and maintenance history

(C) SAP AG LO215 15-27

SAP AG 1999

Serial Numbers and Batches

384 pc of material xyz

48 pc of material xyzBatch no. 0025

Material xyzSerial no. 0002358

� Serial number management and batch management are different functions in the SAP R/3 System, which

can be used in conjunction with each other.

� A batch represents a subset of the total quantity of a material held in stock, which is managed separately

from other subsets of the same material.

� Examples of batches: Different production lots (for example, paints, wallpapers, pharmaceutical

products), delivery lots or quality grades of a material

� A serial number is a number that you give to an individual item of material in addition to the material

number, in order to differentiate between this individual piece and all other items of the material. The

material number/serial number combination is unique.

� It is not necessary to use the batch management function to use serial number management.

(C) SAP AG LO215 15-28

SAP AG 1999

Serial Number Management: Procedure

Mat. masterMat. master

Serial numbermaster 0001

Serial numbermaster 0001

� Create serial number profile� Assign profile to material master� Create master records for serial

numbers

Serial Number Profile

� To be able to assign serial numbers to individual items of material for particular business transactions

(for example, goods receipt), you must first create a serial number profile in Customizing.

� You specify serial number profiles in the material master records for which you want to create serial

numbers.

� You can create and maintain individual master records for serial numbers in the system.

� You can create configuration data for serial numbers.

� You can assign serial numbers to business transactions.

� From a technical viewpoint, the master record of a serial number is stored as an equipment master. If the

equipment master functions are activated, then you can use the SAP R/3 Classification System to further

enhance the serial number master.

The equipment master functions can be activated by default if specified in the customizing of the serial

number profile, or can be activated by the user during the creation or maintenance of the serial number

master.

(C) SAP AG LO215 15-29

SAP AG 1999


Profile textExistence requirementEquipment categoryStock check rules

Serializing procedures


� The serial number profile defines the conditions and operations for assigning serial numbers to materials.

It must be assigned at plant level in the material master.

� Serial number profiles are defined in configuration under Customizing for Plant Maintenance.

� The profile defines:

� The business operations for which a serialization can be performed, must be performed, is performed

automatically, or is not performed.

� Whether for a particular business operation serial number masters must already exist, or serial

numbers for which no master record exists can be assigned. That is, the serial number can be created

during the transaction.

� Information about whether a stock validation is made for stock-relevant operations and how the

system should deal with inconsistencies.

� Whether an equipment master record must or must not be created for each serial number

� The equipment category which the system should propose for the automatic assignment of serial

numbers in the case of equipment records

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SAP AG 1999

Business Transactions with Serial Numbers

SDRE

SDLS

SDCR

SDCC

SDAU

QMSL

PPSF

PPRL

PPAU

MMSL

Serialnumberprofile

Use:

01: None02: Optional03: Obligatory04: Automatic

� Business procedures may be assigned in configuration to a serial number profile. Each procedure refers

to a specific application component. The assignment to the serial number profile determines if serial

numbers are required, can be assigned, must be assigned or are assigned automatically. The following

lists the procedures and their business meaning:

� MMSL: Goods receipts, issues, stock transfers, stock transport orders and physical inventory

� PPAU: Use of serial numbers when production orders are created

� PPRL: For the assignment of serial numbers when production orders are released

� PPSF: For the assignment of serial numbers in repetitive manufacturing

� QMSL: For the assignment of serial numbers when entering the original value in an inspection lot

� SDAU: For the use of serial numbers in sales orders, inquiries and quotations

� SDCC: For the assignment of serial numbers when performing completeness checks for deliveries

� SDCR: For the assignment of serial numbers when performing completeness checks for returns

deliveries

� SDLS: For the assignment of serial numbers for deliveries

� SDRE: For the assignment of serial numbers for returns deliveries

(C) SAP AG LO215 15-31

SAP AG 1999

Serial Number Usage with Movement Types

MMSLMMSL

Movement type

group0001

Movement type

group0001

Movement types:

561561 E…562562 E...

Movement types:

561561 E…562562 E...

Serialnumberprofile

Usage: 03 Obligatory

Usage: 01 Optional

� Under certain conditions, the business procedure assigned to the serial number profile may not be

restricitve enough for some of the associated movement types. For example, it may be specified for the

procedure MMSL that serial number usage is optional since the serial number is assigned at a later time.

However, existing inventories have to be loaded into the R/3 system during implementation. This would

be done using movement type 561; entry errors would be corrected using movement type 562. Since this

is existing stock, the serial numbers have already been determined in the legacy systems and procedures,

and thus they would be required when using movement type 561 or 562.

� It is therefore possible to assign a movement type group to the profile and indicate that serial number

usage is obligatory. The movement type group is then assigned to the specific movement type.

� As a result, all materials with this particular profile specified in the material master require a serial

number to be specified whenever a good movement using movement type 561 or 562 is transacted.

(C) SAP AG LO215 15-32

SAP AG 1999

Serial numbermaster

Serial numbermaster

Serial Number Master

Material

master

Material

master

� Obtain status information� Stock information� Partner data� Configuration data� Optional equipment master with:

� Plant maintenance data� Location data� Classification data

� A serial number master record contains the following information:

� Status information: You can specify which system and user statuses are valid for the master record. If

necessary, you can set or delete the user status, display the authorized business procedures and set

particular system statuses.

� Stock information: This records in which plant or storage location the material item is located or to

which batch it belongs. You can also see what type of stock or special stock is involved. The stock

information is updated automatically when goods movements are performed and cannot be changed

manually.

� Partner data: You can use freely definable partner functions and partners to specify in Customizing

which companies are responsible for the maintenance of the serialized material.

� Configuration data: You can configure an item of material according to its characteristics or make

reference to a configured object.

� Further data and functions, such as maintenance data, location data, and classification data are

available if you add to the serial number master record to make it an equipment master record.

(C) SAP AG LO215 15-33

SAP AG 1999

Creating Serial Number Masters Directly

Serial numbermaster xxxx

Serial numbermaster xxxx

Serial numbermaster

xxxx

Serial numbermaster

xxxx

Create individually

Create individually

Create using list processing

Create using list processing

Internal or external assignment

of serial number


of serial number


of serial number


of serial number

Serial numbermasters created directly

� Serial number master records can be created directly, in advance of any business transactions. This

would be appropriate if it is necessary to have serial numbers already in the system so that these can be

assigned during a business procedure.

� Depending on how the serial number profile is configured, it may be necessary to have the serial

numbers already in existence prior to the business transaction taking place.

� Serial numbers can be created individually or several at a time, depending on the transaction chosen. In

either case, depending on the serial number profile configuration, it is possible to have the serial

numbers assigned internally or externally.

� If internal number assignment is chosen, the first serial number created is the next sequence from the last

one assigned to this material at this plant.

(C) SAP AG LO215 15-34

SAP AG 1999

AssignAssign

AssignAssign

Create orderCreate order

Order ReleaseOrder Release

Goods receiptGoods receipt AssignAssign

Serial Number Masters in Production Orders

� Serial numbers can be assigned for individual pieces of material when creating, changing or releasing

production orders. The serial numbers can already exist, or can be created during the assignment. The

serial numbers that are assigned to the production order are transferred to the goods movement document

on goods receipt.

� The serial numbers that are assigned to the production order are transferred to the goods movement

document on goods receipt.

� The PPAU procedure makes possible the use of serial numbers in production and refurbishment orders

and defines how they are assigned.

� The PPRL procedure makes possible the assignment of serial numbers when production and

refurbishment orders are released.

� You can control the assignment of serial numbers in production control.

� If PPAU specifies usage "03- obligatory", then the order cannot be saved unless all serial numbers

have been assigned.

� If PPAU specifies usage "02- optional", then the order can be saved without serial numbers but cannot

be released unless all serial numbers have been assigned.

� If PPAU and PPRL specify "02" and MMSl "03", the serial numbers must be assigned on goods

receipt.

(C) SAP AG LO215 15-35

SAP AG 1999

Serial Number List

Detailedselection options

Detailedselection options

Serial Number List------------------------------------------------

------------------------------------------------------------------------------------------------

Serial Number List------------------------------------------------

------------------------------------------------------------------------------------------------



Documents- Orders- Materialdocuments

Documents- Orders- Materialdocuments

Serial numberhistory

� Serial number masters can be created, changed or displayed individually.

� There is extensive list editing capabality for creating, changing and displaying serial number masters. If

used to create masters, a large number of masters can be created with internal and/or external number

assignment.

� If used to change or disply serial number masters, the list editing capability has extensive and detailed

selection options. The resulting listing can be used to drill down to individual serial number master

records. From the individual master record, a detailed history record for the serial number masters and

associated documents can be called.

(C) SAP AG LO215 15-36

SAP AG 1999

Appendix: Summary

� You use Customizing (IMG) to configure Shop Floor Control.The sequence of implementation steps that you require tosuccessfully use production orders are contained in theappendix.

� The LO215 course covers the basic features of Shop Floor Control with production orders.There is a range of further courses and documentation that supplement this course and are to be recommended.

� The appendix contains an overview of other special functions within Shop Floor Control.

� In the appendix, you will find slides about the special topics scrap planning, management, rework, serial number management and external processing.