sap-hr cofiguration doc
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8/11/2019 SAP-HR Cofiguration Doc
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Configuration Document
Configuration DocumentVersion 6.03
Hyderabad January-2010
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Configuration Document
Confguration Document or OrganizationManagement
Flow-Chart or Organization Structure
Root Org.Unit
Other Org.Unit
Jobs
ositions
Re!orting
Structure
Creation o Root Org Unit"
Table HPR1000, HPR1001, T527X Transaction Code PPOC_OLD Create, PPOM_OLD Chan e, PPO!_OLD
Dis"la#Men$ Path !%P &as# %ccess H$'an Reso$rces Or ani(ation
Mana e'ent &)"ert Mode !i'"leMaintenance Create
Descri"tion Ob*ect T#"e+ Ob*ect e#- Or ani(ation .nit /O , obs/C , Positions /!
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Configuration Document
&nter the abbre6iation or the !$bAOr .nit, 9n the :a'e 8eld enter the $lldescri"tion+:a'e o the !$bAOr ani(ation .nit
Then !a6e
% ter enterin all the reB$ired !$bAOr .nits 4e need to create obs as belo4 To create obs clic3 on the !ta assi n'ents in the tool bar or clic3 @
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Configuration Document
Then in the screen clic3 on the &dit Create obs as sho4n in the belo4screen or clic3 @=
9n the screen as dis"la# belo4 enter the %bbre6iation or the ob and in thena'e i6e the $ll descri"tion o the ob
Then !a6e
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Configuration Document
Create Positions- !elect the Or ani(ation .nits in 4hich #o$ 4ant to createthe "osition then clic3 on Position b$tton in the tool bar or clic3 @
Eo$ 4ill et the screen 4hich is li3e belo4, in that #o$ need to enter the%bbre6iation o the ob 4hich #o$ ha6e created and then "ress enter, then#o$ enter the s"eci8c "osition and then the n$'ber o "osition #o$ 4ant tocreate and enter the 6alidit# "eriod o the "osition
Then !a6e
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Configuration Document
9n the H$'an Reso$rce De"art'ent #o$ 4ill see the "osition is created and itis identi8ed b# the Ob*ect e# F!G 4ith the Ob*ect 9D - 500012
Create Re"ortin !tr$ct$re- Clic3 on Ioto o"tion in Tas3 ?ar and select theRe"ortin !tr$ct$re in the dro" do4n list
!elect the "osition i the "osition is s$"erior then select the &le6ate b$tton intool bar then the Relationshi" 4ill be 9s line s$"er6isor o
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Configuration Document
9 the selected "osition is s$bordinate to the !$"erior "osition then select theo"tion!$bordinate in the tool bar as sho4n belo4 Here the Relationshi" 4illRe"orts to
?# Do$ble clic3in the Position #o$ can see the "osition to 4hichOr ani(ation .nit is belon s to and Ob*ect FOG and to 4hich ob 9s describedb# the Ob*ect FCG as sho4 belo4
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Configuration Document
To 'a3e the "osition as a Chie then 4e need to select the "osition and oto &dit Chie Position Create
Then the 9con o Hat is assi ned to the "osition or 4hich 4e are creatin
the chie "osition and sa6e
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Configuration Document
To 6ie4 the Or ani(ation !tr$ct$re select the icon ro' tool bar as sho4 inthe belo4 screen @irst select the Root Or ani(ation .nit and clic3 on the icon
!elect the o"tion <ie4 O"tion ro' the tool bar
hen #o$ select the <ie4 O"tion then the "o" $" screen is dis"la#ed, thenselect the or'at in 4hich #o$ 4ant to 6ie4 the Or ani(ation !tr$ct$re1 Dis"la# Mode J !elect O6er <ie4 Radio ?$tton2 @ollo4in Mode J !elect !$bstr$ct$re; Ira"hic T#"e J !elect Co'"act> Then select %""l#
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Configuration Document
Then belo4 Or ani(ation !tr$ct$re is dis"la#ed
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Configuration Document
Configuration Document for Personnel Administration
Personnel Area Table :a'e T500" T K Code !PROMen$ Path 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:
HRM P&R!O::&L %R&%!
Descri"tion Personnel %rea - Personnel %rea is a s$b $nit o Co'"an#code, that s"eci8es a eo ra"hical location, 4hereco'"an# o"erations its b$siness Location o theCo'"an#Here 4e can create Personnel areas accordin to o$rreB$ire'ent Clic3 on Personnel area
Choose .
!elect Personnel %rea and oto :e4 &ntries
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Configuration Document
Select Personnel Area t en ! en "o to
&nter the details as ollo4s-
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Configuration Document
Press #nter
! en Sa$e
Personnel !$b area Table :a'e <_T001P T K Code !PRO
Men$ "ath 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:HRM P&R!O::&L !.? %R&%
Descri"tion Personnel !$b %rea - !$b Di6ision o the "ersonnel areaHere 4e can create Personnel s$b areas accordin to o$rreB$ire'ent Clic3 on Personnel area
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Configuration Document
C oose .
Clic3 on Personnel !$b %rea
Select Personnel Su% Area t en
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Configuration Document
&nter #o$r Personnel area
#nter &ur Personnel Area C oose t en ! en "o to
&nter #o$r details as ollo4s-
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Configuration Document
Press #nter ' ! en Sa$e
&'"lo#ee Iro$"
Table :a'e T501 T K Code !PRO
Men$ "ath 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:HRM &MPLOE&& IRO.P
Descri"tion &'"lo#ee Iro$" - 9t s"eci8es the t#"e o e'"lo#'ent A 9ta llo(s onl) &ne Digit * Al+ a ,um ericHere 4e can create &'"lo#ee Iro$" accordin to o$rreB$ire'ent Clic3 on &'"lo#ee Iro$"
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Configuration Document
Choose . ! en "o to
&nter #o$r details as ollo4s-
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Configuration Document
Press #nter ' ! en Sa$e
&'"lo#ee !$b Iro$" Table :a'e T50; T K Code !PROMen$ Path 9MI &:T&RPR9!& !TR.CT.R& D&@9:9T9O:
HRM &MPLOE&& !.? IRO.P
Descri"tion &'"lo#ee !$b Iro$"- !$b di6ision o e'"lo#ee ro$", orthis co'"an# scenario "ort olio s are s$b ro$" s A 9t%llo4 s onl) !(o Digit Code* Al+ a :$'ericHere 4e can create &'"lo#ee Iro$" accordin to o$rreB$ire'ent Clic3 on &'"lo#ee !$b Iro$"
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Configuration Document
Choose .
Clic3 on &'"lo#ee !$b Iro$"
#nter &ur #m+lo)ee Su% "rou+ t en ! en "o to
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Configuration Document
Here - (e are creatin the e'"lo#ee s$b ro$"s, 9t 'a# be mont l) salaried or(ee.l) sala ried %ccordin to o$r reB$ire'ent, 4e a$e created the e'"lo#ees$b ro$" as 'onthl# salaried e'"lo#ees
Press #nter ' ! en Sa$e
%ssi n'ent o Personnel %rea to Co'"an# code
Table :a'e <_T500P T K Code !PROMen$ "ath !PRO 9MI &:T&RPR9!& !TR.CT.R& %!!9I:M&:T
HRM %!!9I: M&:T O@ P&R!O::&L %R&% TO COMP%:ECOD&
Descri"tion Here 4e are assi nin "ersonnel area to co'"an# code!elect the assi n'ent o "ersonnel area to co'"an#code
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Configuration Document
Choose .
Here 4e ha6e assi ned o$r "ersonnel area to co'"an# code
Press #nter ' ! en Sa$e
%ssi n'ent o &'"lo#ee s$b ro$" to &'"lo#ee Iro$" Table :a'e <_T50;
T K Code !PROMen$ Path !PRO 9MI &:T&RPR9!& !TR.CT.R& %!!9I:M&:T HRM %!!9I:M&:T O@ &MPLOE&& !.? IRO.P TO&MPLOE&& IRO.P
Descri"tion Here 4e are %ssi nin o e'"lo#ee s$b ro$" toe'"lo#ee ro$" Clic3 on assi n'ent o e'"lo#ee s$b
ro$" to e'"lo#ee ro$"
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Configuration Document
Choose . ! en "o to
Here 4e can enter o$r e'" ro$" and e'"lo#ee s$b ro$" $nder o$r co$ntr#ro$"in
Press #nter ' ! en Sa$e
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Configuration Document
Table :a'e <_T50; T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ?%!9C !&TT9:I! M%9:T%9: .!&RP%R%M&T&R!
Descri"tion/ e 4ill 'aintain the co$ntr# ro$"in as >0 /9ndia
Maintain .ser Para'eters
Choose .
!elect o$r Co$ntr#
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Configuration Document
Select
&nter #o$r Co$ntr# Iro$"in as >0
ser "rou+ / e can 'aintain the $ser ro$" ro' 00A==,O$r .ser Iro$" is >0
Press #nter ' ! en Sa$e
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Configuration Document
Maintain :$'ber Ran es or Cor"one, C and Trident
Table :a'e <_T50; T K Code PA04Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ?%!9C !&TT9:I! M%9:T%9:: # A,"#S
Descri"tion / e are creatin n$'ber ran es or Cor"one , C and Trident
Choose . Clic3 on 9nter6als
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Configuration Document
Clic3 on %dd 9nter6al
aintain o$r n$'ber ran es based $" on the reB$ire'ent A 9t acce"ts Onl# 2di it code as eit er %ot is Al+ a ,umericHere 4 e are ta.ing # ternal :$'ber ange nter$al beca$se - 4e are cre ating fore isting em+lo)ees *C ec. on &)ternal in the belo4 !creen
*ORe can 'aintain t e internal :$'ber ange nter$al or ne4 &'"lo#ees
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Configuration Document
Press #nter ' ! en Sa$e
Determine Default ,um%er anges ,
Choose .
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Configuration Document
Choose .
&nter #o$r co$ntr# ro$"in as >0
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Configuration Document
C oose `
%ssi n #o$r e'"lo#ee attrib$tes as ollo4s &'"lo#ee %ttrib$tes as1 J %cti6e, 2 J !alaried 2 J Trained
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Configuration Document
%ssi n #o$r e'"lo#ee attrib$tes as ollo4s &'"lo#ee %ttrib$tes as 1 J%cti6e, 2 J !alaried 2 J Trainee
Press #nter ' ! en
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Configuration Document
Crete Pa)roll Area
Table :a'e <_T5>=_2 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CR&%T& P%EROLL %R&%
Descri"tion Here 4e are creatin the "a#roll area to enerate "a#rollClic3 on create "a#roll area
Creation o Pa#roll %rea- CO, C and Trident
Choose . ! en "oto
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Configuration Document
Create our +a)roll area %ased on o$r reB$ire'ent
Press #nter ! en
Determine Default Pa)roll Area *A S Table :a'e %? R! T K Code P#03
Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CH&C D&@%.LT P%EROLL%R&%
Descri"tion Here 4e are 'aintainin the "a#roll area to enerate"a#rollClic3 on chec3 de a$lt "a#roll area
Maintainin De a$lt eat$re- %? R!
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Configuration Document
Choose .
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Configuration Document
Creation o de a$lt "a#roll area
! en Select ! en ! en Select
Creation o Control Record o C , Cor" and Trident
Table :a'e P 000 T K Code PA03Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T CR&%T& CO:TROLR&CORD
Descri"tion 9t deter'ines the c$rrent "a#roll "eriod or the e)actdate9t de8nes the "a#roll "ast or the retroacti6e acco$ntinreco nition
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Configuration Document
Choose . Clic. on and enter #o$r "a#roll area based on reB$ire'ent
&nter the details as ollo4s
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Configuration Document
Press #nter ! en
Maintainin o %d'inistrator Table :a'e T52 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ORI%:9!%T9O: D%T% ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TOR!
Descri"tion 9n this ste" 4e assi n ad'inistrators to the rele6antad'inistrator ro$"s Here 4e create %d'inistrators or'aintainin the TM, P% N P%EROLLClic3 on de8ne %d'inistrators
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Configuration Document
Choose . ! en "oto
&nter #o$r details
Press #nter ' ! en
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Configuration Document
Define Default Administrator "rou+ *P ,C: Table :a'e P9:CH T K Code P#03Men$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: ORI%:9!%T9O: D%T%
ORI%:9!%T9O: %!!9I:M&:T D&@9:& %DM9:9!TR%TORIRO.PDescri"tion Here 4e create %d'inistrators or 'aintainin the TM, P%
and P%EROLLClic3 on De8ne %d'inistrator Iro$"
Choose .
Maintain @eat$re
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Configuration Document
Select ! en ! en Select
Table :a'e <<_T5 C_I_%LO, T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! D&@9:& 9:IO IRO.P
Descri"tion e can de8ne "ersonnel actions to ether 4ith the"ossible reasons and the 4or3 contents and the choice oactions or the ad'inistrator Here o$r actions are Hirin , Re K Hire Trans er, Pro'otion,Lea6in , and Ter'inationHere, 4e can create one in o ro$" $nder that in o ro$"4e can create n$'ber o in o t#"es The in o ro$"s can
be de8ned so that the# are de"endent on the $ser ro$"/$ser "ara'eter .IRe 'aintain $ser ro$"s , in o ro$"s and reasons or
actions and chan e action 'en$Clic3 on 9n o ro$"
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Configuration Document
Choose .
Clic3 on .ser Iro$" De"endenc# on Men$s and 9n o Iro$"sHere, 4e 4ill create t)+e of nfo grou+ li3e hirin or reA hire, based onreB$ire'ent
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Configuration Document
Press #nter ' ! en
Table :a'e <_T5 D T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: C.!TOM9 9:I
PROC&D.R&! %CT9O:! D&@9:& 9:IO IRO.PDescri"tion CL9C O: 9:@OIRO.P& C%: CR&%T& TH& 9:@O IRO.P %:D .:D&R TH%T
9:@OIRO.P CR&%T& D9@@&R&:T 9:@O TEP&!
Select &ur nfo "rou+ t en
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Configuration Document
&nter #o$r in o ro$" 4hich 4as created earlier in $ser ro$" de"endenc#
! en Select #nter &ur nfo "rou+ ! en "o to
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Configuration Document
.nder One 9n o Iro$", e can 'aintain di erent in o t#"es, ?ased onreB$ire'ent
Press #nter ' ! en
Table :a'e T52=% T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! !&T .P P&R!O::&L %CT9O:!
Descri"tion CL9C O: !&T .P P&R!O::&L %CT9O:!& C%: M%9:T%9: TH& !T%T.! @OR P&R!O::&L %CT9O:!
!elect set$" "ersonnel actions
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Configuration Document
Choose .
Clic3 on "ersonnel action t#"e
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Configuration Document
Select Personnel Action !)+es t en ! en Io to
&nter the details as ollo4s
Press #nter ' ! en
9n the abo6e @ 'eans K @irst Hirin is 1
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Configuration Document
&MP stat$s K ; i e , e'"lo#ee acti6e in co'"!"ec ial "a#'ent stat$sA 1 isC$sto'er de8ned- :ot $sed in the standard s#ste' Eo$ can $sethis indicator accordin to #o$r reB$ire'entsClic3 on "ersonnel area- Personnel Su% Area- em+lo)ee grou+- #m+lo)ee Su% "rou+ ,in o ro$" as C& and $ser ro$" de"endencies
Table :a'e <_T5;0 T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! CR&%T& R&%!O:! @ORP&R!O::&L %CT9O:!
Descri"tion CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:!& C%: CR&%T& TH& R&%!O:! @OR P&R!O::&L %CT9O:!
CL9C O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:
Choose . ! en "oto
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Configuration Document
&nter #o$r reasons or "ersonnel action i e , Hirin
Press #nter ' ! en
Table :a'e <_T5 ?_M T K Code !PROMen$ Path !PRO 9MI P&R!O::&L M%:%I&M&:T P&R!O::&L
%DM9:9!TR%T9O: C.!TOM9 9:IPROC&D.R&! %CT9O:! CH%:I& %CT9O: M&:.
Descri"tion CL9C O: CH%:I& %CT9O: M&:.:# # /# ASS ", AC! &,CL9C O: CR&%T& R&%!O:! @OR P&R!O::&L %CT9O:
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Configuration Document
Choose .
CL9C O: CH%:I& %CT9O: M&:.
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Configuration Document
Select Action enu t en
&nter #o$r 'en$ t#"e
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Configuration Document
#nter &ur Action enu D ! en ! en ! en "o to
&nter details as ollo4s as .ser Iro$"- >0, %ction- Co
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Configuration Document
Press #nter ! en
%nd o to "a>0
%nd chec3 belo4 screen as ollo4s
!elect o$r action t#"e and e)ec$te
Configuration Document for Time Management
Create t e Pu%lic :olida) Calendar
!a%le ,ame ; #,
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Configuration Document
! < Code &=05enu Pat SP & " !ime gmt /or. sc edules Clic. on >Define
Pu%lic :olida) ClassesDescri+tion /e need to create list of olida)s %ased on re?uirement@
C oose Pu%lic :olida) Calendar
Clic. on Define +u%lic olida) classes
Select Pu%lic olida) and clic. on C ange %utton - @e- Pencil %utton@
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Configuration Document
Clic. Create %utton as s o(n in t e %elo( screen
! en select go (it fi ed date
C oose "o to ne( enteries
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Configuration Document
#nter t e details as follo(s as s o(n in t e %elo( screen@
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Configuration Document
C oose
Create t e :olida) Calendar!a%le ,ame ; #,! < Code SCA
enu +at S+ro mg !ime mgmt /or. Sc edules Clic. on >DefinePu%lic :olida) Classes
Descri+tion /e need to create assign t e list of olida)s to olida) calendar
%ased on re?uirement@C oose Pu%lic :olida) Calendar
Clic. on Define +u%lic olida) classes
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Configuration Document
Select olida) clender and clic. on C ange %utton- @e@- Pencil %utton@
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Configuration Document
Clic. on Create %utton
:ere (e need to assign our list of olida)s to olida) calendar@
:ere olida) calendar is defined (it t(o digit codeSelect t e list of olida)s )ouBre going to assign to olida) calendar@
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Configuration Document
Then Choose . Save
Creation of +ersonnel su% area grou+ing for (or. sc edules
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Configuration Document
Choose . :ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s t e same %rea. sc edules- D/S- P/S under t e same grou+ing@
Then Choose . Save
Creation of +ersonnel su% area grou+ing for dail) (or. sc edules:ere- (e can assign our PS "rou+ing for our +ersonnel su% areas- follo(s t e same %rea. sc edules- d(s- P/S under t e same grou+ing@
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Configuration Document
Then Choose . Save
Creation of rea.s !a%le ,ame !550P! < Code SP &
enu Pat S+ro mg !ime mgmt /or. Sc edules Dail) /or.Sc edules Define rea. Sc edules
Descri+tion /e need to create t e %rea.s to t e em+lo)ees %ased onre?uirement@Clic. on rea. Sc edules
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Configuration Document
30 min %rea. 0- 5015 min %rea. 0- 25Press #nter and Then Choose . Save
Creation of Dail) (or. sc edule@!a%le ,ame !550A! < Code SP &
enu Pat S+ro mg !ime mgmt /or. Sc edules Dail) /or.Sc edules Define Dail) /or. Sc edules
Descri+tion /e need to create dail) (or. sc edules to all t e em+lo)ees- %ased on re?uirement@Clic. on Define Dail) /or. Sc edules
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Configuration Document
Choose .
Clic. on Define Dail) /or. Sc edules
And "o to ,e( #nteries
#nter t e details as follo(sDail) /or. Sc edule is from onda) to Saturda) i@e@- C& "eneral S ift@
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Configuration Document
Press #nter and ! en Choose Sa$e;or Sunda) (e a$e to +re+are one more /or. Sc edule i@e@- /ee. &;;@
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Configuration Document
Press #nter and Sa$e
i.e t is (e can +re+are ,B num%er of S ifts ased on our re?uirement
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Configuration Document
!a%le ,ame !551A! < Code SP &
enu Pat S+ro mg !ime mgmt /or. Sc edules Period /or.Sc edules Define Period /or. Sc edules
Descri+tion /e need to create Period /or. Sc edules to all t e em+lo)ees- %ased on re?uirement@Period means a /ee.@P/S is defined (it an) four digit codeClic. on Define Period /or. Sc edules
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Configuration Document
Choose . "o to ,e( #nteries
#nter details as follo(s- ere Period means a /ee. i@e- onda) to Sunda)@
Press #nter ' Sa$e .
!a%le ,ame !551A! < Code SP &
enu Pat S+ro mg !ime mgmt /or. sc edules Da) t)+esDescri+tion /e need to create Da) !)+es to all t e em+lo)ees- %ased on
re?uirement@Clic. on >Define Da) !)+esE
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Configuration Document
Choose . "o to ,e( #nteries
#nter details as follo(s
Press #nter ' sa$e .
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Configuration Document
!a%le ,ame !551A! < Code SP &
enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules Define #m+lo)ee Su%grou+
"rou+ingsDescri+tion :ere (e can define our # P Su% "rou+ as Salaried Staff
Choose . Clic. on "rou+ #m+lo)ee Su%grou+s for /or. Sc edules
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Configuration Document
Select
#nter our Countr) "rou+ing as 40@
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Configuration Document
C oose
#nter our #S "rou+ing as 2 i@e@- Salaried #m+lo)ee
Press #nter ' Sa$e
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Configuration Document
!a%le ,ame 001P! < Code SP &
enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules Define "rou+ings for t e Pu%lic
:olida) Calendar
Descri+tion :ere (e are assigning olida) calendar to +ersonnel su% areaClic. on Define "rou+ings for t e Pu%lic :olida) Calendar
Choose .
/e are assigning Personnel Su% area to Pu%lic :olida) Calendar
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Configuration Document
Press #nter ' Sa$e
i.e t is (e can create for all t e s ifts %ased on our re?uirement@
!a%le ,ame !552A! < Code Pt01
enu Pat S+ro mg !ime mgmt /or. sc edules /or. sc edulesules and /or. Sc edules "enerate /or. Sc edules anuall)
Descri+tion :ere (e can "enerate /or. Sc edule ules
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Configuration Document
Choose .
Clic. on "enerate /or. Sc edules anuall) and go to ne( enteries
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Configuration Document
#nter details as follo(s
! en C oose!a%le ,ame SC: G! < Code P#03
enu Pat S+ro mg !ime mgmt /or. Sc edules Planned /or.ing!ime
Set Default alue for t e /or. Sc eduleDescri+tion :ere (e are defaulting /or. Sc edule ule t roug a feature
called >SC: GE so t e $alue (ill %e defaulted in Planned/or.ing !ime
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Configuration Document
Choose .
:ere (e are defaulting /or. Sc edule ule t roug a feature called >SC: GE so t e$alue (ill %e defaulted in Planned /or.ing !ime@
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Configuration Document
Clic. on C ec. - Acti$ate ' C oose
Group personne sub areas for attendances and absencesTable V_001P_DTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog $rou" "ersonnel subareas for attendances and absences
Details of configurationSelect the Personnel area ( Sub area from (give the PS grou"ing) belo* *e have mentioned it as +0
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Configuration Document
' "ersonnel sub area grou"ing for absence and attendance t,"es is a grou"ing of "ersonnel subareas *hich use the same absence and attendance t,"es.
Table V_T--+STransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog Define absence t,"es
Details of configuration $o to e* /ntries
The belo* screen a""ears) *e are defining our absence t,"e.
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Configuration Document
'n em"lo,ee s inca"acit, to *or ) leave) release from *or ) and so on can be described in moredetail b, a range of absence t,"es. The s,stem uses the absence t,"es to determine the "a,mentrelevance of the absence and its effects on statistics and reserves)
'ssign an absence t,"e as above *ith the PS grou"ing done in the first ste") ( clic on save .
Table V_--+S_!Transaction code SP !
Menu Path S"ro Sa" reference #M$ Time Management %umanresources !rgani&ational Management Time data recording andadministration 'bsences 'bsence catalog Determine entr,screens ( time constraints
Details of configurationSelect the absence t,"es from belo*.
o* select the absence t,"e C!C" ( PS $rou"ing #0.
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Configuration Document
2, s"ecif,ing the screen number for an attendance or absence t,"e) ,ou determine *hich screenis used for entering) dis"la,ing and maintaining records.
$ive the screen number as 3001 *hich means 4uota deduction. ( Time constraint class as 1.
The time constraint class is used to chec for collisions bet*een Time Management infot,"es53001 to 30136. #t allo*s ,ou to s"ecif, different regulations for chec ing for collisions bet*eenindividual subt,"es.
Clic on Save .
Table V_T--1CTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence Counting Define CountingClasses for the Period 7or Schedule
Details of configuration #n this ste") ,ou define counting classes for ,our period $or%sc&edu es ) *hich are used to valuate attendances and absences. 8oucan 9uer, the class in Define 'u es for (bsence Counting .
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Configuration Document
$o to e* entries the follo*ing screen a""ears.
%ere $ive the $rou"ing ( select the Period *or schedule ( s"ecif, the Counting Class) #n the
above case *e have mentioned it as 1.
8ou can use the class for absence and attendance counting to s"ecif, different methods ofcounting according to the "eriod *or schedule.
/:am"le;
/m"lo,ees assigned to a *or schedule *ith + *or ing da,s "er *ee and 10 *or ing hours ada, are credited *ith 1.3- leave da,s for each *or da,. #n other *ords) the, receive the sameamount of leave entitlement as em"lo,ees *ho *or a -<da, *ee for = hours a da,. 1.00 leaveda,s "er *or da, are deducted for these em"lo,ees. Since the *or schedule is based on the"eriod *or schedule) ,ou can use the valuation class of the "eriod *or schedule as a feature todistinguish bet*een em"lo,ees *ho *or +<da, *ee s and those *ho *or - da,s.
Table V_-0>_/Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Setting $rou"ings for Time 4uotas $rou" /m"lo,eeSubgrou"s for Time 4uotas
Details of configuration #n this ste") ,ou grou" ,our emp oyee subgroups for time 9uotat,"es. /m"lo,ee subgrou"s for *hich the same attendance andabsence 9uota t,"es are defined are assigned to the same grou"ingfor time 9uota t,"es.
The belo* screen a""ears "rom"ting for Countr, grou"ing) select +0 Countr, grou"ing of #ndia.
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Configuration Document
Clic on /nter .
'n em"lo,ee subgrou" grou"ing for time 9uota t,"es is a grou"ing of em"lo,ee subgrou"s for
*hich the same absence and attendance 9uota t,"es are defined.
S"ecif, the /S$ for Time 4uotas as 3 as in above) then clic on save .
Table V_T--1CTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Setting $rou"ings for Time 4uotas $rou" Personnel Subareas for Time 4uotas
Details of configuration #n this ste") ,ou grou" ,our personne sub areas *ith regard to the"ermissibilit, of time 9uota t,"es. Personnel sub areas for *hich thesame attendance and absence 9uota t,"es are defined are assignedto the same grou"ing for time 9uota t,"es.
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Configuration Document
.
' grou"ing of "ersonnel sub areas for time 9uota t,"es is a division of "ersonnel sub areas for*hich the same absence 9uota t,"es and attendance 9uota t,"es are defined.
#n the above ste") *e have s"ecified the PS grou"ing as +0.
Table V_--A'_2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements 'utomatic 'ccrual of
'bsence 4uotas Permit $eneration of 4uotas in Time /valuationDetails of configuration #n this ste") ,ou s"ecif, that an absence )uota is accrued
automaticall, during time evaluation. $ive the tic mar on radio
buttons as belo* ( Save it @
#n the above screen *e give "ermission to generate 9uotas.
1. o generation; ot "ermitting for time evaluation) automaticall, u"date 9uotas in infot,"e300A through PT4T'00 Program.
3. #ncrease ; Permitting for Time evaluation through "rogram PT#M/00
>. e"lace; e"lacing the current 9uota *ith the e:isting one in the same ,ear.
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Configuration Document
Table V_--A'_2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording and
administration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating
'bsence 4uotas S"ecif, ule $rou"s for 4uota T,"e SelectionDetails of configuration #n this ste") *e are going to default a value to the feature 4?!M! so
that the absence 9uota t,"e based in the em"lo,eeBs organi&ationalassignment is controlled se"aratel, using the 9uota t,"e selection rulegrou". 7e have given the value as 01.
ollo*ing screen a""ears
$ive a double clic on Modif, feature 4?!M!. Then the belo* screen a""ears.
Clic s Chec and 'ctivate ( then save it .
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Table V_T-- /Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating
'bsence 4uotas Set 2ase /ntitlementsDetails of configuration #n this ste") *e are going to s"ecif, the em"lo,ee s total entitlement
5base entitlement6 to an absence 9uota t,"e.
Double clic on 2ase /ntitlements for 'bsence 4uota $eneration. The belo* screen comes in tovie*.
$o to e* /ntries . 'nd give the details as belo*.
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Configuration Document
Clic on Save .2ase entitlements can be assigned based on seniorit,E *e have s"ecified 13 da,s as theentitlement for the em"lo,ees *ho served the com"an, for a minimum "eriod of A months.
Table V_T-- DTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence
4uotas Calculating 'bsence /ntitlements ules for $enerating 'bsence 4uotas Determine Validit, and Deduction Periods
Details of configuration #n this ste") *e decide *hich validit, and deduction "eriods aresu""osed to be valid for an 'bsence 4uotas infot,"e record 5300A6created b, the s,stem. 7e do this for each absence 9uota t,"e.
irst the #nitial screen comes in to vie*. Select ne* entries as sho*n belo*.
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Configuration Document
The belo* screen comes in to the vie*.
$ive the deduction "eriod valid from Start to /nd of Validit,. Clic on Save .
Table V_T-- FTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas Calculating 'bsence /ntitlements ules for $enerating
'bsence 4uotas Define $eneration ules for 4uota T,"e SelectionDetails of configuration #n this ste") ,ou define rules for automaticall, accruing absence
entitlements for ,our em"lo,ees.*ote ; #f ,ou *ant to set u" rules for generating absence )uotas usingthe re"ort PT4T'00 or for determining default values) ,ou can no*use a restricted vie* of the Customi&ing table. 'll non<relevant fields for
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Configuration Document
this method remain hidden. The s,stem no*s *hich vie* of theCustomi&ing table to dis"la, according to ,our s"ecifications made in the+ermit ,uota Generation it&out ime / a uation activit,.
The belo* screen comes in to the vie*. $o for e* /ntries Directl,.
2elo* screen comes in to vie* give the details necessar,.
#n the above screen select the #nfot,"e Menu 2ase entitlements ( S"ecif, the value) ,ou canautomaticall, trigger the 13 da,s in a calendar ,ear value.
Clic on Save .o* clic on the 'ccrual entitlement menu ,ou can vie* the belo* screen.
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Configuration Document
:ere +ress t e adio %utton on Pro rata calculation- so t at t e entitlement is +roratedautomaticall)- ,o( Clic. on Sa$e @
Table V_--A _2Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas 4uota Deduction ?sing 'ttendances@'bsences DefineDeduction ules for 'bsence and 'ttendance 4uotas
Details of configuration #n this ste") ,ou define the rules according to *hich attendances andabsences are to be deducted from the attendance@absence 9uotas.4uota deduction does not de"end on individual attendance@absence
t,"es) but is determined b, the Counting rule for attendance@absencesthat is assigned to an attendance@absence t,"e.irst the belo* screen a""ears.
Double Clic on Define Deduction ules for 'bsence 4uotas. The belo* screen comes in to vie*.
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Configuration Document
$o to e* /ntries. The belo* screen comes in to vie*.
S+ecif) t e nit of ele$ance for a%sence ?uota in Da)s- ' ention t e A%sence ?uota
t)+e as in t e screen ' Clic. on sa$e @
Table T--ACTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration Managing Time 'ccounts ?sing 'ttendance@'bsence4uotas 4uota Deduction ?sing 'ttendances@'bsences 'ssignDeduction ules to Counting ules.
Details of configuration #n this ste") ,ou assign 9uota deduction rules to counting rules. 'llabsences and attendances *ith 9uota deduction that are counted using
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Configuration Document
the selected counting rule are "rocessed using these deduction rules.
The 2elo* screens comes in to vie*.
Select e* /ntries . The belo* screen comes in to vie*.
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$ive the details as above ( clic on Save .
Table V_--+S_4Transaction code SP !Menu Path S"ro Sa" reference #M$ Time Management %uman
resources !rgani&ational Management Time data recording andadministration 'bsences 'bsence Catalog 'bsenceCounting 'ssign Counting ules to 'bsence T,"es.
Details of configuration #n this ste") ,ou determine *hich rule for attendance or absencecounting should be used for each attendance@absence t,"e.
The 2elo* Screen Comes in to the vie*.
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o* clic on ( Select ,ouBre 'bsence t,"es. The belo* screen comes
in to vie*.
%ere *e assign the Counting ule ( give a Tic mar on 4uota deduction) as our com"anies
re9uirement is to deduct the 9uota based on the em"lo,ees use of entitlement.Clic on Save ( go bac .
Table V_-- VTransaction code SP !Menu Path S"ro Sa" reference #M$ Time Management Time
/valuation Time /valuation Settings Set Personnel Sub area
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Configuration Document
$rou"ings for Time ecordingDetails of configuration #n this ste") 8ou grou" ,our personne subareas for time recording.
' grou"ing of "ersonnel subareas for time recording is a division of"ersonnel subareas for *hich the same time t,"es) time transfers"ecifications) access control grou"s) and message t,"es are defined.
/:ecute it.
#n the above ste" *e have assigned the "ersonnel sub area grou"ing for Time ecording.7ith the 'bove ste"s *e have com"leted the configuration for Time Management 4uotas.
Program PT4T'00Transaction code S/>=Menu PathDetails of configuration #n this ste") *e are going to u"date the absence 9uotas in infot,"e 5300A
'bsence 4uotas
!nce ,ou /:ecute the PT4T'00 "rogram) the belo* screen comes in to the vie*.%ere *e mention the "eriod of the 4uota ?"date) *ith the Personnel number #nformation (
Mention the 9uota t,"e ( select *hich means Five un.
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o* Clic on /:ecute . The belo* screen comes in to the vie* *ere the values are u"dating
through the C!D/ G# S.
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Configuration Document
Clic on /nter .
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Clic on /nter .
This is the inal Screen *ere the 'bsence 4uotas are generated./m"lo,ee ame 'rvind $u"ta is $enerated A da,s of /ntitlement. 2ecause the em"lo,ee has Hoined on 1 st Ianuar, 3010) he is entitled to A da,s of 9uota) becauseas "er the com"an,Bs re9uirement em"lo,ee is eligible to 9uota onl, after the com"letion of AMonths Service *ith the com"an,.
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Configuration Document
Configuration Document for ecruitment Process
2efore going to the ecruitment) *e need to create a vacanc, ( o"en the "osition for %iringProcess.
Table % P1000Transaction code P!1>Menu Path S'P /as, 'ccess S'P Menu %uman esources !rgani&ational
Management /:"ert Mode PositionDetails ofconfiguration
/nter the "osition 5e.g. ield /:ecutive6 ( Select the Vacanc, ( clic
on create .
ollo*ing belo* screen a""ears) s,stem automaticall, selects the o"en radio button no*
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Configuration Document
Clic on save) *ith the above ste" *e have created a Vacanc,)
#n the ste"s belo* *e are going to do the bac end configuration for the recruitment module.Table TJ-0DTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel
Management ecruitment 7or force re9uirements andadvertising Create Media
Details ofconfiguration Clic on /:ecute ) %ere *e are creating media) go to ne* entries (
give the details li e belo* ( clic on Save
#n the a""licant class column) if the a""licant is /:ternal '""licant then select 'P) and if thea""licant is #nternal '""licant then Select P.
!r else Clic + in this column then select from this table.
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Configuration Document
o* come bac .
Table V_TJ-0C
Transaction code SP !Menu Path S"ro S'P eference #M$ PersonnelManagement ecruitment 7or force re9uirements andadvertising Create ecruitment #nstruments
Details ofconfiguration Clic on /:ecute ) %ere *e are creating ecruitment #nstruments)
go to ne* entries ( give the details li e belo* ( clic on Save and/:it.
%ere the #nstruments are lin ed to the ecruitment medium
Table T-3ATransaction code SP !Menu Path SP ! S'P reference #M$ Personnel
Management ecruitment '""licant 'dministration Create
Personnel !fficer Details ofconfiguration Clic on /:ecute ) %ere *e are creating "ersonnel !fficer) go to
ne* entries ( give the details li e belo* ( clic on Save and /:it.
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Configuration Document
• /m"lo,ees *ith a Permanent@ 'ctive
• /m"lo,ees *ith a Tem"orar,@ Contract
• reelances
• Trainees
• /m"lo,ees on tem"orar, loan
Table V_TJ-0Transaction code SP !Menu Path SP ! S'P eference #M$ Personnel
Management ecruitment '""licant 'dministration '""licantStructure Create '""licant ranges
Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo* (
clic on Save and /:it.
The a""licant range is used to classif, a""licants according to either hierarchical orfunctional criteria. #ts uses include carr,ing out authori&ation chec s.
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Configuration Document
Possible a""licant ranges include the follo*ing;
%ierarchical structure; unctional structure;
Managers Cor"orate Management/:ecutive em"lo,ees Sales ( DistributionSalaried /m"lo,ees Mar etingS"ecialists Production
Table V_TJ-0$Transaction code SP !Menu Path SP ! S'P eference #M$ Personnel
Management ecruitment '""licant 'dministration '""licantStructure Create ?nsolicited a""lication grou"s
Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo* (
clic on Save and come bac .
#n this ste" ,ou create the re9uired unsolicited a""lication grou"s.
' candidate might either a""l, in res"onse to an advertisement or file an unsolicited a""lication*ithout reference to an advertisement. Candidates *ho file unsolicited a""lications are assignedto an unsolicited a""lication grou" during initial entr, of basic data.
/:am"les of "ossible unsolicited a""lication grou"s include the follo*ing;
1. Salaried) Sales and Distribution3. Salaried) esearch and Develo"ment>. Salaried) Personnel De"artment+. %ourl, "aid) Production-. %ourl, "aid) Printing 7or s
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Configuration Document
Table TJ-1CTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel
Management ecruitment '""licant Selection '""licationStatus Change status reason
Details ofconfiguration Clic on /:ecute ) go to ne* entries ( give the details li e belo*)
clic on Save and come bac .
Table V_TJ-1DTransaction code S"roMenu Path SP ! S'P eference #M$ Personnel
Management ecruitment '""licant Selection '""licationStatus Set "ermissible status reasons for each a""licant class
Details of
configurationClic on /:ecute ) go to ne* entries ( give the details li e belo*)
clic on Save and come bac .
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Table
Transaction code SP !Menu Path SP ! S'P eference #M$ PersonnelManagement ecruitment '""licant Selection '""licationStatus set "ermissible vac.assign.statuses for each overall status
Details ofconfiguration Clic on /:ecute ) #n this ste" ,ou determine *hich vacanc,
assignment statuses ma, be used in combination *ith each overallstatus.
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Configuration Document
TableTransaction code SP !
Menu Path SP ! S'P eference #M$ PersonnelManagement ecruitment '""licant Selection '""licationStatus Create "riorities for vacanc, assignments
Details ofconfiguration Clic on /:ecute ) these are S'P standards no need to create clic
on Save and come bac .
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Configuration Document
TableTransaction code SP !Menu Path SP ! S'P eference #M$ Personnel
Management ecruitment '""licant Selection '""lication
actions Change info grou"s select user grou" de"endenc, onmenus and info grou"sDetails ofconfiguration Clic on /:ecute ) Then co", the standard action +3 and change it
to C! and save it.
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Configuration Document
o* go bac and select #nfo grou" and s"ecif, the #nfo grou" menu created above
Clic on enter or clic on . $o to /7 / T #/S. $ive the details as belo* ( save it .
#nfo grou"s above are configured to grou" info t,"es together to trigger the actions in ase9uential order.
TableTransactioncode
P2'7
Menu Path S'P /as, 'ccess S'P Menu %uman esources PersonnelManagement ecruitment 'dvertising 'dvertisement MaintainDetails ofconfiguration $ive the Vacanc, umber as belo* and clic on /:ecute
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Configuration Document
The e:t screen a""ears *ill li e the belo*.
o* clic on 'dvert follo*ing screen a""ears. o* clic on
then s,stem automaticall, generates a number)give the details necessar, as belo*) no* from vacancies "ublished menu select the 'dd
button ( select the "osition number *e created. o* save it .
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o* the follo*ing screen a""ears indicating the status of vacanc, 0 5not a""ointed6. $obac .
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Save it ( come bac .
TableTransaction code P2+0Menu Path S'P /as, 'ccess S'P Menu %uman esources Personnel
Management ecruitment '""licant master data '""licant
actionsDetails ofconfiguration
/:ecute it
7e can see the belo* screen after e:ecution. $ive the details ( save it.
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'fter saving the above screen the follo*ing screen automaticall, "o" u"Bs
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Then the belo* screen "o" u"Bs
Clic on enter it *ill transfer the data.
TableTransaction code P2'>Menu Path S'P /as, 'ccess S'P Menu %uman esources Personnel
Management ecruitment '""l.master data 2ulProcessing Vacanc, 'ssignments.
Details ofconfiguration
/:ecute it) give the a""licant number) !verall Status ( Vacanc, details( clic on /:ecute.
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Configuration Document
'fter e:ecuting the above data the belo* screen a""ears.
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Configuration Document
#n the above screen it is denoting that a""licant selected is 1) Come bac .
TableTransaction code P2A0Menu Path Sa" eas, access Sa" menu %uman resources Personnel
Management ecruitment '""licant 'ctivit, MaintainDetails ofconfiguration S,stem automaticall, ta es the '""licant number) clic on /:ecute
'fter e:ecution the belo* screen a""ears.
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%ere select the ( clic on then
the belo* screen "o" u"Bs give a tic to the #ntervie* activit,
'utomaticall, the belo* screen a""ears.
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o* clic on /nter) it means #nterim activit, is com"leted. 'gain in the same screen select the %iring date ( go to the /dit in the tool bar select ( PlannedL< com"leted
o* *e *ill come across the belo* screen give the activit, t,"e as 01+ *hich indicates %iring
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$ive the activit, t,"e as 01+ *hich indicate %iring date no* save the screen ( come bac .7it the above Configuration *e have com"leted the activit, of hiring an a""licant.
TableTransaction code P2'JMenu Path S'P /as, 'ccess S'P Menu %uman esources Personnel
Management ecruitment '""licant 'ctivit, Transfer '""licantdata /:ecute
Details ofconfiguration
$ive the details of a""licant number) overall status) the action t,"e (clic on /:ecute
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Configuration Document
The belo* screen a""ears after e:ecuting the above)%ere s,stem generates the "ersonnel number automaticall,) if it is an #nternal number) #ncase itis an e:ternal "ersonnel number *e have to assign the "ersonnel number on our o*n.
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Clic on save automaticall, it *ill ta e ,ou to the ne:t screen i.e. info t,"e 0001 5!rgani&ational
assignment6
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$ive the details as belo*) from no* on s,stem "o" u"Bs the screens in se9uence as configuredin our info grou".The e:t screen *ould as for "ersonal details 5#nfot,"e 00036.
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The ne:t screen follo*s "rom"ting for address. 5#nfot,"e 000A6
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Save them ( come bac ) the above screens of info t,"es are mandator, for hiring anem"lo,ee. o* a final screen "o" u"Bs indicating that '""licant is hired in to the com"an,belo*.
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o* belo* the Vacanc, is occu"ied.
7ith this the configuration for the ecruitment Module comes to an end.
or further testing go to P'>0 Mater data to chec *hether the em"lo,ee is hired.Chec belo*.
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7ith the above screen it is clear about the data transfer from '""licant data to the Master data.urther *e can chec the "osition in the organi&ational unit 5T.code ""os_old6 in the belo*
sna" shot.
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7e can clearl, vie* that a "erson is assigned to the "osition above.Position -0000A0 ield e:ecutive #ncor"orates the "erson 30000003 %older 'mrith 'nand.