sap guide for beginners
DESCRIPTION
SAP APPLICATIONSTRANSCRIPT
Bonn � Boston
Olaf Schulz
Using SAP®: A Guide for Beginners and End Users
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Contents at a Glance
Part I The SAP Enterprise
1 Brief History of the SAP Enterprise .................................................. 21
2 How Does SAP Software Work? ...................................................... 27
3 Overview of the Most Critical SAP Products .................................... 35
Part II Basic Principles of System Operation
4 Organizational Structures and Master Data ..................................... 55
5 Logging on to the SAP System ........................................................ 71
6 Navigating in the SAP System ......................................................... 87
7 Maintaining the System Layout and User Data ................................ 103
8 Creating Evaluations and Reports .................................................... 123
9 Printing ........................................................................................... 135
10 Automating Tasks ........................................................................... 145
11 Working with Messages and Business Workplace ............................ 163
12 Using Help Functions ...................................................................... 173
13 The Role and Authorization Concept ............................................... 185
Part III The Most Critical SAP Components
14 Materials Management ................................................................... 193
15 Sales and Distribution ..................................................................... 221
16 Financial Accounting ....................................................................... 243
17 Controlling ...................................................................................... 273
18 Human Resources ........................................................................... 295
19 Case Study ...................................................................................... 317
Part IV Appendix
A Abbreviations ................................................................................. 343
B Glossary .......................................................................................... 347
C Menu Paths and Transaction Codes ................................................. 357
D Buttons, Key Combinations, and Function Keys ............................... 369
E Bibliography ................................................................................... 375
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Contents
About This Book ....................................................................................... 13
Part I The SAP Enterprise
1 Brief History of the SAP Enterprise .......................... 21
1.1 Getting Started: From RF to SAP R/3 ............................................ 211.2 SAP from the Turn of the Millennium to the Present ..................... 24
2 How Does SAP Software Work? ................................ 27
2.1 What Is “Standard Software”? ....................................................... 272.2 Adapting the SAP System to an Enterprise .................................... 282.3 What If the Standard Is Not Sufficient? ......................................... 302.4 Orientation Toward the Process .................................................... 312.5 Real Time ....................................................................................... 322.6 Central Data—Decentralized Processing ....................................... 32
3 Overview of the Most Critical SAP Products ....... 35
3.1 Complete Package: SAP Business Suite ......................................... 353.2 The Central Component: SAP ERP ................................................. 36
Accounting ..................................................................................... 38Human Resources ........................................................................... 39Logistics ......................................................................................... 40
3.3 Maintaining Customer Relationships: SAP CRM ........................... 423.4 Optimizing Supplier Relationships: SAP SRM ................................ 433.5 The Entire Lifecycle of a Product: SAP PLM ................................... 443.6 For all Supply Chain Elements: SAP SCM ...................................... 453.7 Industry Solutions ......................................................................... 473.8 Special Software for Medium-Sized Enterprises ............................ 48
SAP Business One ........................................................................... 48SAP Business All-in-One ................................................................. 48SAP Business ByDesign ................................................................... 48
3.9 The Technical Basis: SAP NetWeaver ............................................. 49
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Part II Basic Principles of System Operation
4 Organizational Structures and Master Data ........ 55
4.1 Organizational Structures .............................................................. 554.2 Master Data .................................................................................. 624.3 Try It! ............................................................................................ 69
5 Logging on to the SAP System .................................... 71
5.1 SAP Logon ..................................................................................... 71Establishing a Connection to the SAP System .................................. 71Changing Connection Settings for the SAP System .......................... 73
5.2 Logging on for the First Time ........................................................ 755.3 Logging on to the System .............................................................. 775.4 The SAP User Interface .................................................................. 78
Menu Bar ....................................................................................... 79Standard Toolbar ............................................................................ 80Title Bar ......................................................................................... 81Command Field .............................................................................. 82Status Bar ....................................................................................... 82
5.5 Logging off from the SAP System .................................................. 835.6 Try It! ............................................................................................ 84
6 Navigating in the SAP System ..................................... 87
6.1 Overview of the Navigation Options ............................................. 876.2 Navigating via the SAP Easy Access Menu .................................... 896.3 Navigating via Transaction Codes .................................................. 906.4 Entering Data in the SAP System .................................................. 94
Tab ................................................................................................ 95Screen Area .................................................................................... 95Field .............................................................................................. 96Button ........................................................................................... 97Function Keys ................................................................................ 97Checkbox ....................................................................................... 97Radio Button .................................................................................. 98Dialog Window .............................................................................. 98
6.5 Input Help ..................................................................................... 986.6 Working with Sessions .................................................................. 996.7 Try It! ............................................................................................ 102
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7 Maintaining the System Layout and User Data ................................................................................ 103
7.1 Creating Links on the Desktop ...................................................... 1037.2 Maintaining Your Own User Data ................................................. 1047.3 Adapting the Local Layout ............................................................. 1077.4 Creating Favorites ......................................................................... 112
Adding Transactions to the Favorites .............................................. 112Adding Websites to the Favorites ................................................... 114Adding Files or Programs to the Favorites ....................................... 115Deleting Favorites .......................................................................... 116
7.5 Prepopulating Parameters for Fields .............................................. 1167.6 Holding, Setting, and Deleting Data ............................................. 1207.7 Try It! ............................................................................................. 121
8 Creating Evaluations and Reports ............................. 123
8.1 Using Standard Reports in the SAP System ................................... 1238.2 Finding Standard Reports .............................................................. 127
Searching for Reports ..................................................................... 127Calling Reports in the SAP Easy Access Menu .................................. 129
8.3 Exporting Lists to Microsoft Excel ................................................. 1298.4 Using Variants ............................................................................... 1318.5 Other Reporting Options in SAP ERP ............................................ 1338.6 Try It! ............................................................................................. 134
9 Printing .................................................................................... 135
9.1 Overview of the Print Functions .................................................... 1359.2 Using Spool Requests .................................................................... 1379.3 Changing the Default Printer ......................................................... 1419.4 Creating Screenshots ..................................................................... 1439.5 Try It! ............................................................................................. 144
10 Automating Tasks .............................................................. 145
10.1 Background Jobs ........................................................................... 14510.2 Batch Processing (Batch Input) ...................................................... 156
Creating Batch Input Sessions ......................................................... 156Processing Batch Input Sessions ...................................................... 160
10.3 Try It! ............................................................................................. 162
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11 Working with Messages and Business Workplace .......................................................... 163
11.1 Overview of the Business Workplace ............................................ 16311.2 Sending Short Messages ............................................................... 16511.3 SAP Business Workflow ................................................................ 16811.4 Folders .......................................................................................... 16911.5 Office Organization ....................................................................... 170
Setting Up Auto Reply .................................................................... 170Managing Appointments ................................................................ 171
11.6 Try It! ............................................................................................ 172
12 Using Help Functions ....................................................... 173
12.1 Field Helps and Search Windows .................................................. 173Help via the F1 and F4 Function Keys ............................................. 173Search Windows ............................................................................ 175
12.2 The Help Menu .............................................................................. 176Application Help ............................................................................ 177SAP Library .................................................................................... 177Glossary ......................................................................................... 178Release Notes ................................................................................ 179SAP Service Marketplace ................................................................ 179Creating Support Messages ............................................................. 180
12.3 Customizing the Help .................................................................... 18112.4 Try It! ............................................................................................ 182
13 The Role and Authorization Concept ....................... 185
13.1 Authorizations ............................................................................... 18513.2 Roles ............................................................................................. 18613.3 Try It! ............................................................................................ 189
Part III The Most Critical SAP Components
14 Materials Management ................................................... 193
14.1 Materials Management Task Areas ................................................ 19314.2 Organizational Structures .............................................................. 19714.3 Master Data .................................................................................. 198
Material Master .............................................................................. 198
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Vendor Master ............................................................................... 204Purchasing Information Record ....................................................... 207
14.4 Purchase Order .............................................................................. 21014.5 Inventory Management ................................................................. 21214.6 Invoice Verification ........................................................................ 21614.7 Evaluations .................................................................................... 220
15 Sales and Distribution ..................................................... 221
15.1 Sales and Distribution Task Areas ................................................. 22115.2 Organizational Structures .............................................................. 22415.3 Master Data .................................................................................. 225
Creating Customer Master Records ................................................. 225Creating a Material Master Record .................................................. 227Creating Condition Master Records ................................................ 230
15.4 Sales Order Processing .................................................................. 231Entering Sales Orders ..................................................................... 232Creating Deliveries ......................................................................... 233Invoicing ........................................................................................ 235
15.5 Availability Check .......................................................................... 23615.6 Complaint Processing (Returns) .................................................... 23815.7 Evaluations .................................................................................... 240
16 Financial Accounting ......................................................... 243
16.1 Financial Accounting Tasks ............................................................ 24316.2 Organizational Structures in Financial Accounting ........................ 24716.3 General Ledger Accounting ............................................................ 24816.4 Accounts Payable Accounting ........................................................ 25216.5 Accounts Receivable Accounting ................................................... 26416.6 Evaluations .................................................................................... 270
17 Controlling .............................................................................. 273
17.1 Task Areas in Controlling ............................................................... 27317.2 Organizational Structures .............................................................. 27817.3 Overhead Cost Controlling ............................................................ 27917.4 Product Cost Controlling ............................................................... 28517.5 Profitability Analysis ...................................................................... 289
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18 Human Resources ............................................................... 295
18.1 Tasks in SAP Human Resources ..................................................... 29518.2 Organizational Management ......................................................... 29718.3 Recruitment ................................................................................... 30018.4 Personnel Administration .............................................................. 30318.5 Talent Management ...................................................................... 30818.6 Time Management ........................................................................ 30918.7 Payroll ........................................................................................... 31118.8 Standard Reporting ....................................................................... 314
19 Case Study .............................................................................. 317
19.1 The Sample Business ..................................................................... 31819.2 The Enterprise Structure ................................................................ 31919.3 Creating Material Master Records ................................................. 32019.4 Creating Vendor Master Records ................................................... 32119.5 Creating Purchasing Info Records .................................................. 32219.6 Creating a Purchase Order ............................................................. 32419.7 Receiving Goods ............................................................................ 32519.8 Verifying an Invoice ....................................................................... 32719.9 Displaying Open Items (Optional) ................................................ 32819.10 Posting Outgoing Payments .......................................................... 32919.11 Creating a Customer Master ......................................................... 33119.12 Add Sales Data to the Material Master Record ............................. 33219.13 Creating Conditions ...................................................................... 33319.14 Creating a Standard Order ............................................................ 33319.15 Delivering and Issuing Goods ........................................................ 33519.16 Creating an Invoice ........................................................................ 33619.17 Posting Incoming Payments .......................................................... 33719.18 Creating a Profitability Report (Optional) ..................................... 33919.19 Creating a Telephone Directory (Optional) .................................... 340
Part IV AppendixA Abbreviations ................................................................................ 343B Glossary ......................................................................................... 347C Menu Paths and Transaction Codes .............................................. 357D Buttons, Key Combinations, and Function Keys ............................ 369E Bibliography .................................................................................. 375
Index ....................................................................................................... 377
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6 Navigating in the SAP System
Chapter 5 taught you how to log on to and log off from the SAP system. Afterlogon, you use the applications that belong to your task area. You fulfill dif-ferent tasks by editing all screens that belong to the respective action and fill-ing the necessary fields with content.
6.1 Overview of the Navigation Options
Directly after you've logged on to the SAP system, it displays the initial screenshown in Chapter 5.
Initial Screen of the SAP System
The SAP system provides you with three options to navigate to the desiredapplication:
This chapter discusses:
] How to navigate in the SAP system
] How to use transaction codes
] How to enter data in the system
] Which options are available to call an application
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] Via the SAP Easy Access menu
] Via transaction codes
] Via favorites and links
You can customize the SAP Easy Access menu to your specific needs and setwhether transaction codes are shown in the menu tree or in favorites. Tomake these modifications, select Extras > Settings in the menu bar. You canalso use the key combination (ª)+ (F9) to set the following:
] Display transaction codes in the SAP Easy Access menu
] Show or hide the SAP logo
] Display favorites at the end of the menu
] Hide the SAP Easy Access menu and display favorites only
To display the transaction codes in the SAP Easy Access menu, proceed as fol-lows:
A Choose Settings under Extras.
B The Settings window is now open. In this window, activate the DisplayTechnical Names checkbox to map the transaction codes in the tree struc-ture of the SAP Easy Access menu.
Here you can also set whether the favorites are displayed in the SAP EasyAccess menu (via the Display favorites at end of list checkbox).
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The following two sections provide more information on the navigationoptions via the SAP Easy Access menu and via transaction codes. Favoritesand links are discussed in Chapter 7, Maintaining the System Layout and UserData.
6.2 Navigating via the SAP Easy Access Menu
After you've logged on to the SAP system, it displays the SAP Easy Accessmenu as a tree structure on the left-hand side of the screen.
The SAP Easy Access menu offers a user-specific entry point and navigationoptions in the SAP system. In this context, “user-specific” means that the treestructure displays only those transactions with which you may work accord-ing to your role (see Chapter 13, The Role and Authorization Concept, fordetails on roles).
Via the SAP Easy Access menu, you can expand the tree structure, which con-tains the individual folders (nodes), by clicking on the button. You canclose it again with .
The folders themselves are identified with the buttons, (opened folder)or (closed folder). The executable transactions are marked with a buildingblock .
SAP Easy Access Menu—Nodes and Transactions
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To start a transaction via the SAP Easy Access menu, proceed as follows:
A Open the respective subordinate folder by clicking on . An openedfolder is indicated by a triangle pointing downward . This folder maycontain subordinate folders.
B Start the desired transaction by double-clicking the button, whichopens the initial screen of the respective transactions.
6.3 Navigating via Transaction Codes
Transaction codes help you quickly access the desired application withoutnavigating via the SAP Easy Access menu. Transaction codes are alphanu-meric codes assigned to every application in the SAP system. You must knowthe transaction code of the desired application in order to navigate to it. Theappendix of this book provides an overview of the most critical transactioncodes.
Presentation of Menu Paths in this Book
Like other SAP books, this book does not provide screenshots of the SAPEasy Access menu whenever it is described how to reach a specific trans-action, but instead lists the individual steps of the menu path. In thisexample, the path is Logistics > Sales and Distribution > Sales > Order >VA01 – Create.
How to Close All Folders in the SAP Easy Access Menu (Tree Structure)
If you want to close several folders and subfolders in the SAP Easy Accessmenu, you can close them all in one step. For this purpose, select Menu> Refresh or (Ctrl)+(F1).
Overviews For Download
You can download all overviews provided in the appendix free of chargeby entering your personal code (provided on the first pages of this book)at www.sap-press.com.
NO
TE
TIP
TIP
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To use transaction codes in the command field, proceed as follows:
A Click on the command field after logon. The blinking cursor indicates thatthis field is active and ready for input.
B Now enter a transaction code. Confirm your input by clicking the greencheckmark or pressing the (¢) key.
Transaction codes without preceding parameters can only be entered in theinitial screen of the SAP Easy Access menu. If you are already in anothertransaction, you must enter a parameter in addition to the transaction code.
You can show or hide the command field by clicking on the triangle .
Command Field
The following table lists the most important parameters.
Parameter Explanation
/nend Logs off from the system, with confirmation.
/nex Logs off from the system, without confirmation.
Parameters Used in the Command Field
Command FieldShow and Hide Command Field
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To describe the navigation via transaction codes in more detail, let's workthrough an example in the system. We ultimately want to determine the lineitems of your customers (debtors) for the current day in company code 1000.Proceed as follows:
A Log on to the SAP system as described in Chapter 5. In the SAP EasyAccess menu, open the customer line item list via the menu path:Accounting > Financial Accounting > Accounts Receivable > Account.Alternatively, you can enter Transaction FBL5N directly via the commandfield.
MMBE Example of a transaction code without additional parameters. It starts Transaction MMBE. This is only possible in the SAP Easy Access menu in this form.
/nMMBE Closes the current transaction and starts a new one, such as Transaction MMBE here. Enter /n and the desired transaction code without any space.
/oMMBE Starts a transaction in a new session, such as Transac-tion MMBE here. Enter /o and the desired transaction code without any space.
/n Terminates the current transaction.
/i Deletes the current session.
/o Shows a list of current sessions.
/*MMBE Starts a transaction and skips the initial screen, such as Transaction MMBE here. Enter /* and the desired transaction code without any space.
Parameter Explanation
Parameters Used in the Command Field (Cont.)
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B Under Account, you can find Transaction FBL5N (Display/Change LineItems). A building block icon displayed in front of the transaction meansthat the transaction can be executed. Double-click on the button, andthe initial screen of Transaction FBL5N opens.
C Enter the following information:
– Company Code: 1000
– Open on Key Date: Current date (DD.MM.YYYY)
D Click the Execute button or press the (F8) key.
E Now the system shows the line item list. You can view in the list whichsales were made to the respective customer.
Execute
Input Field
Terminate
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F Click on the Close button to close the customer line item list. The sys-tem takes you back to the SAP Easy Access menu.
The transaction code is displayed in the SAP Easy Access menu and also in thestatus bar at the bottom right of the screen.
6.4 Entering Data in the SAP System
You have various options in the SAP system to enter data and communicatewith the system. A previous section, Logging on for the First Time, alreadypresented some essential elements of the SAP user interface:
] Menu bar
] Standard toolbar
] Title bar
] Status bar
] Command field
This section now presents an overview of the central user interface elementsthat you'll encounter in a transaction. You can use either mouse navigationor various keys of your keyboard to navigate between these elements.
You can execute specific functions (such as copy and paste) by pressing a spe-cific key combination on your keyboard at the same time (for example,(Ctrl)+(C) and (Ctrl)+(V)). You usually use the keys, (Ctrl), (ª), or (Alt) incombination with a letter. The appendix provides a comprehensive overviewof useful key combinations.
Action Key Combination
Cancel actions step by step (Esc)
Select all (Ctrl)+(A)
Cut (Ctrl)+(X)
Insert (Ctrl)+(V)
Navigate in the list of selectable entries (æ), (¼),(½), (Æ)
Overview of the Most Essential Key Combinations in the Navigation
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After you've entered your data, you must save it so that the system adds thenew or changed information to the database.
Tab
Via tabs, you can conveniently navigate in complex contents by switchingswitch between the individual tabs. If you click on the title of a tab, it is dis-played in the foreground.
Example of a Tab
Screen Area
Screens that include various input options are often subdivided into severalareas. A screen area, also known as a field group or group box, combines var-ious input options for a specific topic.
Example of an Area
Copy (Ctrl)+(C)
Search (Ctrl)+(F)
Go to menu (Alt)
Navigate to next element (ÿ_)
Navigate to previous element (ª)+(ÿ_)
Navigate to next screen area (Ctrl)+(ÿ_)
Navigate to previous screen area (ª)+(Ctrl)+(ÿ_)
Undo (Ctrl)+(Z)
Action Key Combination
Overview of the Most Essential Key Combinations in the Navigation (Cont.)
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Index
A
ABAP........................................ 30, 50, 347Workbench .......................................... 30
ABAP List Viewer � see ALVABAP report generator ......................... 133Access to data and functions ................ 185Accounting............................... 36, 37, 243Accounting data ................................... 225Accounting document .................. 214, 218Accounting � Financial AccountingAccounts Payable ................................. 252Accounts payable accounting ...... 246, 252,
347Accounts receivable accounting... 246, 264,
347Accounts receivable � Accounts receivable
accountingActivity type................................. 281, 347Actual costs .......................................... 275Adapt local layout ................................ 107Adaptability............................................ 27Adjust local layout............................ 81, 97Adjustment posting.............................. 264ALV...................................................... 124ALV grid control .................................. 124
Navigation option .............................. 126Applicant data ........................................ 40Applicant master record....................... 302Applicant portal ................................... 302Applicant short profile ......................... 302Application basis .................................... 50Application help................................... 177Application layer .............................. 23, 32Application server .................................. 50Article .................................................. 199Assembly processing .............................. 41Asset accounting .......................... 246, 347Assets ................................................... 244Assignable key ....................................... 58Authentication ..................................... 347Authorization ....................................... 347
Concept ............................................. 186Object................................................ 187Profile ............................................... 187
Authorization concept ..........................297Automatic payment program................264Automatic tabbing ................................109Automation...........................................145Availability check..........................222, 236
B
Back ..................................................81, 97Background job.............................145, 347
Create ................................................146Start ..................................................152
Background processing .................145, 347BAdI .....................................................347Balance ...................................................39Bank accounting ...................................246BAPI......................................................347Base unit of measure...............................67Basis........................................................50Batch input session ...............................156
Create ................................................156Edit ...................................................161Process .......................................160, 161Process mode ......................................161Session overview .................................160
Batch processing � Batch input sessionBericht, Program directory ...................128BEx .......................................................134Bill of material ......................................286Block cursor in overwrite mode............109Business Add-in � BAdIBusiness Application Programming
Interface � BAPIBusiness area ................................247, 347Business Explorer .................................347Business Explorer � BExBusiness Intelligence.......................50, 347Business process .............................31, 347Business transaction..............................249Business Workplace ......................163, 348Button.............................................97, 370
F4 help...............................................373General function.................................371
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Button (Cont.)Report ............................................... 373Standard toolbar ............................... 370
C
Cancel .............................................. 81, 97Cancel actions step by step..................... 94Capital.................................................. 244Case study ............................................ 317
Enterprise structure ........................... 319Organizational unit ........................... 319Sample enterprise............................... 318
CATS ............................................ 311, 348Central user interface element ............... 94Change size ............................................ 79Change the default printer ................... 141Change user interface color.................. 111Characteristic ....................................... 289Chart of accounts ......... 245, 247, 248, 348Checkbox ............................................... 97Client ....... 32, 57, 58, 73, 75, 83, 197, 348Client server architecture ... 23, 27, 32, 348Clipboard ....................................... 96, 119Close .......................................... 79, 80, 84Closing operation................. 251, 264, 269CO................................................ 273, 348
CO-OM.............................................. 279CO-PA ............................................... 289CO-PC ............................................... 285
Color setting ........................................ 111Command field ................................ 82, 91Company code ........ 57, 58, 197, 247, 278,
348Cross-company ..................................... 59
Complaint .................................... 223, 238Processing.......................................... 238
Complete software package.................... 33Compliance .......................................... 348Component ............................................ 36Condition..................................... 223, 230
Create ............................................... 333Master record .................................... 230
Connection setting ................................. 73Connection to SAP system
Change ................................................ 73Check................................................... 73
Consolidation .......................................348Consumable material ............................210Contribution margin accounting �
Variable costingControlling .......................36, 38, 273, 348
Area ..........................................278, 283Operational........................................274Strategic ............................................274
Controlling area....................................348Copy .......................................................95Corporate Governance..............38, 39, 273Cost accounting ......................................39Cost assignment....................................273Cost center....................................279, 348
Accounting .........................................279Group ................................................281
Cost element.........................248, 283, 348Primary .............................................284Secondary...........................................284
Cost object............................................275Cost planning .......................................274Costs .....................................................274Country version....................................312Create a support message .....................180Create delivery .....................................233Create favorite ......................................112
Drag-and-drop ...................................112Via menu bar .....................................112Via right mouse button...............113, 114
Credit standing check ...........................265Credits ..................................................349Cross-Application Time Sheet � CATSCS ...........................................................37Cursor
Change property .................................109In list .................................................110Position..............................................109Position at end of text.........................109Position in field on tabbing .................109Width ................................................109
Custom development..............................30Customer ......................................225, 264
Account .....................................236, 266Inquiry.......................................222, 232Master record.............................225, 264
Customer masterCreate ................................................331
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Customer Relationship Management � SAP CRM
Customer Service ..................... 40, 41, 349Customizing ............................. 28, 56, 349Cut ......................................................... 94
D
DataDelete ................................................ 120Hold .................................................. 120Set..................................................... 120
Data medium exchange ........................ 312Data protection ............................ 186, 304Data retention ........................................ 33Data Warehouse............................. 50, 349Database......................................... 23, 349
Layer ............................................. 23, 32Database server ...................................... 32Date format .......................................... 106Debits................................................... 349Debits and credits ................................ 245Debts.................................................... 244Decentralized processing........................ 32Decimal notation.................................. 106Default ................................................. 105
Value ........................................ 107, 116Defaults
Tab ................................................... 105Define font........................................... 111Delivery ............................... 223, 233, 234
Block ................................................. 264Date .................................................. 236Implement ......................................... 335
Demand determination ........................ 194Desktop link........................................... 71Development system.............................. 72Deviation analysis ................................ 281Dialog window....................................... 98Direct costs .......................................... 279Display
Technical name .................................... 88Display field ........................................... 96Distribution channel .................... 224, 349Division........................................ 224, 349Document .................................... 214, 223
Number ............................................. 235
Document principle ......................244, 349Document type .....................................246Double-entry accounting ..............245, 349Drilldown Reporting.............................133Dunning .......................................264, 265Dunning level .......................................264
E
EAM � PMEC...................................................37, 349EDI .......................................137, 146, 349EH&S ......................................................37Electronic bank statement.....................269Electronic Data Interchange � EDIEmployee Self-Service � ESSEmployment personnel action..............304Enable/disable
Quick info ..........................................108Tooltips ..............................................108
Enhancement package ............................25Enter data ...............................................94Enter sales order...................................232Enter vendor invoice ............................258Enterprise Controlling ..........................349Enterprise Resource Planning .........24, 349Enterprise structure from the logistics
perspective..........................................56Enterprise-specific area menu...............105ERP Central Component .......................349ERP system .......................................24, 33ESS..........................................40, 311, 349Evaluation.............123, 220, 240, 293, 314Executable transaction ............................89Exit .........................................................81Export list .............................................129Extensibility............................................27External accounting � Financial
Accounting
F
F01 help ...............................................370F03 key.................................................370F04 help ...............................................370F05 key.................................................370
408.book Seite 379 Donnerstag, 6. Oktober 2011 3:55 15
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F06 key ................................................ 370F1 help......................................... 174, 370
F01 help .............................................. 97F12 key ................................................ 370F3 key .................................................. 370F4 help........................... 98, 174, 175, 370
F04 help .............................................. 96F5 key .................................................. 370F6 key .................................................. 370Favorite
Delete ................................................ 116File.................................................... 115Program ............................................ 115Website ............................................. 114
FavoritesDisplay at end of list ............................ 88Display favorites only........................... 88Display in SAP Easy Access menu ......... 88
FI ......................................................... 350FI-AP .................................................... 252Field group............................................. 95Field group � Screen areaField help ............................................. 173Field value.............................................. 96FI-GL.................................................... 248Financial Accounting....... 36, 38, 243, 244,
311, 350Financial service provider ...................... 47Financial statement .............. 244, 249, 350Financial Supply Chain Management �
FSCMFixed costs ........................................... 275Folder .......................................... 164, 169
Close.................................................... 89Content list ........................................ 169Open ................................................... 89Tree................................................... 169
Foundation Level—System Handling ..... 16FSCM ................................. 36, 38, 39, 350Full costs .............................................. 275Function key ............................ 80, 97, 370
G
General ledger...................................... 245Accounting ........................ 246, 248, 350
GL account ................................... 248, 350
Glossary................................................178Go to menu ............................................95Goods issue ..........................213, 223, 265Goods movement .................................212Goods receipt ...............194, 196, 213, 253
Post ...................................................213Processing time.....................................67Receive ...............................................325
Governance, Risk, and Compliance � GRCGR/IR account...............................219, 254Graphical User Interface � SAP GUIGRC ......................................................350Group box � Screen areaGuiXT ...................................................112
H
Handling of payment............................196Hard copy.............................................143HCM
PA .......................................................37PD .......................................................37PE .......................................................37PT......................................................356
Help................................................81, 173Help menu............................................176Help setting ..........................................181Hire employee ......................................295Historical data.......................................304HR area.................................................350HR department .....................................295HR master data .............................295, 303Human resources......................37, 39, 295
I
IBM DB2.................................................23Icon ........................................................80Icon � ButtonIDES ...............................................16, 350IMG................................................28, 350Immediate output.................................135Implementation Guide � IMGImplementation project ....................22, 28Incoming payment........................264, 266Independent balancing unit....................58
408.book Seite 380 Donnerstag, 6. Oktober 2011 3:55 15
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Individual software ................................ 27Industry solution...................... 27, 47, 350Information field.................................... 96Information integration.......................... 50Information system...................... 270, 314InfoSet Query....................................... 133Infotype ......................... 40, 299, 304, 350Initial logon............................................ 75Input field .............................................. 96Input help ................................ 96, 98, 173Insert...................................................... 94Insert mode............................................ 83Integration ................... 22, 23, 27, 49, 350Internal order............................... 282, 350Interpretation time................................. 83Inventory ............................................. 213Inventory Management......... 41, 196, 212,
351Investment ............................................. 39Investment Management ..................... 351Invoice ......................................... 235, 265Invoice document ................................ 218Invoice verification ....... 41, 194, 196, 216,
253, 254, 351GR-based ........................................... 216PO-based ........................................... 216Verify ................................................ 327Without purchase order reference ....... 217
Invoicing ...................................... 223, 235Issue goods........................................... 335
J
Java .................................................. 30, 50Job ....................................................... 298Job class ............................................... 150Job name.............................................. 150Job � Background jobJob Wizard................................... 146, 149
K
Kanban................................................... 41Key (organizational unit) ........................ 58Key combination ............................ 94, 369
Activate entry in list........................... 369
Key combination (Cont.)Activate selected element .....................369Cancel actions step-by-step ..................369Change lines .......................................369Copy ..................................................369Copy line ............................................369Cut ....................................................369Cut line ..............................................369Delete ................................................369Delete line ..........................................369Duplicate line .....................................369Find ...................................................369Go to menu ........................................370Move line downward...........................369Move line upward...............................369Navigate in list of entries that can
be selected.......................................369Navigate to next element.....................370Navigate to next group .......................370Navigate to previous element...............370Navigate to previous group .................370Paste..................................................369Refresh SAP Easy Access menu ............370Repeat................................................369Replace...............................................369Select all.............................................369Undo..................................................370
Key performance indicator ...........274, 351Knowledge Management ................50, 351KPI � Key performance indicator
L
Large computer system...........................21Layout menu.................................107, 111Ledger...................................................351LES .................................................37, 351Liabilities ..............................................244Liability account ...................................255Link
Create ..........................................81, 103Transaction ........................................103
Liquidity .................................................39LIS ................................................133, 351Local Area Network (LAN)......................33Log off ....................................................83
From the SAP system ............................83
408.book Seite 381 Donnerstag, 6. Oktober 2011 3:55 15
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382
Log on to the SAP system....................... 73After initial logon ................................ 77Initial logon......................................... 75
Logistics ................................... 37, 40, 193Logistics Execution System .................. 351Logistics Information System � LISLogon..................................................... 73Logon language .............................. 76, 105
Change .............................................. 105Define ................................................. 77
M
Maintain user data ....................... 104, 118Make-to-order production ..................... 41Manage applicant data ......... 295, 300, 353Manage appointment ........................... 171Manager Self-Service............................ 351Managerial accounting � ControllingManufacturing industry ......................... 47Marketing .............................................. 43Mass data transfer ................................ 156Master data .............. 62, 68, 198, 225, 351
Master record ................................ 62, 63Master data management ....................... 50Material ....................................... 199, 286
Type .................................................. 199Material cost estimate .......................... 287Material document............................... 214Material group ....................................... 67Material master .............................. 63, 198Material master data .............................. 41Material master record......................... 227
Add sales data ................................... 332Create ............................................... 320
Material requirements planning... 195, 351Material stock ........................................ 59Material valuation.................................. 41Materials Management ..... 37, 40, 41, 193,
252, 253, 265, 351Maximize ......................................... 79, 80Measure for further training ................ 309Medium-sized enterprise ....................... 48Menu bar ............................................... 79Menu item
Help .................................................... 79System................................................. 79
MessageAcoustic signal ...................................109Control...............................................223Dialog window ...................................109
Microsoft Excel.....................................129Microsoft SQL Server .............................23Minimize ..........................................79, 80MM ......................................................351
IV ......................................................351Mobile application..................................43Mobile device...................................43, 49Module � ComponentMove ......................................................79Movement type ....................................213Moving average price ...................203, 287mySAP ERP.............................................25mySQL....................................................23
N
NavigateTo next element ....................................95To next screen area ...............................95To previous element ..............................95To previous screen area .........................95
Navigate in the list of selectable entries.................................................94
Navigation ..............................................82SAP Easy Access menu ..........................89Tab ......................................................95Transaction code...................................90
Navigation options .................................87Network infrastructure ...........................33New General Ledger ...............................38Next........................................................80Node.......................................................89
O
Office organization ...............................170Offsetting entry ....................................254OM.........................................................37On-demand solution...............................48One-time account .........................253, 351Online processing.................................145
408.book Seite 382 Donnerstag, 6. Oktober 2011 3:55 15
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1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Open item, Display .............................. 328Operating concern ............... 278, 291, 352Operating profit ................................... 290Optional field ......................................... 96Oracle..................................................... 23Order � Sales orderOrder to cash ....................................... 264Order type ........................................... 223Organization chart ......................... 55, 297Organizational element .......................... 57Organizational Management ......... 40, 295,
297Organizational structure.......... 28, 55, 197,
224, 247, 352Organizational unit ......... 56, 58, 197, 224,
278, 298Outgoing payment ....................... 253, 256Output control ..................................... 154Output device .............................. 106, 138Output request ..................................... 136Outside creditor ................................... 244Overdelivery tolerance........................... 67Overhead Cost Controlling... 277, 279, 352Overhead costs............................. 275, 279
Designated......................................... 279Direct ................................................ 279
Overhead Management � Overhead cost controlling
Overtype mode ...................................... 83Own user data
Address ............................................. 104Department ....................................... 105Form of address ................................. 105Name ................................................ 105Telephone number .............................. 105
P
Parameter....................... 91, 104, 107, 116ID ..................................................... 117
Password.................................. 73, 75, 105Change ................................................ 76Incorrect .............................................. 78Rule..................................................... 75
Payment ............................................... 223Payment target ..................................... 264Payroll.................... 39, 295, 296, 311, 352
PDF, Create...........................................138Performance accounting .........................39Performance Assistant ..........................182Person...................................................298Personnel action ...................................304Personnel Administration ........39, 40, 295,
296, 303, 352Personnel Development..................40, 296Personnel Development � Personnel
Planning and DevelopmentPersonnel Planning and
Development ....................296, 308, 352Personnel Time Management ...............352Personnel Time Planning � Time
ManagementPicking..................................................223Placeholder ...........................................128Plan version..........................................298Planned costs ........................................275Plant ...............................58, 197, 278, 352Plant Maintenance ..........................37, 352Plausibility check ..................................305PM........................................................352Popup � Dialog windowPosition ........................................295, 298Post incoming payment ........................337Post outgoing payment .........256, 261, 329Posting..................................................246PP .........................................................352PR ...........................................................37Prepopulate field ..................................116PReq .............................................194, 353Pre-sales phase......................................222Presentation layer ...................................23Pricing ..................................................223Print........................................81, 106, 135Print function � PrintPrint preview of an invoice...................235Printer settings .....................................104Printer setup .........................................142Process industry......................................47Process integration .................................50Procurement ...................................66, 193Product Cost Controlling ......277, 285, 352Product Costing � Material cost estimateProduct Costing � Product cost controllingProduct development .......................40, 44Product documentation ..........................44
408.book Seite 383 Donnerstag, 6. Oktober 2011 3:55 15
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384
Product Lifecycle Management � SAP PLMProduct portfolio management .............. 44Production ............................................. 40
Order .................................................. 41Planning and control...................... 37, 41
Production Planning ................ 37, 41, 286Production Planning and Control........ 286,
352Production system ................................. 72Profit............................................ 274, 289Profit and loss statement....... 39, 244, 249,
352Profit center accounting ....................... 352Profitability Analysis .................... 277, 289Profitability report ............................... 292
Create ............................................... 339Program ................................................. 83Program directory ................................ 128Programming ......................................... 30Programming language .......................... 30Project management .............................. 44PS................................................... 37, 355Public administration ............................. 47Purchase............................................... 353Purchase info record
Create ............................................... 322Purchase order ............. 194, 210, 253, 254
Change .............................................. 210Create ............................... 210, 211, 324Display.............................................. 210Handle .............................................. 195Monitor............................................. 195Structure ........................................... 211
Purchase requisition � PReqPurchasing ....... 40, 43, 193, 196, 252, 253Purchasing department
Centralized .......................................... 59Decentralized ....................................... 59
Purchasing group ............. 57, 59, 197, 353Purchasing information record............. 207Purchasing organization... 57, 59, 197, 353Purchasing value key.............................. 67
Q
QM � Quality ManagementQualification ........................................ 308
Qualification catalog .............................308Quality inspection stock .......................213Quality Management ......................37, 353Quantity structure ................................287QuickViewer.........................................133Quotation .....................................222, 232
R
Radio button...........................................98RE...................................................37, 353Real Estate Management.......................353Real time ..................................22, 32, 248Real-time processing.........................22, 27Receivables ...........................................264Receivables account ..............................245Receivables management......................264Recipient ..............................................166Reconciliation account..........245, 249, 353Recording overview..............................158Recruitment............40, 295, 296, 300, 353Redundancy............................................63Relational database .................................23Release note..........................................179Repetitive manufacturing .......................41Report...123, 145, 220, 240, 270, 291, 293
Create ................................................123Export................................................129Search................................................127Variant......................................128, 131
Report Painter ......................................133Report Writer � Report PainterReporting � Report, CreateRequired entry field................................96Resource management............................44Response time ........................................83Restore ...................................................79Retroactive accounting..........................312Return ..........................................223, 238Return on Investment � ROIRevenue................................................274RFID .......................................................45ROI .......................................................353Role ......................................................186Round trip/flush .....................................83Routing.................................................286
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4
5
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7
8
9
10
11
12
13
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16
17
18
19
20
21
22
23
24
S
Sales ......................................... 40, 43, 221Area .................................................. 224Data ................................................. 225Order ........................................ 222, 232Order processing ................................ 231
Sales and Distribution ..... 37, 41, 221, 277, 353
Sales area.............................................. 278Sales organization ........................ 224, 353SAP, Enterprise history .......................... 21SAP abbreviation.................................... 36SAP acronym � SAP abbreviationSAP administrator ............................ 73, 75SAP Advanced Planning & Optimization �
SAP APOSAP APO ........................................ 45, 353SAP Auto-ID Infrastructure .................... 45SAP Business All-in-One................. 48, 354SAP Business ByDesign .................. 48, 354SAP Business One........................... 48, 354SAP Business Suite ......................... 35, 354SAP Business Workflow ............... 168, 354SAP BusinessObjects ............................ 134SAP Community Network .................... 180SAP CRM.......................... 35, 42, 348, 354SAP Customer Relationship Management �
SAP CRMSAP Developer Network....................... 180SAP documentation � SAP librarySAP Easy Access menu .. 63, 79, 82, 88, 90,
354Close all folders .................................... 90Customize ............................................ 88Display transaction codes ..................... 88Navigation........................................... 89Report ............................................... 129
SAP Enterprise Asset Management � Plant Maintenance
SAP ERP ............................. 25, 35, 36, 354SAP ERP 6.0 ........................................... 25SAP ERP Corporate Services ................... 36SAP ERP Financials................... 36, 38, 354SAP ERP HCM .................. 36, 39, 295, 354SAP ERP Human Capital Management �
SAP ERP HCMSAP ERP Operations ............................... 36
SAP Event Management..........................45SAP Extended Warehouse
Management .......................................45SAP FSCM...............................................38SAP GUI..............................23, 37, 78, 350SAP Help Portal ............................177, 179SAP help � SAP Help PortalSAP HR � SAP ERP HCMSAP library............................................177SAP List Viewer � ALVSAP Logon ........................................71, 84
Incorrect password................................78Initial logon .........................................75Logon data ...........................................76Password rules......................................75System connection.................................74
SAP MaxDB ............................................23SAP MM ...............................................193
IM .....................................................212SAP NetWeaver ..................25, 30, 49, 355SAP NetWeaver Application Server ......354SAP NetWeaver Business Warehouse �
SAP NetWeaver BWSAP NetWeaver BW................50, 134, 354SAP NetWeaver MDM..........................354SAP NetWeaver Mobile ........................355SAP NetWeaver PI ........................354, 355SAP NetWeaver Portal ....................49, 355SAP NetWeaver Process Integration �
SAP NetWeaver PISAP NetWeaver XI � SAP NetWeaver PISAP PLM...................................35, 44, 355SAP Product Lifecycle Management �
SAP PLMSAP Project System ...............................355SAP Query ............................................133SAP R/1...................................................22SAP R/2...................................................23SAP R/3.................................................355SAP R/3 Enterprise .................................24SAP SCM...................................35, 45, 355SAP SD..................................................221SAP SEM...............................................355SAP Service Marketplace...............179, 355SAP Solution Manager ..........................355SAP SRM...................................35, 43, 355SAP Strategic Enterprise Management �
SAP SEM
408.book Seite 385 Donnerstag, 6. Oktober 2011 3:55 15
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386
SAP Supplier Relationship Management � SAP SRM
SAP Supply Chain Management � SAP SCMSAP Supply Network Collaboration........ 45SAP Support Portal............................... 179SAP Transportation Management........... 45SAP Travel Management � Travel
Managementsaplogon.ini ........................................... 73Save........................................................ 80Scalability............................................. 355Screen area............................................. 95Screenshot
Create ............................................... 143SD ................................................ 264, 265Search ...................................... 81, 95, 175Search pattern ................................ 99, 176Search report name.............................. 147Search window .................................... 175Select all ................................................. 94Select color scheme.............................. 111Select qualification ............................... 301Selection criterion ........................ 128, 131Send short message.............................. 165Separation of duties ............................. 186Server..................................................... 32Service ................................................... 43Service industry ..................................... 47Service-Oriented Architecture � SOASession
Close.................................................. 101Create ........................................... 79, 81Generate............................................ 100Permitted number .............................. 101System performance ........................... 101Toggle................................................ 100
Session overview.................................. 160Session � Batch input sessionSet up auto reply.................................. 170Shipping point ..................................... 224Show or hide SAP logo........................... 88SMB ....................................................... 25SOA...................................................... 355Social insurance contribution....... 311, 312Solvency................................................. 39Source determination........................... 195Spool file.............................................. 136Spool request ............................... 136, 155
Spool system.........................................135Sportbikes International ...................55, 58Standard order..............................223, 333Standard report � ReportStandard software.............................22, 27Standard toolbar .....................................80Standardization.......................................27Start menu............................................105Status bar................................................82
Part .....................................................83Transaction code...................................94
StockBlocked ..............................................213Quality inspection ..............................213Unrestricted use..................................213
Stock material .......................................210Stock overview .....................................216Stock transfer................................213, 215Stock type.............................................213Storage location ......59, 197, 224, 278, 355Structural organization .........................297Subledger......................................245, 246Subledger account ................................252Submenu item ........................................79Supplier ..................................................43Supplier Relationship Management ........43Supplier Relationship Management �
SAP SRMSupply Chain ....................................40, 42Supply Chain Management � SAP SCMSystem....................................................83
Connection ...........................................74Message ...............................................82Operation ............................................71Status ..................................................82
System performance .............................101System status ........................................147
T
Tab .........................................................95Tab index � TabTalent Management � Personnel Planning
and DevelopmentTask area.................................................57Tax........................................................312
408.book Seite 386 Donnerstag, 6. Oktober 2011 3:55 15
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7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Telephone directoryCreate................................................ 340
Terms of payment ................................ 206Test system............................................. 72Theme setting....................................... 111Three-layer concept.......................... 24, 33Time card ............................................. 310Time format ......................................... 106Time Management ......... 40, 297, 309, 356Time recording..................................... 310
Negative recording ............................. 310Positive recording ............................... 310
Time recording system......................... 310Title bar.................................................. 81TM ......................................................... 37Toolbar................................................... 80Tooltip ............................................. 80, 97TR .................................................. 36, 356Tracking ................................................. 45Training and Event Management ........ 297,
308, 356Transaction........................... 59, 82, 83, 90
Cancel ................................................. 97CK11N .............................................. 287F-28 .......................................... 267, 338F-53 .................................. 256, 261, 330FB60 ................................................. 258FBL5N............................................... 266FD01................................................. 266FK01 ................................................. 252FK10N ...................................... 254, 329KE30................................................. 290KKBC_ORD ....................................... 293KO01 ................................................ 282KS01 ................................................. 280MCTA................................................ 240MCTC ................................................ 241MCTE ................................................ 241ME11 ................................................ 207ME1L ................................................ 323ME21N ..................... 210, 211, 229, 325ME22N ............................................. 210ME23N ............................................. 210ME51N ..................................... 194, 210MIGO........................ 214, 215, 229, 326MIRO ........................................ 217, 328MM01............................................... 199MMBE ...................... 216, 235, 326, 338
Transaction (Cont.)MMH1...............................................227PA20 .................................................307PA40 .................................................305PB20 .................................................302PBAP .................................................301PC00_M99_CALC_SIMU ....................313PPOCE ...............................................299S_AHR_KE30 .....................................340S_ALR_87012093 ..............................262S_ALR_87012186 ..............................270S_PLO_86000028 ..............................251SBWP ................................................164SM35.................................................156SM36.................................................149SU01 .................................................188SU3 ...........................................104, 174VA01 .........................232, 237, 238, 334VA11 .................................................232VA21 .................................................232VF01 .........................................235, 336VF03 .................................................236VF31 .................................................236VK11 .................................................230VK31 .................................................333VL01N .......................................233, 335VL02 .................................................336VL02N ...............................................234VL03N ...............................................265XD01.................................................225XK01 .................................................204
Transaction code.................82, 88, 90, 356Display in SAP Easy Access menu ..........88Navigation ...........................................90Parameter ............................................91Status bar ............................................94
Transaction data .............................62, 356Transaction recorder.............................156Transfer document ...............................253Transfer from subledgers ......................248Transfer posting....................................213Transparency ........................................244Transport damage .................................238Transport order ....................................223Transportation management...................45Travel Management ......................296, 297Treasury..........................................38, 356Tree structure ...................................28, 89
408.book Seite 387 Donnerstag, 6. Oktober 2011 3:55 15
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388
U
Underdelivery tolerance......................... 67Undo...................................................... 95User ........................................... 73, 75, 83
Password � PasswordProfile ............................................... 118
User Certification ................................... 16User exit............................................... 356User interface........................... 23, 78, 107User PC .................................................. 24User-specific........................................... 89User-specific settings............................ 104
V
Value field............................................ 289Value help � Input helpVariable costing ........................... 276, 289Variable costs ....................................... 275Variant
Create ....................................... 131, 148Load.................................................. 132
Variant attribute................................... 148
Variant catalog......................................133Vendor .................................................195Vendor line item list.............................256Vendor master..............................204, 252Vendor master record
Create ................................................321Vendor sale...........................................262Vendor selection...................................195Virtual Private Network (VPN) ...............48
W
Warehouse Management................45, 356Warning message ...................................98Web service ..........................................356Windows desktop.................................103Windows Explorer................................112WM ................................................37, 356Work environment.......................163, 169Work item ............................................168Work schedule......................................310Working time .................................40, 309Worklist................................................168
408.book Seite 388 Donnerstag, 6. Oktober 2011 3:55 15