sap fi foreign currency payments user manual guide
DESCRIPTION
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PROJECT A-SURE
User Training Manual
Financial Accounting ACCOUNTS PAYABLE
FOREIGN CURRENCY PAYMENTS
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-AP-014.01&02.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 6
1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6
2. DOCUMENT DATE .................................................................................................... 7
2.1. REQUIRED USER INPUT ......................................................................................................... 7 2.2. SAP SCREEN SNAP .............................................................................................................. 7 2.3. DESCRIPTION ....................................................................................................................... 7
3. DOCUMENT TYPE..................................................................................................... 8
3.1. REQUIRED USER INPUT ......................................................................................................... 8 3.2. SAP SCREEN SNAP .............................................................................................................. 8 3.3. DESCRIPTION ....................................................................................................................... 8
4. COMPANY CODE ...................................................................................................... 9
4.1. REQUIRED USER INPUT ......................................................................................................... 9 4.2. SAP SCREEN SNAP .............................................................................................................. 9 4.3. DESCRIPTION ....................................................................................................................... 9
5. POSTING DATE ....................................................................................................... 10
5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ..................................................................................................................... 10
6. PERIOD .................................................................................................................... 11
6.1. REQUIRED USER INPUT ....................................................................................................... 11 6.2. SAP SCREEN SNAP ............................................................................................................ 11 6.3. DESCRIPTION ..................................................................................................................... 11
7. CURRENCY KEY ..................................................................................................... 12
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7.1. REQUIRED USER INPUT ....................................................................................................... 12 7.2. SAP SCREEN SNAP ............................................................................................................ 12 7.3. DESCRIPTION ..................................................................................................................... 12
8. GL ACCOUNT OF BANK ........................................................................................ 13
8.1. REQUIRED USER INPUT ....................................................................................................... 13 8.2. SAP SCREEN SNAP ............................................................................................................ 13 8.3. DESCRIPTION ..................................................................................................................... 13
9. AMOUNT OF CHEQUE ........................................................................................... 14
9.1. REQUIRED USER INPUT ....................................................................................................... 14 9.2. SAP SCREEN SNAP ............................................................................................................ 14 9.3. DESCRIPTION ..................................................................................................................... 14
10. PROFIT CENTER ................................................................................................... 15
10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION.................................................................................................................... 15
11. VENDOR ACCOUNT NUMBER ............................................................................ 16
11.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION.................................................................................................................... 16
12. PROCESS OPEN ITEMS ....................................................................................... 17
12.1. REQUIRED USER INPUT ..................................................................................................... 17 12.2. SAP SCREEN SNAP .......................................................................................................... 17 12.3. DESCRIPTION.................................................................................................................... 17
13. DOCUMENT OVERVIEW ...................................................................................... 18
13.1. REQUIRED USER INPUT ..................................................................................................... 18 13.2. SAP SCREEN SNAP .......................................................................................................... 18 13.3. DESCRIPTION.................................................................................................................... 18
14. POST OUTGOING PAYMENTS DISPLAY OVERVIEW ....................................... 19
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14.1. REQUIRED USER INPUT ..................................................................................................... 19 14.2. SAP SCREEN SNAP .......................................................................................................... 19 14.3. DESCRIPTION.................................................................................................................... 19
15. MENU BAR - DOCUMENT .................................................................................... 20
15.1. REQUIRED USER INPUT ..................................................................................................... 20 15.2. SAP SCREEN SNAP .......................................................................................................... 20 15.3. DESCRIPTION.................................................................................................................... 20
16. SAVE ...................................................................................................................... 21
16.1. REQUIRED USER INPUT ..................................................................................................... 21 16.2. SAP SCREEN SNAP .......................................................................................................... 21 16.3. DESCRIPTION.................................................................................................................... 21
17. DOCUMENT NUMBER .......................................................................................... 22
17.1. REQUIRED USER INPUT ..................................................................................................... 22 17.2. SAP SCREEN SNAP .......................................................................................................... 22 17.3. DESCRIPTION.................................................................................................................... 22
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1. SAP Easy Access
1.1. Required User Input Double click on Post.
1.2. SAP Screen Snap
1.3. Description Either follow the Menu path and double click on "Post" OR type F-53 in the command line.
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2. Document Date
2.1. Required User Input Enter document date then press Tab.
Format: dd.mm.yyyy
2.2. SAP Screen Snap
2.3. Description The document date is the date on which the original document was issued.
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3. Document Type
3.1. Required User Input Enter document type 'KZ' then press Tab.
3.2. SAP Screen Snap
3.3. Description The document type classifies the accounting documents. It is stored in the document header.
Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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4. Company Code
4.1. Required User Input Enter 1100 for PTCL & 1300 for PAKNET then press Tab.
4.2. SAP Screen Snap
4.3. Description The company code is an organizational unit within financial accounting.
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5. Posting date
5.1. Required User Input Enter posting date then press Tab.
5.2. SAP Screen Snap
5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.
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6. Period
6.1. Required User Input Press DELETE then press TAB.
6.2. SAP Screen Snap
6.3. Description Account transaction figures are updated per period within the fiscal year . A maximum of 16 periods can be updated. You define how a fiscal year is divided into periods per company code.
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7. Currency Key
7.1. Required User Input Enter Currency in which Invoice been created.
7.2. SAP Screen Snap
7.3. Description Currency key for amounts in the system.
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8. GL account of Bank
8.1. Required User Input Enter GL account no. for outgoing payments.
8.2. SAP Screen Snap
8.3. Description Account number for the account to be posted (GL account no. of bank use for outgoing payments).
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9. Amount of Cheque
9.1. Required User Input Enter Amount of Cheque.
9.2. SAP Screen Snap
9.3. Description Net amount from which Cheque is printed.
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10. Profit Center
10.1. Required User Input Enter Profit Center no. OR select from drop down list.
10.2. SAP Screen Snap
10.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company".
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11. Vendor Account Number
11.1. Required User Input Enter Vendor no. OR select from drop down list.
11.2. SAP Screen Snap
11.3. Description Number of the Vendor account from which the open items are to be selected for further processing.
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12. Process Open Items
12.1. Required User Input Click on "Process Open Items" button.
12.2. SAP Screen Snap
12.3. Description All Invoices against which payment is liable is highlighted for further processing.
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13. Document Overview
13.1. Required User Input Click on Document Overview button.
13.2. SAP Screen Snap
13.3. Description Overview of the line items of accounting document.
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14. Post Outgoing Payments Display Overview
14.1. Required User Input Double click on line Item.
14.2. SAP Screen Snap
14.3. Description Display document overview.
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15. Menu bar - Document
15.1. Required User Input Click on Menu bar --> Document --> Simulate.
15.2. SAP Screen Snap
15.3. Description To simulate the document click on Menu bar --> Document --> Simulate.
Overview of accounting document after:
• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items
Note: You can not edit a document in the simulation mode.
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16. Save
16.1. Required User Input Click on Save button.
16.2. SAP Screen Snap
16.3. Description Save button to store accounting entries.
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17. Document Number
17.1. Required User Input Note down the document no.
17.2. SAP Screen Snap
17.3. Description Note down the document number for further reference.