sap fi budget balance reports

8/18/2019 Sap Fi Budget Balance Reports

1/58

Objectives

Understand the FI SAP coding Display fund center information

Chec !hether budgets have been updated and theavailable balance has been affected "FD#

Chec current budget and available budget on thebudget report "F$#

Chec original % revised budget at the department level "F$C

Chec the available cash for your Foundation fund& "F'$


2/58

'able of Contents

Task PageSAP Coding (

Funds center hierarchy ) F*S+ ,

"FD# #-

"F$# .("F$C /0

Search for foundation fund number ) F*(S 1#

"F'$ 12

Performance Support (0


3/58

SAP Coding

Fund Center % Cost Center

3rant

Sponsored class

34 Account5 CommitmentItem

*aterial 3roup 6*+(#78

./(##00((

1000#9-

((0000# Supplies

((000( Office)Supplies

(000(2#( Supplies)Office

Term Example


4/58


5/58

F*S+

Display hierarchy variant of Fund Centers Drilldo!n to Person ;esponsible

Set)up according to the 7


6/58

+nter >ierarchy ?ariant of 000 and F* Area of 7


7/58

+@pand the folders to display

Superior Fund Centers and

Department Fund Centers&

Double clic a Fund Center

number to drilldo!n&

F*S+ continued


8/58

'he person responsible

is displayed on the $asic

data tab&

F*S+ continued


9/58

'he Superior funds center is

displayed on the >ierarchy

tab&

F*S+ continued


10/58


11/58


12/58

#8 *a@imum no& of hits

is (00

Clic

Continue


13/58

Double clic the Cost Center&


14/58

Clic +@ecute&


15/58

1 2 3 4

Change 4ayout

button


16/58

Available $alance ;eports

"FD# Chec !hether budgets have been updated and the

available balance has been affected

"F$#

Chec current budget and available budget on thebudget report

"F$C Chec original % revised budget at the departmente

level Available budget

"F'$ Chec the available cash for your Foundation fund


17/58

"FD#

1 pages of available balance information Commitment % Actuals line item detail

;eBuisitions

Purchase Orders Funds ;eservations

'ravel +ncumbrances

Pared actuals 7ot paid by Accounts Payable ;evised5 Consumed5 and Available budget


18/58

"FD#

+nter the Superior Fund Center 6e@ample above8 or a Department Fund

Center 6Or value 6s8 field8 and then clic +@ecute&

At ti t th


19/58

"FD# ) Page # At any time you can turn the

navigation panel On%Off by

clicing this button&


20/58

"FD# ) Page .


21/58

"FD# ) Page /


22/58

"FD# ) Page / continued


23/58

"FD# ) Page 1


24/58

"F$#

# page of available balance information $udget 'ransfers

;eceiver % Sender

;e)allocations

Sender % ;eceiver


25/58

"F$#

+nter the Superior Fund Center 6e@ample above8 or a Department Fund Center

6Or value 6s8 field8 and then clic +@ecute&

At ti t th


26/58

At any time you can turn the


clicing this button&"F$# continued


27/58

"F$# continued


28/58

"F$# continued


29/58

"F$C

# page of available balance information Original $udget

;evised $udget 4ine item detail

Available $alance


30/58



31/58



clicing this button&"F$C continued


32/58

Drilldo!n and e@porting to


33/58

Drilldo!n and e@porting to

+@cel

Drilldo!n capabilities on Amount in anyreport

+@port to +@cel

Select 4ist from the *enu bar Select +@port Select 4ocal File Select Spreadsheet Clic +nter 7ame the file Clic 3enerate

Drilldo!n on Documents


34/58


starting !ith .-

Clic on 4ine Item 4i to display the FI document&



35/58


starting !ith .- continued

Double)clic on the

Doc& 7umber to

vie! FI documents&



36/58


starting !ith .- continued

ou can double clic the individual documents

to see the FI)CA documents in more detail&


37/58

+@port to +@cel


38/58

+@port to +@cel continued


39/58

7ame the file and change the directory if you !ant to save the

file to another location&

+@port to +@cel continued

Drilldo!n to Print%Save in


40/58

Drilldo!n to Print%Save in

+@cel format

Office Integration

button


41/58

Select *icrosoft +@celradio button

Clic Continue

Office Integration


42/58

'he report is no!

displayed in +@celformat& Clic the File

button to Save a copy to

your computer5 to

change Page Setup to

4andscape before

printing5 and to Print&

Office Integration continued

F*(S


43/58

F*(S

Display Fund number

Separate and distinct fiscal%accounting object

containing a self)balancing set of accounts

Used to budget and control costs

Identify source and use of funding

F*(S I i i l


44/58

F*(S Initial screen

F* Area is al!ays 7


45/58

Clic the *atch code button&

F*(S continued

F*(S ti d


46/58

*a@imum no& of hits

is (00&

Clic

F*(S continued

F*(S ti d


47/58

ou receive a list of Fund

numbers& ou can search on

name&

F*(S continued


48/58

"F'$


49/58

"F'$


"F'$ ti d


50/58


clicing this button&"F'$ continued

"F'$ ti d


51/58

"F'$ continued

Drilldo!n to Campus


52/58

Drilldo!n to Campus*anagement documents

Double)clic

on balance&

Drilldo!n to Campus


53/58

do to Ca pus*anagement documents

Clic on the checbo@ against the FI Document for

!hich you !ant to see the FI)CA documents and then

clic the button&

D illd t C


54/58

Drilldo!n to Campus

*anagement documents

Clic on the header

button to vie! header

detail information&

D illd t C


55/58

Drilldo!n to Campus


Double)clic on

;eference ey to vie!

the FI documents&

D illd t C


56/58

Drilldo!n to Campus


Double)clic on individual

FI)CA documents to see

the individual FI)CA

documents&

D illd t C


57/58

Drilldo!n to Campus


ou can double clic the individual documents

to see the FI)CA documents in more detail&

Thank you!


58/58

Thank you!

:e sincerely thanyou for investing your

time !ith us&

uestionsE