sap business one 8.8 release family, kyriakos stylianides, managing director, supernova consulting

Supernova Consulting

SAP Business One 8.8

Release Family

Friday, 19 October 2012Kyriacos Stylianides, Managing Director

Introduction

�Technology is evolving : 1990 – 2020

– ERP/CRM

– BI

– Mobility

�Technology is a strategic tool for every business of any size to manage

SAP AG 2010, Introduction to SAP Business One 8.8, GTM Rollout Services

economic challenges

– Improve efficiency, productivity and…

– Achieve sustain-ability (regenerative & balanced)

– Intelligently manage company data

Where we are with SAP Business One 8.8

Roadmap Snapshot


Release Family –Definition

� Enhancements are delivered in major or minor releases. Major releases (e.g. 8.8) contain major new functionality or architectural changes; minor releases (e.g. 8.81, 8.82) include new and improved business functions or corrections

� Interfaces remain stable between major and minor releases� A major release and minor releases that follow it, present a release family

Release Family –Maintenance

� Each release family is supported for 3 years (begins with unrestricted shipment of the major release and covers any subsequent minor releases in the release family)

� When a new minor release enters unrestricted shipment, maintenance of the preceding version is discontinued� Patch frequency varies from 4 to 12 weeks; gradually decreasing during maintenance period

* Planned General Availability: Release 8.82 in Q2/2012 / Release 9.0 in Q4/2012

� Ease-of-Use� Business Processes� Crystal Reports and Analytics� System Architecture and Performance� Implementation and Maintenance� Integration and Collaboration� Cover additional Legal Requirements

Introducing SAP Business One 8.8

Our Focus


� Cover additional Legal Requirements

� Higher productivity� Lower total cost of ownership� More fun to work with!

� Higher productivity� Lower total cost of ownership� More fun to work with!

Results

� SAP Business One 8.8 is availablefor any customer with a valid maintenance contract

� SAP Business One 8.8 is availablefor any customer with a valid maintenance contract

Part of Maintenance

Innovations Delivered with 8.8

Cockpit

Dashboards

Mobile Capabilities New User Experience: Mobile AppMobility based on integration component

Individual Work CenterView, search, organize, and perform tasks in a personalized work center

Graphic Charts and SpeedometersPresent transactional data in graphic form


work center

Integration FrameworkIntegrate SystemsB1i Framework – platform to integrate systems

Enhancements

Release 8.8 introduces a new user interface with a fresh look and feel based on extensive customer research

� Rich in color, texture and dimensionality

� Improved graphics and images

� New UI aligned with SAP brand

� Flexible switch between old and new styles

New Fresh User Interface


styles

Benefits

� Engagement of the users on a more emotional level due to the modern and attractive look

� More usable and fun to work with

Improved User Experience!

Basic Units of Measure

Enhancements:

� Usage of different units of measure (UoM) in

� Purchasing documents

� Sales documents

� Warehouse

� Definition of standard UoM for sales and purchasing in the item master data and ability to change the standard UoM (even when transactions exists)

Purchasing10 x

Bale (10kg)

Warehouse2000 x

Ball of wool (50g)

Sales5 x 10-pack (500g)

Sales15 x Set 1 (600g)

Sales25 x Set2 (300g)


transactions exists)

� Ability to manually overwrite UoM in marketing documents*

Benefits:

� Support of more customer processes

� Increased flexibility for units of measure

� Enhanced basis for Add-On functionality

*please note that it is not possible to define separate price lists

Adaptable for Your Needs!

Available to Promise Inventory Status (ATP)

Enhancements:

� Overview of forward-looking inventory projections based on production or purchase orders

� User-friendly access with right click in each document (e.g. access while processing marketing documents)

� Enhanced item availability check


Benefits:

� Enhanced control of your inventory through increased transparency into current and future stocks

� Ability to make accurate commitments to customers as to when a product can be delivered

� Elimination of the risk of stock-outs

Accurate Customer Delivery Planning!

Support for Negative Totals inA/P and A/R Documents

Enhancements:

� Support of negative totals in marketing documents

� Support of negative lines in more document types (e.g. Invoices)


Benefits:

� Direct creation of invoice documents, without checking in advance if the balance due is positive or negative

� No need for creating additional credit notes for negative amounts anymore

Simplify Your Accounting Processes!

Reopen Order for Redelivery

Business Scenario :

� Items are returned for redelivery

� Reopen the original sales/purchase order to process a subsequent delivery

Enhancements:

� Reopen sales or purchase order when returning goods

� Increase open quantity of item in sales or purchase order according the quantity in the

Sales Order: Status: ClosedOpen Qty: 0

Sales OrderQty: 10

Delivery 1Qty: 10

Initial Sales Process:

Return (based on delivery)

ReturnQty: 3

Sales Order: Status: OpenOpen Qty: 3

Delivery 1


purchase order according the quantity in the return

� New behavior can switched on or off

Benefits:

� Reduce the need to have duplicate orders

� Easier and more transparent handling of subsequent delivery when goods are returned

Streamlined Processes

Open Qty: 3

Sales Order: Status: ClosedOpen Qty: 0

Subsequent delivery of open quantity:

Sales OrderDelivery 2

Qty: 3

Request for QuotationOverview

Enhancements:

� New marketing document type Purchase Quotation

� Ability to maintain many vendors and a default vendor for each item master

� Ability to create purchase quotation from Sales Order

� New Purchase Quotation Generation Wizard

Benefits :

Purchase Quotation Generation Wizard

Purchase Quotation 1

Purchase Quotation 2

Purchase Quotation n

Get data from vendors


Benefits :

� Supports users while requesting new prices and delivery dates from vendors

� Supports users while choosing the best option

� Reduces costs, increases quality and on-time delivery

� Good basis for SSP’s to develop additional branch specific functionalities

Improve Effectiveness of Purchasing Team

UpdatePQ 1

UpdatePQ 2

UpdatePQ n

Create Purchase Order

from vendors

Pick optimal vendor

Procurement Confirmation

Enhancements:

� Automatic creation of purchase quotations or orders directly from sales orders

� Purchase quotations or orders can include part or all of the items from the sales orders

� Procurement Confirmation Wizard automatically starts on Sales Orders marked as procurement document

� Collect and combine multiple sales orders for


Save Time and Money

Procurement Confirmation Wizard

Benefits :

� Saves time with the procurement process

� Saves shipping costs, as several Sales Orders can combine into one Purchase Order

Recurring Transactions forMarketing and Inventory Documents (2)

Annual contract with

Create atemplate

Recurring transactions templateTemplate

NameTransaction

TypeRecurrence

PeriodStart Date Valid Until

Server Maintenance

A/R Invoice Monthly 01.01.2011 01.12.2011

Transactions...

� Example:


customer based on a monthly rate

...12 Invoices will be triggered during the period

Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice Invoice

Execute

Transactions...

Journal Entry Preview

Enhancements :

� Simulate a journal entry before a document is added to the database

� Includes G/L accounts and Cost Center distribution

Benefits:

� Enable users to check journal entry prior to posting


to posting

� Risk-free learning of system behavior

� Reduces system implementation time

� Journal entry posting more predictable

Avoid Posting Issues

Basic Cost AccountingOverview (1/3)

Enhancements:

� Introduced Multi-dimensions concept

� Assign up to 5 dimensions

� General Setting

� View multi-dimensions in a single column or individual columns

� Block or warn where distribution rule or project code is missing

G/L Accounts master data extension


� G/L Accounts master data extension checkbox

� Enter default value or use above assignment

Benefits :

� Multidimensional assignment

� Enforces completion of data

� Greater cost and revenue analysis

Enable Cost and Revenue Analysis


Enhancements:

� Cost center and Distribution rule master data extension

� Assignment to Dimensions

� Active setting to speed up selection

� Transactions attached to multiple Cost centers via Dimensions

� Data presented in different views using Dimensions


Dimensions

Benefits :

� Speed up entry of data

� Better grouping of cost centers

� Multiple views can be generated of the same data

Data capture in a single location


Enhancements:

� Cost Accounting Summary report

� Include Journal vouchers

� Use of hierarchies for desired report structure

� Budget versus Cost Center report

� Reporting per dimension

� Cost Accounting Reconciliation report


� Cost accounting correction JE transparent

� All new reports are presented in Crystal Report layouts

Benefits :

� Managers see their own data

� Supports management decisions

� Budget management

Management Decisions Backed up by Real Data

Integrated Crystal Reports (1/5)

User Experience

Enhancements:

� Seamless integration of industry leading reporting solution and SAP Business One

� Variety of layouts and graphical presentation options

� Improved design capabilities

� User-friendly preview options like magnifier, page browsing, multiple preview windows, etc.

� Interactive reporting and drill down (see next


� Interactive reporting and drill down (see next slide)

Benefits:

� Simplified reporting and analysis of business critical information

� Easy design of layouts and reports that completely match your corporate identity style

Faster Information Access and Analysis!


Interactive Reporting Analysis

Enhancements:

� Zoom-in and out

� ‘Find text’ search option

� Direct link from report to SAP Business One

� Drill down capabilities and navigation with grouped data tree

� Export functionality to many formats (XML, XLS, …)

Drill Down


(XML, XLS, …)

� On-report sorting, filtering and reformatting

Benefits:

� Easier and faster information access

� Increased transparency

� Easy export of data in common formats for external processing

Better Control of Your Business!


Xcelsius (Requires Additional Purchase of License)

Capabilities:

� Easy creation of interactive dashboards from Microsoft Excel or a live data source

� Export of your dashboard into familiar formats – Microsoft Office, Flash (SWF) files, Adobe PDF and Adobe AIR

� Embedding of Xcelsius flash objects in your CR layouts and reports, or deployed web services

� Real-time data interaction

Benefits:

� Display of business data in stunning visualizations


Move the cursor over the dashboard for interactive experience!

Interactive Analysis for Improved Decision Making!

Interactive Xcelsius model. Please place in presentation mode (F5).

� Increased readers engagement due to capability to interactively explore reports

� Faster answer to business questions and with fewer reports

� Easy to conduct ‘what if’ analysis

Sample Profitability Report


Vessel Profitability


Financial KPIs


Data Archiving

Data Archive Wizard:

� Removes chained transactional data related to closed financial periods from the productive database

� Simulates the run prior to execution with estimation of database size reduction

� Creates a copy of the current database to have access to historical data

Productive Database(Prior to data archive run)


Benefits:

� Improved utilization of productive database

� Leaner and faster system performance

� Lowered TCO:

� Faster and smaller backups

� Faster upgrade, lower maintenance effort

Data Archiving removestransactional data

Productive Database(after data archive run)

Enhanced System Performance and Management!

Remote Support Platform (RSP)

Send automatic health check queries to identify potential system issues

Remote support platform for SAP Business One is an automated tool that checks customers’ system and database against operational best practice, thu s ensuring customers end-to-end business

� Proactively identifies and prevents potential system issues� Secures day to day business operations� Reduces IT support and maintenance costs, which results in lower TCO

SAP & Partner SupportSAP Business One RSP


Automatically send fixes to heal detected issues

Notify partner

Collect information about installation, data load, disk space usage,

previously performed back-ups etc.

@

Reduced IT Dependency and Maintenance Cost

Healing Tasks

System Status Reports

Incident Processing

Health Checks

Patch Distribution

Electronic File Manager

Enhancements:

� EFM-Designer for electronic file format (add-on)

� Runtime generates electronic files according these definitions

� Manage definitions and update, export and import definitions of bank files and electronic reports

Benefits :


Benefits :

� Easier and faster definition of bank files and electronic reports

� Faster reaction to legal changes

� Partners can effectively implement additional electronic reporting and new bank file formats

� Easy distribution of formats through import and export

Lower Effort and Cost to Adapt and Design Electronic Reports

BIC/SWIFT & SEPA

Background:

� SEPA (Single Euro Payments Area) basis for financial infrastructure for Europe

� SEPA will be used in 31 countries (EU + EEA) with several local variations of bank format

Enhancements:

� Data structure adapted to manage BIC/SWIFT per bank account which is a must for SEPA

� Standard SEPA bank file formats (Credit Transfer and


� Standard SEPA bank file formats (Credit Transfer and Direct Debit)

� New technical infrastructure to design, create and modify bank file formats (Electronic File Manager)

Benefits :

� Lower bank fees and faster money transfer across countries when using SEPA

� Easier adaption of the outgoing bank format if required

Utilize the Benefits of SEPA with Lower Bank Transaction Fees and Faster Bank Transfers

Note: SWIFT available for all localizations, IBAN for all, SEPA available for EU localizations, Switzerland and Norway

Integration of SAP Business One via B1iSN with other ERP Systems

Seamless integration between local SAP Business One installations and central SAP Business Suite installation *

� Rich and proven out-of-the-box scenarios enable rapid set-up within short time

� Flexibility of the technology allows easy customization and extendibility

� Lightweight architecture requires minimal skill set, and reduces maintenance*B1iSN can also be used for integration with other systems of your Ecosystem with proven standards (e.g. web services)


HeadquartersHeadquarters

Manual Processes

Headquarters

Manual Processes

HeadquartersHeadquarters

Branch OfficeBranch Office

CustomerCustomer

AcquisitionAcquisition

CustomerCustomer

Branch OfficeBranch Office

SubsidiarySubsidiary

ManufacturingSite

ManufacturingSite

SupplierSupplier

Fully integrated with B1iSN

Headquarters

Branch Office

Customer

Acquisition

Customer

Branch Office

Subsidiary

ManufacturingSite

Supplier

Fully integrated with B1iSN

Reliable and Affordable Integration of Your Ecosyst em

New User Experience: SAP Business One Mobile App

SAP Business One with You Anytime, Anywhere� Shows reports and content, processes approval requests, manages business partner data, and much more� App for iPhone, iPad and iPod touch available in iTunes – Integrated connection to demo server� Further enhancements in 2011 on content and function; supporting additional platforms/devices


Available with SAP Business One 8.8 Patch Level 12 or higher and Integration Component for SAP Business OneIncreased Mobility

Dashboards

Dashboards Included within Business One :

� Customer Aging

� Sales Analysis

� Service Call

� Additional dashboards can be created by partners with the SAP Crystal Dashboard Designer

Advantages:

� Quick view on present data and trends over time


View Relevant Data

Cockpit – A Personalized Work Center

Messages / Alerts or Workflows

Dashboard Integration for

Dashboard Integration for

KPI monitoring

Cockpit Cockpit

Cockpit feature a dramatically improved user interf ace� Intuitive user experience; Easy UI configuration and personalization� Simple embedment of Partner solutions (add-ons)� Fast adoption of predefined work centers delivered by SAP and Partners

Search Engine -Easy navigation


WorkflowsWorkflows

Option to embed Business Services such as Dun& Bradstreet; Web feeds/RSS; Social networks; any Web-Application or Information

Common Trans-actions and links

Open Open Documents

Cockpit selection /

configuration and classic

Cockpit selection /

configuration and classic navigation

New User-Interface

Supernova Consulting

SAP Business One 8.8

Release Family

SAP Business One 8.8203b SAP B1 8.82 HILTON.pptx