sap best practices for successfactors recruiting in sap ...sapidp/012002523100019056192014e/… ·...

SAP Best Practices for SuccessFactors

Recruiting in SAP ERP HCM

March 31, 2014

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 2

And making a hiring

mistake is expensive

Right people in the right seats at

the right time drives business

results. A company’s ability to

grow is limited by it’s ability to find

and hire top talent

But Recruiters are pressured to do

it quickly as possible and at the

lowest cost

Attract, engage and select the best talent faster and easier

and measure business results from your hiring using

SuccessFactors Recruiting

Why Recruiting is Important?


Why SuccessFactors Recruiting?

SuccessFactors Recruiting is the only end-to-end recruiting solution

combining an intelligent and social Recruiting Marketing process with a mobile

and collaborative Recruiting Management process- selection and hiring - driving

better hiring and better business results.


Marketing

helps you recruit better using an

interactive, multi-channel approach to

building relationships with the best

candidates, and evidence-based

metrics to ensure that you’re getting

maximum results from your sourcing

investments.


Management

helps you hire the best talent

faster with an objective,

collaborative and mobile hiring

process - moving beyond simple

automation to true hiring

effectiveness.

© 2014 SAP AG. All rights reserved. 4

Contents

SuccessFactors Cloud Solutions combined with SAP On Premise

Overview of Packaged Solutions

Solution Scope Overview

Solution Scope in Detail

– Employee Profile

– Recruiting

Best Practices Content

Technical Details

Target group

More information

SuccessFactors Cloud Solutions combined with

SAP On Premise


Talent Management /

Workforce Analytics

•Enhance your core HCM system

with talent management and analytics

cloud solutions

•Start with Recruiting,

Compensation, Learning and/or HR

Analytics – or the entire suite

•Pre-defined integrations delivered

and supported by SAP

Extend Your Existing HCM Environment

At Your Own Pace

SAP continues to support your On Premise investments

Payroll Time and

Attendance

Core HR

Compensation Workforce

Analytics

Recruiting

Integration

Technology


Cloud transition scenarios for SAP customers C

lou

d

so

luti

on

s

On

Pre

mis

e

so

luti

on

s

Talent Hybrid

Core HR

SAP ERP

Talent Solutions, Workforce Planning, Workforce Analytics

Core HR (Employee Central) Talent Solutions Workforce

Planning and Workforce Analytics

Full cloud HCM

SAP ERP

Cloud HR

Side by Side HCM

Core HR

SAP ERP

Headquarters

Subsidiaries

Cloud

Core HR Talent Solutions,

Workforce Planning, Workforce Analytics

Cloud

Core HR

Delivered and Maintained Integration


Cloud transition scenarios for SAP customers C

lou

d

so

luti

on

s

On

Pre

mis

e

so

luti

on

s

Talent Hybrid

Core HR

SAP ERP

Talent Solutions, Workforce Planning, Workforce Analytics

Delivered and Maintained

Integration

Business priorities

•An integrated talent management suite on top of

SAP core HR that establishes global talent

processes

•HR core operations continued as is

•End-to-end business processes: talent

management and core HR integrated, no process

disruptions

Benefits

•Strategically important talent processes can

immediately be added

•One vendor solution with pre-delivered integration

•Investments in core HR are protected

•SAP Cloud Extension Program: Opportunity to

redeploy SAP HCM licenses for new cloud solutions


Potential to optimize timelines and costs of

integration projects often

not fully leveraged

Lack of experience how to adopt standard

integration content

This Packaged Solution helps you to overcome the typical

challenges when implementing the hybrid solution for


Business Challenges – combining SuccessFactors

Recruiting with SAP HCM core On Premise functionality

Heterogeneous skills

required to implement end-to-end

process for Recruiting


Business Benefits

SAP Best Practices for SuccessFactors Recruiting in

SAP ERP HCM

Best Practices content based on deep

SAP know-how

Lower total cost of

implementation by predefined

configuration content and

documentation

Data integration based on latest SAP

middleware technology

Easier, faster and

flexible integration and

improved process

efficiency using SAP

NetWeaver Process

Integration or SAP HANA

Cloud Integration

End-to-end process

based on market leading

Recruiting solution –

select and hire the

best talent faster, while

also providing measurable

results on recruiting

success

Reduced total cost of

ownership by leveraging

existing On Premise

investments - SAP Cloud

Extension Program

Overview of Packaged Solutions

SAP Best Practices

SAP Rapid Deployment Solutions


Achieve Your IT and Business Goals of…

Speed Faster solution deployments for a faster time to

value.

Agility Adopt break-through technology on your terms

for more agility in challenging market conditions.

Simplicity Reduce complexity from software deployments

with preconfigured On Premise and cloud

solutions that minimize disruption to the

business. A B


SAP Best Practices for Faster Adoption

SAP Best Practices

provide preconfigured business processes and project accelerators to streamline customer implementations.

Content Configured core business processes

Step by step configuration guides

Business Process Documentation

Benefits Rapid Implementation and reduced costs

Start with a framework that is 80% done and

then focus on the 20% that makes you

unique

Standard

Standard

SAP Cloud Best

Practices

Adjustments

within project

With SAP

Best Practices

Time

savings

Adjustments

within

project

Traditional

project

SAP Best

Practices


SAP Rapid Deployment Solutions

Best Practices for Faster Adoption

On Premise

Cloud

SOFTWARE

Cloud, On Premise & Hybrid

BEST PRACTICES with Proven Business Value

SERVICES Predefined from Partners

& SAP

• Addressing most common

business needs end-to-end

• Covering broad portfolio of

SAP software

• Supporting new solution

deployments & expansion of

IT landscapes

Content embedding best

business practices

•Proven & tested configuration

•Implementation content &

guides

Tools & methods

•Supporting best implementation

practices

•Flexible pick & choose scenarios

Methodology developed for

fast time to value

Services to deliver:

•Predefined scope

•Predictable cost & outcomes

•Lower risk


Shorter time to start, deploy, and run through best practices

Go-live Testing Realization

0 10 20 30 40 50 60 70 80 90 100

Traditional

Project

Rapid-

Deployment

Solution

Preparation Business

blueprint

At least 40% time and effort

reduction compared to similar

scope of traditional project Discover Deploy Run Start

Savings up to… 95% 50% 30%

Rapid-deployment solutions can help drastically reduce implementation efforts

compared to a classic approach, since the base processes within the solution

scope are very well defined best practices, and more efficient than defining

custom-specific processes.

Tobias Ortwein, PAC. Sept. 2012

Rapid-Deployment Solution Implementation Methodology


Packaged Solutions for SuccessFactors Talent Solutions

integrated with SAP ERP HCM – Customer Use Cases

SAP Best Practices for

SuccessFactors Recruiting in

SAP ERP HCM

Documentation and

Configuration

Focus on end to end process*

implementation for net new

SuccessFactors customers

for SuccessFactors Recruiting Management integrated with SAP

ERP Human Capital Management

SAP ERP HCM Integration to

SuccessFactors

rapid-deployment solution

Documentation and

Configuration + Service

Focus on technical integration

of SuccessFactors Recruiting,

Compensation and Workforce

Analytics with SAP ERP Human

Capital Management *further SAP Best Practices planned for more end to end Talent Hybrid processes

Cloud Deployment Cloud Integration

Solution Scope Overview


SAP Best Practices for SuccessFactors Recruiting in

SAP ERP HCM

SCOPE IN DETAIL

This packaged solution enables the implementation of end-to-end

SuccessFactors Recruiting Management process integrated with

SAP ERP Human Capital Management.

The

right candidate

is found using

SuccessFactors

Recruiting and hired

using personnel

administration

features of

SAP ERP HCM

User ID

of Candidate is

updated in


and new employee can

participate in all talent-

management processes

in SuccessFactors

Organizational

data (vacancy) in

SAP ERP HCM

triggers the creation

of a requisition in SuccessFactors

Recruiting

Solution Scope in Detail

- Employee Profile

- Recruiting


What’s included

•Initial transfer of basic employee

data and organization management

data

•Maintenance of own information as

employee

•Maintenance of Employee’s

information as manager

•Process driven transfer of changed

data ( updated data, hire, retire…)

Employee Profile – Scope and benefits

Business Benefits

•Continuously updated, easily

searchable directory of employee

skills, interests, experience and

expertise

•Consistent and automatically

synchronized employee and

organizational data between SAP ERP

Human Capital Management and

SuccessFactors HCM Suite

•Faster processing based on delta

handling

Employee Profile drives workforce performance by connecting employees, enabling wide-spread knowledge sharing and collaboration, and providing ready access to the most comprehensive employee information needed to make more informed talent decisions


What’s included

Integrated Recruiting

Management process from the planning for open

positions until an employee

becomes productive in the

position

Recruiting – Scope and Benefits

Business Benefits

• Optimizing workforce performance

by getting the right people into

the right roles – faster.

• Combining the SuccessFactors

Recruiting Management with the

SAP ERP Human Capital

Management solution can

improve process consistency

and compliance.

• Unified approach helps to ensure

data integration and security

- automatic transfer of data


Job Requisition creation triggered by vacancy

created in SAP ERP HCM

Job Posting

Job Search

Candidate Profile and Application

Hiring manager involvement

Interview and Assessment

Candidate rating and selection

Offer Approval and Letter

Candidate data transfer to SAP ERP HCM and

hiring

Requisition closing and Candidate status

update in SuccessFactors Recruiting

Recruiting Process Steps – Vacancy to Requisition Close


Ad Hoc Reports – Scope and benefits

Recruiting Reporting enables the ability to view and print key information as gathered in the SuccessFactors Recruiting solution.

What’s included

•Reports for application status,

candidate detail, offer detail,

requisition status

•Guide to create reports from scratch

•Run Report in Ad Hoc Reports

Best Practices Content


SuccessFactors Recruiting Configuration 1/2

XML Templates

•Job Requisition Templates (2

Job Requisition Templates –

hourly and salaried)

•Application Template

(Candidate Data Model)

•Employee profile Template

(Succession Data Model)

•Offer Templates (2 Offer Detail

Templates – hourly and salaried)

•Candidate Template

(Candidate Profile Data Model)

Provisioning and

Admin Tool

• Recruiting instant setup in

Provisioning

• Candidate Management setup

• Best practice candidate/application

status flow – standard extended

• Requisition configuration (rating

scale, route map)

• Ad-hoc reports for application

status, candidate detail, offer detail,

requisition status report

• Role Base Permission setup


Integration related Configuration 2/2

•SAP ERP HCM Integration

•SAP ERP HCM Base and Employee

Data integration

•SuccessFactors Employee Profile

Integration

•SAP ERP HCM Recruiting Integration

•SuccessFactors Recruiting Integration

•SAP NetWeaver PI configuration

•SAP HANA Cloud Integration setup and

configuration


How to Get Started?

Physical realization of the

Implementation Methodology

Includes all the assets required during implementation, including

accelerators and

knowledge-transfer materials

Step by Step Guide

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Implementation Accelerators

Business Process

Documents – Transaction

by transaction description of

processes

Process Flow Diagrams

– Overview of process steps

Solution Details

Presentation – Service

pitch to the customer

Pre-Requisite Matrix

and Configuration

Guides – Step by step

description of configuration

organized by building blocks

Software Requirements

– Detailed software needs

Quick Guide – Information

on installation

Technical Details


• Integration add-on 2.0 for SAP ERP HCM and


• SAP ERP Human Capital Management in the

following version or higher:

• SAP ERP 6.0, EA-HR 600

• One of the following versions or higher of SAP

NetWeaver Process Orchestration / SAP HANA

Cloud Integration

• SAP NetWeaver PI 7.1, EHP1, SPS 12

• SAP NetWeaver PI 7.3, SPS 10

• SAP NetWeaver PI 7.31 SPS 09

• SAP NetWeaver PI 7.4 SPS 04

• SAP HANA Cloud Integration 1.0 (PI)

Software requirements


System landscape – 2 Options

SAP ERP 6.0 HCM

Integration add-on 2.0 for

SAP ERP HCM and


SAP NetWeaver

Process Integration

https://xxxxx.successfactors.com

SAP ERP 6.0 HCM

Integration add-on 2.0 for

SAP ERP HCM and


SAP HANA Cloud Integration https://xxxxx.successfactors.com


In the System – Integration data flow

Key process flows covered

Initial transfer and process driven - event triggered transfer of changed basic personnel

administration and organizational data from SAP ERP Human Capital Management to


Integration of information about positions and vacancies from SAP ERP Human Capital

Management to SuccessFactors Recruiting

Selected candidate data is transferred from SuccessFactors HCM Suite to SAP ERP Human

Capital Management to hire as new employee

Status of candidate data transfer is uploaded to SuccessFactors HCM Suite with the internal

employee ID

Candidate is marked as hired in SuccessFactors HCM Suite

SuccessFactors Talent

Solutions - Recruiting

SAP ERP HCM

SAP HANA Cloud

Integration or SAP

NetWeaver

Process Integration

Administration

and

Organization

Transfer status

Recruiting

SA

P H

CM

Ad

d-o

n

Candidate selected in SuccessFactors

<WSDL> <WSDL>

Employee Data

New Employee & Organizational Data

Information about open positions

Employee and organizational Data


Recruiting – Process Flow

RECENT INNOVATIONS

Job Requisition

Creation

Recruiting Process

Candidate selected

Application set to hire

New employee profile created


Organizational Management

Personnel Administration - Perform personal action

(Hire / Rehire / Transfer)

Organizational Management

New / Update employee

SAP ERP HCM

Candidate

Found

Send to SAP

Application Hired

Job

Applications

User /EE

Data Transfer

Status

Change

Status

Change

Received or

Error

Employee details

Predelivered mapping

& Customizing

HR Administrator

activities

Trigger the Job

Requisition in state

pre-approved +

transfer position,

org unit & job

information

Vacancy (1007) IT 1107

Update Job

Requisition with

changes +

state remains

unchanged

Close Job

Requisition

Import check if combination of

requisition ID + position ID also

exist in SAP HCM

Update

Requisition

ID in

vacancy

Close IT1007 &

IT 1107

Update

employee

id

Update

employee

id

Target Group


Customer Qualification

Question • Are you already using SAP ERP HCM?

• Are you already using any other

SuccessFactors Talent Solution?

• Have you already implemented the

personnel administration (PA) (master data)

functionality within SAP ERP HCM?

• Have you implemented SAP NetWeaver®

Process Integration / HANA Cloud

Integration or SAP NetWeaver Portal?

Target Customer

•Line of Business: Human Resources

•Industry: Cross-industry

•Customer role: Head of HR,

recruiters, hiring managers, and HR IT

•Customer type: SAP ERP HCM

Customers intend to run


Management Solution

•Customer size: All

•Language Availability: EN*

Qualifying your opportunities

Consumer of SAP Best Practices for SuccessFactors

Recruiting in SAP ERP HCM:

SAP and SuccessFactors Partners

* US version – can be adapted to other countries

More Information


More information

Related Solutions SAP ERP HCM Integration to

SuccessFactors Rapid-Deployment Solution

SAP Personnel Administration and

Organization Management rapid-deployment

solution

SAP Employee and Manager Self-Service

rapid-deployment solution

Customers, Partners, Consultants

SAP Service Marketplace > SAP Best Practices> Cross Industry Packages > Human

Capital Management > SAP® Best Practices for SuccessFactors


Help.sap.com > SAP Best Practices> Cross Industry Packages > Human

Capital Management > SAP Best Practices for SuccessFactors


Related information for SAP Partners

SAP Rapid Deployment solutions in Solution Area

SAP Rapid Deployment solutions in SAP Service Marketplace

SAP Rapid Deployment solutions @ SAP EcoHub

SAP Rapid Deployment solutions @ SAP Channel Partner Portal

Pricing Note on SAP Rapid Deployment Solutions for Partners Search for the SAP Rapid Deployment solution name to retrieve information on:

o Software material numbers

service.sap.com/rds-hcm-sfsf




service.sap.com/rds-paom





service.sap.com/rds-ess-mss






https://service.sap.com/bestpractices

https://service.sap.com/bestpractices

http://help.sap.com/bestpractices

http://www.sap.com/rds

http://service.sap.com/solutionpackages

http://ecohub.sdn.sap.com/irj/ecohub/solutions?query=rds

http://partner.sap.com/rds

https://service.sap.com/~sapidb/011000358700000508022012E/RDS_PricingNote.pdf

http://service.sap.com/~form/sapnet?_SHORTKEY=01100035870000694148&_SCENARIO=01100035870000000183&_ADDINC=011000358700001192682007E&_OBJECT=011000358700000159762011E


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