sap afs 5.0 allocationrun

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SAP AFS 5.0 Allocation Run



© SAP AG 2004

Sophisticated rule based tool to improve customer service and insure you

only deliver according to business or customer rules

Allocate (reserve) unrestricted stock to sales orders

Allocate (reserve) future receipts to sales orders

Prioritize sales orders

Decide how you allocate stock in short stock situations

Substitute materials, plants, dimensions

Only release orders to delivery that pass business or customer rules

Benefits

Improve customer service – ensureyour best customers get stock first

Reduce charge backs

Help increase receivables

Allocation Run (ARun) – What is it ?



© SAP AG 2004

Benefits

Reduce charge-backs by ensuring

VAS materials are allocated

New: Support ATP-relevant Value Added Service

VAS (tickets, hangers etc.) can be ATP-checked in the sales order process

Delivery dates are shifted such that only corresponding material-VAS-sets aredelivered (if needed, schedule lines are split)

ensuring VAS materials are allocated



© SAP AG 2004

Enhanced: Parallel ARun

ARun posting now done in parallel

Benefits

Faster runtimes

New: Deallocation during Goods Issue Posting

Unplanned goods issues for a purchase order, such as scrapping or

canceling a goods receipt, can be performed

Benefits

Greater operational flexibility

Parallel ARun



© SAP AG 2004

New: Permanent Grouping

Grouping can now be done at Sales Order Create / Change

Benefits

Faster runtimes

Allows greater control in ARun

Optimizer

Permanent Grouping



SAP AFS 5.0 Allocation Run – Future Receipts



© SAP AG 2004

Allocate and reserve future receipts to sales orders

Uses existing or new ARun rules for:

Selection

Filter

Sort

Allocate

Release

Results can be viewed in:

Sales Order

ARun Optimizer

Future Receipt

Benefits

Enhance customer service byreservation of future receipts

Reduction of chargebacks

See effect of future issuesacross the order book

For

Purchase orders

Shipping Notifications

Production Orders

Allocation against future receipts – What is it?



© SAP AG 2004

New: ARun functions operate on future receipts (FR)

as if unrestricted stock

Special FR functions are: Release checks up to either 100% fulfillment or checks FRs against

confirmed date, requested date or cancel date

Allocation Logic finds best future receipt(s) – searches backwards and

forwards for nearest receipts

Only consumes unrestricted stock if today is near delivery date

Allocate sales order to future receipts with MRP R status (delivery

possible when enough stock is receipted)

Allocation against future receipts

Purchase Orders

Sales Orders time



© SAP AG 2004

Enhanced: Order Types

All deliverable order types (incl. contracts) except rush order

Enhanced: Future Receipt Types

Purchase Orders, Delivery relevant Shipping Notifications and Production

Orders

Unrestricted stock can be combined with future receipts

Stock Type window and sequence

Order Types and Future Receipt Types



© SAP AG 2004

New: Automatic Updates to future receipt allocations

Allocation is updated when:

Future receipt date changes forwards or backwards

Shipping notification is issued / changed (if enough quantity exists to

cover reservation)

Allocation is deleted when:

Future receipt quantity falls below the current reserved (allocated)quantity

Order(s) affected must go through next ARun

Allocation is not changed when:

Future receipt quantity increases over the current reserved quantity

Automatic Updates to future receipt allocations



© SAP AG 2004

New: Automatic Updates at Goods receipt time

Reservation to future receipt is deleted and ‘moved’ to the receipted stock

as MRP R status for: Manual release from ARun Optimizer (new Management Tool)

Automatic released by next ARun

OR

Reservation to future receipt is deleted, the stock goes to unrestricted andthe order goes into next ARun to compete for the stock

No release rules will be run on goods receipt (too many single dimensions

receipts)

Purchase Orders

Sales Orders time

Goods receipt

Stock reserved

MRP R

Example of keeping reservation

Automatic Updates at Goods receipt time



© SAP AG 2004

Dynamic Pre and Post Allocation Management

Powerful new allocation Functions

Works across allocation groups, orders and materials

Benefits

Increase customer service

Highly flexible management

of allocation results

Helps increase receivables

ARun Optimizer – What is it?



© SAP AG 2004

Run Optimizer – The new generation for

Management Tool

Completely replaces Management Tool

Multiple Paths – Allocation Group, Orders, Materials

Original Management Tool modus available

ARun Optimizer



© SAP AG 2004

New: Manual rejection

Rejection of open quantities

Tracking of rejections due to lack of allocatable stock or for a customer / businessreason

Available in ARun (release rule) and in ARun Optimizer

Benefits

Reduces risk of chargebacks

Visibility of rejection quantities and

reasons to CSR and Customer in salesorder

Flexibility – rejection codes can be set

and removed manually and automatically

ARun Optimizer – Manual Rejection



© SAP AG 2004

Benefits

Create deliverable orders where none

possible before

Opportunity to fill store shelves sooner

Reduction of charge backs through

manual release check

New: Redistribute Allocated Quantities

ARun Optimizer Redistribute function enables user to redistribute allocated

stock differently over sales orders

FIFO

SPREAD

Release Check can now be run manually in ARun Optimizer

ARun Optimizer – Redistribute Allocated Quantities



© SAP AG 2004

Benefits

Decide how to allocate own inventory

Inventory is protected

No impact on physical inventory, ATP, MRP etc.

Reservations are only visible to CSR‘s working

in Management Tool

New: Customer Sales Areas

Enables ownership of previously reserved stock by the customer service

representative responsible for that customer‘s orders

Reserved stock can be moved from one CSR to another

Unrestricted and unallocated stock can be moved to a CSR

Reorganization tool is extended for CSR stock

ARun Optimizer – Customer Sales Area



© SAP AG 2004

Benefits

Enables pinpoint allocation management and release of short stocked products

hot or new products

Reduction of chargebacks because of special release

percentages

New: Flagged Orders

In ARun Optimizer, selected orders / materials / sizes are flagged with:

A special priority

A limit of how much stock to allocate

A special release percentage (e.g. as agreed with customer for a particular

product)

ARun sorts, allocates and releases according to the flags

MRP status can be held

ARun Optimizer – Flagged Orders



© SAP AG 2004

Benefits

Change sales orders directly from central place for post

allocation management

All data is refreshed on return, user can make decisions based

on best possible data quality

New: Branch to VA02 from ARun Optimizer

Ability to branch to and update order real time

Branch to VA02 from ARun Optimizer



© SAP AG 2004

Cancellation Season Date Check

Benefits

Reduce chargebacks from late delivery

Flexibility to take action: decide what to do

keep stock and negotiate delivery

Give stock to another order

New: Cancellation Season Date Check

The release check will:

Check if the order is near or past its season end delivery date

Check if the order is near or past its AFS cancellation date



© SAP AG 2004

Benefits

Offer ATP relevant VAS for high value / high volume materials

Reduce chargebacks by ensuring delivery is made with VAS

New: VAS Support in ARun Optimizer

Maintain all correlations between main item and its value added services (e.g.

Tickets) in the ARun Optimizer during

Release Check

Release / Block

Deallocate Stock

Reallocate Stock

Redistribute Stock

Same VAS Support principles now exist between sales order ATP, Allocation

Run and the ARun Optimizer

VAS Support in ARun Optimizer



© SAP AG 2004

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