santa clara valley water district recycled water committee ... · purified water for marketing...

Wednesday, September 12, 2018

1:30 PM

Santa Clara Valley Water District

5700 Almaden Expressway

San Jose, CA 95118

Headquarters Building Boardroom

RECYCLED WATER COMMITTEE

Tony Estremera - District 6,

Committee Chair

Barbara Keegan - District 2,

Committee Vice Chair

Gary Kremen - District 7

HOSSEIN ASHKTORAB

Committee Liaison

MICHELLE MEREDITH

Deputy Clerk of the Board

Office/Clerk of the Board

(408) 265-2557

[email protected]

District Mission: Provide Silicon Valley safe, clean water for a healthy life, environment and economy.

Note: The finalized Board Agenda, exception items and supplemental items will be posted prior to the meeting in accordance with the Brown

Act.

All public records relating to an item on this agenda, which are not exempt from

disclosure pursuant to the California Public Records Act, that are distributed to a

majority of the legislative body will be available for public inspection at the Office of

the Clerk of the Board at the Santa Clara Valley Water District Headquarters Building,

5700 Almaden Expressway, San Jose, CA 95118, at the same time that the public

records are distributed or made available to the legislative body. Santa Clara Valley

Water District will make reasonable efforts to accommodate persons with disabilities

wishing to attend Board of Directors' meeting. Please advise the Clerk of the Board

Office of any special needs by calling (408) 265-2600.

Recycled Water Committee Meeting

SPECIAL MEETING

AGENDA

Recycled Water Committee


AGENDA

SPECIAL MEETING

1:30 PMWednesday, September 12, 2018 Headquarters Building Boardroom

CALL TO ORDER:1.

Roll Call.1.1.

Time Open for Public Comment on any Item not on the Agenda.1.2.

Notice to the public: This item is reserved for persons desiring to address the

Committee on any matter not on this agenda. Members of the public who wish to

address the Committee on any item not listed on the agenda should complete a

Speaker Card and present it to the Committee Clerk. The Committee Chair will

call individuals in turn. Speakers comments should be limited to three minutes

or as set by the Chair. The law does not permit Committee action on, or

extended discussion of, any item not on the agenda except under special

circumstances. If Committee action is requested, the matter may be placed on a

future agenda. All comments that require a response will be referred to staff for a

reply in writing. The Committee may take action on any item of business

appearing on the posted agenda.

APPROVAL OF MINUTES:2.

Approval of Minutes. 18-07042.1.

Approve the minutes of the August 8, 2018 meeting.Recommendation:

Michele King, 408-630-2711Manager:

Attachment 1: 080810 MinutesAttachments:

ACTION ITEMS:3.

Discussion of October 2018 Special Joint Recycled Water Policy Advisory

Committee (City of San Jose/SCVWD/City of Santa Clara) Item to be

discussed: Overall information on the District water supply planning efforts

including demand projections.

18-07203.1.

Receive information and discuss next steps.Recommendation:

Garth Hall, 408-630-2750Manager:

Attachment 1: PowerPointAttachments:

September 12, 2018 Page 1 of 3

http://scvwd.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=4324

http://scvwd.legistar.com/gateway.aspx?M=F&ID=1b555b47-0200-473b-875a-31b49e2e5f5e.docx


http://scvwd.legistar.com/gateway.aspx?M=F&ID=f43b28b3-80f1-486f-bc80-506d1313e12e.pdf


Committee (City of San Jose/SCVWD/City of Santa Clara) Item to be

discussed: Water rates and the complexities of the associated

economics.

18-07193.2.


Darin Taylor, 408-630-3068Manager:



Committee (City of SJ/SCVWD/SC) District efforts pertinent to water

recycling and purification.

18-07183.3.




Discussions with the Cities of Palo Alto and Mountain View on Recycled

and Purified Water

18-07173.4.




Status of Comprehensive Agreement with City of Sunnyvale for Recycled

Water.

18-07163.5.



Review Recycled Water Committee Work Plan and Discuss 2018 Meeting

Schedule.

18-07053.6.

Review and make necessary adjustments to the Committee

Work Plan, and confirm next meeting time, date, and discussion

subjects.

Recommendation:

Michele King, 408-630-2711Manager:

Attachment 1: 2018 RWC Work PlanAttachments:

INFORMATION ITEMS:4.



http://scvwd.legistar.com/gateway.aspx?M=F&ID=4d5f379c-82cb-4471-84ef-1f4d3e0dad20.pdf


http://scvwd.legistar.com/gateway.aspx?M=F&ID=87143a9e-4026-4c07-b4e8-123d28b91049.pdf


http://scvwd.legistar.com/gateway.aspx?M=F&ID=1a34dad9-9baf-49d9-aa6d-6b87a117fb33.pdf



http://scvwd.legistar.com/gateway.aspx?M=F&ID=2c8b995b-9553-4aab-a262-883ed144b4e0.pdf

Overview of the roles and responsibilities in certifying the adequacy of

water supply for proposed land development projects.

18-07754.1.

Receive and discuss the roles and responsibilities in certifying

the adequacy of water supply for proposed land development

projects.

Recommendation:


Attachment 1: Water Supply Assessment FlowchartAttachments:

ADJOURN:5.

Clerk Review and Clarification of Committee Requests.5.1.

This is an opportunity for the Clerk to review and obtain clarification on any

formally moved, seconded, and approved requests and recommendations made

by the Committee during the meeting.

Adjourn to Regular Meeting at 12:00 p.m., on November 14, 2018, in the Santa

Clara Valley Water District Boardroom, 5700 Almaden Expressway, San Jose,

California.

5.2.



http://scvwd.legistar.com/gateway.aspx?M=F&ID=a0bad2b1-34b5-425a-9543-945bd53ae8b1.pdf


File No.: 18-0704 Agenda Date: 9/12/2018Item No.: 2.1.

COMMITTEE AGENDA MEMORANDUM

Recycled Water CommitteeSUBJECT:Approval of Minutes.

RECOMMENDATION:Approve the minutes of the August 8, 2018 meeting.

SUMMARY:In accordance with the Ralph M. Brown Act, a summary of Committee discussions, and details of allactions taken by the Committee, during all open and public Committee meetings, is transcribed andsubmitted to the Committee for review and approval.

Upon Committee approval, minutes transcripts are finalized and entered into the District's historicalrecords archives and serve as historical records of the Committee’s meetings.

ATTACHMENTS:Attachment 1: 080818 RWC Minutes

UNCLASSIFIED MANAGER:Michele King, 408-630-2711

Santa Clara Valley Water District Printed on 9/7/2018Page 1 of 1

powered by Legistar™

http://www.legistar.com/

RECYCLED WATER MEETING

MINUTES

05/09/18 Page 1 of 4

WEDNESDAY AUGUST 8, 201812:00 P.M.

(Paragraph numbers coincide with agenda item numbers)

1. CALL TO ORDER

A regular meeting of the Santa Clara Valley Water District (District) Recycled Water Committee (Committee) was called to order in the District Headquarters Building Boardroom, 5700 Almaden Expressway, San Jose, California, on Wednesday, August 8, 2018, at 12:00 p.m.

1.1. Roll Call.

Committee members in attendance were District 2 Director B. Keegan, District 7 Director G. Kremen, and District 6 Director T. Estremera, Chairperson presiding, constituting a quorum of the Committee.

Staff members in attendance were N. Camacho, Chief Executive Officer (CEO), L. Orta, Senior Assistant District Counsel, N. Dominguez, Assistant Deputy Clerk, K. Arends, E. Aryee, H. Ashktorab, A. Baker, P. Baltar, G. Brambill, C. Hakes, L. Jaimes, K. Jessop, M. Lugo, M. Sinaki, C. Sun, and D. Taylor.

1.2. Time Open for Public Comment on Any Item Not on the Agenda.

Chairperson Estremera declared time open for public comment on any subject not on the agenda. There was no one present who wished to speak.

2. APPROVAL OF MINUTES

2.1 Approval of Minutes.

Recommendation: Approve the minutes of the May 9, 2018 meeting.

The Committee considered the attached minutes of the May 9, 2018 meeting. It was moved by Director Keegan, seconded by Director Kremen, and unanimously carried that the minutes be approved as presented.

08/08/18 Page 2 of 4

3. ACTION ITEMS

3.1 Countywide Water Reuse Master Plan Update.

Recommendation: Receive information and discuss next steps.

Mr. Hossein Ashktorab, Recycled and Purified Water Manager, reviewed the information on this item per the attached Committee Agenda Memo, and Mr. LuisJaimes, Senior Project Manager, reviewed the corresponding presentation materials contained in Attachment 1.

Mr. Doug Muirhead, Morgan Hill resident, expressed concern that the presentation materials contained in Attachment 1 referenced, but did not give specific information on conceptual alternatives and stakeholder groups.

The Committee noted the information without formal action.

3.2 Reverse Osmosis Concentrate Management (ROCM) Update.

Recommendation: Receive information and discuss next steps on:

A. Update on the Reverse Osmosis Concentrate pilot study and other pertinent efforts;

B. Status of the Amendment and time extension to the Agreement between the District and GHD, Inc.; and

C. Status of the grant agreement with the State Water Resources Control Board (SWRCB) for funding ROCM research studies.

Mr. Ashktorab reviewed the information on this item per the attached Committee Agenda Memo, and Mr. Medi Sanaki, Senior Engineer, Water Quality, reviewed the corresponding presentation materials contained in Attachment 1.


3.3 Update on District Collaboration Efforts with Other Public Entities for Recycled Water.

Recommendation: Receive information and discuss next steps on:Collaboration Efforts with City of Palo Alto:Northwest County Recycled Water Strategic Plan; andComprehensive Agreement between District and Palo Alto;Collaboration Efforts with City of Sunnyvale; andCollaboration Efforts with San Francisco Public Utilities Commission (SFPUC) and Bay Area Water Supply and Conservation Agency (BAWSCA).

Mr. Ashktorab reviewed the information on this item per the attached Committee Agenda Memo, and reviewed the corresponding presentation materials contained in Attachment 1.

08/08/18 Page 3 of 4

Mr. Phil Bobel, City of Palo Alto, confirmed the City of Palo Alto’s interest developing a Comprehensive Agreement, or two separate agreements, for an Advanced Water Purification System to support non-potable recycled water in Palo Alto, and the transfer of additional effluent to other agencies.


3.4 Discussion of October 2018 Special Joint Recycled Water Policy Advisory Committee (JRWPAC) Meeting.

Recommendation: Receive information and provide direction to staff.

Hossein Ashktorab, reviewed the information on this item per the attached Committee Agenda Memo, and reviewed the corresponding presentation materials contained in Attachment 1.

The Committee requested staff schedule a Special Recycled Water Committee Meeting at 1:30 p.m., on Wednesday, September 12, 2018, at the District Headquarters to discuss agenda content for the October 2018 Special Joint Recycled Water Policy Advisory Committee meeting.

Mr. Stan Williams, Pure Water Silicon Valley, expressed concern with a lack of water supply planning needs awareness among local elected officials, and encouraged increased outreach on the benefits of advanced water purification.

Mr. Muirhead discussed a recent presentation during a District Water Conservation and Demand Management Committee meeting on the City of San Jose’s Climate Smart Plan.

The Committee requested that staff provide copies of the City of San Jose Climate Smart Plan, accompanied by a briefing on the District’s role and information on how the plan was developed.

Mr. Bill Veet, Veet Group, suggested that the District make the benefits, and the consequences of not constructing the Expedited Water Purification Project, clear to local elected officials.

The Committee requested staff come back with a briefing on the roles and responsibilities of cities to certify water supply in support of proposed land development projects.

3.5 Public Outreach for Recycled and Purified Water – Expanding Taste Tests and Bottling Options of Advanced Purified Water.

Recommendation: Receive information on current activities and discuss expanding taste test opportunities, including bottling of purified water for marketing purposes.

Ms. Marta Lugo, Program Administrator, reviewed the information on this item per the attached Committee Agenda Memo, and reviewed the corresponding presentation materials contained in Attachment 1.

08/08/18 Page 4 of 4


3.6 Review Recycled Water Committee Work Plan and Discuss 2018 Meeting Schedule.

Recommendation: Review and make necessary adjustments to the Committee Work Plan, and Confirm next meeting time, date and discussion subjects.

Chairperson Estremera confirmed the next meeting of the Recycled Water Committee would be held on Wednesday, September 12, 2018 at 1:30 p.m.

4. INFORMATION ITEMS.

None.

5. ADJOURN:

5.1 Clerk Review and Clarification of Board Requests.

Ms. Natalie Dominguez, Assistant Deputy Clerk II, read the new Committee Requests into the record, as follows:

With regard to Item 3.4:

Staff is to provide copies of the City of San Jose Climate Smart Plan, accompanied by a briefing on the District’s role and information on how the plan was developed; and

The Committee requested staff come back with a briefing on the roles and responsibilities of cities to certify water supply in support of proposed land development projects.

5.2 Adjourn to Regular Meeting at 12:00 p.m., on November 14, 2018, in the Santa Clara Valley Water District Headquarters Building Boardroom, 5700 Almaden Expressway, San Jose, California.

Chairperson Estremera adjourned the meeting at 1:50 p.m., and noted that the meeting was being adjourned to the newly scheduled Special Recycled Water Committee meeting at 1:30 p.m. on Wednesday, September 12, 2018, in the Santa Clara Valley Water District Headquarters Building Board Room, 5700 Almaden Expressway, San Jose, California.

Natalie F. DominguezAssistant Deputy Clerk II

Approved:




Recycled Water CommitteeSUBJECT:Discussion of October 2018 Special Joint Recycled Water Policy Advisory Committee (City of SanJose/SCVWD/City of Santa Clara) Item to be discussed: Overall information on the District watersupply planning efforts including demand projections.

RECOMMENDATION:Receive information and discuss next steps.

SUMMARY:At the April 19, 2018 Joint Recycled Water Policy Advisory Committee Meeting, City Councilmembers requested that current water consumption, projected future usage, and proposed waterpurchases be presented at a forthcoming meeting of the Committee. Committee members alsorequested purified water project cost information and rate projections. Committee Chair requestedDistrict staff to provide an overview of water supply.

Staff anticipates that the requested information will be presented at the October 2018 Special JointRecycled Water Policy Advisory Committee meeting. For the Recycled Water Committee’s review attoday’s meeting, the following presentation outline is suggested:

· 2012 Water Supply Infrastructure Master Plan

· Water Supply Master Plan Update:

o Current Water Consumption and Demand Projections

o Current and Projected Water Conservation

o Alternative Supply Projects and Water Purchases

o Estimated Cost and Benefits of Purified Water Project(s)

o Rate Impacts of the Planned Supply Projects.

· A preliminary presentation on rates including planned supply projects is included as a separate

agenda item in today’s meeting, for the Committee’s review.

ATTACHMENTS:Attachment 1: PowerPoint





UNCLASSIFIED MANAGER:Garth Hall, 408-630-2750




Overview of District Water Supply Planning Efforts & Demand Projections

September 12, 2018

Attachment 1 Page 1 of 2

Water Supply Planning & Demand Projections

Update will include the following:2012 Water Supply Infrastructure Master Plan

including 3 strategies In process of updating the Water Supply Master PlanDemand projections and how they were calculatedDroughts are our biggest challengeAnalyzed over 40 projects“No Regrets” package Next Steps





Recycled Water CommitteeSUBJECT:Discussion of October 2018 Special Joint Recycled Water Policy Advisory Committee (City of SanJose/SCVWD/City of Santa Clara) Item to be discussed: Water rates and the complexities of theassociated economics.


SUMMARY:The District is the groundwater management agency and primary wholesale water provider in theCounty. The District actively manages the groundwater basins by replenishing them with local andimported water, and by operating surface water treatment plants that provide “in-lieu” recharge. Acomplex system that includes 10 reservoirs, 142 miles of pipelines, 4 water treatment plants, and 3pump stations, helps keep water flowing across the county. The cost to operate and maintain thissystem is reimbursed primarily through groundwater charges and treated water charges paid bywater retail customers. Groundwater charges differ depending on the “zone of benefit.” The NorthCounty (Zone W-2) is defined as the portion of the County north of the Coyote Valley. The SouthCounty (Zone W-5) is defined as the portion of the County extending from Coyote Valley to Gilroy.

Resolution 99-21 guides staff in the development of the overall pricing structure based on principlesestablished in 1971. The general approach is to charge the recipients of the various benefits for thebenefits received. More specifically, pricing is structured to manage surface water, groundwatersupplies and recycled water conjunctively to prevent the over use or under use of the groundwaterbasin.

Each year, the Board establishes groundwater production charges as well as surface water charges,recycled water charges, treated water surcharges, and the amount of the State Water Project cost tobe recouped through the State Water Project tax. The Board adopted groundwater charge increasefor North County Zone W-2 for Fiscal Year 2018-19 equates to an increase of $3.92 per month to theaverage household and is driven by critical infrastructure repair and replacement needs, and effortsto bolster water supply reliability (this does not include any increase from the retail provider).

The groundwater charge setting process has many opportunities for stakeholder engagementbetween the months of January and May of each year, including engaging the Water RetailersCommittee and several Board Advisory Committees. A public hearing process extends over severalmeetings each April. The Board typically adopts the budget and groundwater production charges in





early May, which become effective on July 1.


UNCLASSIFIED MANAGER:Darin Taylor, 408-630-3068




Attachment 1Page 1 of 13

SCVWD Water ChargeOverview September 12, 2018


Why do well owners pay SCVWD to pump water from the ground?

Local rainfall cannot sustain Santa Clara County water needs

Planning in early 1900’s called for construction of reservoirs to capture rainwater to percolate into the ground

Groundwater Production Charge is a reimbursement mechanism

pays for efforts to protect and augment water supply

Construction at Anderson Reservoir, 1951

$550M Seismic Retrofit under way at Anderson


10 Reservoirs

393 acres of recharge ponds

142 miles of pipelines

3 water treatment plants

1 water purification center

3 pump stations

$7.1B system replacement value

A comprehensive, flexible water system serves 1.9 million people


Many activities ensure safe, reliable groundwater supplies

Operate & maintain local

reservoirs

Purchase imported water

Operate & maintain raw &

recycled water pipelines

Plan & construct improvements

to infrastructure

Monitor & protect groundwater

from pollutants

CompletedPenitencia WTPDelivery Main and Force Main Seismic Retrofit ($33 Million)

Beginning 10-Year Pipeline Rehabilitation ($125M)


Key Water Supply Projects

RWTP Reliability Improvements($290 Million)

Expedited Purified Water Program

($1 Billion,$630M via P3)

Dam Seismic Retrofits/Improvements($780 Million)


Groundwater Production Charge Projection

Water Utility Enterprise Fund

($ in millions)

19.9%$1,072

9.6%$1,175

9.7%$1,289

9.7%$1,414

9.7%$1,551

9.7%$1,702

9.7%$1,867

9.7%$2,048

9.7%$2,246

8.7%$2,442

5.9%$2,586

4.7%$2,707

10.4%$393

6.4%$418

7.7%$450

7.7%$485

7.7%$522

7.7%$562

7.7%$606

7.7%$652

7.7%$703

7.7%$757

7.7%$815

7.7%$878

($200)

$300

$800

$1,300

$1,800

$2,300

$2,800

$0

$100

$200

$300

$400

$500

$600

$700

$800

FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28

mill

ion

s

Fiscal Year

Op & Cap Reserve Restricted & Other Reserves excl. enc.Total Revenue + Xfers In Operating Exp. + Xfers OutCapital Projects Min Op & Cap ReserveNorth County M&I Rate ($/AF) South County M&I Rate ($/AF)


Groundwater Production Charge Projection

Water Utility Enterprise Fund

($ in millions)

EPWP = Expedited Purified Water Program

Note: This projection does not account for impacts associated with the Bay Delta Water Quality Control Plan or Pacheco Reservoir Expansion

$1,175 9.7%

$1,289

9.5%$1,411

9.5%$1,546

9.5%$1,692

9.5%$1,853

9.5%$2,029

9.5%$2,222

4.0%$2,311

4.0%$2,403

4.0%$2,499

9.7%$1,414

9.7%$1,551

9.7%$1,702

9.7%$1,867

9.7%$2,048

9.7%$2,246

8.7%$2,442

5.9%$2,586

4.7%$2,707

$900

$1,400

$1,900

$2,400

$2,900

FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28

$/AF

North County M&I Groundwater Charge

Baseline w/ EPWP Los Gatos IPR Only EPWP Long Term


District Act Section 26.3: Defines purposes of groundwater production charges that can be imposed on a zone of benefit

1. Pay for construction, operation and maintenance of imported water facilities

2. Pay for imported water purchases

3. Pay for constructing, maintaining and operating facilities which will conserve or distribute water including facilities for groundwater recharge, surface distribution, and purification and treatment

4. Pay for debt incurred for purposes 1, 2 and 3

District Act Defines Uses for Groundwater Charges


All water sources and water facilities contribute to the common benefit

of users within a zone regardless of cost, known as “pooling” concept

Helps maximize effective use of available resources

Groundwater charges are levied for the benefits received by the water

users in a particular zone

Rates for agricultural water shall not exceed one-tenth the rate for all

water other than agricultural water

Resolution 99-21 is the Board’s Pricing Policy which Includes the “Pooling Concept”


Water Usage (District Managed)

Note: FY 17 refers to fiscal year 2016-17

0

50

100

150

200

250

300

350

FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24

Acre

-feet

(1,0

00s)

Actuals Projection

Treated Water

Wet Spring

278KAF266KAF

250KAF 251KAF 250KAF249KAF 249KAF

285KAF

$50 $50 $75Non-contract TWsurcharge ($/AF)

$50 $150 $200 $50

Historic Drought

236KAF

200KAF215KAF 217KAF

226KAF 237KAF

$50

251KAF21% reduction


Water Utility Zones

Zone of Benefit Study in progress


Infrastructure differences drive different groundwater production charges in each zone

• 3 water treatment plants

• Reservoirs – Almaden, Calero, Guadalupe, Lexington, Stevens Creek, Vasona

• Silicon Valley Advanced Water Purification Center

• Imported Water – StateWater Project

• Reservoirs – Chesbro, Uvas

• SCRWA Recycled Water System

• Reservoirs –Anderson & Coyote

• Imported Water –Central Valley Project

North County

South CountyShared


FY 2019-2020 Schedule (Tentative)

Jan 8 Board Meeting: Preliminary Groundwater Charge AnalysisJan 16 Water Retailers Meeting: Preliminary Groundwater Charge AnalysisJan 23 Water Commission Meeting: Prelim Groundwater Charge Analysis

Feb 12 Board Meeting: Review draft CIP & Budget development updateFeb 22 Mail notice of public hearing and file PAWS report

Mar 20 Water Retailers Meeting: FY 19 Groundwater Charge Recommendation

Apr 1 Ag Water Advisory CommitteeApr 2 Landscape Committee MeetingApr 9 Open Public HearingApr 10 Water Commission MeetingApr 11 Continue Public Hearing in South CountyApr 23 Conclude Public HearingApr 24-26 Board Meeting: Budget work study session

May 7 Adopt budget & groundwater production and other water charges



,


Recycled Water CommitteeSUBJECT:Discussion of October 2018 Special Joint Recycled Water Policy Advisory Committee (City ofSJ/SCVWD/SC) District efforts pertinent to water recycling and purification.


SUMMARY:The District is in the process of developing a comprehensive Countywide Water Reuse Master Plan(Countywide Master Plan) to facilitate the integration and expansion of recycled water as well as thedevelopment of purified water systems in Santa Clara County. The Countywide Master Plan will guidethe strategic investment of public funds on recycled and purified water projects over the next 20years as the District continues to develop this local, reliable, and drought-resilient water supply.

The Countywide Master Plan will identify how much water will be available for potential potable reuseand non-potable reuse expansion, system integration options, recommendations for potable reuseprojects and building upon non-potable reuse projects, and recommendations for governance modelalternatives. Development of the Countywide Master Plan includes an extensive stakeholderoutreach component including recycled water producers, wholesalers, retailers, users, environmentaland non-governmental organizations, business interests, regulatory agencies, community groups,and other opinion leaders.

The project team is currently developing various work products which staff estimates will result in theidentification of feasible alternatives by December 2018. These work products include baseline/gapanalysis, hydraulic modeling, and development of conceptual alternatives, and prioritization criteria.These activities will be guided by feedback received from the stakeholder engagement process. TheCountywide Master Plan held its first Task Force stakeholder meeting workshop on July 31, 2018 andincluded representatives from over 30 agencies/ organizations. Completion of the final master plan isplanned for June 2019.

In conjunction with the Countywide Master Plan, the Reverse Osmosis Concentrate Management(ROCM) Project is also moving forward. The ROCM is an integral part of the Countywide Master Planand evaluates viable alternatives for managing Reverse Osmosis Concentrate (ROC) generated fromadvanced water purification facilities (AWPFs) to be potentially built throughout the County (e.g., SanJosé, Sunnyvale, Palo Alto, Gilroy, and Morgan Hill).





Next steps of the ROCM project include conducting two additional workshops (No. 3 and No. 4) topresent the results of collaborative studies with the University of California at Berkeley and StanfordUniversity on the economic and technical feasibility of ROC treatment by engineered treatment cells,as well as a final project report with detailed alternatives review and preferred management optionsper site. Additionally, the ROCM project team has begun hydrodynamic modeling of the Lower SanFrancisco Bay to inform analysis of potential ROC disposal options. Noteworthy project deliverableswill include a pilot engineered-treatment system draft technical memorandum and feasiblealternatives report in August 2019; and a final ROC management plan report in December 2019.






Recycled Water Committee Meeting – September 12, 2018

October 2018 Special Joint Recycled Water Policy Advisory Committee

District efforts pertinent to water recycling and purification



Countywide Water Reuse Master Plan

Countywide Master Plan Objectives:

• Identify sources and amounts of water available for reuse • Determine NPR & PR split• Evaluate governance roles & responsibilities and provide

recommendations• Evaluate potential regional integration• Conduct stakeholder engagement

NPR = Non-Potable ReusePR = Potable Reuse



Countywide Water Reuse Master Plan

• Stakeholder Workshops– Producers, retailers, regulators, businesses, environmental organizations, and

community groups



Stakeholder Outreach and Engagement



Master Plan Schedule



Reverse Osmosis Concentrate Management Project (ROCMP)

District is developing a comprehensive ROCMP for potential advanced water purification facilities at water reuse sites across the county.

ROCMP Components:• Review of potential treatment options• Site specific evaluations of ROC water quality• Stakeholder workshops• Engineered treatment cell pilot testing• Develop and recommend ROC management plans for each site



ROCMP Accomplishments to date

• Evaluation of available treatment technology.

• Two stakeholder workshops with local recycled water producers, retailers, environmental groups, non-government organizations, and regulators.

• One-on-one meetings with potential project partners.

• Over 10 rounds of sampling of the engineered treatment cells.



ROCMP Next Steps

• Two additional stakeholder workshops.

• Continue sampling and analysis of engineered treatment cells.

• Hydrodynamic modeling of the South San Francisco Bay.

• Final ROCM Plan by December 2019.





Recycled Water CommitteeSUBJECT:Discussions with the Cities of Palo Alto and Mountain View on Recycled and Purified Water


SUMMARY:

Following execution of the District and City of Palo Alto Memorandum of Understanding (MOU) inAugust 2017 and execution of District and City of Mountain View MOU in October 2017, staff from thethree agencies have met regularly to develop draft terms for an agreement on recycled and purifiedwater projects sourced from the Palo Alto Regional Water Quality Control Plant (RWQCP). Initialdiscussions focused on the development of guiding principles and subsequently key terms &conditions in a District-Palo Alto agreement. (Palo Alto staff intend that Palo Alto would, as necessary,enter into separate agreement(s) with its partners in the RWQCP to enable implementation of theDistrict-Palo Alto agreement.)

Key terms & conditions for a proposed District-Palo Alto agreement include a committed minimumvolume (currently under discussion: 9 MGD) of treated wastewater for District purification, the price (ifany) to be paid by the District for this volume of treated wastewater, land to be secured for a Districtpurification plant (if sited adjacent to the RWQCP), and collaboration on reverse osmosis concentratemanagement.

Additional terms & conditions would include District cost sharing of a 1-2 MGD local plant embeddedwithin the RWQCP fence line; the local plant would provide low-salinity water to blend with therelatively high salinity recycled water currently produced at the RWQCP -- in much the same way asthe Silicon Valley Advanced Water Purification Center functions relative to South Bay WaterRecycling.

Staff requests Committee input on the above proposed terms and conditions prior to the forthcomingmeeting of the Joint District-Cities of Palo Alto/Mountain View/East Palo Alto Recycled WaterCommittee.

ATTACHMENTS:Attachment 1: Power Point Presentation




Recycled & Purified Water:Collaboration with

the Cities of Palo Alto and Mountain View



Recent Engagement

Item Timeline

District and City of Palo Alto MOU August 2017

District and City of Mountain View MOU October 2017

District, City of Palo Alto and Mountain View staff initiate discussions on Comprehensive Agreement

Bi-weekly meetings start in August 2017

Staff from all three agencies develop Guiding Principles

April 2018

Executive team from District, Palo Alto & Mountain View discuss term sheet elements

May 2018 to present



• Palo Alto and Mountain View seek funding support for the design (and in a subsequent year, construction) of a 1-2 MGD local plant.

• Comprehensive Agreement, including 1-2 MGD local plant and a 9 MGD (approx.) regional purification plant/wastewater supply, could extend through 2060

• District seeks a guaranteed quantity of treated wastewater for purification

• Palo Alto to represent all RWQCP partner agencies

• Effluent quantity to be used may be revised per recommendations from the Countywide Water Reuse Master Plan

• Unused wastewater currently allocated to Palo Alto and Mountain View may be available for potable reuse until such time that Palo Alto and/or Mountain View need it.

Proposed Guiding Principles



District/Palo Alto Proposed Relationship

Palo Alto/ Mountain View

Other RWQCP Partners

RWQCP18 MGD1 MGD 9 MGD

District (Purified Water)

Palo Alto/ Mountain View

Non-potable Reuse

1-3 MGD

Effluent

SF Bay

1-2 MGD Local Plant

3 MGD

1-2 MGD

2 MGD

District owns or co-owns



I. 1-2 MGD Local Plant• Own/Cost sharing: 80:20*

after external funding, if any.• O&M responsibility: 80:20

based on/ownership cost share)

• Agreement Term• CEQA: EIR Addendum with

Palo Alto as lead agency• Governance

II. Purified Water• Amount of wastewater: 9MGD• Compensation for wastewater• Reverse Osmosis Concentrate**• Land/siting**• Agreement Term• CEQA: District lead agency• Governance

Proposed Agreement Components

*Cost share range of 50% to 100% under staff discussion

**if sited locally at Palo Alto RWQCP



1-2 MGD Local Plant -Joint Planning Status/Schedule

Project Schedule Funding Agencies

RO Feasibility Study Completed May 2017 DistrictPalo Alto Mountain View

Northwest County Recycled Water Strategic Plan

Completion anticipated May 2019

DistrictPalo Alto

1-2 MGD Local Plant Design complete FY 2020Construction complete FY 2022

Pending Comprehensive Agreement


District-Palo Alto Local Plant



1-2 MGD Local Plant

1-2 MGDLocal Plant

Palo Alto Regional Water Quality Control Plant (RWQCP)



Recycled Water Data - Current and Future

RWQCP Current Future

Total Dissolved Solids ~900 mg/l Planning target 500 mg/l

Non-potable ReuseDestination

Palo Alto and Mountain View

Palo Alto and Mountain View + growth

Non-potable ReuseFlow

0.6 MGD 1-2 MGD



Planning Schedule for 1.125 MGD Local Plant

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2018

City of Palo Alto

Advanced Water Purification Facility Phased Implementation Schedule for 1.125 MGD Local Plant (Design-Bid-Build)

20202019 2021

EIR Addendum

Design Phase

Permiting

BidPhase

Construction Phase



Cost Estimates for 1.125 MGD Local Plant

Item EstimatePotential

WIIN Funding (25%)*

Net Cost

CEQA, Permits, Special Studies, Design, CM, Inspections**

$2,432,000 $608,000 $1,821,000

Construction $13,904,000 $3,476,000 $10,428,000

Total *** $16,336,000 $4,084,000 $12,252,000

NOTES:* Clean Water State Revolving Fund (CWSRF) financing may be available. Pending technical, financial and environmental packet submittal in CY2019. Palo Alto would pursue 100% financing, with cost share TBD. ** Estimate includes design for 1.125 to 2.25 MGD facility***Class 3 AACE estimate (-20 to +30 % accuracy)



1.125 MGD Local Plant - Estimated Expenditures

Example: District 100% Capital and O&M. Escalated Dollars(Does Not Include CWSRF or WIIN Funding)



1.125 MGD Local Plant – Estimated Capital Cost

District Contribution under Consideration by Staff

Capital Costs*

50% $8,168,000

80% $13,068,800

100% $16,336,000

Notes:1. Does not include CWSRF or WIIN funding2. Estimate includes CEQA, Permits, Special Studies, Design, CM, Inspections and Construction



1.125 MGD Local Plant- Estimated Cost

Reference Rate*

50% Cost-Share**

80% Cost-Share**

100% Cost-Share**

FY2024Groundwater

Production Charge (per AF)

$2,051 $7 more $10 more $15 more

* Protection and Augmentation of Water Supplies 2018, Figure 4-2.1 Ten Year Projection, Zone W-2 ** Range of cost share under staff consideration. Estimated assuming 100% financed @ 5%.

District Rate Impact (Excluding CWSRF/WIIN funding)


District-Owned Regional Purification Plant



Potential Site –District Regional Purification Plant

Purification Plant next to existing RWQCP*

Site 4

* Other alternatives include delivery of treated wastewater for purification at remote sites Attachment 1

Page 16 of 20


Future District Purification Plant - Source Water

Allocation Description Effluent Flow (MGD)

Total Effluent from RWQCP* 18

City of Palo Alto Non-Potable Reuse -1Renzel Marsh (per NPDES) -1

Future Environmental Benefits -2RWQCP Internal Process Water -1

City of Mountain View Non-Potable Reuse -4

Treated Effluent to the Regional Purification Plant** 9

*Based on average annual influent flow (Source: City of Palo Alto, February 2018)**To be reviewed based on further analysis



Cost Models: Acquiring Treated Effluent

Model Methodology

Avoided Cost of Treatment

Avoid UV Treatment

Proxy Price of New Water

[Capital + O&M Costs] –[Purified Water Cost]

Wastewater Examples

Other Wastewater Agencies

* Based on avoided cost for UV treatment of effluent, value to be determined.**To be reviewed based on further analysis


Next Steps



I. 1-2 MGD Local Plant• Own/Cost sharing: 80:20*

after external funding, if any.• O&M responsibility: 80:20

based on/ownership cost share)

• Agreement Term• CEQA: EIR Addendum with

Palo Alto as lead agency• Governance

II. Purified Water• Amount of wastewater: 9MGD• Compensation for wastewater• Reverse Osmosis Concentrate**• Land/siting**• Agreement Term• CEQA: District lead agency• Governance

Recap: Proposed Agreement Components

*Cost share range of 50% to 100% under staff discussion

**if sited locally at Palo Alto RWQCP





Recycled Water CommitteeSUBJECT:Status of Comprehensive Agreement with City of Sunnyvale for Recycled Water.


SUMMARY:Since 2014, District staff has been in discussions with staff from the City of Sunnyvale tocollaboratively evaluate water reuse options to produce purified water for potential potable reuseprojects on the northwest portion of Santa Clara County.

Working towards a comprehensive agreement for purified water, the District and Sunnyvaledeveloped a Memorandum of Understanding (MOU) in 2017. Sunnyvale staff and District staff arecoordinating feasibility studies defined in the MOU. Some of the key studies outlined on the MOUwork will be performed under the District’s Countywide Recycled and Purified Water Master Plan.Additional MOU activities will be covered by the District’s Reverse Osmosis ConcentrateManagement Plan. These plans are on schedule to be completed by July of 2019.

The most recent meeting between executive leadership from District and Sunnyvale was held on July17, 2018. The discussions included conceptual water reuse alternatives, source water, landavailability and consideration of Bay-side ponds for reverse osmosis concentrate management. Thenext meeting of District and City staff is planned for September 14, 2018.

ATTACHMENTS:None








Recycled Water CommitteeSUBJECT:Review Recycled Water Committee Work Plan and Discuss 2018 Meeting Schedule.

RECOMMENDATION:Review and make necessary adjustments to the Committee Work Plan, and confirm next meetingtime, date, and discussion subjects.

SUMMARY:Under direction of the Clerk, Work Plans are used by all Board Committees to increase Committeeefficiency, provide increased public notice of intended Committee discussions, and enable improvedfollow-up by staff. Work Plans are dynamic documents managed by Committee Chairs, and aresubject to change. Committee Work Plans also serve as Annual Committee AccomplishmentsReports.

The 2018 Recycled Water Committee Work Plan is contained in Attachment 1. Information on thisdocument was populated by staff as follows:

Schedule for Presentation of Materials:

Discussion topics have been populated on the proposed 2018 Work Plan from the following sources:

· Items referred to the Committee by the Board;

· Items requested by the Committee to be brought back by staff;

· Items scheduled for presentation to the full Board of Directors; and

· Items identified by staff.

ATTACHMENTS:Attachment 1: 2018 RWC Work Plan

UNCLASSIFIED MANAGER:Michele King, 408-630-2711




RECYCLED WATER COMMITTEE Updated: 9/7/18

Page 1 of 11

PURPOSE AND GUIDANCE The Recycled Water Ad Hoc Committee was enacted by the Board of Directors on January 12, 2016. The Committee’s purpose is to develop a long-term proposal for how the District can work together with other local agencies on recycled water opportunities within the district boundaries, to establish a collaborative process to facilitate policy discussion and sharing of technical information on recycled water issues. It is the role of the Recycled Water Committee to meet with the other entities (Sunnyvale, Palo Alto, CSJ SC/TPAC) in individual meetings as required and/or necessary. The Recycled Water Committee can also meet with new entities if the need arises. The Board of Directors identified the following Issues, Challenges, Strategies and Opportunities related to Recycled Water during their October 4, 2016 Priorities and Strategic Directions Work/Study Session. As such, the Recycled Water Ad Hoc Committee, while doing its work, should seek out opportunities to address the Board’s identified issues and challenges, and support the Board’s identified strategies and opportunities, as follows:

Issues/Challenges Strategies/Opportunities • Public perception • Governmental Relations/Water Rights • Funding/Delivery Method

• Expedite Purified Water Program partnering with San Jose/Santa Clara, plus look at potential opportunity with South Bay Recycled Facilities

• Develop Partnerships with Sunnyvale, Palo Alto, Mountain View for new recycled/purified water

• Expand South County Recycled Water partnering with SCRWA

This annual work plan establishes a framework for committee discussion and action during the annual meeting schedule. The committee work plan is a dynamic document, subject to change as external and internal issues impacting the District occur and are recommended for committee discussion. Subsequently, an annual committee accomplishments report is developed based on the work plan and presented to the District Board of Directors.



Page 2 of 11

PARKING LOT The Parking Lot contains unscheduled items referred to the Committee by the Board of Directors, or requests to by the Committee to be brought back by staff.

Date Requested

Requesting Body

Assigned Staff Discussion Subject Intended Outcome(s)

05/30/17 RWC K. Oven Staff to bring back information on impacts associated with sudden staff resource expansion, including number of staff needed and input from HR.

Receive information and discuss next steps.

05/30/17 RWC C. Sun Staff is to continue providing updates until IRS letter is complete.

12/19/17 Board of Directors

G. Hall

Consider the Conceptual Recycled Water Exchange Project with Contra Costa Water District and Central Contra Costa Sanitary District presented to the Board at the December 19, 2017 Board Meeting, Agenda Item 2.7, and come back to the Board with recommended next steps.

Receive information and discuss and develop a recommendation to the Board of Directors on next steps.

2/13/18 Board of Directors

G. Hall Staff to continue monitoring and strategy development of Advanced Recycled and Purified Water Efforts with City of San Jose and other agencies.

Receive information and discuss next steps.



Page 3 of 11

2018 WORK PLAN

MEETING

DATE

WORK PLAN ITEM, BOARD POLICY,

& POLICY CATEGORY

ASSIGNED STAFF

INTENDED OUTCOME(S) ACCOMPLISHMENT DATE

AND OUTCOME

09/12/18 1:30 pm

Approval of Minutes Committee Approve Minutes

Discussion of Oct 2018 Special Joint RWPAC (City of SJ/SCVWD/SC) Mtg, Potential Item: Overall information on the District water supply planning efforts including demand projections

G. Hall Receive Information and Discuss Next Steps

Discussion of Oct 2018 Special Joint RWPAC (City of SJ/SCVWD/SC) Mtg, Potential Item: Water rates and complexities of associated economics

D. Taylor Receive Information and Discuss Next Steps

Discussion of Oct 2018 Special Joint RWPAC (City of SJ/SCVWD/SC) Mtg, Potential Item: District efforts pertinent to water recycling and purification


Discussion with the Cities of Palo Alto and Mountain View on Recycled and Purified Water


Status of Comprehensive Agreement with City of Sunnyvale for Recycled Water

G. Hall

Receive Information and Discuss Next Steps

Review Committee Work Plan and discuss 2018 meeting schedule.

Committee Review, make necessary adjustments, and confirm next meeting discussion subjects, time and date.

Overview of Roles and Responsibilities in Certifying the Adequacy of Water Supply for Proposed Land Development Projects.

G. Hall

Receive and discuss the roles and responsibilities in certifying the adequacy of water supply for proposed land development projects.



Page 4 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

11/14/18 12:00 pm

Approval of Minutes Committee Approve Minutes

Expedited Purified Water Program Update

K. Oven/G. Hall Receive information and discuss next steps: A. *Tentative* Discussion of October

2018 Special Joint RWPAC Meeting Feedback, Follow Up, and Outcomes.

Update on Countywide Water Reuse (Recycled and Purified Water) Master Plan.

G. Hall Receive information and discuss next steps on: A. Status of December 2018 Planned

Completion of Draft Countywide Water Reuse Master Plan; and

B. Status of June 2019 Planned Completion of Countywide Water Reuse Master Plan.

Update on Reverse Osmosis Concentrate Management.


Completion of Final Reverse Osmosis Concentrate Management Plan Report.

Direct Potable Reuse Analysis Efforts Update.

G. Hall Receive information and discuss next steps on: A. TBD

Update on District/City of Sunnyvale Collaboration Efforts.


Update on District/City of Palo Alto/City of Mountain View Collaboration Efforts.

G. Hall Receive information and discuss next steps on: A. Status of Northwest County

Recycled Water Strategic Plan.

Update on District/SFPUC/BAWSCA Collaboration Efforts and Feasibility Study.




Page 5 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

11/14/18 12:00 pm (Cont’d)

Update on South County Efforts and the District/City of Gilroy Agreements for Expansion of Recycled Water.

G. Hall/K. Oven Receive information and discuss next steps on Status of South County Recycled Water Pipeline Short-Term Phase 1B/2A Project A. Plans, Specifications, and

Authorization to Advertise for Bids; and

B. Consultant Agmt w/Mott MacDonald for Construction Mgmt Services


Committee

Review and make necessary adjustments to Committee Work Plan, and confirm next meeting discussion subjects, and confirm next meeting time and date.



Page 6 of 11

2018 ACCOMPLISHMENTS REPORT

MEETING DATE

WORK PLAN ITEM, BOARD POLICY, & POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

01/23/18 1:00 pm

Workshop to Receive Information from Public-Private Partnership (P3) Entities Interested in the District’s Expedited Purified Water Program

K. Oven Receive Information and Discuss Next Steps.

Continued to 02/08/18.

02/08/18 2:00 pm

Election of 2018 Chair, Vice Chair Committee Consider the nomination and approve the election of 2018 Committee Chair and Vice Chair

Director Estremera elected Chair. Director Keegan elected Vice Chair.

Approval of Minutes Committee Approve Minutes Approved 11/15/17 and 01/23/18 Minutes.


G. Hall Receive information and discuss next steps and Recommend the following to the Board: i. Approve a $395,000 Budget Adjustment and

Authorize the CEO to Execute an Amendment to Agreement with GHD, Inc., for Reverse Osmosis Concentrate Mgmt Project; and

ii. Adopt a Resolution to authorize the CEO to prepare and submit a grant application to State Water Resources Control Board Proposition 13 Grant Funding Opportunity, to partially fund the Reverse Osmosis Concentrate Mgmt Project.

Noted.

Expedited Purified Water Program Update

K. Oven/G. Hall Receive information and discuss next steps on: A. Summary of 01/23/18 RWC P3

Workshop; and B. P3 procurement Options.

Recommend Options B and C to the board, with the following modifications included: project labor agreement language; a stipend; a hybrid procurement process for discussion; and that there is a full team (designer/builder/operator/financer) in place from the beginning of the process (02/13/18 Item 4.3)

Update on Public Outreach for Recycled and Purified Water, 2017 Potable Reuse Telephone Survey.

R. Callender Receive information and discuss next steps.

Noted

Update on the Contra Costa Water District/Central Contra Costa Sanitary District Recycled Water Exchange Project

G. Hall Receive information and discuss enxt steps.

Noted

Review Committee Work Plan and discuss 2018 meeting schedule (Continued from 11/15/17).

Committee

Review and make necessary adjustments to 2018 Committee Work Plan, and confirm regular meeting schedule for 2018.

Next Meeting March 21, 2018.



Page 7 of 11

MEETING DATE

WORK PLAN ITEM, BOARD POLICY, & POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

03/21/18 2:00 pm

Approval of Minutes Committee Approve the Minutes Approved Minutes of 02/08/18.

Discuss agenda items for the upcoming Joint Recycled Water Policy Advisory Committee (City of San Jose/SCVWD/City Of Santa Clara) meeting scheduled for April 19, 2018.

H. Ashktorab Receive information and discuss next steps.

Committee made the following requests and noted without formal action: • Come back via Nonagenda w/info on SVAWC

FY 17 budget projections vs actuals, and FY18-19 utilization/cost ratio, per acre foot;

• Brief SJ staff on subjects planned for 04/19/18 RWPAC, including City SJ budget objectives, and overview of P3 and how City fits into this; and

• Coordinate additional advertisement of the April 19, 2018 RWPAC meeting on the District’s website.

Update on District Recycled and Purified Water Efforts – Reverse Osmosis Concentrate Management:

M. Sinaki

Receive information and discuss next steps, and recommend that the Board approve a $452,000 budget adjustment and authorize the Chief Executive Officer (CEO) to negotiate and execute an amendment and time extension to the agreement with GHD, Inc., for the Reverse Osmosis Concentrate Management Project (Agreement No. A4034G), for an amount not to exceed $842,000; and that the Board of Directors adopt a resolution to authorize the CEO to prepare and submit a grant application to the State water Resources Control Board Proposition 13 Grant Funding Opportunity, to partially fund the Reverse Osmosis Concentrate Management Project.

The Committee recommends that the Board approve a $452,000 budget adjustment and authorize the Chief Executive Officer (CEO) to negotiate and execute an amendment and time extension to the agreement with GHD, Inc., for the Reverse Osmosis Concentrate Management Project (Agreement No. A4034G), for an amount not to exceed $842,000; and that the Board of Directors adopt a resolution to authorize the CEO to prepare and submit a grant application to the State water Resources Control Board Proposition 13 Grant Funding Opportunity, to partially fund the Reverse Osmosis Concentrate Management Project.

Review Committee Work Plan Committee

Review and make necessary adjustments to 2018 Committee Work Plan, and confirm regular meeting schedule for 2018.

Staff is to add discussion of P3 Term Sheets to 05/09/18 Agenda. Remainder of Work Plan continued to next meeting.



Page 8 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

05/09/18 12:00 pm

Approval of Minutes Committee Approve Minutes Approved.

Expedited Purified Water Program Update.

K. Oven Receive information on and discuss the P3 Expanded Shortlist of Qualified Firms, the Draft P3 Term Sheet, and next steps for the P3 Procurement process.

• Revise the Draft P3 Term Sheet to allow for proposals for facilities other than the City of San Jose facilities, as described Attachment 1, Page 4, Section 11;

• Consider including language in the Draft P3 Term Sheet that allows the Water Unit Price Ceiling, discussed in Attachment 1, Page 10, Section 21, to be raised over time;

• Investigate opportunities to broaden Attachment 1, Page 24, Section 48 so that P3 entities can propose innovative solutions to ownership issues, such as Reverse Osmosis Concentrate, as able, or as feasible within bond financing requirements;

• Investigate options, and other agency’s best management practices, for contractor or consultant contractual ability or restriction to issue press releases, advertise, or otherwise communicate with the public about projects (Informal Board Member Request No. I-18-0008);

• Staff is to schedule a special Committee Work/Study Session on the Expedited Purified Water Program in July 2018;

• Staff is to provide monthly updates to the Board on the Expedited Purified Water Program; and

• Staff is to ensure that District Boardroom Live-Streaming audio issues are resolved, and provide live webcasting of all future Recycled Water Committee meetings.

April 19, 2018 Joint Recycled Water Policy Advisory Committee (JRWPAC) Meeting Feedback, Follow Up, and Outcomes.

G. Hall Receive information and discuss next steps.

Noted.


G. Hall Receive information and discuss next steps on progress on the Master Plan baseline efforts.

Noted.

Update on Reverse Osmosis Concentrate Management.

G. Hall Receive information and discuss next steps on: A. Status of the amendment and time

extension to the consultant

Noted.



Page 9 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

05/09/18 12:00 pm (Cont’d)

agreement with GHD, Inc; B. Status of the grant agreement with

the State Water Resources Control Board for funding research studies; and

C. Outcomes from the February 2018 stakeholder discussions about ROCM options.

Update on District/City of Palo Alto/City of Mountain View and City of Sunnyvale Collaboration Efforts.

G. Hall Receive information and discuss next steps on: A. Northwest County Recycled Water

Strategic Plan; B. Comprehensive Agreement between

District and City of Palo Alto; and C. Comprehensive Agreement between

District and City of Sunnyvale

• Include information on the District’s Recycled Water Program in their presentations, when they go to Board or City Councils with presentations on Recycled Water Comprehensive Agreements; and

• Expedite the Comprehensive Agreement negotiations with the City of Palo Alto in consideration of the planned joint meeting between the District Board of Directors and Palo Alto City Council.

Update on District/SFPUC/BAWSCA Collaboration Efforts.

G. Hall Receive information and discuss next steps on District/SFPUC/BAWSCA Feasibility Study.

Noted.

Update on South County Recycled Water Projects and District, Producers, Wholesalers, and Retailers Agreements.

G. Hall/K. Oven Receive information and discuss next steps on: A. Status of South County Recycled

Water Master Plan Implementation; and

B. Partnership Agreements.

• Look for opportunities to bring the South County Recycled Water Producers, Wholesalers, and Retailers Agreements into conformance with Recycled Water Agreements held, or being negotiated with, other areas in the county; and

• Come back during the August 9, 2018 regular Committee meeting with policy proposals and an opportunity for Committee discussion regarding a recommendation to the Board on District engagement in the governance of the South County Recycled Water Authority.

Review Committee Work Plan and Discuss 2018 Meeting Schedule.

Committee

Review and make necessary adjustments to Committee Work Plan, confirm next meeting discussion subjects, and confirm next meeting date and time.

Schedule July 2018 Special Work Session on Expedited Purified Water Program.



Page 10 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

July 2018 Expedited Purified Water Program Update

K. Oven Receive information on and discuss next steps for the P3 Procurement process.

Cancelled

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

08/08/18 12:00 pm

Approval of Minutes Committee Approve Minutes Approved



Completion of Draft Countywide Water Reuse Master Plan;

B. Status of June 2019 Planned Completion of Countywide Water Reuse Master Plan; and

C. Staff request for additional Committee meeting in September 2018.

Noted

Reverse Osmosis Concentrate Management (ROCM) Update.

G. Hall Receive information and discuss next steps on: A. Update on the Reverse Osmosis

Concentrate Pilot study and other pertinent efforts;

B. Status of the amendment and time extension to the Agreement between the District and GHD, Inc.; and

C. Status of the grant agreement with the State Water Resources Control Board (SWRCB) for funding ROCM research studies.

Noted

Update on District Collaboration Efforts with Other Public Entities for Recycled Water

G. Hall Receive information and discuss next steps on: A. Collaboration Efforts with City of Palo

Alto: i. Northwest County Recycled Water

Strategic Plan; and ii. Comprehensive Agreement between

District and Palo Alto;

Noted



Page 11 of 11

MEETING

DATE


& POLICY CATEGORY

ASSIGNED STAFF


AND OUTCOME

08/08/18 12:00 pm (Cont’d)

B. Collaboration Efforts with City of Sunnyvale; and

C. Collaboration Efforts with San Francisco Public Utilities Commission (SFPUC) and Bay Area Water Supply and Conservation Agency (BAWSCA).

Discussion on October 2018 Special Joint Recycled Water Policy Advisory Committee (JRWPAC) Meeting.

G. Hall Receive information and provide direction to staff.

The Committee requested that staff: 1. Schedule a Special Meeting at 1:30

p.m.,09/12/18 to discuss agenda content for the Oct 2018 Special RWPAC meeting;

2. Provide copies of the City of San Jose Climate Smart Plan, accompanied by a briefing on the District’s role and information on how the plan was developed; and

3. Come back with a briefing on the roles and responsibilities of cities to certifying a water supply in support of proposed land development projects.

Public Outreach for Recycled and Purified Water – Expanding Taste Tests and Bottling Options of Advanced Purified Water.

R. Callender Receive information on current activities and discuss expanding taste test opportunities, including bottling of purified water for marketing purposes.

Noted


Committee Review, make necessary adjustments, and confirm next meeting discussion subjects, time and date.

The Committee scheduled a Special Meeting at 1:30 p.m.,09/12/18 to discuss agenda content for the Oct 2018 Special RWPAC meeting





Recycled Water CommitteeSUBJECT:Overview of the roles and responsibilities in certifying the adequacy of water supply for proposedland development projects.

RECOMMENDATION:Receive and discuss the roles and responsibilities in certifying the adequacy of water supply forproposed land development projects.

SUMMARY:At the August 8, 2018 Recycled Water Committee, members requested that staff provide a summaryon the roles and responsibilities of cities in certifying the adequacy of a water supply in support ofproposed land development projects.

Land Use Development and Water Supply Planning CoordinationCities and counties have a responsibility to ensure new development has an adequate water supplywhen approving development proposals. This responsibility is through California EnvironmentalQuality Act (CEQA) compliance in coordination with the development of Water Supply Assessments(WSA) required under Senate Bill 610 (SB 610), written verification of adequate water supplies forlarge subdivisions under Senate Bill 221 (SB 221), and the Urban Water Management Plans(UWMP) prepared by water retailers.

Cities are responsible for determining that adequate water supplies exist to serve a project, and mustsupport that determination. WSAs are the primary method of that process. SB 610 and SB 221 wereenacted into law in 2001 with the intent to link land use decision-making and water supply availability.SB 610 requires water service providers (i.e. “retailers”) prepare a WSA for large projects (as definedunder the legislation, equivalent to 500 dwelling units or more) with the goal of determining whetherthe water supplier’s total projected water supplies available during normal and dry years during a 20-year period are sufficient to meet the projected water demand associated with the proposed project,in addition to existing and planned future uses.

Water Retailer ResponsibilityA WSA is prepared by the retailer that will serve the proposed project. The Urban WaterManagement Planning Act requires urban water suppliers to document water supplies and projectedfuture water demands over a 20-year period or more with an Urban Water Management Plan(UWMP), which is required to be updated every five years. The UWMP serves as the basis of theWSA analysis. If a WSA concludes that water supplies will not be sufficient to serve the demandSanta Clara Valley Water District Printed on 9/7/2018Page 1 of 3




WSA analysis. If a WSA concludes that water supplies will not be sufficient to serve the demandassociated with the project in addition to existing and planned future uses, the water provider mustalso submit its plans for acquiring additional water supplies.

City / County ResponsibilityWhen complete, the WSA is submitted to the lead agency (generally a city or County) for inclusion inthe CEQA document. The WSA supplements the CEQA process by allowing the city or County(CEQA lead agency) to more fully consider water supply impacts resulting from a proposed project.The lead agency is responsible for making the final determination if existing and projected watersupplies are sufficient. Even if a project is not large enough to trigger the preparation of a WSA, thecity or County still has an obligation under CEQA to consult with affected agencies and analyze watersupply sufficiency to serve the project.

SB 221 has similar requirements for the preparation of written verifications for proposed residentialsubdivision maps of more than 500 units.

Attachment 1 illustrates the Water Supply Assessment and verification process.

District ResponsibilityThe District does not prepare WSAs as it is not a water retailer for proposed developments.However, the District has requested that retailers provide a draft of WSAs for our review andcomment. Cities are also required to consult with affected agencies under CEQA and the District hasan opportunity to discuss any water supply concerns it has with a development proposal. If theDistrict is not consulted on a project, or if water supply concerns linger, the District also can provideformal written comments on a CEQA document during the public review period.

The District reviews WSAs and CEQA documents to ensure community reliability interests areaddressed. With regard to water supply, the District encourages efforts to maximize water useefficiency, explains the requirements of our Wells Ordinance (90-1), encourages low-impactdevelopment and onsite reuse, requests that reductions in natural groundwater recharge bemitigated, and support storm water capture that protects groundwater and surface water quality.

The District coordinates with water retailers on the development of the UWMPs. The retailers sharetheir demand projections with the District and the District shares its water supply reliability analysiswith the retailers. The District also coordinates with land use agencies during the development of theUWMP to understand growth projections and how land use changes could affect water supplies.Land use policies can have significant impacts on water demands. For instance, the City of SanJose recently adopted its Climate Smart San Jose plan which includes strategies that could decreaseresidential per capita water use by two-thirds (from 60 gallons per capita per day to 20 gallons percapita per day).

ATTACHMENTS:Attachment 1: Water Supply Assessment Flowchart




October 8, 2003 Page v

Senate Bill 610 and Senate Bill 221

Two laws that integrate land use and water planning

The following chart illustrates the relationship between a local land use agency and a water supplier in their planningprocesses. The General Plan, prepared by a City or County Planning Department, and the Urban Water ManagementPlan prepared by a Water Supplier are the critical source documents used to substantiate the information required bySB 610 and SB 221 at the local level.

For additional information on either the California Environmental Quality Act or General Plan Guidelines, please referto the publications available from the Governor's Office of Planning and Research at: www.opr.ca.gov.

For information and guidance related to the Urban Water Management Planning Act, please refer to the Department ofWater Resources, Office of Water Use Efficiency available at: http://www.owue/.

City/County Water Supplier

Urban WaterManagement Plan

General Plan 20 year vision ofthe future

Zoning action

Building Permits/Construction Permits

Specific water projects: securecontracts, permits and financing

Will Serve Letter

Water Hook-Ups

Tentative Map SB 221 (Chapter 642) Written Verification of“Fail-Safe” Verification Sufficient Water Supply

of Water Supply Based on substantial evidence

Specific Plan SB 610 (Chapter 643) Detailed water supplyProject Water Assessments assessments

Final Map

California Department of Water Resources. Guidebook for Implementation of Senate Bill 610 and Senate Bill 221 of 2001 to Assist Water Suppliers, Cities, and Counties in Integrating Water and Land Use Planning. 8 Oct. 2003, water.ca.gov/LegacyFiles/pubs/use/sb_610_sb_221_guidebook/guidebook.pdf.


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