Reuse of Copyrighted Images for Conference Presentations

Sandra A. Martin, M.L.I.S.Optometry LibrarianNSUOCO Residency Program Seminar 4-15-15

Objectives – explore and discuss:

Guidelines for reuse of images, under “fair use” provisions of Copyright Law, obtained from online resources licensed to NSU Libraries Guidelines for securing permissions from copyright holders to reuse content beyond simple educational reuse (republication, presentations for commercial entities, etc.)

Online Resources

Links provided at http://library.nsuok.edu/collegeop/index.html

Elsevier – Clinical Key and Science DirectWolters Kluwer – UpToDate and Ovid ProductsMcGraw Hill – Access MedicineR2 Digital Library

Beyond the Scope of this Discussion:

Copyright LawLegal or prescriptive adviceUse of images outside “fair use” guidelinesUse of images obtained from other resources

Copyright Policies and ServicesExamples of academic Copyright Information Centers that provide services and policies for faculty and students

Cornell University http://copyright.cornell.edu/services/#formsBrigham Young University http://sites.lib.byu.edu/copyright/

FormsPermissionsFair Use

GuidelinesCasesTutorials

NSU Center for Teaching & Learning

Legal Issues in Education web page http://academics.nsuok.edu/teachingandlearning/TLResources/LegalIssues.aspx

Provides links to other web pagesDoes not include specific policies/guidelines for NSU faculty and students

Definitions

Copyrightprotection provided by law (17, U.S. Code §102) to the authors/creators of “original works of authorship,” expressed in a tangible medium

Examples of protected worksIntellectual property, such as literary, musical, dramatic, graphic, audiovisual works, etc.

Educational activities involving copyrighted worksResearch projects, journal articles, books, videos, lectures, concerts, plays, speeches, presentations, etc.

What is Fair Use? An exemption that allows “limited” use of copyrighted material without permission from the copyright holder for criticism, comment, teaching, research, and scholarshipMust include a copyright notice Must include four factors http://www.pacificu.edu/sites/default/files/documents/FairUseChecklist.pdf

PortionNaturePurpose

Effect

Four Factors

Purpose - Nonprofit educational vs. commercial for profitNature – Published, Factual vs. unpublished, creativePortion – Small quantity vs. entire workEffect – Lawfully owned vs. replacing sale of copyrighted work

Copyright Usage GuidelinesPacific University Oregon http://www.pacificu.edu/faculty-staff/documentation-and-forms/copyright-basics/copyright-usage-guidelinesIntended to help you determine whether or not use qualifies as Fair UseOrganized in Three Use Categories:

DangerousQuestionableSafest

Safe use of images in presentationsNonprofit educational conferences – NSUOCO Continuing Education Symposium, AAO, OAOP Educational and clinical settings – lectures, journal clubs, informing patients, etc.Sharing with colleagues – email or printExported from lawfully acquired online source

See Publishers’ Online Policies

NSU Subscription

Personal Subscription

Dangerous use of images in conference presentations

Posting to conference web sitePublication in conference proceedingsSharing print or email copies with attendeesSharing at paid speaking engagements

Third PartyPublishersRequest Permission

Export image from Clinical Key

Login to CK personal accountLimit search to Multimedia – ImagesSave Image to your PresentationsOpen Presentation and Export image to PowerPointExports image along with copyright informationNon-commercial reuse in educational settings

Chronic atypical central serous chorioretinopathy in a 53-year-old woman with pigment epithelium detachment first examined in 2000. (Upper left) Color fundus photograph showing a yellow spot temporal to the fovea. (Upper right) On the early phase of fluorescein angiography (FA), this yellow spot corresponds to a deep hypofluorescence. (Middle left) At the late phase of FA, mild leakage temporal to the fovea and partial staining of an inferomacular serous retinal detachment (SRD). (Middle right) Indocyanine green angiography showing dilated choroidal veins. (Bottom) Vertical time-domain optical coherence tomography B-scan showing the SRD with the posterior retina attached to the top of the pigment epithelium detachment.

Flat Irregular Retinal Pigment Epithelium Detachments in Chronic Central Serous Chorioretinopathy and Choroidal NeovascularizationHage, Rabih, American Journal of Ophthalmology, Volume 159, Issue 5, 890-903.e3

Copyright © 2015 Elsevier Inc.

Use Rights Link to get Permission

Elsevier Permissions Help Desk – 1-800-523-4069 x 3808

Publisher’s Terms & Conditions

Image from Science Direct

Open Science DirectOpen Advanced Search and enter searchApply limits, e.g., books or journalsChoose a subscribed titleClick on “figure options” Download as PowerPoint slideImage is exported with copyright information

Figure 2 A rhegmatogenous retinal detachment forms when a hole or tear occurs across the neural retina, allowing fluid to flow from the vitreous and separate the neural retina from the retinal pigmented epithelium.

S.K. Fisher , G.P. Lewis

Injury and Repair Responses: Retinal Detachment

Encyclopedia of the Eye, 2010, 428 - 438

http://dx.doi.org/10.1016/B978-0-12-374203-2.00219-0

Image from UpToDate

Open UTDEnter searchLimit to “graphics”Click on imageClick “Export to PowerPoint”Image is exported with copyright information

UpToDate Terms & Conditions

Open UTDClick on Help in upper right hand cornerClick on User ManualClick on “Using UTD Graphics in Presentations”

Image from R2 Digital Library

Open R2 Digital Library; choose OphthalmologyOpen Book and select chapterClick on figure and Save to My ImagesClick on “My R2”Click on “Images”Click on Export and then DownloadOpen Download and Save FileCopy and paste into PowerPoint

Image from R2 Digital Library

Image from Access Medicine

Open Access MedicineLogin with your personal accountEnter search termsSelect “Images”Click on the imageClick “download slide ppt”Open with PowerPointImage is exported with copyright information

Date of download: 4/14/2015 Copyright © 2015 McGraw-Hill Education. All rights reserved.

ROP with stretching of the macula and straightening of retinal vessels.

Legend:

From: Chapter 10. RetinaVaughan & Asbury's General Ophthalmology, 18e, 2011

From: Chapter 10. RetinaVaughan & Asbury's General Ophthalmology, 18e, 2011

Image from Books@Ovid

Automatic PowerPoint capture feature not available. Use Screenshot software and paste into presentation

Image from OVID MEDLINE

Open OVID MEDLINELogin with your personal accountSelect “Multimedia” from top Blue BarEnter Search TermsOpen Article in Ovid Full Text (not PDF)From right sidebar, select Export all images to PowerPoint or select Image Gallery to export individual images Slide with copyright will appear in .ppt slide that you can copy and paste into your presentation

Open in “Ovid full text” not PDF

Copyright 2015 by the American Medical Association. All Rights Reserved. Applicable FARS/DFARS Restrictions Apply to Government Use. American Medical Association, 515 N. State St, Chicago, IL 60610.

2

Extended Follow-up of Treated and Untreated Retinopathy in Incontinentia Pigmenti: Analysis of Peripheral Vascular Changes and Incidence of Retinal Detachment.Chen, Connie J MD 1; Han, Ian C MD 1; Tian, Jing MS 2,3; Munoz, Beatriz MS 3; Goldberg, Morton F MD 1

01714640-201505000-00009-FF3.ANDOI: 10.1001/jamaophthalmol.2015.22

Tractional Detachment After CryotherapyFigure 3. . A 9-month-old infant had a normal macular appearance (A) but peripheral nonperfusion (B, arrowheads). Prophylactic cryotherapy and laser photocoagulation were performed. C, Subsequently, a tractional detachment (asterisk) arose from temporal fibrovascular tissue (arrowhead). D, After vitrectomy, the retina remained attached 2.5 years later.

Take Home Points

Use images within “fair use” guidelinesRequest permission if you have doubtsRequest permission for “dangerous” use of images even for educational purposesAlways include copyright informationAlways request permission for republicationPublishers’ terms and conditions override all others