sample of business document and hierarchy
TRANSCRIPT
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ENGLISH TASKMake Sample Of
Business Letter and Hierarchy
Business LetterHierarchy
NORLADY PASARIBU4111201007
MANAGERIAL ACCOUNTING 1C
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BUSINESS LETTERSample of Business Letter
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ADVERTISEMENT
Advertisement is a public notice offering or asking for
goods, service, etc.
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ADVERTISEMENT
attention manufacturers!
We introduce and distribute your products to 125.000 distributors in 155
countries. FREE!
For a FREE information kit call:
Telephone (310) 553-4434 Ext. 105 Fax (310) 553-5555
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ADVERTISEMENT
PT MULTI KONTROL NUSANTARA (MKN) is subsidiary company of Bakrie
Brother, co-founded in August 1985 at Jakarta, Indonesia, which focuses on
Information Technology and Telecommunication Strategic Sourcing. MKN has a
wide range business experience in Telecommunication and Information
Technology (IT) service in many application ways. Through strong strategic
alliances and collaboration, MKN delivers excellent service with an affordable
prices to the valuable costumers for the business improvement. We are leading
national company are looking for professional candidate to joint our fast growing
company to fill position as:
1. Drafter
2. Development office staff
3. Secretary staff
4. Administration executive
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ADVERTISEMENT
We are PT SENTRA PUTRA ARTHA company
locates in out of Java will opening soon for new
branch company in Jakarta, need various position
for:
Customer Care
Qualification:
Female (Age 20-30 years old)
Minimum Degree D1
Having good communication skill
Good looking and personality
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memorandum
A memorandum (memo) is an internal form of communication that is sent from one member of company to a
member of the same company.
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MEMORANDUM
MEMORANDUM
To :All EmployeesFrom :Simon GonzalesDate :May 15, 200_Sub :Company Travel
Effective June 1 all personnel travelling on company business must use the most economical means possible. No flight under five hours can be booked in Business Class. No flight regardless of duration can be booked in First Class.
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CHART
A chart can be either table or a graph.
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CHARTS
Top Ten Companies in Total Sales
CompanySales
(In Billion)
Sankyu, Inc. $2,890
Executive Jet $1,450
InterCon $1,400
Continental, Ltd. $1,380
Hospital Supply $1,370
Tislak Leasing $1,300
Leber Bank $1,250
Euro Data $1,250
InterAccess $1,220
TeleVide $1200
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CHARTS
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
January February March April May June
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formsA form is template: a standard form that an individual adds information to. These could
include magazine subscription forms, purchase order, immigration
forms, hotel check in forms, telephone message blank, etc.
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FORMS
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REPORTSA report is a short paragraph containing the
kind of information that might be include in a capsule summary. A report could appear in a
newspaper, it could be a part of a larger document such as an annual report, it could be most any kind of descriptive or narrative prose.
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REPORTS
In October, Markel On-Line acquired PeptelVisual of Berlin, one of Europe’s leadingeducational software companies. The deal callsfor Markel a (S49 million Toronto-basedcompany) to pay S5 million up front for Pepteland as much as S5 million more over the nextfew years, depending on the Germancompany’s performance. Peptel posted S4.2million in sales last year.
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FAXESFax (facsimile) is like a letter except it is
delivered electronically on a fax machine. The main differences in format additional piece of information that tells how many
pages were sent as part of fax.
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FAXES
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TABLETable is a compilation of data
that is useful for quick comparison. Tables could be on
most in object.
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TABLE
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ANNOUNCEMENTAn announcement is similar to a
report except it has more immediate information.
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ANNOUNCEMENT
The Omnicable Company representative saidyesterday that John A. Kaspar, its president and chiefoperating officer, would resign on April 30. Theannouncement added to speculation that the world’sthird-largest cable television system could be boughtwithin a few weeks. Mr. Kaspar, 62, said he wasleaving after more than 22 years for “personal reason”.
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noticesNotice is information that the writer feels
the general public or specific product users must be made aware of. There are often
notices attached to walls and public buildings or enclosed with product
literature.
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NOTICES
Corporate Policy Change
Moving expenses. You can be reimbursed for your
expenses of moving to a new home only if your new home
is at least 50 miles away from your former home. In
addition, expenses are limited to the cost of moving your
household goods and personal effects from your former
home to your new home. Meals, pre-move house-hunting
expense, and temporary quarters expenses are not longer
reimbursed.
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letter
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LETTERS
EUTECHZborovska 23, 150 00 Praha 5
Czech RepublicTelp: (02) 513.2343 Fax: (02) 513.2334
December 3, 200_
Post Comptoir43 Griffith RoadDinsdale, HamiltonNorth Island, New Zealand
Dear Sir or Madam:
We are interested in becoming distributors for your software products in the Czech Republic. Would you please send us your latest catalogs, descriptive brochures, and terms?
We were hardware company that would like to add software to our sales offering. Our annual report is enclosed.
We look forward to hearing from you soon.
Sincerely yours,
PeterZavel
Peter ZavelChairman
Inquiry Letter
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LETTERSReply to Inquiry Letter
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Land
certificateLand rights certificates is the type of certificate where the
certificate holder could only use the land either for building or for other purposes, while ownership of land is state property. Titles have a certain time limit such as 20 years. After passing the limit of 20 years, the certificate holder must take care of her SHGB extension. Unlike the
Property Certificate of ownership only to citizens.
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Bank Indonesia
CertificatesBank Indonesia Certificates (SBI) are securities issued by Bank Indonesia in recognition of short-term debt (1-3 months) with a system of discount
/ interest. SBI is one of the mechanisms used by Bank Indonesia to control the stability of the rupiah. By selling SBI, Bank Indonesia can
absorb excess money supply in circulation.
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SIGN THE LIST
OF COMPANIESa sign List provided by the Office of the Company which has been approved for
registration.
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TRADE BUSSINES
LICENCE (SIUP)
Trade Business License (SIUP) is a license to be able to carry out trading activities. Every
company, cooperative, partnership or individual companies, which conduct business activities must obtain
SIUP trade based on domicile of the company's issued and is valid throughout the territory of the Republic of Indonesia.
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BUSINESS LICENSE FOR
A NATIONAL
CONSTRUCTION SERVICES
Permits are required for the individual or entity that carries out construction services throughout the territory of
Indonesia provided by local government or any officer appointed in place of domicile.
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HIERARCHYSample of Hierarchy in Company and Job
Description for Each Function
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A SERVICE FIRM HIERARCHY
PRESIDENT COMMISSIONER
Commissioner
General Manager
Operational Manager
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President Commissioner
President Commissioner is the largest shareholder in thecompany who are authorized to determine the direction andgoals of the company.
Duties and authorities, President commissioner:
1. Establish corporate policy by determining plans andobjectives of the company both short term and long term
2. Attend or organize meetings of the Board of Directors aswell as publish minutes of meetings both for the sake ofoperational as well as documentation.
3. Provide direction and make the program work of thecompany.
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Commissioner
The Commissioner is one of the shareholders who helped indrawing up the planning Commissioner and help PresidentCommissioner duties, including:
1. Control all activities firm in corporate development
2. hold a coaching, implementation of the activities of thecompany.
3. Hold and maintain administration company andsupervision making annual report to put forward ingeneral meeting of shareholders
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General Manager
The General Manager is the main leadership in decision-making andresponsibility for the achievement of business objectives of thecompany as well as the entire controller tasks and functions withinthe company.
Duties and authorities, General Manager:
1. Make internal regulation to companies that do not conflictwith company policy
2. Fix and refining terms of the arrangement for the purpose oforganization can be achieved with effective and efficient.
3. Subordinate delegate leading and duties may be done by asubordinate clearly.
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Operational Manager
Operational manager is the lead in the operation division isresponsible for managing, controlling and implementing operationaltasks.
Duties and authorities, Operational Manager:
1. Supervise the operational activities of the company.
2. Planning, control, and supervise the entire operationactivities in the development of the company until it hasbeen completed.
3. Hold a coaching, implementation of company's activity inthe field of development.
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Head of Field Service
The head of the field in charge of arranging jobs in the field either
heavy service.
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Head of Mechanic
The head Mechanic in charge of organizing work in the repair of
heavy equipment or vehicles were damaged.
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Mechanic Assistant
Mechanic Assistant to help Head of Mechanic in charge of organizing
work in the repair of heavy equipment or vehicles were
damaged.
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Head Operator
Operators on duty operating/controlling heavy
equipment or vehicles according to the orders of the head of the field.
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Head of Drivers
Drivers on duty operating/controlling heavy equipment or vehicles
according to the orders of the head of the field.
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Head of Cleaning Service
Cleaning service is in charge of clean up and organize your Office or in the
field.
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Human Resource Development (HDR) Manager
Human Resource Development (HRD) is the manager of thepersonnel in charge for setting up and completing a subjectrelated to staffing.
Duties and authorities, HRD Manager:
1. Assist the leadership in planning anddevelopment, document the data and prepares employeewelfare programs.
2. Serve in the recruitment of new employees.
3. Supervise and perform the construction and evaluation ofperformance.
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Head of Security
Head of Security duty running the security in guaranteeing security and
smoothness tasks in the field.
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Management Information System (MIS) Manager
Management Information System (MIS) Manageris a leader in the field of the design of theinformation management system is in charge ofdesigning computer programs that will be used tocarry out the duties within the company.Management Information System (MIS) Manageroversees the programmer in charge of making andrepairing systems that have been designed by theMIS Manager.
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Chief Accounting
Accounting chief is head of bookkeeping. Duties andauthorities, Chief Accounting:
1. Complete bookkeeping administration over financialtransactions that occur within the company.
2. check the book settlement outposts, the parentmaterial for the settlement of the balance sheet.
3. Analyze financial statements to assess whether thecompany has a good financial position.
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Cashier of Accounting
Cashier is staff to receive and payment bill according to fund the transaction has happened in the
company.
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Accounting Staff
Accounting staff is responsible for entering data and presenting
financial statements.
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Chief Finance
Finance chief is the leader of the financial section.Duties and authorities of finance chief:
1. Help directors exercise functions managementin terms of financecompanies, set, controlling, and drawing upplans work or budget company.
2. Responsible for security holders, the receiptand expenditure of petty cash fund.
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Cashier of Finance
Cashier is staff to receive and payment bill according to fund the transaction has happened in the
company.
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Administration
Administration staff responsible for updating the data obtained in the
field related to the company's operations.
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