sample - contract meeting - cm-1

Ref: HNCA/506/08/CM-1

MINUTES OF CONTRACT MEETING NO.1

RE: PROPOSED ADDITION AND ALTERATION TO EXISTING LIGHT INDUSTRIAL BUILDING AT NO. …,

JALAN …, SUNWAY DAMANSARA TECHNOLOGY PARK, 47810 PETALING JAYA, SELANGOR D.E. FOR

HOMAH SDN. BHD. – Contract Period 13 WEEKS : 23rd October 2010 to 21st January 2011

Venue: Site Office Date of Meeting: 29th October 2010 Time of Meeting: Commencing at 3.00pm Closing at 4.45 pm Attendance Record and Contact Details – Persons Present.

No. Name Telephone Fax/email Remarks

1. Ar. Chin Tuck Heng 019-3356947 03-78031036 Architect

HNC Architects (HNCA) 03-78031004 …………@gmail.com

2. Lee CK 017-8876000 03-62775555 Main Contractor

Shooi Hoon Renovation Works (SHRW) eppy061 @gmail.com

3. Ir. Wong S L 012-2089399 03-89430122 M&E Engineer

SSP (E&M) S/B. (SSP) (Client Representative)

03-89433377 [email protected]

4. Ir. Tan C C 016--2773221 03-40232777 C&S Engineer

Perunding Maya Cipta S/B (PMC) 03-402327221

5. Dr. Siew Y. Woh 019-3289777 -N/A- Chairman of

Homah S/B (HSB) (Client Representative)

Balai B.C.

6. Dan Chin 012-6646575 03-56300844 Air Cond.

New Malaysia Air Conditioning & Engineering S/B (NMAC)

7. Christina LT 019-3357667 -N/A- Interior Designer

(Client Representative)

8. B.B Khoo 012-3320788

Q-MART S/B

9. Cheryl Lee 019-9535522 Fax: 03-788045199 Tel: 03-78803463

[email protected] A/V & Acoustic.

To be confirmed.

Absent:

Teoh K (Ernie) 012-3022852 -N/A- A/V System

Ref: HNCA/506/08/CM-1 MINUTES OF 1st CONTRACT MEETING

Contract Meeting No. 1 - of 4

(Client Representative) (absent) [email protected]

ITEM PARTICULARS ACTIONS 1-1.0 INTRODUCTION 1-1.1 The 1st Site Meeting was held on the 29th October 2010 INFO 1-1.2

A week has elapsed since the Main Contractor SHRW started work on the 23rd October 2010.

INFO

1-1.3

SHRW has submitted to HNCA copies of the following: a. Plumber’s license: ref: 06600- Permit no: SPAN/EKS/(PT)/800-2A(1)/10/09(281) – Chai Thin Fatt, valid till 31 Dec. 2012. b. the Electrician’s license: REF: 1198 reg. no. (TKL)KE/001128526P/2010 valid till 29/03/2011

INFO

1.1.4

The Contractor submitted his Insurance Cover Notes for “Contractor’s All Risk” ref: G3349202 and “Workmen Compensation” ref: G3349203. PMC enquired regarding coverage for the “loss of support” and will enquire the Insurance Agent further in this regard. PMC shall revert in regard this matter.

PMC

1.1.5 SHRW will be has set out works on Friday 22nd October 2010 and commenced

demolition and hacking of the existing floor slab. INFO

1.2.0 MAIN CONTRACTOR 1.2.1 SHRW prepared a Work Schedule/Programme is presented this at the meeting.

This will need to be updated as the site condition does not permit the demolition of the floor slab and excavation as planned due to the existing raft foundation.

SHRW

1.2.2 The Sub-Trade Certificates of the Electrician and the Plumber were submitted

to HNCA on the 21/10/10. Copies will be scanned and emailed to respective parties.

HNCA

1.2.3 SHRW informed HNCA and PMC that the foundations are of Raft Construction

during excavation of the B. Pool and the rear toilet area. They stopped the excavation upon discovery to await inspection and instructions.

SHRW INFO

1.2.4 PMC confirmed that the Sub-structural works could not proceed as designed

and needed to be reviewed. The Steel frames shall sit straight off the existing floor slab. Additional columns were placed to redistribute loads.

PMC SHRW



1.2.5 PMC reissued the details on the 26th October 2010 by fax, for the B. Pool

Excavation. The whole pool is to be of concrete construction . SHRW

1.2.6 The Air Conditioning ceiling space to the first floor Classroom.

NMAC said that the Ceiling Cassette Air Cond. Unit requires 600 mm space above the ceiling. Due to height constraints, NMAC suggested to propose a shallow type of unit. He will submit details by Tuesday 2/11/10.

SHRW NMAC

1.2.7 NMAC REPORTED THAT THE Air Cond. Units availability is no issue. HNCA

informed that the order must be placed to ensure delivery. SHRW

1.2.8 The Acoustic, A/V specialists are to be confirmed by HSB for incorporation into

the processes. HSB shall issue advice in due course once these Artists and Tradesmen are appointed.

INFO HSB

1.3.0 MISCELLANEOUS 1.3.1 The following materials and colour are confirmed:

Toilet Floor – White Horse: 13, Porcelain Tile – Granite Kitchen Floor – Boarder – H30150 - General area - H30149 Toilet and Kitchen Walls – White Horse: W53041 B. Pool – Top Boarder from water level – DM6 (Dark Blue) - Below water – DM1 (White) - to provide nosing tiles with different colour. Bottom of B. Pool to have some dark blue DM6 tiles scattered to have a depth perception.

INFO HNCA PMC

1.3.3 The garden wall blocks will be reviewed with the possibility of using coloured

blocks of random size for construction. SHRW shall look at the difference of cost and report for confirmation. SHRW yet to report.

SHRW

1.3.4 The Provisional sums for Ironmongery and Sanitary shall be submitted officially

to HSB for acceptance. Sanitary wares shall be white. HNCA

1.3.5 The Employer shall submit his fitting out schedule by third parties and his

relocation program for incorporation into the Main Contractor’s Program to ensure smooth transition, testing and commissioning, and eventual total operation.

HSB



1.3.6 A meeting is scheduled for the 6th November 2010 at 2.00pm to view the

“Craftstone” equivalent materials. (Note: This was rescheduled on Monday 1/11/10 to the 2/11/10 at 2.15pm.

1.4.0 NEXT MEETING – THE 2nd CONTRACT MEETING 1.4.1 The next meeting shall be on Friday 12th November 2010, at 3.00pm, at the

site. Parties are to take note as no further notice shall be issued unless there is any change.

Minutes prepared by by HNC Architects, 3rd November 2010. – Copies emailed to: HSB - S Woh & Ernie Teoh, Christina. SSP – Ir. SL Wong; PMC – Ir. CC Tan; SHRW – Mr. CK Lee.

sample - contract meeting - cm-1

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