Samford UniversitySamford University

New Employee OrientationNew Employee Orientation

ETHICSPOINTETHICSPOINT

Phone and Internet-based reporting systemPhone and Internet-based reporting system

Used to report issues and concerns Used to report issues and concerns

Totally anonymous and confidential Totally anonymous and confidential

866-384-4277866-384-4277

Human Resources websiteHuman Resources website

Samford Portal under Quick LinksSamford Portal under Quick Links

Lynda.comLynda.com

Online tutorOnline tutor Online software training accessible via Online software training accessible via

the Samford portal and the HR websitethe Samford portal and the HR website Offers training inOffers training in

– Business Applications (i.e. MS Office)Business Applications (i.e. MS Office)– DesignDesign– DeveloperDeveloper– Home ComputingHome Computing– Plus Creative InspirationsPlus Creative Inspirations

NO HARASSMENT POLICYNO HARASSMENT POLICY Samford University will not tolerate harassment of our Samford University will not tolerate harassment of our

employees. employees.

Review complete policy in Faculty or Staff Handbook. Review complete policy in Faculty or Staff Handbook.

Do not assume management is aware that a problem Do not assume management is aware that a problem exists. exists.

It is your responsibility to bring complains and concerns to It is your responsibility to bring complains and concerns to management’s attention to be resolved. management’s attention to be resolved.

Report such conduct to: Report such conduct to: – Your immediate supervisorYour immediate supervisor– Your supervisor’s immediate supervisorYour supervisor’s immediate supervisor– Director of Human ResourcesDirector of Human Resources

WORKER’S COMPENSATIONWORKER’S COMPENSATION Employees who are injured at the workplace or in Employees who are injured at the workplace or in

the course of employment must report the injury the course of employment must report the injury to their supervisor.to their supervisor.

Injured employee will be required to undergo a Injured employee will be required to undergo a drug test.drug test.– If impaired, may not be paid benefits under the Alabama If impaired, may not be paid benefits under the Alabama

Worker’s Compensation Law. Worker’s Compensation Law. – In addition, the employee’s continued employment may In addition, the employee’s continued employment may

be jeopardized.be jeopardized.

Refusal to take a urine or blood drug test after an Refusal to take a urine or blood drug test after an accident will forfeit your rights to recover accident will forfeit your rights to recover benefits.benefits.

DRUG FREE WORKPLACEDRUG FREE WORKPLACE

It is the policy of Samford University that the unlawful It is the policy of Samford University that the unlawful manufacture, distribution, dispensation, possession or manufacture, distribution, dispensation, possession or use of a controlled substance in Samford University’s use of a controlled substance in Samford University’s workplace is prohibited.workplace is prohibited.

Violators will be disciplined, terminated or requested Violators will be disciplined, terminated or requested to participate in a rehabilitation program.to participate in a rehabilitation program.

Employees are required by law to report to Samford Employees are required by law to report to Samford University within five (5) days of the date of any University within five (5) days of the date of any conviction of any federal or state criminal drug statute conviction of any federal or state criminal drug statute where violation occurred on Samford University’s where violation occurred on Samford University’s premises.premises.

Review complete policy in faculty or staff handbook.Review complete policy in faculty or staff handbook.

Employee Email Distribution Employee Email Distribution ListsLists

List Purpose Membership Users can unsubscribe?

Employee-L Distribution of University business related information to Samford employees.

All faculty and staff

No

Faculty-L Distribution of job related information to Samford faculty.

All faculty No

Staff-L Distribution of job related information to Samford staff.

All staff No

Announce-L Distribution of announcements of interest to the Samford community.

All faculty and staff

Yes

Classifieds Distribution of classified advertisements to the Samford community.

All faculty and staff

Yes

Discuss Distribution of discussions of interest to the Samford community.

All faculty and staff

Yes

Employee Distribution ListsEmployee Distribution Lists

Be careful when using “Reply All”Be careful when using “Reply All”

To subscribe or unsubscribe from To subscribe or unsubscribe from Announce, Classifieds, or Discuss, Announce, Classifieds, or Discuss, please contact the Help Desk. please contact the Help Desk. – 726-2662 726-2662 – support@samford.edusupport@samford.edu

Samford 403b PlanSamford 403b Plan All employees are eligible to defer into All employees are eligible to defer into

a 403b plan immediately upon hire a 403b plan immediately upon hire subject to IRS statutory maximums.subject to IRS statutory maximums.

Providers: Fidelity and TIAA-CREFProviders: Fidelity and TIAA-CREF Options: Traditional and ROTHOptions: Traditional and ROTH Deferrals: can start or stop at any timeDeferrals: can start or stop at any time Only full time employees are eligible Only full time employees are eligible

for match and contribution. for match and contribution.

Reporting TimeReporting Time Attendance ReportsAttendance Reports

– Used by salaried (monthly) employeesUsed by salaried (monthly) employees– Usually due by the 15Usually due by the 15thth of the month of the month– Can be found on Payroll’s websiteCan be found on Payroll’s website– Only full day absences must be reportedOnly full day absences must be reported

TimeClock Plus TimeClock Plus – Online time keeping system Online time keeping system – Used by non-exempt (hourly) employeesUsed by non-exempt (hourly) employees

Check ListCheck List

Health, Dental, Vision PlanHealth, Dental, Vision Plan

BCBS of AlabamaBCBS of Alabama PPO Plan: no referral necessary PPO Plan: no referral necessary Effective date: 1Effective date: 1stst day of the month after day of the month after

hirehire Primary Care Physician copay: $25 Primary Care Physician copay: $25 Specialist Physician copay: $40 Specialist Physician copay: $40 Major medical deductible: $350Major medical deductible: $350 Major medical deductible maximum per Major medical deductible maximum per

family: $1050family: $1050 Air Med IncludedAir Med Included

Prescription CoveragePrescription Coverage Point of Sale Prescription PlanPoint of Sale Prescription Plan

Must use in-network pharmacyMust use in-network pharmacy

Reimbursement schedule:Reimbursement schedule:– 100% for generic100% for generic– 80% for preferred name brand, after deductible 80% for preferred name brand, after deductible

has been methas been met– 60% for non-preferred name brand, after 60% for non-preferred name brand, after

deductible has been metdeductible has been met– 50% for specialty, after deductible has been 50% for specialty, after deductible has been

metmet

BCBS Vision CoverageBCBS Vision Coverage

Covers routine vision careCovers routine vision care

Pays 80% of the allowed amount with no Pays 80% of the allowed amount with no deductibledeductible

$200 limit per person each 24-months$200 limit per person each 24-months

BCBS Dental CoverageBCBS Dental Coverage Two routine cleanings per year: no Two routine cleanings per year: no

deductible or copay deductible or copay Non-routine services: $25 deductible Non-routine services: $25 deductible Limit: $1000 per member per yearLimit: $1000 per member per year Orthodontia coverage: available for Orthodontia coverage: available for

dependents age 19 and underdependents age 19 and under Orthodontia limit: $2000 totalOrthodontia limit: $2000 total

BCBS PremiumsBCBS Premiums 2015 Rates:2015 Rates:

Monthly RatesMonthly Rates– EE:EE: $128.44$128.44– EE+1:EE+1: $259.74$259.74– EE/fam:EE/fam: $302.38$302.38

Bi-Weekly RatesBi-Weekly Rates– EE:EE: $64.22$64.22– EE+1:EE+1: $129.87$129.87– EE/fam:EE/fam: $151.19$151.19– Please note that deductions of the Bi-Weekly Please note that deductions of the Bi-Weekly

payroll are deducted from 24 paychecks per payroll are deducted from 24 paychecks per year.year.

Medical Spending AccountMedical Spending Account

2015 limit: $25502015 limit: $2550

Eligible expenses: Co-pays, deductibles, Eligible expenses: Co-pays, deductibles,

prescriptions, etc.prescriptions, etc.

Rollover maximum: $500Rollover maximum: $500

Expenses should be estimated very Expenses should be estimated very

carefully carefully

Dependent Care Spending Dependent Care Spending AccountAccount

2015 limit: $50002015 limit: $5000

Eligible expenses: daycare and in-home Eligible expenses: daycare and in-home

care for dependents care for dependents

No rollovers No rollovers

Expenses should be estimated very Expenses should be estimated very

carefullycarefully

VSP Vision CareVSP Vision Care

Vision Exam each calendar year: $20 Vision Exam each calendar year: $20 copay copay

Prescription Glasses: $20 copayPrescription Glasses: $20 copay Lenses every calendar yearLenses every calendar year Frames every other calendar year Frames every other calendar year

($150 allowance)($150 allowance)

OR, Contacts every calendar year: $60 OR, Contacts every calendar year: $60 copaycopay

$150 allowance $150 allowance

VSP Vision CareVSP Vision Care

Extra Savings and DiscountsExtra Savings and Discounts– Non-covered lens options: 20-25% Non-covered lens options: 20-25%

savings savings – Additional glasses and sunglasses: 20% Additional glasses and sunglasses: 20%

off if purchased within 12 months of off if purchased within 12 months of your Vision Examyour Vision Exam

– Laser Vision Correction: Laser Vision Correction: Average of 15% off the regular priceAverage of 15% off the regular price 5% savings off the promotional price 5% savings off the promotional price

VSP Vision CareVSP Vision Care2015 Rates:2015 Rates:

Monthly Paid EmployeesMonthly Paid Employees– EE:EE: $7.39$7.39– EE+1:EE+1: $14.78$14.78– EE/fam:EE/fam: $23.80$23.80

Bi-Weekly Paid EmployeesBi-Weekly Paid Employees– EE:EE: $3.70$3.70– EE+1:EE+1: $7.39$7.39– EE/fam:EE/fam: $11.90$11.90

Please note that deductions of the Bi-Weekly Please note that deductions of the Bi-Weekly Payroll are deducted from 24 paychecks per Payroll are deducted from 24 paychecks per year.year.

Life InsuranceLife Insurance

Basic Group Life Insurance: 2.5 times salaryBasic Group Life Insurance: 2.5 times salary

Accidental Death and Dismemberment: 2.5 times salaryAccidental Death and Dismemberment: 2.5 times salary

Long Term Disability: 60% of your pre-disability Long Term Disability: 60% of your pre-disability

earningsearnings

Business Travel: ranges from $200,000-$500,000 Business Travel: ranges from $200,000-$500,000

Dependent Life Insurance: $2,000 Dependent Life Insurance: $2,000

– Eligible dependents: spouses and children under 18 Eligible dependents: spouses and children under 18

(23 if full time student)(23 if full time student)

Optional Life InsuranceOptional Life Insurance Optional Employee Life Optional Employee Life

– Maximum: $500,000Maximum: $500,000– Guaranteed Issue Amount: $100,000Guaranteed Issue Amount: $100,000– Premium: age basedPremium: age based

Optional Spousal Life Optional Spousal Life – Maximum: $500,000Maximum: $500,000– Guaranteed Issue Amount: $50,000Guaranteed Issue Amount: $50,000– Premium: age basedPremium: age based– Must enroll in at least the same amount of Must enroll in at least the same amount of

optional employee life optional employee life

Optional Life InsuranceOptional Life Insurance

Dependent Life Insurance: $10,000 maximumDependent Life Insurance: $10,000 maximum

Premium: $1/month per $5k of coverage Premium: $1/month per $5k of coverage

Eligible Dependents: Eligible Dependents:

-dependents age 18 & under -dependents age 18 & under

-dependents age 23 & under if full time student -dependents age 23 & under if full time student

Must enroll in at least the same amount of Must enroll in at least the same amount of

optional employee life insuranceoptional employee life insurance

Optional AD&D InsuranceOptional AD&D Insurance

You may enroll in optional accidental You may enroll in optional accidental death and dismemberment insurance death and dismemberment insurance (AD&D) up to a maximum of $500,000 in (AD&D) up to a maximum of $500,000 in increments of $1,000.increments of $1,000.

Amounts in excess of $250K cannot Amounts in excess of $250K cannot exceed 10 times your salary.exceed 10 times your salary.

The premiums are 1.9 cents per $1000 for The premiums are 1.9 cents per $1000 for individual coverage and 3 cents per $1000 individual coverage and 3 cents per $1000 for family coverage.for family coverage.

Samford University 403b Samford University 403b PlanPlan

Vendors: TIAA-CREF and FidelityVendors: TIAA-CREF and Fidelity Options: Traditional and ROTH Options: Traditional and ROTH Deferrals: can start or stop at anytimeDeferrals: can start or stop at anytime

Samford University 403b Samford University 403b PlanPlan

Full-time employees will enter the plan for Full-time employees will enter the plan for a match and contribution after meeting a match and contribution after meeting entry requirement of one full year of entry requirement of one full year of employment employment

Full-time participant entry: January 1 or Full-time participant entry: January 1 or July 1 following one year of employmentJuly 1 following one year of employment

Samford University 403b Samford University 403b PlanPlan

Match: $1 for $1 match of all employee Match: $1 for $1 match of all employee deferrals up to 3% of pay deferrals up to 3% of pay

Vesting Rate: 20% per yearVesting Rate: 20% per year

Samford University 403b Samford University 403b PlanPlan

Contributions are applied annually on Contributions are applied annually on 12/31 after eligibility is met12/31 after eligibility is met

Contribution rate is tied to years of serviceContribution rate is tied to years of service

Vesting Rate: 20% per yearVesting Rate: 20% per year

YEARS OF PARTICIPATION

CONTRIBUTION RATE

1-3 2%

4-6 3.5%

7+ 5%

Employee Tuition Benefit Employee Tuition Benefit (ETB)(ETB)

Employees: undergraduate and graduate degree Employees: undergraduate and graduate degree tuition freetuition free

Dependents: undergraduate degree Dependents: undergraduate degree Tuition remission for dependents is as follows: Tuition remission for dependents is as follows:

– First two years: 50% First two years: 50% – Beginning with third year: 75% Beginning with third year: 75% – Beginning with fourth year: 100% Beginning with fourth year: 100%

Classes: 2 classes per termClasses: 2 classes per term– Day class: subject to approval from Day class: subject to approval from

department headdepartment head– Time missed: must be made up same Time missed: must be made up same

workweek and on university work premisesworkweek and on university work premises

VacationVacation FacultyFaculty

– Normally taken when classes aren’t in Normally taken when classes aren’t in sessionsession

– 12 month: granted 24 days each fiscal year12 month: granted 24 days each fiscal year Staff:Staff:

– Granted: lump sum on July 1 each fiscal yearGranted: lump sum on July 1 each fiscal year– May be used after 3 month eligibility period May be used after 3 month eligibility period

is metis met Any unused vacation will not carry-over from Any unused vacation will not carry-over from

year to yearyear to year

During your first year of employment, vacation will be During your first year of employment, vacation will be granted as follows:granted as follows:

– Hired on or before the 15Hired on or before the 15thth of the month, you will of the month, you will receive 1 day of vacation for that month PLUS one receive 1 day of vacation for that month PLUS one day of vacation for each month remaining in that day of vacation for each month remaining in that fiscal year.fiscal year.

– Hired after the 15Hired after the 15thth of the month, you will not of the month, you will not receive any vacation grant for the month in which receive any vacation grant for the month in which you are hired, but will receive 1 day of vacation for you are hired, but will receive 1 day of vacation for each month remaining in that fiscal year.each month remaining in that fiscal year.

– On July 1On July 1stst following your hire, you will be granted following your hire, you will be granted 14 days of vacation. See staff handbook for 14 days of vacation. See staff handbook for vacation grant schedule.vacation grant schedule.

Staff Vacation

Sick Leave Sick Leave Faculty:Faculty:

– 10 days awarded upon employment10 days awarded upon employment– Additional sick leave: earns one day per monthAdditional sick leave: earns one day per month

Staff: Staff: – Accrues 12 days per yearAccrues 12 days per year– Additional sick leave: earns one day per monthAdditional sick leave: earns one day per month– May be used after 3 month eligibility period is May be used after 3 month eligibility period is

met.met. 90 day maximum accrual90 day maximum accrual

Official HolidaysOfficial Holidays

Other LeaveOther Leave

Refer to Faculty or Staff handbooks for Refer to Faculty or Staff handbooks for policies on:policies on:– PersonalPersonal– MilitaryMilitary– FMLAFMLA– Death in the family Death in the family

Other BenefitsOther Benefits Free admission to most home athletic Free admission to most home athletic

eventsevents 10% discount at the University Bookstore 10% discount at the University Bookstore

on books and other items on books and other items Food service facilities located in the Food service facilities located in the

University Center – including $2.00 Friday University Center – including $2.00 Friday in the Cafeteriain the Cafeteria

An official branch of the United States Post An official branch of the United States Post Office is located on the ground floor of the Office is located on the ground floor of the University Center.University Center.

Other BenefitsOther Benefits Theatre Productions: Theatre Productions: one free ticket to most events one free ticket to most events

– Theater Box Office, extension 2853, between the hours Theater Box Office, extension 2853, between the hours of 1:30pm and 4:30pm. of 1:30pm and 4:30pm.

Workout FacilitiesWorkout Facilities– Weight roomWeight room– swimming poolswimming pool– racquetball court racquetball court – indoor track facilities indoor track facilities Campus Rec: contact for dates and availabilityCampus Rec: contact for dates and availability– Extension 2194Extension 2194

ENJOY THE REST ENJOY THE REST OF YOUR DAY!OF YOUR DAY!

Thank you for joining us Thank you for joining us in New Hire Orientation! in New Hire Orientation!