sam stigall, ma bob lorick, msmr terri day, phd
DESCRIPTION
The Tsunami Effect: Cleaning Up After the Implementation of a New Integrated Student Information System. Sam Stigall, MA Bob Lorick, MSMR Terri Day, PhD. Presentation Overview:. Integrated system background Roadblocks & solutions Tips. Integrated System Background:. Timeline to rollout: - PowerPoint PPT PresentationTRANSCRIPT
The Tsunami Effect: Cleaning Up After the Implementation of a New Integrated
Student Information System
Sam Stigall, MABob Lorick, MSMR
Terri Day, PhD
Presentation Overview:
Integrated system backgroundRoadblocks & solutionsTips
Integrated System Background:
Timeline to rollout: Rolled out in Summer because of smallest
enrollment numbers Hardest term to calculate because of all the terms:
Maymester, 11week and first and second 5 weeks
Sequence of rollout:– Admissions– Financial Aid
Business Practices:
Roadblock: Departments did not understand what data was
collectedExample: Tracking of MA to DOC students not
noted in prior system, as students were treated as readmits
Solution: Academic plansNew process as of Fall 2008
Variable Cleaning:
Roadblock: Value and variable definition consensus
Solution: No arbitrary changes can be made without following
proper protocol
Student IDs:
Roadblock:Different IDs for different reporting agencies:
State requires SSN Institution uses 10 digit IDFormer system assigned a variety of different numbers to
international students (created problems with Human Resources)
Internal changes for students without IDs
– CBM00N
Solution:Campus-wide agreement on how to use IDsEnsure new system is integrated with Human
Resources
CIP/Academic Plans:
Roadblock:Mismatches between academic plans and academic
classifications that was caused by the creation of new plans:
Example: Materials Science Engineering (MSE) in old system for all levelsNow: MSE_DR, MSE_MENT, MENGR, MSE_METS, MSE_MNR, MSE_MSTH, MSE_SP
Solution: Simplify academic plans and eliminate
redundancy
Majors and Minors:
Roadblock: Academic plan and classification mismatched due
to problems with:– Effective dating – Term activation – Reporting minors as majors
Solution:Monitor major sequence and language changesIncrease advisor training
Ethnicity and Citizenship:
Roadblock: New system definitions don’t match UT Arlington’s
needs:New system reports ethnicity and citizenship separately,
making it difficult to determine the “international” students
Determining student residency then becomes difficult
Solution:Formed a committee to evaluate the aforementioned
issues
Admit Types:
Roadblock:Graduate school and transfer designationUndergraduates and EAP
Solution:Met with respective departments to explain why
the logic needed to be simplified
Historical Data:
Roadblock: Necessity of converting historical records/archives
to new system Fact book: Problems with developing fact book reports
Need to convert expanded variables into old variables for trend analysis and for CB Reporting
Solution: Hired more reporting individuals Moved files that may be needed for historical
reference to our server
Tips:
Choose the fall semester for system rollout: If your logic is correct, population size doesn’t matter
Pay close attention to what variables are available in the data system
Don’t program around exceptionsYou won’t know what data will look like until it’s too lateRunning parallel systemsUtilize the system’s audit capabilitiesBe cognisant of the marketability of your staff will the new
integrated system trainingAnticipate Fact book delays
Contact Information:
UT Arlington website: http://www.uta.edu/irp/
Sam Stigall: [email protected]
Bob Lorick: 817-272-5308 [email protected]
Terri Day: 817-272-5130 [email protected]