sailing trust · sailing trust report and accounts 2013 fundraising success - tenders invited for...

Sailing Trust

Report and Accounts 2013

Fundraising success - tenders invited for first phase of new vessel Sailing further afield - Youth Sailing Scheme visits Wells Harbour Day Sailing barge training course inaugurated Continued Race success Success with Sailability and Dementia Adventure crews

Rigging the jib topsail

Since 2007 Sea-Change has provided action-centred learning and seamanship experience for young people and vulnerable adults. It is a Royal Yachting Association (RYA) Teaching Establishment, RYA Sailability Foundation Organisation and an Associate Member of the Association of Sail Training Organisations.

Sailing further afield – Sea-Change visits Wells-next-the-Sea

In August a Sea-Change crew took the Cambria to Wells by invitation of Harbourmaster Rob Smith for Harbour Day celebrating 350 years of the Harbour Commissioners. As the barge used to trade there it was an historic voyage. The cargo ledger for the port shows several visits before 1939 and long before he skippered Cambria Bob Roberts visited with the Will Everard during the war when cement was brought for the construction of airfields. Philip Latham was Mate of Cambria in 1962 to 1966 and he joined for the northward voyage with a crew of young people some from Wells funded by the Wells Harbour Charitable Trust and Norfolk Boat for which we are very grateful. Cambria used to call at Wells with animal feed on her way to the Trent to bring coal to the Essex gasworks, but today this is outside the usual area for Thames barges and special permission was needed from the Maritime and Coastguard Agency, and we put together two watches with young people on each. On the outward voyage conditions were perfect with fine weather and an offshore wind, so that the sailing time for the ninety miles was only 20 hours, although there was another historic visit to Yarmouth where Phillip used to trade in the barge. This was by kind arrangement of Pilot Richard Gavin and the Yarmouth Harbourmaster. At Wells over 500 people visited the barge and as well as meeting Bob Roberts’ daughters Anne and Gill again we met the daughter of George Dray, skipper before the war, and several relations of other crew. The homeward passage was not as quick due to headwinds, but working two watches and with a couple of stops when the tide was foul the 36 hours to Harwich was great sailing. The north Norfolk coast was bathed in sunshine and sailing at 6 knots with a topsail breeze compared well with the best the French Riviera can offer. After all, this is what the barge was built for. It was also instructive to see how working watches over a period of days can help weld a team and widen expectations. Open House in the City

In April Appeal Patron Professor Michael Mainelli and Mrs Elizabeth Mainelli hosted an Open House for Sea-Change on their sailing barge Lady Daphne at St Katherine’s Docks. This was introduced by new Appeal Patron Alderman Peter Hewitt and attended by over eighty people including Julia Abel Smith, High Sherriff of Essex. Maritime writer Tom Cunliffe delivered an inspirational talk about the work of the charity and its relevance to the realities of life for young people, saying “when it’s ebb tide in the Wallet, it’s ebb tide in the Wallet and there’s nothing you or anyone else can do about it!”

Young Carer on Old Father Thames

Phil Latham

Anisia prepares the jib

Louise Allen and Rob Smith

Sea-Change Runs First Barge Sailing Course Sea-Change offered its first Sailing Barge Course for six people over six days as a pilot for more in future. One memorable day we sailed in company from the Swale to north Essex with the other two engineless barges Mirosa and Edme. The scene in the Swin could have been in trading days. We concluded there are really two parts to the course; one in the way the gear works and another in using it. If you know anyone who wants to learn about barges and traditional sailing please put them in touch.

Bill Wright ran for the London Marathon for Sea-Change raising over £3,000.

Mates Course: left, a handy-billy tackle on the mainsheet and, right, navigation.

Left: “Bikes and Barges” brings two modes of transport together at Maldon each summer for a family day out. This year Sea-Change was the chosen charity and opened Cambria to the public flanked by 300 assorted motorcycles gleaming on a sunny Sunday in July.

Hilary receiving the prize for most valued crew member from Sir Robin Knox-Johnston and Christine Lawrence at the Thames Match where Cambria successfully defended her first place in class.

Charter Report There was wind aplenty either end of the season; the first charter in April in Cambria included a quick passage between gales from the Swale to the Medway and then two days wind-bound at Chatham with crabbing in driven snow and some shoreside entertainment; and in October there was another day windbound for Clacton College in Reminder under the hill at West Mersea in a northerly force nine. In between the summer was an excellent one once it got going.

We welcomed new clients aboard Reminder from Cottenham and Swavesey Locality Team (left) and Limpsfield Grange Special School and welcomed back old friends. The Big Lottery and RYA Sailability helped us develop work with Woolverstone Sailability and Dementia Adventure who are at the forefront of thinking about how society should engage people living with dementia. Ed Miller (right) from Woolverstone inspired us with his commentary on how most people with disabilities would prefer to work like anyone else and not have vessels modified by others for them. Sea-Change worked again with over 200 people.

Most of our work with Cambria is not accompanied by staff as we are able to book her for periods of time, but in 2013 we undertook two accompanied charters with her. The first was for the Colchester Institute Workprep Course, and started at Pin Mill on the Monday after she won the Passage Match and finished at Maldon on the Friday after which she attended the excellent Bikes and Barges event there. Woolverstone Marina helped ferry the group aboard at Pin Mill and Heritage Marine provided towage at Maldon. The second was with William Morris Special School from Gravesend, via the Swale to Gillingham and was for the Cambria Trust. This kind of longer residential suits the vessel very well.

The girls learnt how to steer the boat, how to tack, raise and lower the sails and anchor, most of them climbed the rigging and most of them got to steer... most importantly they learnt how to get along together without us hearing one cross word or argument between any of them which for a group of girls aged between 15 and 20 some of who had never met one another was pretty exceptional.

Tim Bunn of Limpsfield Grange School.

Dementia Adventure – John eases the mainsheet

Synchronised coiling with Workprep

Youth Sailing Scheme This was the name given by young people to their extended involvement, sailing directly with us and in touch between voyages for support where necessary. Although it started with a group of young people from Maldon, YSS has included people from further afield in recent years, and we are delighted to welcome referrals for extended participation for anyone aged 14 to 20 who might benefit from and enjoy the experience.

Not content with sailing to Wells, Zack Wilbraham joined the square-rigger Lady of Avenel (left) for a passage up the east coast and through the Caledonian Canal to Oban catching the Sleeper back. After the snow in April for the first voyage, there was plenty of summer sun for the sail to Pin Mill for scrubbing the bottom and to Gravesend for the Thames Match. Then there were the passages to and from Wells joined by some young people from there, and to London to hand the barge over at the Thames River Festival. The last week of the season was the traditional YSS Halloween charter complete with apple-dipping, pumpkins and a warming fire. Plans for 2014 are coming together. We plan to offer YSS an Arthur Ransome week in the Walton Backwaters (his “Secret Water”) living aboard a barge, camping, exploring, sailing dinghies and maybe with a smack there as well. This is because, apart from Reminder for the majority of accompanied groups and Cambria for the majority of YSS, the 44 feet Sallie (right) will be available for young people seeking seamanship experience in a smaller vessel to complement what they learn in barges. There will be at least one barge sailing course in 2014. At the time of writing we await the outcome of a bid to the Heritage Lottery Fund Future Skills Programme by National Historic Ships, five sailing organisations and the International Boatbuilding Training Centre. If successful, there will be two intakes of five trainees in 2014 and 2015, one for each organisation. This follows the strategy mentioned in the report last year to develop future skills for the sector.

Below: Dean Conway now works on barges for Sea-Change and others - this is exactly what YSS is about.

Extremes of the season - snow in April and Halloween in November.

Appeal Progress Trustees have agreed to seek formal tenders to build the new hull and launch Phase Two of the appeal for £200k to complete the rig and fit-out. She could be sailing in 2015, keeping future skills alive by engaging trainees carrying real freight inspired by historic voyages!

We are very grateful to those who have brought the appeal to this stage: the Eranda, Wates, Bernard Sunley, Garfield Weston and Trusthouse Charitable Foundations, Sir Donald Gosling, Plain English Kitchens, the Worshipful Company of Fishmongers, Fairlie Yachts, Trinity House, Michael Everard, The TK Foundation and generous anonymous donors. Jill Homewood (left) has joined to write funding applications. Jill also works part-time for Remap which creates custom-designed solutions for people living with disability. She brings a wealth of experience in fund-raising, and started with us by putting her best foot forward in a sponsored run.

It would not be possible to do our work without the generous support of many individuals and institutions providing bursary support for those unable to afford the full costs of sailing with us. These included the Kelsey, Merianog, Essex Youth, Oak and Augustine Courtauld Trusts, Maldon Regatta Association, Maldon Bikes and Barges, The Big Lottery, The Royal Thames Yacht Club Charitable Trust, Norfolk Boat and the Wells Harbour Trust, the RNVR Youth Sail Training Trust, The Frederick and Phyllis Cann Trust, the Elkington Trust, RYA Sailability, The Worshipful Company of World Traders, Martin McColl, The Malcolm Chick Charitable Trust, The Homelands Charitable Trust, The Honourable Company of Master Mariners, The Artemis Charitable Foundation, Sported, The East of England Coop (who again gave vouchers for food), Sported (which supports sport for personal development) and Yacht Carbon Offset who offset our carbon. Thanks also to relief skippers Ed Gransden and Francis Kent. Sea-Change provides opportunities to young people and vulnerable adults from any background or ability to learn from positive activities, develop self-esteem, life skills and a stake in the community. To sail with us, for more information or if you can help in any way please contact [email protected] 01621 744196 www.seachangesailingtrust.org.uk Unit 1 Blackwater Marina, Mayland, Essex CM3 6AL

From left: Peter Hewitt, Michael Mainelli presents a cheque from World Traders to Don and Richard and Gerry Courtney from Maldon Regatta to YSS.

William Morris School

Youthworks

Workprep

YSS scrubbing and painting

Stutton Ness

Dementia Adventure

Woolverstone Sailability St Joseph’s College

Children’s Support Service

Cottenham and Swavesey Judging a treasure hunt

SEA-CHANGE PROJECTS LIMITED

Company Limited by Guarantee

UNAUDITED FINANCIAL STATEMENTS

31 AUGUST 2013

Registered Charity Number 1125958

Company Number 6163852


YEAR ENDED 31 AUGUST 2013

CONTENTS

Annual Report of the Trustees 1

Independent Examiner's report 5

Statement of financial activities 6

Balance sheet 7

Notes to the financial statements 8


ANNUAL REPORT OF THE TRUSTEES


1

The annual report of the charity Sea-Change Projects Ltd (working name Sea-Change

Sailing Trust) for the year ended 31st August 2013.

REFERENCE & ADMINISTRATION DETAILS

Charity number 1125958

Company number 6163852

Registered Office 11 Butt Lane, Maldon, Essex CM9 5HD

Bankers The Co-operative Bank,P.O.Box 250, Delf House, Southway,

Skelmersdale WN8 6WT

Directors and Trustees

The trustees of the charity were:

Paul Bowen, Peter Clay, Professor Francis Douglas, Hilary Halajko, Captain James Thom,

Steve Williams. There were no changes within the year.

All of the trustees are directors of the not-for-profit company which is limited by a guarantee

not exceeding £10 each.

In accordance with its governing document the charity remunerates a minority of trustees for

professional services; Hilary Halajko when serving as Mate during charters and there is

provision for Steve Williams, a qualified Social Worker, to be paid a modest daily payment

for being available to give advice where required. Steve Williams received no remuneration

during the year and no other trustees have any interest.

The Executive Officer was Richard Titchener and Don Ramsay provided help with

fundraising and administration.

STRUCTURE, GOVERNANCE & MANAGEMENT

The charity is a company limited by guarantee, governed by its memorandum and articles of

association of 15th March 2007 as amended 14th September 2008, and obtained charitable

status on 18th

September 2008.

Appointment of trustees

The trustees were selected for their specialist knowledge and experience of working with

young people, of sail training and traditional sailing.

Trustee induction and training

The trustees have received copies of the governing document and the policies of the charity,

and extensive briefing and discussion.




2

Organisation

The trustees met twice in the year, in March and November 2013, to decide the strategy and

policy of the charity, which is discharged on a day to day basis by the Executive Officer.

Risk Management

The Chair of Trustees and Executive Officer regularly review risks associated with the

operation of the charity and have established methods to avoid or mitigate them.

OBJECTIVES & ACTIVITIES

The objects of the charity as set out in the governing document are:

1) To operate by hire, management, purchase or building, traditional sailing vessels in

order to facilitate their use in a manner consistent with their heritage, providing

training in traditional building, maintenance and sailing skills;

2) To research and develop opportunities for cargo-carrying under sail using such

vessels; and

3) To help educate young people and others suffering exclusion or difficulty in

vocational and non-vocational skills to enhance their employability, trainability and

quality of life through activity-based learning.

The charity achieves its objectives by providing activity-based learning for young people and

adults with special needs and thus enhancing their confidence and improving their lives. This

is done by living and working residentially aboard a traditional sailing vessel, with or without

accompanying staff, where the emphasis is on participation taking the needs of the individual

into account. Further details of the charity’s activities during the year are set out in the

Report for 2013 set out on pages at the front of this document.

The trustees confirm that when deciding upon the specific activities to be carried out by the

charity during the year they have paid due regard to the Charity Commission’s guidance on

Public Benefit.

ACHIEVEMENTS & PERFORMANCE

The trustees recognise the importance of objective measures of success in the work of the

charity and have taken steps to provide accreditation of the learning achieved by clients. The

charity is a Royal Yachting Association Training Centre and Sailability Foundation

Organisation in recognition of its work with the disabled. It is also an Associate Member of

the Association of Sail Training Organisations (ASTO) and anticipates full membership when

in possession of its own vessel or an exclusive contract with a hired vessel.

There is research evidence that working together in a structured environment providing

individual and group challenge is beneficial, and this is borne out by the reports of the staff

who, in many cases accompany clients. They find a positive change in people when they




3

return to school, college, youth club or work, and are able to transfer the evidence of

achievement with the charity back to normal life.

Since its inception in 2007 the charity has hired the vessels it uses for its work and has

progressed to work in 2013 with over 200 people over 23 weeks.

The trustees were pleased to note that again in 2013 an increased amount of direct work with

young people was undertaken using the engineless Cambria. This was achieved while

retaining a similar amount of accompanied group work using the Reminder as in the previous

year.

FINANCIAL REVIEW

The charity depends on donations to discharge its work, both to cover a proportion of fixed

costs and to provide funds for individuals and groups who are not able to afford full charter

fees. With increasing activity, costs have risen; the trustees have taken steps to increase fund-

raising (engaging Don Ramsay part-time) and have agreed a modest increase in fees. Hire

costs were held for 2012/13 but may increase in 2014.

Again there was increased activity, and it was encouraging to note that donations kept pace

with this.

Trustees are grateful for the assistance afforded to their governance by the advice provided by

Peter Maynard FCA who attends their meetings and acts as Treasurer.

Reserves policy

The objective is to carry a reserve sufficient to finance six months of forward operation. This

equates to £53,729 based on expenditure in the year. At 31 August 2013 reserves held by the

charity totalled £132,831, however of these £65,850 is held in a restricted account for the

New Barge Appeal leaving £66,981 available to cover all other expenditure. This is slightly

above the reserve policy amount but the cyclical nature of the operational year makes this

very difficult to maintain over the winter period.

FUTURE PLANS

The charity expects to continue to hire vessels in 2014 and has made arrangements to use the

Reminder for accompanied work and Cambria for extended programmes. Fundraising is

underway to build a new vessel to discharge the current work of the charity, and to extend it

into longer residential trips to permanently embed positive change in clients, as well as

offering vocational training. The appeal has almost reached the previously agreed trigger

point of £400,000 and the trustees have agreed to seek formal tenders to build the hull and

launch a second stage appeal for the balance of £200,000 needed to finish the project.

The new vessel will not only save much of the significant hire costs, which exceed the cost of

maintenance needed on the charity’s own future asset, but will also enable additional income.

The net annual benefit is calculated at £34,500.


STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT)


Total Funds

2013 2012 2013 2012 2013 2012

INCOMING RESOURCES Notes £ £ £ £ £ £

Incoming resources from generated funds

Voluntary income - Donations 82,249 24,979 56,367 52,262 138,616 77,241

Investment income 2 - - 171 196 171 196

Activities for generating funds 3 - - 4,176 - 4,176 -

Incoming resources from charitable activities 4 - - 19,344 31,061 19,344 31,061

Total Incoming Resources 82,249 24,979 80,058 83,519 162,307 108,498

RESOURCES EXPENDED

Costs of generating funds

Costs of generating voluntary income 5 - - 13,005 28,341 13,005 28,341

Fundraising trading costs 6 - - 3,560 - 3,560 -

Costs of charitable activities 7 27,832 30,427 60,515 57,610 88,347 88,037

Governance Costs 8 - - 2,546 2,927 2,546 2,927

Total Resources Expended 27,832 30,427 79,626 88,878 107,458 119,305

NET INCOME/(EXPENDITURE) /NET 54,417 ( 5,448) 432 ( 5,359) 54,849 ( 10,807) MOVEMENT IN FUNDS FOR THE YEAR

Reconciliation of funds

Total funds brought foward 69,442 74,890 8,540 13,899 77,982 88,789

TOTAL FUNDS CARRIED FORWARD 123,859 69,442 8,972 8,540 132,831 77,982

The statement of financial activities includes all gains and losses recognised during the period

Restricted Funds Unrestricted Funds

6


NOTES TO THE FINANCIAL STATEMENTS


1 ACCOUNTING POLICIES

(a) Accounting Convention

The financial statements have been prepared under the historical cost convention and in accordance with

the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006.

In preparing the financial statements the charity follows best practice as laid down in the Statement of

Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in March 2005.

(b) Incoming Resources

Income from Charters is included in the period in which the relevent charter takes place.

Donations and grants are included in the period to which they relate.

(c) Resources Expended

Expenditure is included on an accruals basis including irrecoverable VAT.

(d) Fixed Assets

Assets are depreciated at the following rates in order to write them off over their estimated effective lives.

Computer and Office equipment 25% Straight Line

Sailing equipment 25% Straight Line

(e) Funds

Funds held by the charity are either:

Unrestricted - these are funds that can be used in accordance with the charitable objects at the discretion

of the trustees; or

Restricted - these are funds that can only be used for particular restricted purposes within the objects

of the charity.

2 INVESTMENT INCOME 2013 2012

£ £

Bank interest received 171 196

3 ACTIVITIES FOR GENERATING FUNDS

Charter fees received from supporters of the charity.

4 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

Charter fees received from organisations using the facilities of the charity for the benefit of

vulnerable young people and adults.

5 COSTS OF GENERATING VOLUNTARY INCOME

2013 2012

£ £

Consultant's fees 10,555 20,306

Management salaries 2,450 8,035

13,005 28,341

8




6 FUNDRAISING TRADING COSTS 2013 2012

£ £

Charter fees 3,560 -

3,560 -

7 CHARITABLE ACTIVITIES 2013 2013 2012 2012

£ £ £ £

Direct Costs

Personnel

Director's salary 6,595 9,222


27,413 31,720

Establishment

Insurance 1,975 1,954

Light & Heat 561 633

Rent & Rates 7,782 3,758

Office setup - 2,254

Contractor's Fees 10,500 -

20,818 8,599

Barge Expenses

Charter Fees 22,500 26,917

Contractors' Fees 8,515 10,326

Fuel, food & maintenance 2,599 4,256

33,614 41,499

Support Costs

Motor & Travel 1,989 1,242

Phone 2,510 2,619

Sundry 1,224 1,207

Training 377 490

Computer Maintenance 154 22

Depreciation 248 639

6,502 6,219

88,347 88,037

8 GOVERNANCE COSTS

2013 2012

£ £


Amounts payable to Independent Examiner:

Independent Examination fee 1,000 1,000

Other Accounting Services 321 320

2,546 2,927

9

SEA CHANGE PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2013

9 STAFF COSTS 2013 2012

£ £

Wages and salaries 28,714 37,781

Social security costs 2,592 3,581

31,306 41,362

Particulars of employees

1 trustee and 1 employee were employed part time during the year. The total paid

time equated to less than 1 full time employee.

All wages and salaries were apportioned between various activities on a time basis.

10 NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging: 2013 2012

£ £

Depreciation of owned assets 248 639

11 FIXED ASSETS Office Sailing Total

Equipment Equipment

£ £ £

Cost

At 1st September 2012 4,135 2,204 6,339

Additions - - -

At 31st August 2013 4,135 2,204 6,339

Depreciation

At 1st September 2012 4,020 1,824 5,844

Charge for the year 88 160 248

At 31st August 2013 4,108 1,984 6,092

Net Book Value

At 31st August 2013 27 220 247

At 31st August 2012 115 380 495

10


NOTES TO THE FINANCIAL STATEMENTSYEAR ENDED 31 AUGUST 2013

12 DEBTORS 2013 2012

£ £

Prepayments and accrued income 8,851 5,503

Other debtors 1,833 474

10,684 5,977

13 CREDITORS 2013 2012

£ £

Accruals and deferred income 23,375 22,882

Taxation and social security 551 4,187

23,926 27,069

14 RELATED PARTIES

One trustee was remunerated a total of £6,595 (2012: £9,222) for the time spent providing sailing and

mentoring services, of which £4,880 is included in accruals at the year end.

Mr R D Titchener is a party related to a trustee and earned wages in his capacity as Executive Officer

and Barge Skipper of £24,493 (2012: £32,140), of which £5,510 is included in accruals at the year end.

No trustees were reimbursed with expenses during the year (2012: Nil).

15 RESTRICTED FUNDS

Balance Incoming Outgoing Balance Purpose of donation at 1 Sept at 31 Aug

2012 2013

£ £ £ £

Eranda Foundation 50,000 - - 50,000 Barge building project

Surrey County Council 4,450 - 4,450 - Nominated charters

Wates 10,000 - - 10,000 Barge building project

T K Foundation 4,992 - 4,992 - Nominated charters

Livetts Launches - 2,500 2,500 - Nominated charters

Phyllis Cann - 1,900 1,900 - Nominated charters

Royal Thames Yacht Club - 2,000 2,000 - Nominated charters

Maldon Town Regatta Association - 2,000 2,000 - Nominated charters

Sailability - 3,600 - 3,600 Nominated charters

Plain English - 5,850 - 5,850 Barge building project

Essex Youth Trust - 3,000 - 3,000 Nominated charters

Awards for All - 9,360 - 9,360 Nominated charters

Boshier-Hinton Foundation - 2,000 - 2,000 Nominated charters

T K Foundation - 35,049 - 35,049 Fundraising support

T K Foundation - 14,990 9,990 5,000 Setting up office

69,442 82,249 27,832 123,859

11




Balance at 1

Sept 2012 Incoming Outgoing

Balance at

31 Aug 2013

16 UNRESTRICTED FUNDS £ £ £ £

8,540 80,058 79,626 8,972

17

Tangible Net current Total

fixed assets assets

£ £ £

Restricted - 123,859 123,859

Unrestricted 247 8,725 8,972

247 132,584 132,831

18 COMPANY LIMITED BY GUARANTEE

The charitable company is limited by guarantee and does not have share capital.

In the event of the company being wound up the liability of the members is limited

to £10.

ANALYSIS OF NET ASSETS (between restricted and unrestricted funds)

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