saginaw valley state university school/university partnerships presents
TRANSCRIPT
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Saginaw Valley State University
School/University Partnerships
Presents
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Board Member Training Workshop
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Board of Directors
Legally constituted
Public entity Appointed vs.
elected Relationship
with SVSU
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Types of Meeting
Annual Organizational Meeting
Regular Scheduled Meeting Special Meeting Emergency Meeting
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Organizational Meeting (see Tab 1)
Call to order Roll call Nominate temporary chairperson Administer Oath/Acceptance of Office
(see Tab 2) Election of officers Resolution indicating the Board will
comply with all laws, rules, and regulations (see Tab 3)
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Organizational Meeting Resolution setting date, time, and place of
regular board meetings and the location of official posting for meeting notices
Resolution designating depositories for various funds and authorized signature(s) for various funds and accounts
Resolution to bond Board Treasurer and others as designated by the Board
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Organizational Meeting Resolution appointing legal
counsel Resolution appointing auditors Resolution appointing
designated (AHERA) contact Resolution to adopt school
calendar for ensuing year
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Organizational Meeting Resolution designating
Freedom of Information Act (FOIA) contact; Sexual Harassment contact; Title VI, Title IX, and Section 504 contact
Adjournment
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Record minutes Prepare minutes (8
days) Send approved minutes
to SVSU (each meeting) Approved minutes
available to public within five (5) days
After A Meeting
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Regular Scheduled Meeting
Procedures Set time and place (done at annual
meeting) Agenda (sent to board members at least
5 days in advance) (see Tab 4) Rules of order in board policy Quorum Voting method (roll call) Minutes (see Tab 5) Public participation
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Regular Scheduled Meeting
Conditions for Closed Session* Dismissal, suspension, discipline, or complaint against
board member or employee Dismissal, suspension, discipline of a student Strategy session for negotiations Purchase/lease of property Consultation with legal counsel in connection with
litigation Review application for employment Consider material exempt from disclosure by another law
* Separate notes will be taken in closed sessions. No votes may be taken during closed sessions.
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Attorney General OpinionWhere a committee or subcommittee . . . is empowered to act on the matters in such a fashion as to deprive the full body of the opportunity to vote on the matter, the committee’s decision is an exercise of governmental authority which effectuates public policy and the committee proceedings are therefore subject to the OMA. (Open Meetings Act – see Tab 6, Attorney General Opinion – see Tab 7)
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Special Meeting Purpose 24 hour notice Called by the
president of the board or per Bylaws or board policy
If notified by mail, a 72 hour notice is required
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Notice Requirements/Special Meetings (see Tab 8)
Board Notice Public Notice Board Notice Affidavit Public Notice Affidavit
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Emergency Meeting Conditions
Threat to health, safety, or welfare
Two-thirds of members must agree
Action cannot wait No notice
necessary
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Public Comments in Meetings
How to handle public comments at a board meeting
Make sure board policy is followed
Response before investigation could be dangerous
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Community Responsibility
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Legislative Body
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Legal Powers
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The Importance of Budgeting
Aid to management Responsibility for
budgeting Legislation concerning
budgeting
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Budget Preparation Process (see Tab 9)
Basic considerations
Budget formulation
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Execution
Responsibility for execution Duties of school officials Control techniques
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Purchasing Designee Budget system Bids Based on board
policy and state law
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Insurance Coverage (see Tab 10)
General Liability Automotive Liability Errors & Omissions Employee Dishonesty Employee Crime Workers’ Compensation
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Financial Documentation(see Tab 11)
General Fund Cash Forecast Statement School Service Fund Student Activity Fund
Fiscal Year Actual ThruJul Aug Sep Oct Nov Dec
Beginning BalanceEstimated Receipts: Collection of Taxes Collection of State Aid Collection of Other Grants Proceeds from Loans and Interest Other Revenue and ReceiptsTotal Available FundsLess Estimated Disbursement: Salaries and Benefits Services, Supplies, and Materials Repayment of Debt Other DisbursementsESTIMATED ENDING BALANCE
(Academy)Cash Forecast Statement
Interim Statement General Fund
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Equal Opportunity Employment Education Non-
discrimination
(see Board Policies)
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Sexual Harassment/Intimidation
Shall maintain a working environment free from discriminatory insult, intimidation, or harassment due to sex
Incidents must be reported and investigated
Employees found guilty shall receive progressive discipline
(see Board Policies)
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Tobacco-Free Environment
No one shall smoke or use tobacco products on school property, at school events, or while using school equipment or facilities
Exceptions after 6:00 p.m.(see Board Policies)
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Principle I (see Tab 12)
The ethic of responsibility is to elicit trust.
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Principle II (see Tab 12)
Commitment to the educational mission, purposes, and goals.
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Principle III (see Tab 12)
Commitment to be responsible - Members of the board must be committed to be responsible in order to cause the best possible decisions to be made.
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Principle IV (see Tab 12)
Commitment to a profession - Board members must be committed to improving the status and conditions of mankind by serving others.
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Board Roles (see Tab 13)
Legislative or policymaking Educational planning and appraisal Staffing and appraisal Financial resources School facilities Communication with public
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5 Essentials for an Effective Management Team (see Tab 13)
An atmosphere of trust and understanding exists between the board and director.
The director supports the management team concept.
The board’s expectations are clearly communicated to the director.
The director’s expectations are clearly communicated to the board.
The management team has special planning sessions, besides regular monthly meetings.
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Board Policy (see Tab 14)
Why have written policies? Must have minimal policies to
ensure administrative and staff direction
Policies must be in place prior to SVSU contract signing
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What Is Policy? (see Tab 14)
Dictionary Definition “A definite course of action or method of
action to guide and determine present and future decisions . . .”
A Guide to Action State of purpose or goal Express what the board desires to achieve
or wants to see happen Provide a rationale and framework for
specific requirements
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The Board’s Role Concerning Policies (see Tab 14)
The most effective means available to a Board of Education in exercising leadership for better schools is development of policy that expresses the Board’s goals and desires for school improvement
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Employee Handbook Must have minimal employee
policies and procedures to assist staff
Handbook must be in place prior to SVSU contract signing
(SVSU Requirement)
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Student Handbook Must have minimal student
policies and procedures to assist in the direction of students
Handbook must be in place prior to SVSU contract signing
(SVSU Requirement)
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Destructive Team Strategies
Conflict in School Governance
(see Tab 15)
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Productive Team Strategies
Harmony in School Governance
(see Tab 15)