safety & training officer september 2015. ice breaker
DESCRIPTION
Get to know each other... Slide Title Speak to 5 people who you don't know and find out Their name What club they are from Their most embarrassing Freshers' momentTRANSCRIPT
Safety & Training OfficerSeptember 2015
Ice Breaker
Get to know each other...
Slide Title
Speak to 5 people who you don't know and find out• Their name
• What club they are from
• Their most embarrassing Freshers' moment
Objectives
Objectives...
Slide Title
What we're going to cover briefly this morning• Club Culture
• Responsibility
• Representing your members
• Policies & Procedures
• Sports Club Constitution
• Registration & Membership Process
• Students' Union Website
Objectives...
Slide Title
What we're going to cover in more detail this morning• Risk Assessments
• Reporting numbers
• Trip Forms
• Incident reporting
Understanding of the role
So much information that everyone needs to know...
What does everyone need to know?
Slide Title
You need to know about• Club Culture
• Position of Responsibility
• Representing Members
• Policies & Procedures
• Sports Club Constitution
• Registration & Membership Process
• Using the Students' Union Website
Club Culture
Rate you club culture...
Slide Title
Definition of cultureThe attitudes and behaviour characteristic of a particular social group
Complete the slip stating your score and why you believe this is an accurate account of the culture within your club.
Negative Positive
An ideal club culture...
Slide Title
FUN
INCLUSIVEENJOYABLE
CHALLENGING
SOCIAL PERFORMANCE DRIVEN
WELCOMING
FRIENDLY
OPEN TO CHANGE
DIVERSE
Responsibility
You are responsible...
Slide Title
As a committee member you hold a position of responsibility.
This means that if there is a disciplinary within your club, responsibility could fall on you, even if you weren't involved.
Consequences could be that you are stripped of your role and restricted from being on any committee in the future.
You could also have to face Students' Union and University Disciplinary procedures.
Represent
Represent your members...
Slide Title
The committee exists to represent club members
What would you do in the following situations...
• The club committee is discussing the option of buying a large piece of equipment from the clubs account and can't come to an agreement
• Club members are unhappy with the time of one of their training sessions
• Club members want their Sports Ball tickets subsidising by club funding
Policies & Procedures
There have been a lot of changes...
Slide Title
You have to do everything we have covered whilst operating within the Students' Unions policies and
procedures.
Some Policies and Procedures will be covered in more detail shortly but I would strongly recommend that you familiarise yourself with all
of them.
They can be viewed on the Students' Union Website.
Sports Club Constitution
Your club constitution...
Slide Title
A constitution is a document which details the rules and regulations which you need to adhere
to.It includes details about:• Purpose• Membership• Committee• Meetings• Roles• Finance• Winding Up
You will all have to sign the constitution to show that you agree on and understand how your club should operate.
Membership & Registration
What's the process?
Slide Title
The process can be viewed on the Students' Union website and anytime.
Let's go through it step by step
It's vital that everyone registers on the SU website and pay's the appropriate membership and it's your responsibility as a committee to make sure members
complete the process.
We will be doing spot checks at training and before fixtures!
SU Website
Make the most out of the website...
Slide Title
You have access to the following tools via the SU website
• Edit your page content• View members• View Sales reports• View Purchase Reports• Send messages to members• Upload Resources• Set up a product (Chairs & Treasurers Only)
Make the most out of the website...
Slide TitleWe need a volunteer to log in to the website so
we can show you how it all works!
https://www.hallamstudentsunion.com/
Questions?
Understanding of the role...
Slide Title
Key Responsibilities include• Completing clubs generic risk assessment
• Completing club trip registration form and trip leader form
• Reporting to the Students' Union numbers attending training sessions
• Reporting any incident's that happen to the Students Union
Risk Assessments
Risk Assessments...
Slide Title
Generic Risk Assessments• You need to complete a Generic Risk Assessment based on your club
training/activity session
• Deadline is Friday 9th October
Risk Assessments...
Slide Title
Duty of Care
"Duty of care is a legal obligation imposed on an individual requiring that they adhere to a standard of reasonable care while performing any acts that could foreseeably harm others."
• Need to take necessary precautions to keep your activity safe• Risk assessments help to demonstrate that a duty of care has
taken place to protect all participants• We can be liable for an accident or incident if negligence is
apparent
Risk Assessments...
Slide Title
What is a Hazard?A hazard is something that has the potential to cause harm.
What is a Risk?A risk is the likelihood of harm occurring from the hazard.
• All activities have risks • You can't eliminate all risks and hazards• You can put the necessary measures in place to prevent these
risks from happening.
Risk Assessments...
Slide Title
Accidents can still happen
• Despite all your best planning accidents can still happen
• All accidents/incidents should be reported as soon as possible (usually within 24 hours)
• In the case of a serious accident/incident contact University 24 hour security on 0114 225 2000 and Inform them that there has been an incident involving a student.
Risk Assessments...
Slide Title
Step 1 - Look for the Hazards
What could cause harm and what could go wrong?• Trips and Falls• Sprains, Strains, Breaks & Minor Injury• Major Injury• Fire• Weather Conditions• Faulty equipment• Manual Handling
Risk Assessments...
Slide Title
Step 2 - Who might be harmed and how?• Coach• Club members/participants• Members of the public• Volunteers
Risk Assessments...
Slide Title
Step 3 - What are you already doing?
• Fire - fire exits are clear, everyone knows nearest exit and assembly point
• Weather Conditions - cancellation procedure if based outdoor
• Minor & Major injury - First Aider on site/at session
Risk Assessments...
Slide Title
Step 3 - Do you need to do anything else to control the risk?
• Brief new members when they join• Make sure everyone knows who the first aider is• Notify site staff (if applicable) about faulty equipment
Risk Assessments...
Slide Title
Step 4 - Actioned by who?
• You• Chair• Captain• Site/Facility staff?
Step 5 - Actioned by when?• Whenever is appropriate
Reporting Attendances
Reporting Attendances...
Slide Title
You are now required to tell the Students' Union how many people have attended your training sessions each week. • You can keep a record on paper or on your phone but you have to
submit this to the SU every MONTH!• We need to know how many individuals have trained at least once
during the week• If John attends 3 sessions you only count him once!
• Submit via the website
Trip Forms
Trip Forms...
Slide Title
When do you need to complete?
• Out of Hours trip, competition, holiday
• Using club equipment
• No staff present
If you would like some help or support with planning a trip, book a meeting with me!
Trip Forms...
Slide Title
What do you need to complete?
• Trip Registration Form
• Trip Leader
• Specific Risk Assessment
Email to either Kirstie at [email protected] or Joel at [email protected]
Trip Forms...
Slide Title
Vehicle Registration• Copy of your driving licence (photo card only)• Copy of your MOT certificate• Copy of your Certificate of Motor Insurance
If you would like to book a bus or accommodation Lydia will happily help you. Email [email protected]
Please note that payment for trips from students must go through you club account. Speak to your Chair or Treasurer about setting up an online payment.
Incident Reporting
Incident reporting...
Slide Title
The Policy• You all have a copy• Please have a read through to familiarise yourself
The Form• You all have a copy• You need to submit every time their is an incident
Questions?