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SAFETY REQUIREMENTS

WITHIN NAPIER PORT

Steve Hart Dezma McGregor Safety Advisor Safety Advisor Mobile: 027 519 0123 027 807 8787 Phone: 06 833 4317 06 833 4436

September 2016

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CONTENTS

SECTION PAGE

Interpretation

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1. Port of Napier Safety Policy 3 2. Responsibilities of Port Users 3 3. Statutory Requirements 4 4. Public Entry 4 5. Napier Port Co-ordinators 4 6. Safety Management Plan 4 7. Termination of Work or Activity 5 8. Hot Work Permits 5 9. Port Wide Hazards 5 10. Port Wide Hazard Controls 6 – 8 11. Procedure for Notification of Hazards 8 12. Safety Policy Information 9 13. Visitors Vests 9 14. Port Emergency Procedures 9 - 10 15. Statutes, Regulations, Codes of

Practice & Guidelines 10 - 11

Hazard Notification Form 12 Illustrations 13 Summary of Compliance

Key Hazards within the Port 14 14

INTERPRETATION This section applies to

lessees operating their business within the Port;

Government agencies carrying out their business within the Port; and

Contractors and sub-contractors working within the Port; and

Other people who perform all, or part of, their regular business within the Port; and

Their employees For the purposes of this section, all of the above are referred to as “port users”. Additional requirements to those outlined in this pamphlet apply to Port Users accessing Container Operations (No 5 Wharf, Container Terminal and Container Depot areas), and General Cargo (No 1, 2, 3 and 4 Wharf areas). These requirements are contained in “Container Operations” and “Bulk & General Cargo” Access pamphlets.

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REQUIREMENTS OF PORT USERS

Including contractors, tenants and others who carry out their business within the Port.

Napier Port has obligations under the Health and Safety in Employment Act to take all practicable steps to ensure the safety of every person who enters the port area.

1. PORT OF NAPIER SAFETY POLICY

Napier Port must be a safe and healthy place for people who work here and those who visit. Managing safety and health is an integral and important part of how we operate. We will consult with our employees, and expect their active participation in safety and health matters. It is our policy to take all practicable steps to ensure the safety of all personnel in all areas of activity. We are committed to continuously improving our safety and health record and aim for zero tolerance to lost time accidents. Napier Port will be the Safest Port Environment in New Zealand.” We believe Napier Port and all the port users need to work together to make the Port the Safest Port Environment in New Zealand. The nature of our business, and the varied activities at the Port, mean that there are many different organisations performing work within the Port at the same time. We all work in partnership to ensure cargo and shipping requirements are met, and that the Port’s physical assets are maintained. The policies and procedures contained in this document have been developed to ensure that the various Port users operate safely, and in a way which does not create hazards for others. Napier Port therefore requires all port users to observe the conditions laid out in this document while within the Port.

2. RESPONSIBILITIES OF PORT USERS

It is the responsibility of port users to ensure that their staff, any sub- contractors and their staff, are aware of, and observe, the conditions laid out in Napier Port “Contractor Management Procedure” and the “Safety Requirements within Napier Port” documents.

All Port Users must have been inducted into Napier Port which is valid for 2 years after which the Port User must be re-inducted.

Port uses must not be intoxicated or under the influence of drugs while in the Napier Port.

Vehicle headlights must be on at all times unless vehicle is parked in a designated parking area.

Anyone operating a vehicle within Napier Port must be appropriately licenced.

3. STATUTORY REQUIREMENTS

Port users shall comply with any relevant New Zealand statute, regulation, or approved OSH code of practice or guideline. Some of the relevant documents are listed in Section 15.

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4. PUBLIC ENTRY

From time to time, Napier Port opens the Port, or areas of the Port, to public access. In these situations, access arrangements will be advised at the time by Napier Port management or Port Security Services.

5. NAPIER PORT CO-ORDINATORS 5.1 Capital Works, Repair and Maintenance Contractors

Personnel from Napier Port engineering management will be designated as the port co-ordinator.

5.2 Lessees of Buildings within the Port Napier Port Chief Financial Officer is the designated co-ordinator. 5.3 Contractors and other Port Users Working on non-engineering related tasks

within operational areas:

A person from Napier Port Management will be designated as the port co-ordinator

The duties of the Napier Port co-ordinator are;

To ensure port users fully understand and comply with the contents of this document

To ensure port users understand access requirements to the Port, and to operational areas

To supply port users with a list of key contact people where appropriate and introduce them as necessary

To ensure port users induct their employees regarding the contents of this document

6. SAFETY MANAGEMENT PLAN

Port users must submit a plan outlining how safety and health is managed by the port user while within the Port. Please refer to your Napier Port contact for a copy of the Contractor Management Procedure.

The scope of the plan will be determined as part of the initial contractual arrangements

and shall take into account what steps are practicable to ensure the safety and health of people in the place of work. In determining the necessary scope, regard shall be had for factors including total contract cost; duration of the activity at the Port; hazards the Port user may create or be exposed to; etc.

The plan may include; * the organisation’s safety policy * the organisation’s safety training procedures * the organisation’s recent safety record * procedures for inducting employees on Port safety requirements * safety management organisation while on Port premises * procedures for monitoring health and safety performance * procedure for monitoring the health of employees where they are exposed to

hazards * procedures for hazard identification and hazard control by elimination, isolation or

minimisation of existing and potential hazards * a designated safety co-ordinator

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* emergency procedures and Port evacuation * first aid facilities and equipment * methods used to notify, record and investigate accidents (including near misses)

7. TERMINATION OF WORK OR ACTIVITY

Napier Port may at any time, notwithstanding any other contractual arrangements, licences or agreements, require the work activity to cease if in the opinion of Napier Port it is necessary to do so for safety or health reasons. The right to so terminate does not however relieve the Port user from their own responsibilities for health and safety, nor does it require Napier Port to exercise its right to terminate. If Napier Port is acting reasonably under the requirements of the Health & Safety in Employment Act, and requires the work activity to cease, Napier Port will not be held responsible for costs incurred by the Port user as the result of the work cessation, including costs associated with any necessary remedial work, or as the result of loss or delay in the Port user’s business activities.

8. HOT WORK PERMITS

Hot work permits are required for any hot works that is undertaken within the Port boundaries. Before commencing this type of work, Port users are to obtain a hot work permit from the Safety Advisor for land based hot work permits or for sea based hot work permits the Harbour Master (located in the PCB Building), or in the absence of either the Hot work permits can be applied for from Marine Services (also located in the PCB Building). After hours requirement for land based hot work permits, contact Security gatehouse.

9. PORT WIDE HAZARDS

There are a large number of activities that take place within the Port boundaries. Some of these activities take place at regular times in set places, while others occur irregularly, and at differing locations. The major hazards that personnel either entering the Port area, or working within the Port boundaries are likely to encounter, in every area of the Port are summarised as follows but not limited to: 1. Struck by vehicles travelling within the Port area. This applies whether a person is

on foot, or in another vehicle.

2. Hit by trains that operate within the Port. This also applies whether a person is on foot, or in a vehicle. Note that trains operating within the Port are driven by remote control.

3. Struck by forklifts or other cargo handling equipment, which are operating within

their operational areas.

4. Squashed either between, or by, containers or other cargo, which is being handled within Port operational areas.

5. Struck by cargo or equipment, which has fallen from a height whilst a crane is

working a ship.

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6. Falling off the edge of a wharf and either being crushed between the wharf edge and a ship, or drowning.

7. Contact with hazardous substances.

8. Driving or walking underneath containers being conveyed or handled by forklifts.

10. PORT WIDE HAZARD CONTROLS

In order to ensure the personal safety of all personnel who are present within the boundaries of the Port, a number of hazard controls have been developed. These controls are to be observed by all personnel who are present within Napier Port at all times, and are as follows:

A. Control of Entry to the Port

1. The Port is not a public area, and only those authorised personnel on Port business are allowed admittance.

2. All persons entering the Port boundary are required to possess and show a valid

photo ID card (i.e. drivers licence) to gain access.

3. As a condition of entry to the Port, all packages and vehicles entering the facility may be subject voluntarily to inspection by security personnel. Personnel who do not agree to the inspection of vehicles or packages will not be permitted entry.

4. Any persons working within 1 meter of the edge of the wharf must have a life jacket

suitable for the tasks that they are completing. Some industries working on the wharf have industry standard requirements for approved types of life jackets used within their designated working area. Please ensure that you comply with the standards required.

5. Port users shall not enter any part of the Port except as may be necessary for the

purpose of carrying out their work. Additional authorisations are required to enter Container Operations and General Cargo areas. Refer “Container Operations” and “Bulk and General Cargo” access booklets.

6. All visitors to the Port should report to Security (No 1 Gate) to obtain safe directions

to their destination. All traffic, other than container and No 4 Shed truck traffic are to use No 1 Gate. Container and No 4 Shed truck traffic only are to use the Western (No 3) Gate.

7. Napier Port employees, or port users who are awaiting the arrival of visitors, are to

notify Security, who will ensure that guests are directed safely to their destination. Visitors should be met in non-operational areas – e.g. car parks or office buildings.

8. Where a visitor to the Port arrives at Security, and Security has not been advised of

an appointment, the visitor shall remain at Security while the appropriate person is contacted and permission to enter the Port is obtained. This includes sales reps and job applicants.

9. Any person within the Port boundaries who requests the assistance of emergency

services is to also notify Port Security. This allows Security to organise immediate first aid and ensure that emergency vehicles are directed to the emergency area without delay on their arrival at the Port entrance.

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B. Control of Traffic and Operational Hazards

1. The speed limit within the Port is 20 and 30 kph. This speed has been selected as it allows time to react if necessary, and will be enforced through the use of a speed radar gun operated by Port Security Services.

2. Vehicles must obey all road signs, and use marked road routes wherever possible.

3. When driving within the Port, either headlights or amber safety roof hazard lights

(where fitted) are to be activated, to enable the vehicle to be clearly seen.

4. Non cargo vehicles are not permitted in areas where ships are working. Vehicles are to park in designated car parks only. The only exception to this is service vehicles who carrying equipment or supplies required for use on vehicles, ships, or other equipment. Refer to “Container Operations and Bulk and General Cargo” access booklets for specific requirements in these areas.

5. When gaining access to ships at No 1 or 2 North berths, use the road system not

the wharves, and only after securing authorisation from the Operational office. Pedestrian and vehicle access to No’s 1, 2 and 5 wharves is controlled by area supervisors in conjunction with Security. All Port users visiting ships on these wharves are to confirm access arrangements with Security prior to each visit.

6. Do not enter or proceed through areas that have been barricaded off with cones,

barriers or rope. These barricades indicate that there is work activity taking place within the area, and it is hazardous to enter the area. If you need to enter, or proceed through an area which is barricaded off, contact the person in charge of the operation directly, or the Container Terminal. This ensures that staff are aware what personnel they should expect to encounter in their work area, and that personnel entering the area know of the likely hazards. Do not assume that the area is safe because no work activity is visible.

7. Obey permanent safety signs and verbal safety instructions from Napier Port staff

and security staff at all times.

8. In order to ensure the safety of children within the Port, no child under 15 years will be permitted entry to the Port unless the child is being directly supervised by an adult who is not committed to other work related tasks at the same time. This means that children accompanying adults who are doing their normal work (e.g. truck drivers, Port employees) will not be allowed access to the Port.

9. Only working dogs (Police, MPI, Customs and those working on stock ships in the

Port) are permitted inside the Port boundaries. No other dogs or animals are permitted inside the Port boundary

10.Vehicles may be towed away if the vehicle is:

Obstructing cargo or shipping operations;

Causing a hazard;

Not authorised to be in the Port.

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C. Control of Pedestrians

1. All pedestrians must wear high visibility clothing and appropriate footwear. Pedestrians must walk on the designated paths.

D. Control of Wharf and Breakwater Hazards

1. Fishing off either the breakwater or the wharves, and access to the breakwater, is prohibited.

2. Access to ships berthed at wharves is to be gained by using an approved gangway system only. Only authorised workers, and visitors with passes issued by the shipping company, or agent, will be allowed access to a ship.

3. Pedestrian walkways on wharves are to be used. Note that although walkways are provided, pedestrian access along wharves is not permitted through wharf areas where shipside activities are taking place.

4. Cargo and cargo handling gear is not to be stored on walkways, or around light towers.

5. Smoking is not permitted in any cargo storage shed. 6. All vehicles entering and leaving cargo sheds are to sound their horn, and drive

slowly

Responsibilities for, and Enforcement of, Hazard Controls

It is the responsibility of Port users to enforce the control measures outlined above and for ensuring their employees, contractors and visitors comply with the controls. Where Port Management and Supervisors, and Port Security Officers observe a breach of the controls, immediate compliance will be sought through discussion with the individual concerned. When Napier Port staff, or other Port users observe a breach of the controls that cannot be acted on immediately, details of the vehicle/person should be obtained along with details of the breach. This information should then be conveyed promptly to Port Security (ext.440, after hours 833-4440) for action. Breaches of hazard controls by Port employees will be handled according to the Port’s code of conduct and disciplinary procedure. All other breaches reported to Napier Port Management will be followed up with either the individual concerned or their employer. In the case of repeated minor offences, or single major breaches of the rules, the offenders will receive written warnings and/or banning from the Port.

11. PROCEDURE FOR NOTIFICATION OF HAZARDS

Where Napier Port, a port user, or a visitor to the Port is about to undertake an activity which may create a hazard for other personnel within the Port, the procedure below must be followed to ensure that all port users who come may come into contact with the hazard are advised of the hazard and its controls. Where a contractor to a port user creates hazards for other port users, the contractors principal must ensure that the procedure below is followed.

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Notification of hazards is to be organised through the appropriate Napier Port co-ordinator. Where the hazard is created by work under the control of Napier Port, the appropriate manager is to ensure the hazard is notified to other Port staff and Port users. If contact cannot be made through the appropriate Port co-ordinator, Port Security should be advised of the hazard. Port Security will ensure that the appropriate Port co-ordinator is made aware of the hazard as soon as practical. The Port co-ordinator will ensure all port users who should be advised of the hazard are notified. Notification of the hazard should be made by emailing the Hazard Notification form.

12. SAFETY POLICY INFORMATION

The safety policies outlined above are generally contained in the “Main Gate” and “Western Gate” pamphlets, which are produced by Napier Port. In addition, specific access pamphlets have been produced for entry into the Container Terminal and General Cargo areas. Copies of these pamphlets are located at the Port traffic entrance gates.

13. VISITORS VESTS

Port users are expected to supply high visibility vests for visitors entering operational areas. Should it be required, visitors vests are available at Napier Port PCB Building and Port Security. Visitors vests should be returned to the point from where they were borrowed. Vests borrowed by port users for visitors and not returned, will be charged.

14. PORT EMERGENCY PROCEDURES

Port users must comply with the following emergency/evacuation procedure

Discovering a Fire: Raise the alarm

Ensure the area is evacuated

Shut all doors on the way out

Phone the emergency services

Dial Napier Port Security (833-4440)

Any person discovering a fire, or in close proximity to the fire when the alarm is sounded, should attempt to extinguish the fire - WHERE THERE IS NO PERSONAL RISK - using the nearest extinguisher or hose reel.

Earthquake: If in a building, do not attempt to leave until the tremors stop

Shelter in doorways or under solid structures

Keep clear of glass panels and heavy unsecured objects

Do not re-enter buildings

Check for fire

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Seismic Wave: Move to higher ground

Ship Emergency: Alarm bells and sirens ringing on ship

Move ashore as quickly as possible

Clear wharf area in anticipation of arrival of emergency services

Evacuation of Port Area: To be announced via the Port Emergency Siren (a continuous blast for one minute), over the Security vehicle’s PA system, telephone or any other available means. Once muster station roll call is completed, move to closest assembly area to your location:

area between Breakwater Rd and rail line outside west gate; area adjacent to Seafarers Centre at main gate; or

to point advised by Security

A civil defence emergency will be announced via the Port Emergency Siren by a 10 second blast, followed by a 20 second wind down, repeated over a five minute period. In any emergency all affected Napier Port employees, port users, and visitors must be accounted for. Proceed to your own designated muster station, or a Napier Port Muster station. Napier Port Muster stations are located:

On the grass area opposite to the PCB Building and

In the area adjacent to, and immediately south east of the engineering workshop

The tyre wall car park, at the southern end of No 2 wharf

In the carpark adjacent to No 2 Wharf Office

The eastern side of the Container Depot Building (Light Tower 29)

Western gate entrance carpark

15. STATUTES, REGULATIONS, APPROVED CODES OF PRACTICE AND GUIDELINES WHICH MAY APPLY WITHIN NAPIER PORT

(This list is intended as a guide only. It is the responsibility of the Port user or contractor to identify the legislation which governs the work being undertaken) Health and Safety at Work Act 2015 Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 Health and Safety at Work (Worker Engagement, Participation & Representation) Regulations 2016 Health & Safety at Work (Asbestos) Regulations 2016 Hazardous Substances and New Organisms Act 2001 & Codes of Practice. Health and Safety in Employment Regulations 1995 Fire Safety and Building Evacuation Regulations 1992 Maritime Transport Act 1994 Electricity Regulations 1997 The General Harbour (Safe Working Load) Regulations 1982 The General Harbour (Ship, Cargo, and Dock Safety) Regulations 1968 NZ Maritime Rule Part 24A Carriage of Cargoes – Dangerous Goods Safe Working Practices for Electricians and Electrical Workers

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Guidelines for the Provision of Facilities and General Safety in the Construction Industry Guidelines for Guarding Principles and General Safety for Machinery Guidelines for the Prevention of Falls Guidelines for Provision of Facilities and General Health and Safety in Commercial Premises Guide for Safety with underground Services Code of Practice for Safety and Health in Port Operations Code of Practice for the Management of Substances Hazardous to Health Code of Practice for the Prevention of Sulphur Fires and Explosions Code of Practice for the Safe Use of Visual Display Units Code of Practice for Demolition Code of Practice for Power Operated Elevated Working Platforms Code of Practice for Powder Actuated Hand Held Fastening Tools Code of Practice for Cranes (Includes design, manufacture, supply, safe operation, maintenance and inspection of cranes) Code of Practice for Training Operators and Instructors of Powered Industrial Lift Trucks (forklifts) Code of Practice – Safe Erection and Use of Scaffolding Code of Practice – For Safety in Excavations & Shafts for Foundations Code of Practice – Management of Noise in the Workplace Code of Practice – Manual Handling Most of these publications are available from Worksafe New Zealand, or through their website at www.business.govt.nz/worksafe

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HAZARD NOTIFICATION

Hazard Notified By: Date Hazard Notified:

Company: Time Hazard Notified:

Describe the hazard (When will it occur/who may come into contact with it/where is it located/what is the hazard)

Control Measures to be put in Place:

This hazard notification has been e-mailed to the following companies: Napier Port, Napier Port Security, TOLL Rail, TOLL Stevedores, HB Stevedores, ISO Stevedores, Graincorp Ltd, The Owens Cargo Company Ltd, Golden Bay Cement, Holcim Cement, Pan Pac Woodchip, Higgins Belspray, SCS, Independent Reefer Services, P & O Technical Services, Rosscold Ltd, Harbourmaster, NZ Customs, Tenon, MPI, Maritime New Zealand, Ravensdown Ltd, JPC Reefers. If you receive this Hazard Notification, it is YOUR RESPONSIBILITY to pass this information onto any of your staff and contractors who would not have received a copy of this e-mail and who may be working within the Port. This completed form must be placed on either the Contract File, Building File or Equipment File for reference purposes.

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Container Terminal Other Areas 20 KPH 30 KPH

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SUMMARY OF COMPLIANCE

All Napier Port users and staff must be inducted prior to working at Napier Port. This includes members of the public entering Napier Port to unload containers. Contractors and members of the public that are working at Napier Port must supply and wear personal protective equipment including but not limited to steel cap shoes, hi vis vest and hard hats in certain situations. These situations will be explained during the induction. To comply with International Shipping Security everyone entering Napier Port must have a photo identification card which could be requested at any time. We ask you to minimise the vehicles brought into Napier Port because we have limited space for parking and high traffic movements with large vehicles. All vehicles that enter Napier Port must have headlights or flashing beacons turned on unless parked in a designated car park. You must not have a bonafide reason for entering the Port. You will be asked to leave and then barred from entering Napier Port if you are found to be sightseeing. When driving within Napier Port you must not exceed 20 or 30km/h depending on the

designated area signage. Security do have a speed camera and infringement notices and they can bar you from entering Napier Port. You must keep to the main roads and not take shortcuts through alleyways. Be aware of forklifts and trucks working. Do not drive under loads, behind or in front of forklifts or trucks. We have CCTV system that watches and records everything within Napier Port. Napier Port staff member who is responsible for you must contact security prior to your arrival. Security will then direct you to an office for your induction after which you will be directed to the area that you need to access. You will be turned away if you do not comply with our regulations.

KEY HAZARDS WITHIN PORT AREA

Rail cartage

Vessels transferring Dangerous Goods

Log ships and log trucks

Fertiliser ships and fertiliser trucks

Forklifts and cranes

Chemical transfers

Container and cargo movements

Shipping

Water and wind

Phone Port of Napier Security for any Emergency

Phone: 06 833 4440 DDI: 440