1

Safety Safety ManagementManagement

2

Safety Management SystemsSafety Management SystemsWhat is the ultimate Goal of Safety What is the ultimate Goal of Safety

Management?Management?• The ultimate goal of safety management The ultimate goal of safety management

is to provide an appropriate management is to provide an appropriate management structure (structure (SystemSystem) for both ) for both management management employeesemployees and and towing vessel towing vessel crewmemberscrewmembers that will guide and that will guide and empower them to become empower them to become high performing high performing teams. teams.

3

High Performing TeamsHigh Performing Teams• According to Ken Blanchard, high performing team

members:– Know what is expected of them,– Have access to all relevant information,– Have access to all necessary resources,– Within defined limits, have the authority to do what needs to be

done,– Can take initiative to meet new challenges,– Have confidence in their ability to succeed, and– Are given opportunities to learn and grow.

• This is what a well written SMS structure together with adequate training can provide for our vessel crews.

4

Safety Management SystemsSafety Management SystemsWhy do we use safety management instead of Why do we use safety management instead of

quality management?quality management?

QUALITY MANAGEMENTQUALITY MANAGEMENT• If you manufacture a product, quality management If you manufacture a product, quality management

systems are used to ensure that every product meets systems are used to ensure that every product meets intended standards. Quality Management utilizes intended standards. Quality Management utilizes written policies, procedures and processes to control written policies, procedures and processes to control quality throughout the manufacturing process reducing quality throughout the manufacturing process reducing costs and eliminating defects through continuous costs and eliminating defects through continuous improvement.improvement.

5

Safety Management SystemsSafety Management SystemsSAFETY MANAGEMENTSAFETY MANAGEMENT• If you provide a service (i.e. transportation), safety If you provide a service (i.e. transportation), safety

management systems are designed to ensure that work management systems are designed to ensure that work is done safely and efficiently by providing written policies is done safely and efficiently by providing written policies and procedures intended to eliminate unsafe acts, and and procedures intended to eliminate unsafe acts, and promote intelligent decision-making, through continuous promote intelligent decision-making, through continuous improvement.improvement.

• When implemented as a system, these policies and When implemented as a system, these policies and procedures become part of the company’s culture, procedures become part of the company’s culture, outline the ways people are expected to do their jobs, outline the ways people are expected to do their jobs, and result in a high level of safety and regulatory and result in a high level of safety and regulatory compliance.compliance.

6

Safety Management SystemsSafety Management Systems• How do they work?How do they work?

– A written safety management system (SMS) provides A written safety management system (SMS) provides the framework needed to ensure that company the framework needed to ensure that company employees have all the resources necessary for them employees have all the resources necessary for them to be successful in fulfilling the company’s to be successful in fulfilling the company’s expectations for their performance.expectations for their performance.

• SMS’s work because of:SMS’s work because of:– Intentional and detailed design,Intentional and detailed design,– Adequate training,Adequate training,– Frequent oversight, andFrequent oversight, and– Continuous improvement.Continuous improvement.

7

SMS RequirementsSMS Requirements• Typical components of a SMS:Typical components of a SMS:

– Policies and procedures addressing applicable areas Policies and procedures addressing applicable areas to be managedto be managed

– Accountability and responsibilities are establishedAccountability and responsibilities are established– Procedures which define actions to be taken and Procedures which define actions to be taken and

provides a means for written documentation and provides a means for written documentation and feedbackfeedback

– Internal auditsInternal audits– Third-party auditsThird-party audits– Corrective action processCorrective action process– Continuous improvement modelContinuous improvement model

8

Safety Management SystemsSafety Management Systems• In a nutshell:In a nutshell:

– The process of safety management is about The process of safety management is about closing loops and eliminating loop-holes. In a closing loops and eliminating loop-holes. In a nutshell, safety management is about:nutshell, safety management is about:

–SAYING WHAT YOU DO,SAYING WHAT YOU DO,–DOING WHAT YOU SAY, andDOING WHAT YOU SAY, and–WRITING IT DOWN.WRITING IT DOWN.

9

Safety Management SystemsSafety Management Systems• Safety Management for Inland Towing Safety Management for Inland Towing

Vessels is certainly not:Vessels is certainly not:

–One size fits all!One size fits all!

10

Large Company vs. Small Large Company vs. Small CompanyCompany

• Size of company directly relates to SMS Size of company directly relates to SMS complexitycomplexity– The smaller the company, the simpler the SMSThe smaller the company, the simpler the SMS

• For example: A very small company with two For example: A very small company with two fleeting vessels may have a very simple fleeting vessels may have a very simple maintenance program.maintenance program.

• The company manager may be able to keep track of The company manager may be able to keep track of most major maintenance needs on a simple most major maintenance needs on a simple spreadsheet.spreadsheet.

– A larger company will need to have a much A larger company will need to have a much more robust and complex system.more robust and complex system.

11

Key Points to RememberKey Points to Remember

The towing industry is:The towing industry is:– Critical to our national transportation systemCritical to our national transportation system– Extremely diverse; one size does not fit allExtremely diverse; one size does not fit all– Partnering with the Coast Guard to establish a Partnering with the Coast Guard to establish a

practical, effective towing vessel inspection regimepractical, effective towing vessel inspection regime• Safety management systems are:Safety management systems are:

– Focused on reducing towing vessel casualties by Focused on reducing towing vessel casualties by addressing work practices and decision making addressing work practices and decision making processesprocesses

– Flexible and scalableFlexible and scalable– A force multiplier, not a substitute for Coast Guard A force multiplier, not a substitute for Coast Guard

enforcement and oversightenforcement and oversight

12

Safety Management SystemsSafety Management Systems• One more time!One more time!

– SAY WHAT YOU DO,SAY WHAT YOU DO,– DO WHAT YOU SAY, andDO WHAT YOU SAY, and– WRITE IT DOWN.WRITE IT DOWN.

– CLOSE THE LOOPSCLOSE THE LOOPS– ELIMINATE THE LOOP-HOLESELIMINATE THE LOOP-HOLES

QUESTIONS?QUESTIONS?

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

NAVIGATIONNAVIGATION

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

• Navigation Equipment:

•Radar

•Searchlight

•Compass/Swing Meter (Illuminated)

•GPS

•Depth Sounder

•AIS

Towing Vessel Bridging ProgramTowing Vessel Bridging Program• Navigation Publications:

•Charts/Mapbooks

•Light List

•Notices to Mariners/Notices to Navigation

•Coast Pilot

•Tide Tables

•Tide Current Tables

•Rules of the Road

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

Communications:

•VHF Radios

•F.C.C. License

•Restricted Radio-Telephone Operators Permit

•Radio-telephone Log

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

Tests and Inspections:

•Steering systems

•Navigation Equipment

•Communications Equipment

•Lights

•Terminal Gear

•Propulsion System

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

Navigation Lighting:

•Properly Operating

•Proper Bulbs

•ABYC

•Not 1101

•Questions

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

Sound Producing Devices:

•Whistle

•Bell

Towing Vessel Bridging ProgramTowing Vessel Bridging Program

Questions