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April 2014
Presented by Stacey Dove, SEE, Inc.
Safety & Compliance for the
Commercial Fleet Manager
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Risk management
considerations for today:
•Safety status from a regulatory compliance
perspective.
•Fleet safety & training with an emphasis on
fatigue and distraction.
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Exposure
•Roadway crashes are the leading cause of occupational
fatalities in the U.S. Death from roadway crashes led all
other causes, making up 22% of workplace deaths. DHHS
Publication No. 2004-137
•Human costs
•Productivity concerns
•Image exposure
•Regulatory compliance challenges
•Economical concerns – equipment costs, insurance rates,
criminal & civil litigation, fines, potential shut-down of your
fleet.
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Comprehensive Approach to Fleet Safety
•A comprehensive approach to fleet safety should include
an investment in all of the following:
•Accountability – written policy & procedure.
•Regulatory compliance – DQ, D&A, H.O.S., Vehicle
Maintenance, DVIR’s, D.O.T. SMS, etc.
•Driver Screening – employment background, driving
history, driving evaluations.
•On-going training to improve knowledge and performance
for both drivers and those who manage them.
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FMCSA regulations – applicability
•Intrastate vs Interstate
• intra subject to existing state law
•Any business operating a CMV:
•GVWR 10,001 pounds or greater
•Placarded quantities of hazardous materials
•Transportation of passengers
•8 or more passengers including the driver for compensation
•15 or more passenger including the driver – not for comp
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Compliance Categories
•Factor 1 – General – Parts 387, 390
•Factor 2 – Driver – Parts 382, 383, 391
•Factor 3 – Operational – Parts 392, 395
•Factor 4 – Vehicle – Parts 393, 396
•Factor 5 – HazMat – Parts 171, 177, 180, 397
•Factor 6 – Accident (RAR per million miles)
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Factor 1 – General – Parts 387, 390
•387.7 - MCS90 – proof of financial responsibility
•390.19 - MCS150 – bienniel registration update
•BOC3 – service process agents
•390.15(b)(1) Accident Register
•Accident records
•390.3(e)(1) Every employer shall be knowledgeable
and comply….
•390.3(e)(2) Every driver and employee shall be
instructed…
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Factor 2 – Driver – Parts 382, 383, 391
•382 – Drug & Alcohol •Testing rates, compliant program, driver & supervisor training,
appropriate separation of CDL & Non-CDL pools
•383 – Commercial Driver’s License (CDL) •Proper Class license and endorsements
•Entry-level driver training (after June 2003)
•391 – Driver Qualification •DQ file current & complete - including appropriate application
•Road tests – CDL vs Non-CDL
•Driver renewals – license, medical, mva record, driver’s statement,
annual review
•Appropriate storage of medical & D&A records
•National Medical Examiner’s Registry
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Factor 3 – Operational – Parts 392, 395
•Part 392 – ill or fatigued operators, D & A
prohibitions, speed schedules, equipment
inspection & use, emergency equipment,
inspection of cargo securement, railroad grade
crossings, stopped vehicles, fueling, unauthorized
passengers, texting, hand-held cell phones, etc.
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Factor 3 – Operational – Parts 392, 395
•Part 395 – Hours of Service – general rules •6 month retention
•Supporting documentation
•Passenger carrying
•Property carrying
•Standard Rules
10 hour break, 11 driving, 14 consecutive, 60hr/7day or 70hr/8day
•100 air-mile radius exemption (CDL local)
•150 air-mile radius exemption (non-CDL local)
•16 hour exemption
•34 hour restart
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Factor 4 – Vehicle – Parts 393, 396
•Part 393 – Parts & Accessories •393.100 Subpart I – Protection Against Shifting & Falling Cargo
•Part 396 – Inspection, Repair, & Maintenance •396.3(b) vehicle maintenance files
•Labeled with company unit number, make, serial #, year, tire size
•Include all maintenance & repair records
•396.11 DVIR’s (post –trip)
•396.13 Pre-trip
•396.17 Periodic Inspection (federal annual)
•396.19 Inspector qualifications
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Factor 5 – HazMat – Parts 171, 177, 180, 397
•172.404 Security Plans & Training
•General Awareness, Function Specific, Driver,
Safety, Security, Security Plans, In-Depth Security
•Record keeping / manifests
•Hazardous Materials Certificate of Registration
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Factor 6 – Accident (RAR per million miles)
Formula
# of DOT Recordable Accidents X 1,000,000
# of miles driven past 12 months
If the result (RAR) is greater than 1.5, then the best safety
rating is “Conditional.”
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Determining the Individual Factor Ratings
Part 385 Appendix B - For each instance of an
acute regulation or a pattern of non-compliance
with a critical regulation, one point will be assigned
for that Factor. However, HOS violations carry two
points.
Satisfactory – if the acute & critical = 0 points
Conditional – if the acute & critical = 1 point
Unsatisfactory – if the acute & critical = 2 or more
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Determining the Carrier Safety Rating
Part 385 Appendix B –
Motor Carrier Safety Rating Table
Unsatisfactory Conditional Overall Safety
rating
0 2 or fewer Satisfactory
0 more than 2 Conditional
1 2 or fewer Conditional
1 more than 2 Unsatisfactory
2 or more 0 or more Unsatisfactory
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SaferSys & CSA
SaferSys
https://safer.fmcsa.dot.gov/CompanySnapshot.aspx
CSA
http://ai.fmcsa.dot.gov/SMS/Default.aspx
Example – USDOT number 1052364 or 2309582
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DRIVER TRAINING & ASSESSMENT
Fatigue & Distraction.
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Collision Costs
Crash Type
Fatal
Injury
Property
Cost/Crash
$3,604,518
$195,258
$15,114
# in 2005
4,551
78,000
341,000
Total
$16,404,161,418
$15,230,124,000
$5,153,874,000
http://ai.volpe.dot.gov/CarrierResearchResults/HTML/2009Crashfacts/tbl71.htm
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http://ai.volpe.dot.gov/CarrierResearchResults/HTML/2009Crashfacts/tbl71.htm
Collision Costs
Crash Type
Fatal
Injury
Property
Cost/Crash
$7,236,000
$321,000
$13,000
# in 2009
3,380
75,000
232,000
Total
$21,983,000,000
$16,531,000,000
$2,793,000,000
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Current U.S. Statistics
•Over 32,000 annual fatalities.
•Over 2.2 million annual injuries.
•Over 5.3 million police- reported vehicle crashes.
•Avg. over 6,145 injuries per day.
•Avg. of 90 fatalities per day.
•Avg. over 4 injuries per hour.
•Avg. of 1 fatality every 16 minutes.
Statistics from NHTSA Traffic Safety Facts 2011
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Local Annual Statistics
•MD - 493 traffic fatalities
•PA – 1,256 traffic fatalities.
•DC – 24 traffic fatalities.
•DE – 101 traffic fatalities.
•VA – 758 traffic fatalities.
•Maryland Annual
• 95,349 crashes
• 48,143 injuries
2010 Data Statistics from NHTSA Traffic Safety Facts 2012
2009 Data Statistics from Maryland Traffic Safety Factbook 2011
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The Reality of Risk
Data from Heinrich’s Triangle combined with NHTSA Traffic Safety Facts 2010 Normalized Data Using Heinrich’s Triangle
Source: http://scholar.lib.vt.edu/theses/available/etd-07272000=08470013/unrestricted/Hanowski ETD.pdt
51,100 Driver Error 1,875,372,000
3,169 Near Miss 104,238,000
1,452 Citations Issued 59,617,668
290 Vehicles Involved 9,563,107
164 Total Collisions 5,389,000
62 Injuries 2,243,000
1 Deaths 32,885
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Challenges
• Driver education with specific regards to
• fatigue,
• distraction,
• risk acceptance.
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What is fatigue?
Fatigue is the body’s response to continued physical
or mental activity or sleep loss, characterized by:
• diminished ability to do work, loss of attention,
slower reactions, poor response, deterioration of
vigilance and alertness, impaired judgment, and
other problems;
• subjective feelings of tiredness, loss of
motivation, desire for rest
Fatigue is not hours of service; fatigue is not
simply falling asleep.
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Causes of Fatigue
• Inadequate rest
• Sleep loss and/or disrupted sleep
• Displaced biological rhythms
• Excessive physical activity
• Excessive mental or cognitive work
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Sleep Disorders
• Insomnia
• Restless Leg Syndrome (RLS)
• Narcolepsy
• Sleep Apnea
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Regulatory Impact
• National Registry of Certified Medical
Examiners
• May 21, 2014 – compliance deadline for new
or renewed D.O.T. physicals
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Ways to reduce the impact of fatigue
• Try to minimize the impact of peak production
periods with scheduling and additional staffing
when feasible
• Check out programs health providers may
offer
• Increase training & awareness
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The Issue of Driver Distraction
• The issue of driver distraction is quickly becoming
a major stumbling point in roadway safety as
verified by a number or recent studies:
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NHTSA & VA Tech - 2006 100 Car Naturalistic Driving Study
• Observations recorded by in-vehicle
instrumentation show that almost 80% of all
crashes and 65% of all near-crashes involved the
driver looking away from the roadway just prior to
the event.
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Carnegie Mellon University 2008
•Behavioral studies show that engaging in a
secondary task disrupts driving performance.
•Listening alone reduces by 37% the amount of
brain activity associated with driving (parietal lobe).
Parietal lobe integrates sensory info and is critical
for spatial sense and navigation.
•Activity also reduced in the occipital lobe (which
processes visual info).
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Cognitive Driving Variables
• Basic Assumptions – • All drivers face distractions every time they drive.
• All drivers face states of inattention every time they drive.
• All drivers must manage and balance these problems every time they
drive.
• Challenges – • Each driver has a variable level of “acceptable” risk.
• Attentional resources & capacity are limited.
• Humans are serial processors.
• High-order self-assessment is generally not reliable. The ability to
accurately identify increased risk prior to the emergency varies from
driver to driver and throughout the day.
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Distraction Countermeasures
• Once a problem is identified, the solution is to: • A) remove or reduce the distraction, or
• B) change the driving, or
• C) both
• The driver needs to attempt to maintain an
operational “sweet-spot.” • Too much stimulus and we are overloaded.
• Too little stimulus and we are bored, our mind wanders.
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Defensive & Distracted Driving Assessments
• Components:
• The vehicle - safety first
• The route - sufficient intensity & complexity to
challenge the driver, statistically equivalent,
multiple segments in 3 phases (normal, visual
distraction, cognitive distraction)
• The Assessor – highly trained observer,
consistent rating reliability
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Defensive & Distracted Driving Assessments
• Components (cont.):
• The assessment process - at the end of each
segment, the driver is scored against a
benchmark on six variables:
• speed low-speed frontal space
• Intersections vehicle handling
• space management time management
• Let’s take a look at some results.