safe harbors quarterly partner’s meeting november 17, 2014 2100 building
TRANSCRIPT
Agenda ReviewWelcome, Introductions,
AnnouncementsAnnual Housing Assessment Report
(AHAR) Data Clean-upHMIS Data StandardsBreak-out GroupsUpdates – Steering Committee &
User’s GroupQ&ATrivia Question & PrizeAdjourn
AnnouncementsGregg Rocheford
◦Out of Class Assignment◦Ali Peters as replacement
Renee Lamberjack ◦New Opportunity at Univ. of WA
LeTania Severe ◦Completed PhD
Thank You for your partnership in 2014!!Reporting Technical IssuesPartner’s Meetings User’s GroupVersion 5.5HMIS Data Standards
AHAR Basics
The Annual Homeless Assessment Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness.
The AHAR uses aggregate HMIS data from communities across the country.
The AHAR is also a good tool for communities to assess the quality of their data in HMIS.
AHAR Basics
The AHAR reports data on people served during a 12-month period, from October 1 through September 30 of the following year.
The AHAR is designed to: ◦ Develop an estimate of the number of homeless
people nationwide; ◦ Estimate the number of people receiving
assistance in permanent supportive housing (PSH);
◦ Create a descriptive profile of people experiencing homelessness and people residing in PSH;
◦ Estimate the nation’s capacity to house homeless people.
AHAR DataEmergency Shelter, Transitional
Housing, and Permanent Supportive Housing programs are included
Homelessness Prevention and Rapid Re-Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included
Domestic violence programs are NOT included
AHAR Timeline
Report Period: Oct 1, 2013–Sept 30, 2014
Report Draft Due to HUD: Nov 14th
Final Report Due to HUD: Dec12th
AHAR Data Clean-upAgency Support Reps will contact
you regarding data clean-up in the next couple weeks
Common data clean-up:◦Data completeness on Universal
Data Elements◦Utilization rates◦Date of Birth or Program Entry Date
errors
Topics2014 HMIS Data StandardsCommunication
◦Website◦FAQ◦Intake Forms
TrainingProject Type Codes
◦HPRP Split
HMIS Data StandardsBaseline data collection requirements for
projects in the Homeless Management Information System (HMIS)
Allow for consistent reporting across projects and gives HUD the ability to report on aggregate data at a national level
In the past, these standards were released by HUD
This year, they are a joint publication of HUD and other federal partners: US Department of Health and Human Services (HHS) & US Department of Veterans Affairs (VA)
HMIS Data Standards - CommunicationWebsite – Visit the Version 5.5
page of the website for:◦Data Collection Requirements◦FAQ – For frequently asked questions◦Intake Forms◦Past Safe Harbors Messages
HMIS Data Standards - Training
All users will be required to use Client Intake and Snapshot Management pages starting October 1st .
Visit the Safe Harbors training page to sign up for classes.
HMIS Data Standards - Project Type Codes Project Type Codes – classifies projects based on primary
function◦ Lodging Projects
Emergency Shelter Safe Haven Transitional Housing Rapid Re-Housing Permanent Supportive Housing Permanent Housing with Services Permanent Housing: Housing Only
◦ Services Projects Coordinated Assessment Homelessness Prevention Street Outreach Day Shelter Services Only Other
HMIS Data Standards – Project Type CodesProject Type Code Work◦ Small group to develop project type
code definitions for our CoC◦ These definitions will be
disseminated and used by funders, Safe Harbors staff, and agencies to ensure consistent categorizing of programs
HPRP Split
Safe Harbors User’s Group UpdateSystem Ticket ReviewHMIS Data StandardsSharing of Tips & TricksHMIS Vendor Requirements