s c h e d u l e - a-1 works & estimates nature of power...

Page No.1

RE SOP updated as on 05.10.2017 S C H E D U L E - A-1

WORKS & ESTIMATES

Item

No.

Nature of Power Authority Extent of Powers Delegated to Remarks

PHOD/CHOD/CPD/

SAG in independent

charge of Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5 6 7 8 9

A.1.01 To sanction detailed estimates/ revised

estimates for RE works, originally

sanctioned at the time of inclusion in the

budget provided the excess over the

abstract cost is within their power of

sanction.

Item No. 40 (i) of

Bd's L. No. F(X)II-

2007/ PW/4

dt.21.9.07 & 16.3.09

& L.No. F(X)II-

2016/PW/3 Pt.3

dt.14.10.16

(i) Upto 75 Cr.

CEE/CORE only

in CHOD

(ii) Above 75 Cr.

and upto 300

Cr. CAO/CORE

in HAG subject to

limit of variations.

Nil Nil Nil Nil -

Note : i) GMs will have full powers to sanction excess due to price escalation.

(ii) While processing the revision in the cost of estimate, the reasons for delay/time overrun should be clearly recorded.

(iii) Increase in cost due to reason other than escalation should not be more than 20% of original cost.

(iv) The change in scope of work shall be governed by powers of material modifications given in item no A.1.03

(v) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO in cases of estimates where original cost of the work is above Rs 300 Crore.

(vi) These are the overall variations on the original sanctioned cost as included in the Budget and cannot be exceeded even if more than one revised estimate is sanctioned.

(vii) This delegation will not affect rules in force regarding material modification.

(viii) For variation exceeding the above limit, approval of Board will be required. In such cases, proposal may be sent to Board with the personal concurrence of FA&CAO and personal approval of

General Manager along with a detailed variation statement and a suitable explanatory note.

A.1.02 To sanction part estimates. Item No. 40 (5) of

Bd's L. No. F(X)II-

2016/ PW/3 Pt.3

dt.14.10.2016

5% for works costing

not more than 500 Cr.

by CAO in HAG and

1% by CPDs of the total

value of work as

originally sanctioned in

the budget.

Nil Nil Nil Nil 1. Part estimates may be sanctioned

towards incurring expenses for

preliminary activities like FLS, Geo – technical studies, Design,

Preparation of Plans and drawing

Applications fee for Survey for EHT supply connection, Hiring

of vehicles etc.

2. Vetting of part estimate by associate finance is necessary.

A.1.03 Sanction of material modification of estimate

sanctioned by higher authority.

Para 49 of Bd's L.No.

F(X)II-2007/PW/4

dt.21.9.07

Upto 50 lakh

(CEE/CORE)

NIL NIL NIL NIL -

Note: (1) Total value of material modifications in a work should not exceed 5 Cr. or 5% of the value of work, whichever is less.

(2) The excess or the revised cost of the estimate should not go beyond the CEE's power of sanction.

(3) A material modification estimated to cost more than 50 lakh but below 1.5 Cr. should be certified and sanctioned personally by FA&ACO & GM

(4) Material modifications which are beyond the competence of GM should sent to Board with the personal approval of FA&CAO & GM.

Page No.2

A.1.04 ESTIMATE FOR DEPOSIT WORK :

To sanction estimate for works chargeable to

other Govt. Deptt. Local bodies or private

parties/persons (except work to be executed in

loco carriage workshop).

734 E

735 E Upto 50 Cr. NIL NIL NIL NIL Vetting of estimates by

Associate Finance is necessary.

S C H E D U L E – A - 2

TENDERS, CONTRACTS AND AGREEMENTS

Item

No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge of

Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.01 To register/remove the

names of Contractors

in the approved list.

Bd's L/No. 88/ CE-

1/ CT/74 dt.

30.04.1993

& 94/CE-I/CT/4

dt.22.10.01,

17.10.02 & Bd's

L.No.2003/CE-

I/CT/4 Pt.I

dt.16.5.06

Full powers for

Class A (CHOD

only) CPD Upto

Class B & C

only.

Full

powers for

Class B &

C only.

Full powers for Class D

only.

NIL NIL -

Note : (1) A separate list of approved Contractors be maintained for the following 4 slabs of estimated value of the contract according to their capacity to take up such works.

i) Class - A For works more than 50 lakh & upto 1 Cr.

ii) Class – B For works more than 25 lakh & upto 50 lakh.

iii) Class – C For works more than 10 lakh & upto 25 lakh.

iv) Class – D For works upto 10 lakh.

(2) Selection of Contractors should be carried out by the Selection Committee consisting of the following officers:

Class of Contractors (Selection Committee Composition) Accepting Authority.

Class - A One SAG (Executive) & SAG (Finance). PHOD/CHOD of Executive Department.

Class - B & C One JAG (Executive) & JAG (Finance). SAG officer of the Executive Department.

Class - D One Sr.Scale Officer (Executive) & Sr.Scale Officer (Finance). JAG of the Executive Department.

Note : For registration in approved list of the contractors, the contractor will have to furnish a non refundable fee of 5,000/- for Class 'D', 7500/- for Class 'C '.

10,000/- for Class 'B' and 15,000/- for Class 'A'. This fee will cover the entire period of 3 years or part thereof. Contractors desirous of registration should submit

the application in the proforma prescribed by the Railway with the prescribed fee for each category of work in each slab.

Page No.3

Item

No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/S

AG in independent

charge of Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.02 Powers to dispense

with calling of tenders and acceptance the

same for works contract (calling of

quotations).

Rly. Bd's No.

2007/CE-I/CT/ 18 Pt. dt.5.3.09,

2007/CE-I/ CT/18 Pt.13

dt.6.9.10, 17.5.17 & 11.9.17.

Full powers upto

10 lac in each case subject to annual

ceiling limit of

1.2 Cr.

Same as in

Col.4. Full powers upto 5 lac in

each case subject to annual ceiling limit of

60 lac.

Full powers upto 5 Lac

(where Sr. Scale in independent charge in

branch/Deptt. subject to

ceiling limit of 60 lac in a financial year.

NIL Finance concurrence

is necessary.

Note: I. Normally the powers to dispense with calling of tenders should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out.

II. The work should not be split up for the purpose of bringing it within the ambit of this dispensation. III. The reasonableness of rates should be gone into objectively by the accepting authority. IV. Quotations should not be for items which can be executed through the existing contracts including zonal contracts. V. Quotations should not be for fancy (expensive but of low utility) items.

VI. Quotations should only be for works which are urgent in nature. VII. Quotations should normally be invited from at least 3 well experienced contractors/agencies not necessarily borne on the approved list.

VIII. Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms). IX. A register showing the full particulars of works authorized through quotations will be maintained by the officer having powers to dispense with calling of tenders. The register

may also be sent to Associate Finance while seeking their concurrence.

A.2.03 Single Tender:

Approval

to invite Single

Tender:

Bd's LN/97/CE/

I/CT/ 32

dt.27.08. 97

NIL NIL NIL NIL NIL Prior finance concurrence of FA&CAO's & GM's

approval should be obtained for invitation of single

tender.

Note : Single tenders should be invited in rare and emergent situation only after exhausting the open tender/special limited tender routes. Tight targets and urgency cannot be accepted as a reason for

calling single tenders. The calling of single tender for specialized nature of work should be personally approved by the General Manager with prior concurrence of the FA&CAO (Para-1214-E).

The instructions contained in Bd's letter No.93/W2/PQR/SC/4 dt.27.9.96 and 97/CE-I/CT/32 dt.27.8.97 should be followed strictly. In case of single tenders, the Tender Committee and

Accepting Authority should be one step higher than in case of Open Tender except where General Manager is the accepting authority.

A 2.04

(a)

To invite limited tender

from the list of

approved contractors of

RE.

Rly. Bd's

No. 2007/ CE-I/

CT/18 dt.28.9.07 &

.2013/CE-

I/CT/0/20/PO/Pt.II

(ii) dt.26.11.13

Full powers upto

7.50 Cr. PHOD/

CHOD only. CPD/

SAG in independent

charge of project

1.50 Cr. only.

Full powers

upto 1.50

Cr.

Full powers

upto 37.5 lakh.

NIL NIL

Note : Subject to observance of extant rules and orders issued by Railway Board's on the subject.

Page No.4

Item

No.


CPD/SAG in

independent charge

of Project

Other

SAG

Jr.

Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

b) To invite Special

Limited tender.

Bd's L/No.

94/CE-I/CT/4 dt.

17.10.02 &

2007/CE-I/CT/18

dt.28.9.07

Full powers

upto Rs. 5 Cr.

PHOD (HAG

only).

NIL NIL NIL NIL i) SLT may be adopted in consultation with FA&CAO in the

following cases:-

(a) Works of urgent nature (to be approved by the GM

personally).

(b) Consultancy works (to be approved by the GM personally).

(c) All other types of work depending upon merit of case to be

approved by PHOD personally.

ii) Special limited tenders may be invited from specialized &

reputed contractors/organizations/ agencies.

iii) Proposal detailing the circumstances and necessity for going

in SLT should be initiated and got concurred by FA&CAO

before personal approval of PHOD/GM is obtained.

iv) Tenderers from whom special limited tenders are to be invited

should preferably be more than six but not less than four.

v) Tenderers need not necessarily be borne on the Approved

List.

Page No.5

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks

PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.05

To invite tenders by public advertisement in the most open

public manner in respect of sanctioned estimates where no future decisions are

required from CORE or Board regarding technical nature of work other than

stores contract.

1213-E & 94/ CE-I/CT/4 dt.17.10.02 & 11.6.03, F(X)II-

2003/ PW/1 dt.9.01.04,

F(X)II-2006/PW/14 dt.26.9.06, 2007/ CE-I/CT/13 dt.3.9.07, 2007/CE-I/CT/ 18 dt.7.3.08,

2008/CE-I/ CT/ Con/7

(PCE/GM) dt.15.12.08, 2007/CE-I/CT/13(I)

dt.26.11.13, 2007/CE-I/CT/0/20/1 dt.8.10.15,

2015/CE-I/ CT/O/20/1 dt.9.9.16 & CORE's L.No.G-

6/1 Pt.VIII dt.13.6.05.

Full Powers upto 300 Cr. to CEE in HAG or CAO/RE

only and 100 Cr. to other HAG only

& 75 Cr. to

CHOD in CORE and

20 Cr. to CPD.

Full powers

up to 20 Cr. to SAG

officers.

Full powers upto

4Cr.

Full powers

over upto

20 lakh.

Nil -

Note: 1. The discretion to invite tenders from abroad will vest with GM. 2. The extant Codal provisions/rules & orders regarding invitation and consideration of tenders shall have to be observed. 3. Tender schedule may be approved by the JAG/SAG officers. Vetting of tender schedule should be necessary only in the rare urgent cases where tenders are called

without sanction of Detailed Estimate. Pre-vetting will not be necessary in case of Zonal Works for which detailed estimate are not to be framed.

4. For two packet system of tendering extant instructions will apply.

For open tender for Works invited through e-tendering. A.2.06

(i) Direct acceptance of tender having value upto and including Rs.50 lakh through

e-tendering.

Bd's L.No. 2017/CE-1/CT9 dt.11.9.17

- - Upto Rs.50 lakh

Same as in Col. 6 holding in

independent charge of project

- Letter of acceptance shall be issued only with the prior vetting of associate finance with respect to items, rates and quantities accepted by the Accepting authority.

Note:

1. The accepting authority while accepting the tender shall record a reasoned note with regard to tender evaluation and acceptance in the form of detailed speaking order. The Accepting authority shall be responsible to ensure that:

a) No splitting has been done while inviting tender to bring it within the ambit of power of direct acceptance of tender.

b) Sanctioned detailed estimate is available.

c) The tender schedule has been prepared as per rates, items and quantities provided within the sanctioned detailed estimate,

2. In case the tender notice period is less than 21 days or accepting authority intend to accept offer other than lowest financial offer, direct acceptance of tender is not allowed in the tender upto and including Rs.50 lakh. Such tenders shall be dealt by Tender Committee, constituted as per para below.

A.2.06 (ii)

For tenders above Rs.50 lakh and upto and including Rs.2 crore. The Tender Committee shall be constituted with two members out of which, one should essentially be from the Finance Department and the other from the concerned Executive Department. Tender Committee & accepting authority for accepting of open tender above Rs.50 lakh and upto Rs.2 crore (open through e-tendering) is as under:-

Page No.6

Tender Committee

Value of tender Concerned Deptt. Sister deptt. Finance Deptt. Accepting Authority

Rs.50 lakh and upto including Rs.2 crore

Sr. Scale - Jr. Scale SG/JAG level

Note : The existing practice of three members Tender Committee shall be applicable for works tender of value more than Rs.2 crore each.

The existing para A.2.06 will be renamed as item No. A.2.06 (iii).

A.2.06

(iii)

To accept open/ limited/Spl. limited

tenders and to enter into contract in

respect of sanctioned works provided the

total cost of each contract does not

exceed 300 Cr.

F(X)II-2003/ PW/ 10 dt.9.10.04, F(X)II-2006/PW/14

dt.26.9.06, 2007/CE-I/CT/13 dt.3.9.07, 15.10.07 , 2007/CE-

I/CT/ 18 dt.7.3.08, CORE's L.No. G-6/1Pt.VIII dt.13.6.05,

2007/CE-I/CT/13(I) dt.26.11.13, 2007/CE-

I/CT/0/20/1 dt.8.10.15 & 2015/CE-I/CT / O/20/1

dt.9.9.16

Full powers upto

300 Cr. to CEE in HAG or CAO/RE

and upto 100 Cr.

to other HAG only

and upto 75 Cr. to

CHOD in CORE and

upto 20 Cr. to

CPD.

Full powers upto

20 Cr.

Full powers

upto 4 Cr.

Full powers

upto

20

lakh.

NIL -

Note: (i) These powers are to be exercised where competent authority's approval under A.2.04 & A.2.05 has been obtained. (ii) The detailed TC constitution for all level are plakhed as Annexure-I & II. (Issued vide this office letter dated 24.11.2015)

Page No.7

Annexure-I of SOP para A.2.06 (iii)

CONSTITUTION OF TENDER COMMITTEE AND AUTHORITY

COMPETENT TO ACCEPT WORKS CONTRACT.

S.N. Value of tenders Tender Committee Accepting Authority

Concerned

Deptt.

Sister Deptt. Finance Deptt.

i) Up to 20 lakh Jr. Scale - Jr. Scale Sr. Scale

ii) Above 20 lakh & up to 4 Cr. Sr. Scale Sr. Scale Jr. Scale SG/JAG

iii) Above 4 Cr. & up to 8 Cr. JAG JAG Sr. Scale SAG/CPD

iv) Above 8 Cr. & up to 20 Cr. JAG JAG JAG SAG/CPD

v) Above 20 Cr. & up to 50 Cr. SAG SAG JAG CHOD in SAG/PHOD in HAG

vi) Above 50 Cr. & up to 75 Cr. SAG SAG SAG CHOD in SAG/PHOD in HAG

vii) Above 75 Cr. & up to 100 Cr. SAG SAG SAG PHOD in HAG/GM

viii) Above 20 Cr. & up to 300 Cr. (for Elect. Deptt. only) SAG SAG SAG CEE in HAG or CAO/RE

ix) Above 100 Cr. (other than Elect. Deptt.) CHOD/PHOD CHOD/PHOD CHOD/PHOD GM

x) Above 300 Cr. (for Elect. Deptt.) CHOD/PHOD CHOD/PHOD CHOD/PHOD GM

NOTE :-

1. In case of single tender, Tender Committee and accepting authority should be one step higher than in case of open tender except where GM is the accepting

authority.

2. Tender committee members can not function as accepting authority also. In such case tender will be accepted at next higher level.

3. Sister Deptt. means associate Technical Deptt. e.g. for Electrical Deptt., S&T Deptt. and Civil Engineering Department are sister department. CPDs can

nominate the TC members of sister department for Project level tenders.

4. Corresponding to the above mentioned delegation the standing Tender Committee nominations for various Department of CORE are given in Annexure-II.

5. The level of Tender Committee shall be decided on the basis of the lowest offer received. In case lower offer is found not acceptable and value of the other

offers to be considered exceed the powers of the Tender Committee constituted for the purpose, all tender papers alongwith the offers, briefing notes and the

accepted recommendations of the tender committee (confined to their passing over the lower offers) should be passed on to the higher tender committee for

their deliberation.

6. In any tender committee case, if the accepting authority of respective grade is not available then the tender committee recommendations may be accepted by

the next higher authority.

7. In any tender committee case, if any TC member of respective grade is not available in a project then CHOD/PHOD can nominate officers either from HQ or

any other project, otherwise next higher grade officer shall act as TC members and then the accepting authority shall be one grade higher than the highest

grade member in the TC.

8. In case the posts in the lower grade are not in operation, the member from that particular department and the accepting authority should be one step higher.

9. In case the officer competent to accept the tender has to be a member of tender committee, the recommendations of the tender committee should be put up for

acceptance to the next higher authority.

10. In project account offices where no JAG Accounts officer is posted, the Sr. Scale Accounts officer will act as finance member in Tenders valuing above 8

Crore & upto 20 Crores.

Page No.8

Annexure-II of SOP para A.2.06 (iii)

FOR THE WORKS CONTRACT FOR CORE.

1. TENDERS OF ELECTRICAL DEPTT.

i) Above 300 Cr. - CEE in HAG or CAO/RE, CE, FA&CAO

ii) Above 50 Cr. & up to 300 Cr. - CEE(P&D), CSTE(P&D) & FA&CAO (SAG) iii) Above 20 Cr. & up to 50 Cr. CEE(P&D), CSTE(P&D) & Dy. FA&CAO-II iv) Above 8 Cr. & up to 20 Cr. - Dy. CEE (Concerned), Dy. CSTE (HQ) & Dy. FA&CAO/I v) Above 4 Cr. & up to 8 Cr.

- Dy. CEE (Concerned), Dy. CSTE (HQ) & Sr. AFA-I

2. TENDERS OF S&T DEPTT.

i) Above 100 Cr. - CSTE, CE & FA&CAO ii) Above 75 Cr. & up to 100 Cr. - CSTE (P&D), CEE (P&D) & FA&CAO (SAG)

iii) Above 50 Cr. & up to 75 Cr. - CSTE (P&D), CEE (P&D), & FA&CAO (SAG) iv) Above 20 Cr. & up to 50 Cr. - CSTE (P&D), CEE (P&D) & Dy. FA&CAO/I

V) Above 8 Cr. & up to 20 Cr. Dy. CSTE (Concerned), Dy. CE & Dy. FA&CAO/I Vi) Above 4 Cr. & up to 8 Cr.

- Dy. CSTE (Concerned), Dy. CE & Sr. AFA-I

3. TENDERS OF CIVIL ENGG. DEPTT.

i) Above 100 Cr. - CE, CEE & FA&CAO ii) Above 75 Cr. & up to 100 Cr. CE, CEE (P&D) & FA&CAO (SAG)

iii) Above 50 Cr. & up to 75 Cr. - CE, CEE (P&D) & FA&CAO (SAG) iv) Above 20 Cr. & up to 50 Cr. - CE, CEE (P&D), & Dy. FA&CAO/I

V) Above 8 Cr. & up to 20 Cr. - Dy. CE, Dy. CEE (HQ) & Dy. FA&CAO/I Vi) Above 4 Cr. & up to 8 Cr. - Dy. CE, Dy. CEE (HQ) & Sr. AFA-I

NOTE :

1. The above standing Tender Committee would not be applicable in cases where Railway Board have specified any other T.C. constitution for tenders of

specific nature. 2. The Tender specified to be called by CORE/Allahabad as per Administrative decision communicated earlier or existing from time to time would

continued to be called and processed by CORE/ALD even if it is less than 12 Cr. in value. 3. For TC cases upto the acceptance level of CHOD/PHOD, the TC member of a department can be changed with the approval of concerned CHOD/PHOD

taking in to account the available officers in the department and their workload. 4. For TC cases up to acceptance level of JAG the TC members may be nominated by concerned CHOD/PHOD on case to case basis.

Page No.9

Item

No.


CPD/ SAG in independent charge of

Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.07

To execute contract on behalf of the

President of India i.e. to sign agreement in

other than Stores contracts.

1259-E

1217-E

1217 (iv)-E & G-6/1

Pt,VII dt.13.6.05

For contracts accepted by GM.

i) Full powers to CAO/PHOD/

CHOD

ii) Full powers to CPD/SAG in


for contracts accepted by

CAO/PHOD/CHOD.

Full powers

upto

100 Cr.

Full powers

upto 20 Cr.

Full powers

upto

4 Cr.

NIL -

Note: The agreement for the contracts awarded by CORE (LOA issued) shall be executed by officers of appropriate level in HQ/project. In case appropriate level officer is not available in project,

agreement would be executed by next higher authority in project like CPD/SAG (Authority No.G-6/1/Pt.VII dt.13.6.05.

Contract agreement should be framed in terms of para-1217 of Engg. Code.

The terms of contract once entered into should not be materially varied except in consultation with the competent legal and financial authority. (Ref. 1217(iv) of Engg. Code.

For all CORE contract for which work are to be executed in project, finance vetting of the agreement would be done by project finance.

A.2.08

To make minor variations in specifications, conditions of

contract after signing it including minor changes in

drawings, mode of dispatch, inspection/test, and

programme station of delivery, dimensions, workmanship

etc.

- Full powers in respect of

tenders accepted by

themselves.

Same as in Col. 4 Same as

in Col. 4.

Same as in

Col. 4.

NIL -

Note : 1. Standard Conditions, specifications shall not be varied without approval of G.M.

2. Finance concurrence shall be obtained in respect of variation involving financial implications.

3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly

Signed by the authority which signed the original contract.

A.2.09 To make minor variations in rates arising out of

circumstances not provided for in the contract.

- For increase - NIL Full powers in respect of

lowering of rates for contracts

accepted by them.

Same as in

Col. 4

Same as

in Col. 4

NIL NIL -

Note : 1. Variation in rate for which provision has been made in the contract itself shall not be deemed to constitute a variation provided that they are carried out only to the extent and by order of

the authority specified in the contract.

2. Finance concurrence shall be obtained in respect of variation involving financial implications.

3. All variations shall be set out in subsidiary agreement and communicated to the contractor through a letter duly signed by the authority which signed the original contract.

A.2.10

To vary the quantity of any item or to introduce a new

item in a contract, provided the value of the contract

does not exceed the powers of the authority that

accepted the original contract.

Bd's L/No. 94/CE-

I/CT/37 dt.05.05.95

1265 E & 1268, 94/CE-I/CT/4

dt.22.10.2001, 17.10.02,

2007/CE-I/CT/1 dt.31.8.07, 2007/CE-

I/CT/18 dt.28.9.07 &

2007/CE-I/CT/18 Pt.xii dt.31.12.10

Full powers in respect

of contracts accepted

by them.

Same as in

Col. 4

Same as

in Col. 4

Same as in

Col. 4

NIL -

Page No.10

Note: 1. In works contract, if due to unavoidable and inescapable reasons introduction of new NS item is considered necessary, the same can be done without finance concurrence

subject to a maximum of ceiling of 5 Lakh in a contract (or) 10% of original value of the contract whichever is less. This power shall be exercised by SG/JAG level

officer upto a value of 50,000/- in a contract and by SAG level officer upto a value of 5 lakh in a contract. N.S. items beyond these limits can be introduced with prior

Finance concurrence only.

2. Rates of such NS items accepted without finance concurrence cannot be quoted as Last Accepted Rate (LAR) for justifying similar rates in future tenders. Only rates

obtained through competitive tender process can be adopted as LAR.

3. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance

concurrence would be required.

4.1 In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a

fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity

subject to the following conditions:

(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade;

(i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that

particular tender;

(ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item, shall be paid at 96% of the rate awarded for that item in that

particular tender;

(iii) Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the

concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender.

(b) The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value.

(c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found necessary, should be only through fresh tender or by negotiating

with existing contractor, with prior personal concurrence of FA&CAO and approval of General Manager.

4.2 In cases where decrease is involved during execution of contract:

(a) The contract signing authority can decrease the items upto 25% of individual item without finance concurrence.

(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken, after obtaining

'No Claim Certificate' from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities.

(c) It should be certified that the work proposed to be reduced will not be required in the same work.

5. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value items for this purpose is defined as an items

whose original agreement value is less than 1% of the total original agreement value."

6. No such quantity variation limit shall apply for foundation items.

7. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SOR items. However, in case of NS items,

the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

Page No.11

8. For tenders accepted at SAG level at CORE/Hd. Qtrs./Project, variations may be accepted by CPD/SAG independent in-charge of the project subject to the condition that

revised value of the agreement lies within the acceptance power of SAG officer.

9. For tenders accepted by General Manager, variations upto 125% of the original agreement value (even if the revised agreement value is beyond GM's competence to accept

tenders) may be accepted by General Manager.

10. For tenders accepted by Board Members and Railway Ministers, variation upto 110% of the original agreement value may be accepted by General Manager.

11. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease

of value of contract agreement), sanction of the competent authority as per single tender should be obtained.

12. These conditions would be equally applicable to single and limited tender cases, upto power delegated in each contract as per Para A.2.03, A.2.04 & A.2.05 of RE SOP.

Note : Modified changes viz. Para 4.1, 4.2 & 11 shall be applicable with prospective effect in all future works contracts (Ref. Rly. Bd's letter No.2007/CE-I/CT/18 PtXII

dated 31.12.2010

Page No.12

Item

No.


CPD/SAG in


Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9. A.2.11 To extend date of completion

of contracts.

Para 1266-E Full powers in

respect of contracts

signed by them.

Same as in

Col. 4

Same as in

Col. 4

Same as in

Col. 4

NIL 1. Extension should be signed by the authority who had signed the

original contract.

2. For contracts signed by GM, extension should be communicated

by CPDs/CHOD only after obtaining approval of GM and the

extension letter should indicate that the approval of GM has been

obtained.

Note: Finance concurrence for extension would be required in the following cases:

a) Where no loss, no inconvenience cannot be certified.

b) Where the contract was awarded on time preference basis.

c) Where PVC clause is inherent part of the contract and extension proposed is with PVC.

A.2.12

To vary the condition of

any contract

Para 1265-E Full powers in


accepted by them.

Same as in

Col. 4

Same as in

Col. 4

Same as

in Col. 4.

NIL i) Prior finance concurrence is necessary.

ii) Provided Rly. Board's instructions on any specific conditions

of contract have been issued.

A.2.13 To impose any penalty

provided therein.

1267-E Full powers in


signed by them.

Same as in

Col. 4

Same as in

Col. 4

Same as

in Col. 4.

NIL i) Provided Rly. Board's instructions on any specific conditions

of contract have been issued.

ii) Waiver of imposition of penalty is not governed by this para.

A.2.13 (a)

Waiver of Liquidated

damages/Token Penalty

recovered from contractors

in terms of contract

condition.

GM/RE 1) Full powers to

PHOD/ CHOD for

tenders accepted by

CPD/SAG

2) Full Powers to

CPD for tenders

accepted by JAG/SG

& below in projects.

Full powers to

SAG for

tenders

accepted by

JAG/SG and

below in HQ.

Nil Nil Nil Prior concurrence of associate finance is necessary

Note : 1. This para deals with LD/Penalty already imposed by competent authority as per provisions of the contract and waiver has been sought for.

2. In case of tender accepted by PHOD/CHOD at the HQ level, the waiver would be done only by GM/CORE with finance concurrence of HQ.

3. Waival of LD should be done in deserving cases on the basis of merit in exceptional circumstances instead of in routine manner.

A.2.14 To cancel/terminate

contracts in accordance

with the conditions of the

contract.

Para 1270E Full powers in


signed by them.

Same as in

Col. 4

Same as

in Col. 4

Same as in

Col. 4

NIL Note: (i) Cancellation of contract should be conveyed to the contractor under the signature of the officer who signed the contract/agreement.

(ii) For contracts accepted by GM or Rly. Bd. cancellation/termination

of the contract should be conveyed to the contractors under the signature of CPDs/CHOD only after obtaining approval of GM and the

communication should indicate that the approval of GM has been

obtained.

A.2.15 To dispose of stores

rejected in terms of the

contract.

Para 762-S Full powers in


accepted by them.

Same as in

Col. 4

Same as

in Col. 4

Same as in

Col. 4

NIL -

Page No.13

Item

No.


CPD/SAG in


Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.16

i)

Refund of cost of tender forms sold to the

tenderers when tender notice is withdrawn.

Bd's L/No. 74-E3/

3000 dt. 14.01.75

Full

Powers.

Full

Powers.

Full

Powers.

Full powers. NIL -

ii) Refund of Earnest Money in cases where

the tender is dropped/ discharged even

before its opening, the cost of tender

document (tender fee) should be refunded.

Bd's L.No.

97/RS(G)779/8

dt.4.8.97

Full

Powers.

Full

Powers.

Full

Powers

Full

Powers.

NIL -

iii) Forfeiture of Earnest Money in connection

with tenders.

Bd's L/No. 74-EB

3000 dt.14.1.75

Full powers upto the

limit of their powers

of calling of tenders.

Same as in

Col.4

Same as

in Col. 4

Same as in

Col. 4

NIL -

iv) Refund of Security Deposit in connection

with tenders.

Bd's L.No.2007/ CE-

I/CT/18 dt.27.8.08

Full

Powers.

Full

Powers.

Full

Powers

NIL NIL -

v) Refund of Earnest Money for unsuccessful

tenderer.

Bd's L.No.2007/ CE-

I/CT/18 (Pt.I)

dt.10.9.08 & Para

1261 of Engg. Code

Full

Powers.

Full

Powers.

Full

Powers

Full

Powers

Nil -

A.2.17 To sanction mobilization advance to

contractor where such advance is provided

for in the contract approved by the

competent authority.

Para 48 of

Bd's L.No. F(X)II-

2006/PW- 17

dt.21.9.07

Full powers. NIL NIL NIL NIL All stipulation given from

time to time by RB on the

subject should be adhered to.

Note All advances mentioned above shall be levy of interest charges @ 12% or as prescribed by Railway Board.

A.2.18 Claims, settled by Arbitration award

against any dispute arising out of a

contract.

Para 36 of Bd's

L.No.F(X)II-

2006/PW-17

dt.21.9.07

Full powers to

PHOD/CHOD only upto

the limit of their powers of acceptance of tenders.

NIL NIL NIL NIL

Note: Full powers, subject to the conditions that the Railway Board should be informed of the details -

(i) Where payment to the contractor as a result of the Arbitrator's award exceeded by more than Rs.50 thousand of the amount considered due by the Railway Administration before the

arbitration proceedings began and;

(ii) Where deficiencies in the General condition of contract or procedures laid down by the Railway Board came to light.

Page No.14

Item

No.

Nature of Power. Authority Extent of Powers Delegated to Remarks PHOD/CHOD/CPD/SAG in

independent charge of Project Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.2.19

(i)

To sanction payment of

honorarium/remuneration fee payable to

arbitrator in cases in which Rly. Adm. is

a party upto 10,000/-per year in each

case.

Item No.33 of

Board's letter No. F(X)II-2008/PW/6

dt.15.10.09

Full powers Full powers NIL NIL NIL SDGM for CHODs and CPDs.

(ii) To sanction payment of honorarium/

remuneration fee including incidental

expenditure i.e. stamps, Paper, stationary,

Steno etc. demanded by arbitrator.

Full powers to CHOD of

respondent Deptt.

NIL NIL NIL NIL i) SDGM for CHODs &

CPDs in cases when they

are appointed as arbitrator

for the case of their own

Deptt.

ii) This will not apply to

payment of fees to private

persons to act as arbitrator

appointed by Court.

iii) Subject to observance of

extant rules for arranging

payment.

Page No.15

SCHEDULE A-3

LAND AND BUILDINGS

Item

No.

Nature of Power. Authority Extent of Powers Delegated to Remarks

PHOD/CHOD/

CPD/SAG in

independent charge

of Project

Other SAG Jr. Admn. Grade Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A.3.01 To accept awards for acquisition of

land against provision made in the

sanctioned estimate and land is

acquired under land acquisition Act.

- Full

Powers.

Full

Powers.

Full Powers for

officers of Civil

Engg.

Deptt. only.

NIL NIL -

A.3.02 To allot licence for plots of Rly. land

to Rly. employees and outsiders in

accordance with rules and executing

agreement thereof.

- Full

Powers.

NIL NIL NIL NIL In consultation with

Open line Rlys.

A.3.03 Renting of Rly. Building:

Rent vacant Rly. Building to persons

outside the Rly. on the highest rent

that can be secured in the

circumstances.

Para

1966-E

Full

Powers.

NIL NIL NIL NIL

A.3.04 To change the classification of Rly. Buildings:

(i) From residential to non-residential

and vice-versa.

- Full

Powers.

Same as in col. 4

for officers of

Civil Engg.

Deptt. Only

NIL NIL NIL -

(ii) From those intended for establishment

on one class to those intended for Estt.

for other class.

- Full

Powers.

Same as in col. 4

for officers of

Civil Engg.

Deptt. Only

NIL NIL NIL -

Note: Subject to the restriction laid down in para 1906-E, and 1907 E, classification made by the Rly. Bd. in their directive.

Page No.16

Item

No.


CPD/ SAG in

independent

charge of Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

A 3.05 Law Charges:

i) To the engagement of a Railway Counsel

borne on panel on scale of fees not higher

than that prescribed by Ministry of Law &

Justice/Rly. Board.

Bd.'s L/No.

F(X)II-2000

/PW/2

dt.13.9.02

Full Powers Full

Powers

Full Powers for all

court cases other

than Supreme

Court.

NIL NIL -

ii) To incur Law charges by engaging counsel

and sanction of fee thereof upto 1050/-

per day in Supreme Court/High Court or

750/- per day in other courts, where

there is no panel of Railway Advocates.

Item No. 31 of

Bd's L.No.

F(X)II-

2007/PW/4

dt.21.9.07

Full

Powers.

Full

Powers

NIL NIL NIL As per clarification of Director Finance

(Exp.)/Rly.Bd.'s letter No.F(X)II-2000/PW/2

dt.13.9.02, this rate is applicable for counsel

not borne on approved panel.

iii) To incur Misc. Expenditure directly

connected with court cases.

- Full Powers. Full

Powers

Full Powers for

all Court Cases

other than

Supreme Court.

NIL NIL Finance concurrence is necessary beyond

Rs.5,000/- in each case.

A 3.06

i)

To allow an employee to store furniture in

a Rly. quarter on payment of normal rent

for a period of 4 months on leave or

transfer temporarily within RE subject to

conditions laid down in Para 1921-E.

- Full Powers. Full

Powers

Full Powers. NIL NIL

ii) To sanction occupation of quarters by non-

gazetted staff free of rent in the

circumstances laid down in para 1918-E.

- Full Powers. Full

Powers

Full Powers. NIL NIL In case staff, who are provided with tented

accommodation/huts built of bamboo

framing, grass mat walling thatched roofs

engaged in relaying surveys and construction.

Page No.17

Item

No.

Nature of Power. Authority Extent of Powers Delegated to Remarks

PHOD/CHOD/

CPD/SAG in


Project

Other

SAG

Jr. Admn.

Grade

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

iii) To exempt the incumbent of a post

from occupying the quarter allotted to

the post and paying the rent there of

in circumstances laid down in Para

1918-E.

- Full Powers. Full

Powers.

Full

Powers.

NIL NIL

Note : Powers under item A.3.06 are to be exercised by the officers, of Civil Engg. and personnel Deptt. only. However, Head of the projects,

SAGs/CPDs can exercise these powers.

A 3.07

Hiring of Private accommodation

for residential use of Non-

Gazetted staff

2005/LMB/12 Master

circular dt. April, 2006

Full

Powers CE/CORE in

HQ and CPD in

Projects.

NIL NIL NIL NIL The scale of rent paid in each case

will be within the ceiling fixed for

various categories of staff. Any

other instructions on the subject

should also be complied.

A 3.08 Hiring of private accommodation

for use of office/camp office/ORH

accommodation.

Para 7 of Bd's L.No.

F(X)II/2007/PW/4

Dtd.21.9.07

Full

Powers.

NIL NIL NIL NIL Finance concurrence is necessary.

Note: 1. Subject to maximum of 150 Sq. Metre for individual accommodation for camp office/Rest House.

For renting of bigger accommodation administrative approval of GM should be obtained.

2. If more than one such building is proposed to be taken in one OHE Gr. (of not

less than 100 RKM prior administrative approval of CE/CORE shall be obtained).

Page No.18

SCHEDULE – B – Pt.-I

ESTT. MATTERS GAZETTED.

Item

No.

Nature of Power

Authority

Extant of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge

of Project.

Other

SAG

Jr. Admn.

Grade Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.1 Transfer & Posting of officers

within RE Org.

S.N.5 of App.

XXXICR-II

A.C.S No.258

RII. 146 & 147

R-I. ACS

No.226 R.I.

Full Powers

upto SS (cadre

controlling

PHOD/CHOD

only)

Nil Nil Nil Nil CPDs/SAG, in independent charge

of project can transfer the officer

from one post to another at the

same station with information to

cadre controlling PHOD/ CHOD.

Note:- 1. Approval of GM is necessary in case the officer is transferred within one year of joining at a particular station.

2. If transfer allowance is not admissible, it should be specified in the transfer order.

B.1.2 Handing over and taking over

charge in cases in which several

scattered works or stores have to

be inspected before completing

transfer or charge. Treat-ment of

period up to a maximum period of

6 days as on duty.

GOI's decision

under FR

(107) ACS

No.228 App.

Full Powers

up to JAG

Full

Powers

up to Sr.

Scale

Nil Nil Nil -

B.1.3 Grant of advance of Pay on

transfer.

IREM 1113 &

1114 R-1

Full Powers in

respect of officers

working under

them.

Same as

in Col.4

Nil Nil Nil SDGM would exercise these

powers on behalf of GM for

PHOD/CHOD/CPDs & SAG

holding independent charge of

project.

Page No.19

Item No. Nature of Power Authority Extant of Powers delegated to Remarks

PHOD/CHOD/

CPD/SAG in


Project.

Other SAG Jr. Admn. Grade. Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.4 Grant of Advance of

TA/DA.

Para 1109 of IREM-

I.

Full Powers

including for

themselves.

Full Powers for

officers working

under their

control.

Full Powers for

officers working

under their

control.

Nil Nil -

B.1.5 Advance for pur-chase

of Motor Cars/Motor

Cycles/ Scooters.

Para 1104 & 1105

of IREM-I

Full Powers in

respect of officers

under them.

Nil Nil Nil Nil SDGM on behalf of GM in respect of

PHOD/CHOD/CPDs/SAG in independent

charge of project subject to availability of

fund.

B.1.06 Advance/Final

withdrawal from

provident fund.

922 R.I. Full Powers for

officers working

under them.

Full powers Nil Nil Nil i) SDGM on behalf of GM in respect

of PHOD/CHOD/CPDs/ SAG in

independent charge of project subject

to availability of fund.

ii) Case to be processed through

Personnel Department only other than

Accounts.

B.1.7 Grant of traveling/

daily allowance

Bd.'s letter No.F(E)-

I/2008/ AL-28/14 dt.

1.12.08.

Full Powers

including their own

TA Journal.

Same as in Col.

4

Full powers

including their

own TA Journal &

in respect of

officers working

under their

control.

NIL Nil -

B.1.8 To authorise a Rly.

servant to proceed on

duty to any part in

India outside his own

Rly. (Project.)

Para 1622 (2) R-II Full Powers in

respect of officers

working under

them.

Same as

in Col.4

Same as

in Col.4

Nil Nil -

Page No.20

Item No. Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG

in independent charge of

Project.

Other SAG Jr.

Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.9 To sanction transfer &

packing allowances as

per extant rules.

RB/L.No. PC-III/

78TA/1 dt. 12.5.78.

Full powers for

officers under them.

Same as in Col.

4.

Nil Nil Nil SDGM for GM/PHOD/ CHOD

of CORE & CPDs/ SAG officers

in independent charge of the

project.

B.1.10 Grant of TA/DA for

continuous halt in

accordance with Codal

provisions.

1648 R-II Ed.2005 Full Powers up to 180

days.

Full Powers up

to 120 days.

Nil Nil Nil -

B.1.11

(i)

Permission to Gaz.

Officers to attend

conferences/ congress

or meeting in India

recognised by Rly. Bd.

as duty.

1689-RII

Full Powers Nil Nil Nil Nil 1. Where payment of fee is

involved, concurrence of

Finance is necessary.

2. The sanction for payment of

fee will be taken from the

appropriate authority as laid

down under the extant rules.

(ii) Grant of Spl. CL &

Spl. passes to such

conference/ meeting

recognised by Rly. Bd.

As specified in Rules

335RI to an officer on

his own request spent

in attending

Conference/ Meeting

1689-RII

Full Powers where no

payment for meeting in

India is involved.

Nil Nil Nil Nil -

Page No.21

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other SAG Jr.

Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.12 Grant of leave (LAP, LHAP,

Maternity/ Paternity/Chilled

Care Leave) including C.L.

in accordance with the rules

except special disability

leave, study leave and leave

out of India.

Para 514, 523,

527 R-I

Full powers in

respect of officers

under their control.

However CPDs will

exercise this power

upto 30 days only.

Full powers

upto 21 days in

respect of

officers under

their control.

Same as

in

Col.5.

Full powers in

respect of C.L.

only in respect

of officers

under their

control.

Nil -

B.1.13 Grant of Special disability

leaves.

552-IREC-I Full powers for

officers under their

control.

Nil Nil Nil Nil Subject to Extant codal provisions

of Estt. Code.

B.1.14 Grant of Ex-India leave

subject to certification by

Accounts and permission to

go abroad.

- Full Powers to

PHOD/

CHOD only upto

JAG officers

Nil Nil Nil Nil

B.1.15 Grant of cash payment in lieu

of unutilised leave on

average pay to gazetted

officers on the date of

retirement/ superannuation.

Para 550 of

IREC-I

Full Powers for


administra-tive

control.

Same as in

Col.4

Nil Nil Nil Subject to certification of leave

being due, by Accounts. SDGM

on behalf of GM in respect of

PHOD/CHODs/CPDs/SAG in

independent charge of project.

B.1.16 Grant of cash payment of 10

days leave on average pay

(encashment on LAP in

service)

Bd's

L.No.F(E)III/20

08/LE-1/1

dt.29.10.08

Full powers for


administrative control

Same as in

Col.4

Nil Nil Nil Subject to fulfillment of latest

instruction issued by Railway

Board in this regard.

Page No.22

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks

PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other SAG Jr.

Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.17 Reimbursement of

Medical expenses in

accordance with extant

orders.

607 RI & 617 RI. Full Powers for


administrative control.

Full Powers. Nil Nil Nil Case to be processed by the

concerning branch subject to

recommendation of authorised Rly.

Medical attendant. SDGM on behalf

of GM in respect of

PHOD/CHODs/CPDs/SAG

independent charge of project as per

latest instruction.

B.1.18 To grant leave to

gazetted officers while

abroad and not in

foreign service as per

extant orders.

514 of

IREC-I

Full Powers for


administrative control.

Nil Nil Nil Nil Subject to certification by

Accounts that the leave is due.

B.1.19 To sanction passes for

family and kit-wagon

for transportation on

transfer beyond normal

time limit as per extant

rules.

1646 of IREC-II Full

Powers.

Nil Nil Nil Nil SDGM on behalf of GM in

respect of PHOD/CHOD/

CPDs/SAG in independent charge

of project.

B.1.20 Allotment of quarters. Bd's L/ No. E(G)2006-

QRI-1-6

dt.20.4.07.

Full Powers to

SDGM in CORE

and CPDs in

projects

Nil Nil Nil Nil -

Page No.23

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG in

independent charge of Project. Other

SAG

Jr.

Admn.

Grade.

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.21 Permission for retaining the quarters at

original station to the officer transferred

temporarily as per extant rules.

Bd's L/ No.

E(G)2006-QRI-1-6

dt.20.4.07.

Full Powers upto 4 months to

SDGM in CORE and CPDs

in projects

Nil Nil Nil Nil -

B.1.22 To permit a Rly. servant transferred

permanently from one station to another

station on the Railway Electrification to retain

quarter at the original station subject to

fulfillment of conditions of para 1921-E as per

extant rules

Bd's L/ No. E(G)-

2006-QRI-1-6

dt.20.4.07.

Full powers to SDGM in

CORE and CPDs in projects

Nil Nil Nil Nil -

B.1.23 To allow a Rly. servant to retain his quarter

during leave for a period exceeding two

months as per extant rules

Bd's L/ No.

E(G)2006-QRI-1-6

Dt.20.4.07.

Full Powers to SDGM in


Nil Nil Nil Nil

B.1.24 To allow a Rly. servant to retain his quarter

during deputation in India on Foreign service

terms as per extant rules.

Bd's L/ No.

E(G)2006-QRI-1-6

dt.20.4.07.

Full

Powers to SDGM in CORE

and CPDs in projects

Nil Nil Nil Nil

B.1.25 To allow the heirs of deceased Rly. servant to

retain his quarters as per extant rules.

Bd's L/ No. E(G)98-

QRI-11

dt.22.1.1999.



upto 24 months on payment

of normal rent from the date

of the death of the employee.

Nil Nil Nil Nil

Page No.24

Item

No.


independent charge of Project. Other

SAG

Jr.

Admn.

Grade.

Sr.

Scal

e

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.26 To exempt the incumbent of a post from

accepting the quarter allotted to the post and

from paying rent up to a period of 4 months in

the following circumstances as per extant rules

Para 1719 of IREM-

II

(i) When an employee temporarily transferred to

a post.


CORE and CPDs in projects.

Nil Nil Nil Nil -

(ii) When the quarter is subject to extensive

repairs such as renewal of roofing or such

other special work necessitating the vacating

of the whole quarter.



Nil Nil Nil Nil -

(iii) When an employee is required to vacate the

quarter under Medical advice on account of

infectious disease or epidemic.



Nil Nil Nil Nil -

B.1.27 Permission to allow retention of quarter on

retirement as per extant rules

Bd's L/ No.

E(G)2006-QR I-6

(Master circular

No.49) dt.20.4.07

-

(i) Up to 4 Months. Full powers to SDGM in


on payment of Normal rent.

Nil Nil Nil Nil -

(ii) Beyond 4 months at rates and under conditions

prescribed in Rly. Bd's Letter dt.01.6.01.

-do- Full Powers to SDGM in

CORE and CPDs in projects.

Nil Nil Nil Nil -

Page No.25


PHOD/CHOD/CPD/SAG in


Project.

Other

SAG

Jr. Admn.

Grade.

Sr.

Scal

e

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.28 Permission to allow retention of quarter on

resignation, dismissal/ removal from the

service as per extant rules.

Bd's L/ No.

E(G)2006-QR I-6

(Master circular

No.49) dt.20.4.07


CORE and CPDs in

projects upto one month

only on payment of

normal rent.

Nil Nil Nil Nil -

B.1.29 Permission for making an application for

passport, issue of no objection certificate for

going abroad.

Bd's L. No.

95/V(C)00/1

dt.22.11.95

Full Powers to

CPO/CORE only for

Gaz. Officers excluding

PHOD/

CHOD/CPD/SAG

officers incharge of

project .

Nil Nil Nil Nil Subject to no D&AR & Vig.

cases pending.

B.1.30 Reporting and sanction of transactions of

immovable/ movable property under conduct

rules 16 & 18.

Para 16 & 18 of

CCS.

Full powers to SDGM

only for officers up to JA

grade.

Nil Nil Nil Nil -

B.1.31 To sanction release of funds against HBA

within the budget allotment.

Para 1132 of IREM-

I

Full powers to SDGM

only for all officers.

Nil Nil Nil Nil SDGM to exercise these

powers on behalf of GM

B.1.32 To permit acceptance of honorarium for

conducting disciplinary enquiries against Rly.

officers arising out of Vigilance/CBI cases

where the limit shall be Rs.6,750/- in a year.

Item No.5(e) of Bd's

L.No. F(X)II-2007/

PW/4 dt.21.9.07 &

15.10.09

Full Powers for officers

working under their

control.

Nil Nil Nil Nil Subject to nomination as

enquiry officer by

competent authority &

finance concurrence. SDGM

on behalf of GM in respect

of PHOD/ CHOD/CPDs/

SAG in independent charge

of project.

Page No.26

Item No. Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/

CPD/ SAG in

independent charge

of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.33 To permit journey by road on duty between

two stations connected by Rail.

Para 1630 of

IREC-II

Full Powers. Full

Powers.

Full Powers in

respect of

officers

working under

them.

Nil Nil SDGM on behalf of GM in

respect of PHOD/

CHOD/CPDs/SAG in


project.

B.1.34 To permit Rly. Officers to work and/or

receive fee (recurring and non recurring)

from Private sources upto 5000/- in each

individual case.

Item No.5(b) of Bd's

L.No. F(X)II-2007/

PW/4 dt.21.9.07&

15.10.09

Full Powers up to

2000/- in

individual cases.

Same as

in Col. 4.

Nil Nil Nil -

B.1.35 To sanction reimbursement of membership

(to the extant of 90% of the annual

subscription) in cases of professional

institutions approved by Rly. Board for

officers.

Bd's L/ No.

E(G)2004 FEI-5 dt.

16.9.04.

Full

Powers.

Nil Nil Nil Nil SDGM on behalf of GM for

PHOD/CHOD of CORE and

CPDs & SAG in

independent charge of the

project.

B.1.36 To issue KIT Wagon pass on

transfer/retirement by Mail/ Exp./Passenger

Train.

- Full powers for

officers under

them.

Same as

in Col. 4.

Nil Nil Nil CPO for GM/PHOD/ CHOD

and CPDs & SAG in

independent charge of the

project..

B.1.37 To sanction dual charge allowance as per

extant rules where such arrangements have

the approval of GM/RE.

Para 1337 of

IREC-II

Full Powers for

officer under their

control.

Nil Nil Nil Nil Prior finance concurrence is

necessary.

B.1.38 To sign Vakalatnama on behalf of GM in

respect of official law suits.

- Full Powers

CORE(HQ) only.

Full

Powers

CORE(H

Q) only.

Full Powers

CORE(HQ)

only.

Full

Powers

CORE(H

Q) only.

Nil i) Vakalatnama of SC –

DGM, HC/CAT – JAG,

Lower Court – JAG/SS

officer.

ii) Full powers to be

exercised by CORE/HQ

only.

Page No.27


PHOD/CHOD/

CPD/ SAG in

independent charge

of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.1.39

To sanction reward for meritorious work of

outstanding nature for Gaz. Officers up to Sr.

Scale.

Para 5(d) of Bd's

L.No. F(X)II-2007/

PW/4 dt.21.9.07 &

Bd's L. No.F(X)II-

2008/PW/6

dt.15.10.09

Full powers for

1250/- each

(PHOD/ CHOD

only) subject to

annual ceiling

limit of 5,000/-

Nil Nil Nil Nil Subject to availability of

fund and fulfillment of latest

instruction issued by

Railway Board in this

regard.

B.1.40 Advance for purchase of computer Bd's L.No.

F(E)Spel./95ADV/

4/1 dt.26.9.96

Full powers in

respect of officers

under them

Nil Nil Nil Nil Subject to availability of

fund and fulfillment of latest

instruction issued by

Railway Board in this

regard.

Page No.28

SCHEDULE "B" PT. II

ESTABLISHMENT MATTERS (NON GAZETTED)

Item

No.

Nature of Power

Authority

Extant of Powers delegated to

Remarks PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.1 Creation, abolition and

extension of work charged

posts.

Bd's L.No.

E(G)98/EC2-3

dt.3.8.98

Full

Powers.

Full

Powers.

Full Powers for

posts upto Gr.

9300-34800/-

+

GP 4200

Nil Nil Concurrence of Finance is necessary even if the posts are specifically provided in the

sanctioned estimates. For any variation,

from that provided in the sanctioned estimate i.e. in number, duration, category

or scale of pay, fresh concurrence of

Finance shall be obtained.

B.2.2 To sanction dual charge allowance

to a non-gazetted Rly. servant for

holding charge of more than one

post.

Para 1337 of

IREC-II

Full

Powers.

Full

Powers.

Full

Powers.

Nil Nil -

Note :

i) Prior Finance concurrence is necessary.

ii) Such arrangements shall, not be made for periods shorter than 46 days and longer than 180 days.

iii) Dual arrangement can be made in respect of the following categories of non-gazetted posts :-

a) Similar posts of the same status but not in the same office.

b) Different posts of equal status but carrying different duties in the same office.

c) Different posts of unequal status carrying different duties whether in the same office or otherwise, provided the Incumbents of the higher posts do not hold the charge of a Rly. servant

subordinate to him.

d) A formal office order must be issued.

B.2.3 Grant of extra ordinary leave for

counting towards increments.

S.No.8 of App. xxxii

IREC-II

Full Powers in

respect of staff for

whom they are

appointing authority.

Same as

in Col.4.

Same as

in Col.4.

Same as in

Col.4.

Nil This would be subject to provision of

Rules 1320 R-II.

B.2.4 To sanction Investigation of Arrear

Claims of Pay & Allowances to

Non-Gazetted Rly. Servants up to 3

years old claims irrespective of

amount involved.

Para 1004 of

IREM-I

Full

Powers.

Full

Powers.

Full Powers. Full Powers. Nil 1) PHOD/CHODs/CPDs/SAG in


may sanction investigation of

claims over 3 years old without

any monetary limit.

2) Prior finance concurrence is

required for ordering

investigation in such cases.

Page No.29

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks

PHOD/CHOD/CPD/ SAG


Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.5 Grant of mileage allowance to be

calculated by a route other than

shortest or cheapest route for

journeys within his jurisdiction,

subject to limitation laid down in

the Indian Rly. Estt. Code Vol.II.

1607 IREC-II Full

Powers.

Same as in

Col.4

Nil Nil Nil

B.2.6 Provisional Payment of

wages/salaries.

Chapter XI of

Indian Railway &

Finance Admn.

Full Powers upto 3 months in

respect of Gr. C & D staff holding posts which are within

their powers of sanction.

Same as in

Col.4.

Nil Nil Nil Finance concurrence is necessary.

B.2.7 Transfer of Gr.'C' & 'D' staff :-

a) Within the same project (including

Temporary transfer for period not

exceeding 180 days).

Rule 226 & 231 of IREC Vol.I(2003)

Full

Powers.

Full

Powers.

Full Powers for Gr. D &

Artisan staff

under them within their

jurisdiction.

Full Powers as in Col. 6 for

officers in

independent charge.

Nil

b) Within CORE (between HQ and

Projects/and between two projects). - Full Powers to PHOD/

CHODs only.

Nil Nil Nil Nil

c) Repatriation to lien holding

division/Railway.

Rule 226 & 229 of

IREC Vol.I(2003) Full Powers to

PHOD/CHODs (for Gr.

'C'&'D") CPD/ SAG

independent incharge

(for Gr; 'D') only.

Nil Nil Nil Nil CPDs full powers for (Gr. 'C' & Gr.

'D') staff left with one year or less

time for retirement.

d) Induction to RE - Full Powers Nil Nil Nil Nil

B.2.8 Treating as duty the period of

handing over and taking over of

charge in cases in which several

scattered work or stores have to be

inspected before completing the

transfer of charge.

FR(107) Adv. CS

No.228 RII

Compendium of

Rulings App.

XXXR.II

Full

Powers.

Full

Powers.

Full

Powers.

Nil Nil

Page No.30

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG


Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

GRANT OF LEAVE :

B.2.9

(a)

Grant of CL. Rule 236-R-1 2003 & Bd's

letter No.96/ LE1-4 of

31.12.96 Rule 515, 525,

526 & 527 of IREC Vol.I

(2003)

Full

Powers.

Full

Powers.

Full

Powers.

Full

Powers

Full

Powers

All Sr. Supervisors incharge in scale of

pay Rs.9300-34800/- + 4200 GP or

above also authorized to sanction

ordinary casual leave upto 08/10 days

in a year to Gr. C & D staff working

under them.

B.2.9 (b) Grant of LAP, LHAP,

maternity/paternity

leave/Child care leave in

accordance with the rules.

Rule 236-R-1 2003 &

Bd's letter No.96/ LE1-4

of 31.12.96 Rule 515,

525, 526 & 527 of IREC

Vol.I (2003)

Full

Powers.

Full

Powers.

Full

Powers

Full

Powers

upto 60

days.

Nil

(c) Study leave as per extant

rules.

556 IREC-I & App. V.

IREC-I

Full Powers. Nil Nil Nil Nil Finance concurrence is necessary.

(d) To grant Ex. India Leave

and permission to go

abroad.

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR (Major

Penalty) clearance & instruction issued

by GM/ CORE/ALD

(e) Grant of extra ordinary

leave to Rly. servant.

530 IREC-I Full Powers. Nil Nil Nil Nil Condition as per Para 530 R-I

should be fulfilled.

(f) Grant of Hospital Leave as per

extant Rules. 554 IREC-I Full Powers upto 24

months.

Nil Nil Nil Nil

(g) Special disability leave in

accordance with the rules.

Rule 552, 553 of IREC

Vol.I (2003)

Full

Powers on

recommendation of

CMD

Nil Nil Nil Nil The period of the leave shall be such as

certified by the Medical Officer. It should

not be extended except on the certificate of

that authority & in no case be beyond 24

months.

B.2.10 Grant of Special Casual Leave

for Athletic meets/

Scouting/Cultural activities.

1104 IREM & Rly. Bd.'s L/ No. E(W) 74 SPL-4 of 24.1.75

& (W)75 WE 6-13 dt.2.5.80

Page No.31

Item

No.


SAG in independent

charge of Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

a) Sports. Full Powers up to 90

days for National &

Inter-National events

& 30 days in a

Calendar year in all

other cases.

Same as in

Col.4.

Full Powers

up to 30

days.

Same as

in Col.6

Nil -

b) Scouting/Cultural activities. - Full Powers up to 30

days in a Calendar

year.

Same as in

Col.4.

Same as in

Col.4.

Same as

in Col.4.

Nil -

B.2.11 To grant leave to Rly. Servant

who is unlikely to be fit to

return to duty.

522 IREC-I Full Powers. Full Powers. Nil Nil Nil Subject to the ceiling limits as provided

in the rules.

B.2.12 Grant of special Casual Leave up to

a total period of 15 days in a

Calendar year to Rly. staff who are

members of managing committee

for attending meeting including

those of the Bd. of Directors and

the Sub committees of Co-

operative, Credit Societies and

banks including consumer co-

operative societies.

1104

IREM

Full Powers. Full Powers. Full Powers. Full Powers

where he is

incharge.

Nil The Facility of special CL and special

passes is not admissible to members for

attending meeting Genl./ Annual Meeting

ordinary or extra ordinary meeting of the

share holders.

B.2.13 Sanction of daily allowance for

continuous halt not exceeding 180

days.

1618 IREC-II Full

Powers.

Same as in

Col.4.

Same as in

Col.4.

Full

powers if

he is

incharge

Nil

B.2.14 To authorise a Rly. servant to

proceed on duty to any part in

India.

1622, 1623,

1624, 1625,

1626, 1627 RII.

Full Powers in respect

of staff working under

them.

Same as in

Col.4.

Same as in

Col.4.

Nil Nil

Page No.32

Item

No.

Nature of Power

Authority

Extant of Powers delegated to

Remarks PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.15 Grant of consolidated Conveyance

Allowance :-

a) Car & Scooter. 1641 of

IREC-I

Full

Powers.

Full

Powers.

Nil Nil Nil Note: Finance concurrence will

be necessary.

b) Cycle. Full

Powers.

Full

Powers.

Full

Powers.

Nil Nil -do-

B.2.16 Fixing Head quarters of Non-Gaz. Staff. 1621 of IREC-

II Sub Rules

(3) Sec.I of

App.XXXI

R.II

Full

Powers.

Full

Powers.

Full Powers in

respect of Gr.

D & Artisan

Staff

Nil Nil - do -

B.2.17 To issue no objection certificate for

issuing a pass port.

- Full Powers. Nil Nil Nil Nil Subject to vigilance & D&AR

(Major Penalty) clearance &

instruction issued by GM/

CORE/ALD

B.2.18 To grant Certificate that a Rly. servant would

have continued to officiate in the post but for

his proceeding on leave.

- Full Powers in respect

of staff for whom they

are appointing

authorities.

Same as in

Col.4.

Same as in

Col.4.

Same as

in Col.4.

Same as in

Col.4. -

B.2. 19

(a)

Grant of Cash payment in lieu of unutilised

leave on average pay (encashment of

unutilised LAP) on retirement.

550 IREC-I Full Powers. Full Powers. Full Powers. Full Powers

where he is

incharge

Nil -

(b) Grant of cash payment of 10 days leave on

average pay (encashment on LAP in

services)

Rly.Bd's

L/No. F(E)-

III/2008/

LE-I/1

dt.29.10.08 &

11.6.09

Full

Powers.

Full

Powers.

Full Powers Full Powers

where he is

incharge

Nil Subject to fulfillment of latest

instructions issued by Railway

Board in this regard

Page No.33

Item

No.

Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/

CPD/ SAG in

independent charge

of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.20 To sanction under taking of work

for which a fee is offered and

acceptance of a fee from private

sources.

Para 5 (b) of Bd's L.No.F (X)II/2007/

PW/4 dt. 21.9.07,

F(X)/II-2008/PW/6

15.10.09 & 1334 R-II.

Full powers up to

5000/- in each

individual case & if

recurring up to

5000/- to an

individual during a

financial year.

Same as in

Co.4.

Nil Nil Nil Conditions laid down in para 1334 R-II are

to be satisfied.

B.2.21 To sanction the undertaking of

Work for which an honorarium is

offered and the grant of acceptance

of an honorarium (recurring & non-

recurring).

Para 10 (a) of

Bd's L.No.

F(X)II/2007/PW/

4 dt. 21.9.07 &

15.10.09

Full Powers up

to 10,000/-

individual cases in a

financial year.

Same as

in Col.4.

Powers up to a

max. of

5,000/-

individual cases

in a financial

year.

Nil Nil i) Finance concurrence beyond

Rs. 6,000/- is required.

ii) The grant of honorarium is subject to the

conditions laid down in the para 1334 R-II.

iii) In cases when the Addl. work to be

done on honorarium basis arisen as a result

of directives/orders from Rly. Bd. or HQ

Office and it affects more than one Project

the rate of honorarium should be got

approved from Hd. Qrts. i.e. CHODs

concerned and FA&CAO

B.2.22

To sanction rewards for meritorious

work of out-standing nature

including RPF Staff.

Bd's L/No.F(X)

II/2007/ PW-4

dt.21.9.07 & Bd's

L.No. F(X)/II-

2008/PW/6/6

dt.16.1.09

Full powers up

to 1000/- in each case subject to ceiling

limit of

40,000/- (for CEE,

CSTE/CORE and for all others

25,000/- per year

for both item No.

B.2.22 & B.2.23

Full Powers

up to

750/- in

each case

subject to

ceiling limit of

10,000/- per

year

Full Powers up to

500/- in each

case subject to

ceiling limit of

4,000/- per

year.

Nil Nil Subject to availability of fund and

fulfillment of latest instructions issued by

Railway Board in this regard

Page No.34

Item No. Nature of Power Authority Extant of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG


Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.23 To grant group award to staff

employed under their control

for service of an exceptional

merit rendered to Rly. on any

occasion subject to individual

award not exceeding the

prescribed limit.

GM/RE Full powers up to

5000/- for CORE

PHOD/CHODs &

2500/- for CPD /SAG


Project.

Nil Nil Nil Nil Subject to availability of fund and

fulfillment of latest instructions issued by

Railway Board in this regard

B.2.24 Rewards for apprehension of

offenders in criminal cases.

- Full powers up to

100/- in each case

without any annual

ceiling limit.

Same as

in Col.4.

Same as

in Col.4.

Nil Nil -

B.2.25 Grant of advance of pay in

case of transfer/leave.

1102 of IREM Full powers in respect of

staff under their control.

Same as

in Col.4.

Same as

in Col.4.

Nil Nil No advance is admissible when leave

taken is for less than 30 days.

B.2.26 Grant of advance of pay under

special circumstances.

1517 GI Bd's

L/No. F(E)

56PW-7/2

dt.11.7.60

& 7.4.61

Full powers for whom

they are controlling

officers upto 3 months

pay or

5000/- whichever is

less.

Same as in

Col.4.

Nil Nil Nil The powers under this item can be

exercised only when the GM or the

Central Govt. as the case may have

declared a particular calamity as one

necessiating the grant of the concession

and have prescribed the quantum of the

advance.

B.2.27 Grant of Advance of

TA/DA.

1102 of IREM Full

Powers.

Full Powers. Full powers in

respect of staff


Full powers

where he is

incharge

Nil -

B.2.28 To sanction advance for

purchase of conveyance

other than Motor Car.

1106 & 1107 of

IREM. Bd's

L/No. F

(E)Spl.81 Adv.

2/3 dt.8.11.81.

Full

Powers.

Full Powers. Full Powers in

respect of cycle.

Full powers

where he is

incharge

Nil

Page No.35

Item

No.



Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.29 To sanction advance for

festival to a non-gazetted

Rly. servant drawing

Grade pay upto Rs.4800/-

Bd's L.No.

E(LL)2008/FA/1

dt.5.11.08 & Para 1102

of IREM-I.

Full

Powers. Full

Powers.

Full

Powers.

Full Powers. Full

Powers.

1) Only one advance may be

sanctioned to an employee in a

calendar year.

2) Condition prescribed in Para

1625 IREM should be observed.

B.2.30

Sanction temporary/ final

withdrawal from PF/VPF.

- Full powers in respect of

staff under their control.

Same as

in Col.4.

Same as in

Col.4.

Same as in

Col.4.

Full Powers

for Gr.C staff

in scale

below

9300-

34800+GP

4200/- and

also Gr.D

staff..

1) These powers are to be exercised

by Personnel officers or by

officer discharging functions of

Personnel Officer.

2) Provision of Para 922 RI to 925

RI should be observed.

B.2.31 To sanction release of

funds against HBA subject

to availability of funds

thereof.

F(E)Spl.74 Adv. 3/10

dt.8.2.77

Full Powers. Nil Nil Nil Nil Subject to observance of conditions

laid down in Bd.'s letters No.

F(E)Spl.74/Adv/ 3/40 dt.8.2.77 & No.

F(E)/ Spl.80 Adv/3 dt.21.6.80 or latest

B.2.32 To sanction educational

assistance or

reimbursement of tuition

fees to staff in accordance

with extant orders of Rly.

Bd.

Para 2204 of IREM-II &

Bd's L/No. E(W)2008

ED-2/4 dt.4.5.09

Full Powers. Full

Powers.

Full

Powers.

Full

Powers.

Full

Powers.

-

B.2.33 To sanction payment of

compensation under

workmen's compensation

Act.

XXXIII IREM Full Powers. Full

Powers.

Full

Powers.

Full Powers

where he is

incharge

Nil Sanction to the payment of

compensation under W.C. Act is

subject to prior certification by the

Accounts Deptt. All cases involving

payment of compensation should be

reported to the Head of Deptt.

Page No.36

Item

No.



Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.34 Reimbursement of medical expenses in

accordance with extant orders and

Rules.

607-IREC-I

616-IREC-I Full Powers. Full

Powers.

Nil Nil Nil Subject to processing by concerned

Deptt.

B.2.35 To order postponement of payment of

Govt. Contribution to SRPF when it

has become due for payment upto a

period of two months.

944- IREC-I Full Powers. Full

Powers.

Full Powers. Full

Powers.

Nil -

B.2.36 To condone break in service in case of

non-gazetted Rly. servant. 918-R-I Full Powers

up to

12 months.

Same as

in Co.4.

Nil Nil Nil -

B.2.37 To order recoveries of over payments

in respect of non-gazetted Rly.

servants.

1013 IREM Full

Powers.

Full

Powers.

Full Powers. Full

Powers.

Nil -

B.2.38 To waive recoveries of amounts

overdrawn by non-gazetted Rly.

servants which have been detected after

one year of payment.

1017 of IREM Full

Powers.

Full

Powers.

Full Powers

up to

500/- in

each case.

Nil Nil 1. Conditions prescribed in para 1013 to

1019 of IREM –I will have to be

followed.

2. Prior Finance concurrence is

necessary.

B.2.39 To waive irrecoverable amounts

overdrawn by non-gazetted Rly.

servants which have been detected

within one year.

1017 of IREM Full

Powers.

Same as

in Col.4.

Nil Nil Nil 1. Condition prescribed in Para 1013 to

1019 of IREM-I to be followed.

2. Prior finance concurrence is necessary.

B.2.40 To sanction write off of irrecoverable

personal advances or amounts

otherwise due from Non-gazetted Rly.

servants i.e. rent etc.

1017 of IREM Full

Powers.

Full

Powers.

Nil Nil Nil - do -

B.2.41 To waive off the cost of training of a

Rly. employee who has received

training at Rlys's cost and who is

required to serve the Rlys. for a

minimum prescribed period upto the

cost proportionate to the service

rendered.

Item No.24 of

Bd.'s L.No.F

(X)II/2007/PW

4 dt.21.9.07

Full Powers in

respect of non-gaz.

staff subject to

verification

by Accounts.

Same as

in Col.4

Nil Nil Nil -

Page No.37

Item

No.


CPD/ SAG in


Project.

Other SAG Jr. Admn.

Grade.

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

Allotment of quarters.


temporarily to another station to retain

quarter at the original station.

Bd's L/ No.

E(G)2006-QR I-6

(Master circular

No.49) dt.20.4.07

Full Powers to

SDGM in CORE

and CPD's in

projects upto

4 months.

Nil Nil Nil Nil


permanently from one station to

another station on the Railway

Electrification to retain quarter at the

original station subject to fulfillment of

conditions of para 1921-E as per extant

rules

-do-

(1) Upto 2 months. Full Powers to

SDGM in CORE

and CPD's in

projects up to 2

months on normal

rent.

Nil Nil Nil Nil

2) Beyond 2 months at rates and under

conditions prescribed in Rly. Bd's letter

dt.17.12.83 & 27.8.84.

Full Powers to

SDGM in CORE

and CPD's in

projects.

Nil Nil Nil Nil

B.2.44 To allow a Railway servant to retain his

quarter during leave for a period exceeding

2 months.

1728(I)IREM & Bd's

L.No E(G)2006-QR I-6

(Master circular No.49)

dt.20.4.07

Full Powers to

SDGM in CORE and

CPD's in projects.

Nil Nil Nil Nil

Page No.38

Item

No.



Project.

Other

SAG

Jr. Admn.

Grade.

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.45 To allow a railway servant to retain

his quarter during deputation in

India on foreign service for a period

of 2 months.

1728(iv)IREM Bd's

L.No.E(G)2006-QR I-6


dt.20.4.07


CORE and CPD's in

projects.

Nil Nil Nil Nil

B.2.46 To allow the heirs of deceased

railway servant to retain his quarter.

Bd's L.No E(G)2006-QR I-6


dt.20.4.07


CORE and CPD's in

projects up to 24 months

on payment of normal rent

from the date of death of

the employee.

Nil Nil Nil Nil

B.2.47 In case of subletting Rly.

accommodation or a portion there of

unauthorisedly by Rly. servant.

(i) To cancel allotment of Rly.

accommodation and to charge

enhanced rent for the period of

subletting @ 6 times/5 times/4 times

the assessed rent or 10% of

emoluments whichever is higher.

- Full Powers to SDGM in

CORE and CPD's in

projects .

Nil Nil Nil Nil

(ii) To debar the employee from sharing

Rly. accommodation for any length

of time.


CORE and CPD's in

projects.

Nil Nil Nil Nil

(iii) To debar a Rly. employee eligible

for allotment of Rly. accommodation

for a period not exceeding 3 years.


CORE and CPD's in

projects.

Nil Nil Nil Nil

Page No.39


PHOD/CHOD/CPD/ SAG in


Project.

Other

SAG

Jr. Admn.

Grade.

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.48 To exempt the incumbent of a post from

accepting the quarter allotted to the post and

from paying rent therefore upto a maximum

period of 4 months in the following

circumstances.

Para 1719 of

IREM-II

i) When an employee is temporarily transferred

to a post.


CORE and CPD's in

projects.

Nil Nil Nil Nil

ii) When the quarter is subject to extensive

repairs such as renewal of roofing or such

other spl. work necessiating the vacation of

the whole quarter.

-do- -do- -do- -do- -do-

iii) When an employee is required to vacate the

quarters under Medical advice on account of

infectious disease or epidemic.

-do- -do- -do- -do- -do-

B.2.49 Permission to allow retention of quarter after

retirement :-

Bd's L.No

E(G)2006-QR I-

6 (Master

circular No.49)

dt.20.4.07


CORE and CPD's in

projects upto 4 months on

payment of normal rent.


CORE and CPD's in

projects.

Nil

Nil

Nil

Nil

Nil

Nil

Nil

Nil

i) Up to 4 months.

ii)

Beyond 4 months as per extant order of

Railway Board.

B.2.50 Permission to allow retention of quarter of

staff on resignation/ dismissal /removal from

the service.

-do- Full Powers to SDGM in CORE and CPD's in projects

upto one month only on

payment of normal rent.

Nil Nil Nil Nil

B.2.51 Permission to allow the non residential

accommodation not required for official

purposes, for temp. residential

accommodation.

1962-E Full Powers to SDGM in

CORE and CPD's in

projects on payment of

charges worked out in

consul-tation with finance.

Nil Nil Nil Nil

Page No.40

Item

No.


SAG in independent

charge of Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.52 To issue service certificate to Rly. servants

who have put in 12 months service or more.

1620(I) IREC-

I.

Full powers in

respect of staff

working under them.

Same as in Col.4. Same as in

Col.4.

Same as in

Col.4.

Same as

in

Col.4.

-

B.2.53 To grant temporary exemptions from the

limitation of hours of work and periodic rest

as prescribed Under Sec.71(C) 1, 2, 3, 7 (1)

& 2 of IR (Amend) Act, 1956.

3504 Sec. B

(6)IREM Sec

71-C & sec.-

71(1) of

HOER, 1961

Full

Powers.

Same as in Col.4. Same as in

Col.4.

Same as in

Col.4.

Same as

in

Col.4.

-

B.2.54 To permit non-gazetted Rly. ser-vants to

collect subscriptions from non-gazetted Rly.

servants for religious and cultural activities.

Rules 24 of RS

Conduct Rules.

Full

Powers.

Full Powers. Nil Nil Nil -

B.2.55 Reporting and sanction for transactions in

movable/imm-ovable and valuable

properties under conduct rules 16 & 18.

Rules 24 of

R.S. (Conduct)

Rules.

Full Powers for staff


Nil Nil Nil Nil -

B.2.56

Forwarding of applications to posts outside

the Rly. subject to the approval of the parent

Railway.

1402 of IREM Full Powers to

CHOD only.

NIL NIL NIL NIL -

B.2.57 Payment of Deposit of decretal amount in

satisfaction of the decree passed by Civil

Court/Authority under payment of Wages

Act.

- Full Powers. Full

Powers.

Full

Powers.

Nil Nil -

B.2.58 To sanction passes for family & kit of Non-

Gaz. Staff for transportation on transfer

beyond normal time limit in special cases.

- Full Powers. Nil Nil Nil Nil -

Page No.41

Item

No.


CPD/ SAG in


Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.59 To issue Kit wagon passes on transfer by

passenger train.

- Full Powers. Full Powers for staff

under their

Administrative

Control.

Nil Nil Nil -

B.2.60 To allow drawal of house rent allowance. - Full Powers. Full

Powers.

Full

Powers.

Nil Nil -

B.2.61 To sanction increment in the sanctioned

scale for Gr. C & D staff in accordance

with Rules.

- Full Powers. Full

Powers.

Full

Powers.

Full

Powers.

Nil -

B.2.62 To sanction overtime in accordance with

the factory Act hours of employment

regulation.

- Full Powers. Full

Powers.

Full

Powers.

Full

Powers.

Nil -

B.2.63 To recast Service Record of Gr. C & D

staff in case it is damaged/lost in

consultation with parent Rly.

- Full

Powers.

Nil Nil Nil Nil In terms of extant orders by

Rly. Bd.

B.2.64 To authorise senior subordinates for

signing of passes/PTOs.

- Full

Powers.

Nil Nil Nil Nil Subject to provision of Pass

Rules.

B.2.65 To permit journey by road between two

stations connected by Rail for Official

purposes.

- Full

Powers.

Full Powers. Nil Nil Nil -

B.2.66

To grant extra-ordinary leave without leave

salary to a Rly. servant without lien on a

permanent post while officiating in a post or

holding temporary post on a monthly rate of

pay in the event of prolonged sickness.

Para

530

IREC-I

Full subject to

maximum of

one year.

Nil Nil Nil Nil -

Page No.42

Item

No.


CPD/SAG in


Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

B.2.67 Sanction for payment of gratuity under

gratuity Act to Casual Labour/Temporary

status Casual Labour in the event of

disablement/retrenchment/death/superannuat

ion or resignation.

Rly.Bd's L/No. E/

LL/85/AT/GRA/ I-I

dt.26.2.86.

Full

Powers.

Full

Powers.

Full Powers Full

Powers

(SPO

only).

Nil Finance Concurrence is necessary.

Case should be processed by 'P' branch.

B.2.68

Re-employment of retired Railway

Employee upto age of 62 years.

Rly. Bd's letter

No.E(NG)II/2007/RC

-4/CORE/1 dated

11.5.07 & 14.5.08

and RBE No.24/98 of

E(NG)-II/97/RC-4/8

dated 3.2.98 &

20.3.08.

Full Powers upto 25

employees.

Nil Nil

Nil Nil 1. As per extant orders of Railway

Board

2. Subject to availability of vacancy

against sanctioned post.

3. Limit of 25 employee at each

project to be kept, above which

project should seek for CORE/

ALD's prior approval.

B.2.69 To sanction advance for purchase of

computer.

Bd's L.No.

F(E)Spel./95/

ADV/4/1

dt.26.9.96

Full powers Nil Nil Nil Nil Subject to availability of fund and

fulfillment of latest instructions issued

by Railway Board in this regard

B.2.70 To sanction reimbursement of membership

(to the extant of 90% of the annual

subscription) in cases of professional

institutions approved by Rly. Board for Sr.

Supervisors in Gr. 9300-34800/- upto

Grade Pay

4600 & 4800/-

Bd's L/ No.

E(G)2004 FEI-5

dt. 16.9.04.

Full

Powers.

Nil Nil Nil Nil SDGM on behalf of GM will exercise

this power in CORE and CPDs for

projects.

B.2.71

Sanction of expenditure for deputation of

Rly. Employee for training courses,

seminars, symposia in non-Rly. Institutions

upto 8 lakh in a year.

F(X)II-2006/

PW/18 dt.20.8.08

Full powers upto

50,000 in a year

only CPD/SAG in

independent charge

of Projects.

Nil Nil Nil Nil i) In CORE SDGM of behalf of GM will

exercise these powers subject to

ceiling limit of 3 lakh.

ii) All such cases will be put up to SDGM

for sanction through P. Branch in

CORE.

Note: 1. The overall registration fee should be subject to a maximum of 25,000/- and prorata registration fee of 4,000/- per day. For arriving at this monetary limit the cost of TA/DA should not

be taken into account.

2. These powers will be applicable for non-gazetted as well as gazetted officials.

3. At present, ten independent projects are under the control of CORE. Thus the ceiling fixed for one project is 50,000/- per year.

Page No.43

SCHEDULE – D.I.

WRITE-OFF AND WAIVER

Item

No.

Nature of Power

Authority

Extent of Powers delegated to

Remarks PHOD/CHOD/

CPD/SAG in


Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.1.01 To write-off amount due to the

Rly. otherwise than when they

are irrecover-able (this also

applies to advertisement

charges).

Item No.27 Annex. II

Chap. Vof FI Rly. Bd's

No. F(X)II/2007/PW/4

dt.21.9.07

Full Powers up to

10,000/- in each

case.

Same as

in Col.4.

Full Powers

upto

5,000/- in

each case.

Nil Nil Note:- Write-off of amount

exceeding 5,000/- would

require finance concurrence.

Note : This does not apply to wharfage, demurrage, storage and lost property charges which may be written off or referred to Rly. Board without sanction of higher authority.

D.1.02 To write-off irrecoverable

losses of cash, stores, tools &

plants.

Rly.Bd's No. F(X)II-

2016/PW/3 dt.14.9.16

a) When a Rly. Employee is in

any way responsible.

- Full Powers up to

2.5 Lakh in each

case.

Same

as in

Col.4.

Full Powers up

to 50,000/- in

each case.

Full Powers up to

10,000/- in each

case.

Nil -

b) When a Rly. Employee is not in

any way responsible.

- Full Powers up to

1 Cr. in each case.

Same

as in

Col.4.

Full Powers up

to 25 lakh in

each case.

Full Powers up

to 2.5 lakh in

each case.

Nil -

Note 1) Finance concurrence should be taken in all cases relating to loss of cash.

2) Cases of loss involving more than Rs.50,000/- or presenting unusual features or revealing serious defects in procedure should be reported to Board.

Page No.44

SCHEDULE - D-2

CONTINGENT CHARGES.

Item

No.


PHOD/CHOD/CPD/SAG


Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.2.0 Contingencies :

D.2.01 To exercise the powers of Head of

offices contained in para-graphs 1011,

1013, 1015, 1043, 1044 & 1045.

Chapter X

F-I

Full Powers. Full Powers. Full Powers. Full

Powers.

Nil -

Imprest :

D.2.02 To sanction cash imprest in

accordance with prescribed rules.

Para 1050,

1051 &

1052F-I, CS

No.7

dt.1.11.02

Full Powers. Full Powers up

to

10000/-.

Full Powers for

officers under

their control up

to 5000/-.

Nil Nil Prior Finance

concurrence is necessary.

D.2.03 To sanction repairs to machines and

rectification of stores supplied to Rly.

by a firm subject to recovery of actual

charges incurred on

repairs/rectification from the supplier.

- Full Powers up to

25,000/- in each case.

Full Powers up

to

10,000/-in

each case.

Full Powers up

to

10,000/-in

each case.

Nil Nil -

Page No.45

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge

of Project.

Other SAG Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.2.04

i)

To sanction repairs of motor vehicles,

trolleys, D.G. Sets, tools and plants,

survey instruments etc. including

purchase of materials required in

connection therewith.

507-FI Para

713 to 715 of

Genl. Code

Vol.I CS

No.18

dt.29.7.02

Full Powers up to

50,000/- in each

case.

Full Powers

up to

30,000/- in

each case.

Full Powers

upto

20000/-in

each case.

Full Powers

up to

10000/- in

each case.

Full Powers

up to

5000/- in

each case.

i) Prior Finance concurrence is necessary in each

case above 10,000/-.

ii) Subject to annual ceiling limit of 50,000/-

per L.V., 75,000/- per H.V. i.e. truck &

L.C.V. etc. & 25,000/- per D.G. Sets.

iii) Sanction beyond 50,000/- or beyond annual

ceiling limit would be given by SDGM on

behalf of GM

ii) Servicing of vehicle i.e.

LCV/HV/Passenger Road Vehicle by

local firms of repute (Lubrication Oil

changes etc.

- Full powers Full powers Full

powers

Nil Nil Annual ceiling limit of 10,000/- per

vehicle.

iii)

Sanction for purchase, maintenance,

hiring and repairs to office machines

and other T&P etc.

1001, 1022

& 1026 F-I

Full

Powers.

Full

Powers.

Full powers

upto

10,000/- in

each case.

Nil Nil Finance concurrence is necessary beyond

10,000/-. Annual ceiling limit of .50,000/-

for each deptt. of CORE and for Project.

iv)

Washing and re-conditioning of bed

cushions, pillow covers i.e. washing

of covers of pillows and getting the

cotton of bed cushions and pillows

ginned and pillows re-stuffed Dying

or dry cleaning of carpets belonging

to Rest Houses, Rest Rooms etc.

- Full

Powers.

Full

Powers.

Full

Powers.

Full

Powers.

Nil -

v)

Sanction to purchase of cycle. Para 1023 of

IRFC Vol.I

Full powers in HQ

office and in

projects 3500/-

per cycle subject to

maximum of 5

cycles per annum

Nil Nil Nil Nil

Page No.46

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/ SAG


Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

vi)

Repairs to furniture

including canning. GM/RE Full Powers Full

Powers

Full powers. Full

powers

Nil Finance concurrence is necessary beyond 5000/-

(vii)

Repairs to cycle - Full powers Full

powers

Full powers upto

500/- per annum per

cycle.

Full powers upto

200/- per annum per

cycle.

Nil

D.2.04

(viii)

To sanction repairs of

crane related tools &

plants.

Deleted

D.2.04

(ix)

To sanction repairs/

maintenance/ overhauling

of tower wagons or any of

its assemblies

Deleted

x(a)

Sanction of expenditure

and entering into contract

for annual service

maintenance contract for

office machinery

equipments M&P

appliances.

F(X)II

87/PW/ 12

dt. 20.9.89

& F(X)II

99/PW/3

dt. 20.10.99

& 1001 F-1

Full Powers upto 5

lakh in each case

CHODs only. Full

Power upto

2 lakh in each case of

CPDs/ SAGs in


Project.

Full Powers

upto

50000/-

in each

case.

Full Powers

upto

25000/- in

each case.

Nil Nil Finance concurrence is necessary.

(b)

To enter into contract for

AMC on single tender

basis from authorised

dealer for equipments.

F(X)II/99/

PW/3 dt.

20.10.99 &

F(X)II-

2004/PW/8

dt. 30.11.05

Full Powers upto 10

lakh per item per annum

to CHODs & CPDs

only.

Nil Nil Nil Nil Finance concurrence is necessary.

Page No.47

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG


Project.

Other SAG Jr. Admn.

Grade. Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(c) Sanction for payment of interest free

advance for AMC for office

equipments.

F(X)II/99/

PW/3 dt.

20.10.99

& dt.

27.4.2000

Full Powers upto 2

lakh per item per annum

to CHODs only and up

to 1 lakh to CPDs/

SAGs in independent

charge of Project.


Note :- 1. Indents for purchase of office machines whether on account of additional or replakhement should be plakhed on DGS&D through COS/Dy. COS/Stores Officers of Projects.

2. Concurrence of FA&CAO is necessary to the purchase of accounting machine for departmental offices.

3. Prior finance concurrence is necessary for entering into service contract. (Service agreement shall be vetted by finance).

4. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of OEM/authorised agent only. Advance

exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent amount.

5. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance.

6. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this need not be insisted upon in such cases

are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory performance of the firm and minimum downtime of the equipment.

D.2.04

(xi)

To sanction expenditure towards

diagnostic charges for repairs & repair

of machine like rail cranes, tower

wagons, UTV, MEMV etc. including

purchase of spares incidental to

repairs.

Bd's letter

No.2011/F

(X)/II/5/11

dt.15.6.16

Full

Powers

Nil Full Powers

upto 1 Lakh

in each case.

Nil Nil 1) Prior finance concurrence is necessary

beyond 10,000/-

2) In case where these activities are proposed

to be done through OEM/authorized dealer

on single tender basis only PHOD/

CHOD/CPD in SAG can exercise these

powers.

3) In case of single tender the Tender

Committee and Accepting Authority should

be one step higher than in case of open

tender except where General Manager is the

Accepting Authority.

4) In case where these activities are proposed

to be done through OEM/authorized dealer

on single tender basis the certificate that the

nature of repair is such that it cannot be got

done satisfactorily/economically other than

OEM/authorized dealer should be given by

officer not below JAG

Page No.48

SCHEDULE – D - 3.

GENERAL SANCTIONS

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other

SAG

Jr. Admn.

Grade.

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.0 GENERAL SANCTIONS :-

D.3.01 To grant diet charges to persons requiring assistance from

the Rly. in emergent cases which involve living under

difficulties as regards necessities of life.

Item 50(c) of

Annex.II

Chap.VF-I

Full

Powers.

Full

Powers.

Full

Powers up to

500/- per case.

Same as

in Col.6.

Nil -

D.3.02 To authorize expenditure for accident and emergencies to

restore or safe guard communications without allotment

of funds (subject to immediate report being submitted to

the Hd. Qrs. Office) and its prompt regularization by

obtaining sanction of competent authority to estimates and

allotment.

Para

1103E

Full

Powers.

Full

Powers. Full Powers. Nil Nil -

D.3.03 To sanction expenditure upto Rs.2000/- in any single case for

supplying food to labourers temporarily employed on breaches

and other accidents.

- Full

Powers.

Full

Powers.

Full Powers

up to

1000/-.

Nil Nil -

D.3.04 To sanction payment of rents, rates, taxes of buildings, occupied

as offices and installations and residence of officers and

subordinates under their control.

- Full

Powers.

Full

Powers.

Nil Nil Nil To be exercised by

Civil Engg. Officers

and CPDs.

Page No.49

Item

No.

Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge

of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.05 To issue plant from Engg. Plant Reserve

to works and to transfer plant released

from work direct from one work to

another in R.E. except Road vehicle.

Para 1905 &

1921-S.

Full Powers

including issue of

plant from Engg.

Plant Reserve on

loan to other

Rly./Govt. Deptt. or

private firm.

Full Powers

for issue of

plant from

the Engg.

Plant

reserve.

Full Powers for

issue of plant from

the Engg. Plant

reserve.

Nil Nil -

D.3.06 Payment on behalf of the Rlys. for

Registration fees and fees for licences or

renewals of licences as prescribed under

the Factory Act/ Contract Labour Act.

- Full

Powers.

Full

Powers.

Full

Powers.

Full Powers. Full Powers to

Asstt. Officers

holding in-

dependent

charge.

-

D.3.07 Payment of service charges/taxes to local

bodies like Octroi, Toll Tax etc.

- Full powers Same as in

Col.4

Same as

in Col.4

Same as

in Col.4

Nil

Local Purchase :

D.3.08

(i) Purchase of non- stock items upto

10,000/- per item but not exceeding

1,00,000/- in the aggregate per month for

Deptts. of CORE and project.

Bd's L. No.

2008/RS

(G)/779/97

dt6.2.09 &

Adv. Correction

Slip No. 32 of

para 711-A of

Stores Code.

Full

Powers.

Full Powers. Full Powers up to

5000/- per item

but not exceeding

50000/- in

aggregate p.m.

Full Powers

up to

2000/- per

item but not

exceeding

20000/- in

aggregate p.m.

Asstt. Officers

holding

independent

charge. Full

Powers up to

1000/- per item

but not exceeding

4,000/- in

aggregate p.m.

Definition of Non-

stock item

CPDs of the project

can decide in Adv.

Regarding stock and

non-stock item.

Note : 1. For items costing more than 500/-, quotations from more than one firm shall be obtained.

2. No non-stock article for which a standard pattern exists should be purchased, if it could be manufactured by the Railway.

3. Local purchases should invariably be done through Super Bazar to the extent stocks are available there. In such cases a single quotation upto 2,000/- per item can be

accepted.

4. In case of the proprietary items the above powers can be exercised on single offer with the finance concurrence in each case.

Page No.50

Item

No.


SAG in independent

charge of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

(ii)

In case of emergency purchase of

stock items (if not available from

stores stock) upto 5,000/- per item

but not exceeding 50,000/- in

aggregate per month for Deptts. of

CORE and projects.

- Full

Powers.

Full

Powers.

Full Powers. Full Powers up

to

3000/- per

item but not

exceeding

30,000/- in

aggregate p.m.

Asstt. Officers

holding indepe-ndent

charge. Full Powers

up to 1000/- per

item but not

exceeding

4,000/- in

aggregate p.m.

Prior Finance

concurrence is

necessary.

(iii)

To sanction purchase of

Periodicals/technical/non technical

books in connection with official

works (both Govt. and Non Govt.

publications).

GM/RE &

Para 1001- FI.

Full powers upto

10,000/- in a financial

year.

Full powers

upto

7,000/- in

a financial

year.

Full powers upto

5,000/- in a

financial year.

Nil Nil

Note: 1) The requirement of periodicals related to computers and Engg. Design is reviewed in a year by HOD personally.

2) The list of books to be purchased is scrutinized by HOD personally in reference to the utility and relevance to Rly. working.

3) Powers is not to be re-delegated to subordinate officers.

4) In addition to the above, any officer who look after the works of CPO/CORE will exercise the powers up to 10,000/- in a financial year for purchase of Law Books/Journals.

(iv) Purchase of stationery stores

including rubber stamps and office

seals etc. urgently required.

Para I 1109-S Full powers upto

500/- per item subject

to a maxi-mum of

5,000/- per year.

Same as in

Col.4.

Full powers upto

250/- per item

subject to a

maxi-mum of

5,000/- per year.

Full powers upto

Rs.20/- per item

subject to a

maxi-mum of

100/- per year.

Nil -

Note:- The exercise of above powers will be subject to the following conditions :-

a) Local purchases should be so regulated that the overall procurement of stationery stores including those received through the Govt. of India Stationery/Regional Stationery Depot does

not exceed the total requirement of the indenter calculated on the basis of Quantity/Scale prescribed by the Chief Controller of Printing & Stationery for the consumption of different

items of Stationery by various categories of staff.

b) These delegation do not extend to the purchase of paper for printing purpose except with the prior concurrence of Chief Controller of Printing & Stationery.

c) A register showing details of such purchases should be maintained and copies of all sanctions should be sent to the concerned Accounts Officers to enable him to keep a watch over the

ceiling limit.

Page No.51

Item

No.


SAG in independent charge

of Project.

Other

SAG

Jr. Admn.

Grade.

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.09 To sanction printing and

binding work from outside

press/agencies:

Para 1030 FI

a) Items generally supplied

by Rly. Printing Press e.g.

registers, forms etc.

Full powers up to


Same as

in Col.4.

Full powers up to

5000/- in each

case.

Nil Nil Prior finance concurrence is

necessary.

b) Tender papers, reports,

brochures, safety bulletin

etc. not printed in Rly.

Printing Press.

- Full powers up to


Same as

in Col.4.

Full powers up to

25000/- in

each case.

Nil Nil Prior finance concurrence is

necessary for cases beyond

10,000/- in each case. Sanction for

individual cases above 50,000/-

would be given by SDGM only.

D.3.10 Maintenance of Records:

To approve destruction of

time expired records.

- Full Powers Same as in

Col.4.

Same as in Col.4. Same as

in Col.4.

Nil

Note :- 1. A list showing the periods after which the records may be destroyed shall be drawn and got approved by G.M.

2. The conditions prescribed in appendix-IXth of Finance Code Vol.I will be observed.

Ceremonial Occasions :

D.3.11 To sanction expenditure on

ceremonial occasions.

Bd's letter No.F(X)II-

2004-Exp/6 dt.9.5.05 &

F(X)II-2013/PW/2 dt.

23.1.13 and 21.6.13. Item

29(a) of Appendix-II of

Chapter F-I

Full Powers upto

2,000/- for CPD/SAG in


project only on each

occasion subject to annual

ceiling limit of

10,000/- and

25,000/- on each

occasion SDGM only in

CORE.

Nil Nil Nil Nil -

Page No.52

Item

No.


PHOD/CHOD/CPD

Other SAG SG/JAG. Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.12

Special Contingencies :

Serving of light refreshment

on official occasion and to

sanction working lunches.

Rly. Bd.'s L/No.F(x)II-

95/exp./1 dt.9.9.97,&

F(x)II 004/Exp/4

dt.18.1.06, 4/6/07,

13.9.12 & 11.9.15

Full Powers up to

1,500/- on any one

occasion subject to

overall limit of

15,000/- per year for

light refreshment and

35,000/- for working

lunch totaling to

50,000/- per year.

Full Powers up to

1,200/- on any

one occasion

subject to overall

limit of

12,000/- per year

for light

refreshment only.

Full Powers up to

900/- on any

one occasion

subject to overall

limit of 9,000/-

per year for light

refreshment only.

Full Powers up to

300/- on any

one occasion

subject to overall

limit of 3,000/-

per year for light

refreshment only.

Full Powers up to

200/- on any

one occasion

subject to overall

limit of 2,000/-

per year for light

refreshment only.

-

Note: 1) For light refreshment and working lunch sanction for 36,000/- per year would be given by Sr. Scale officer of RE/TKJ subject to limit of 5,000/- on each occasion for

working lunch.

2) The ceiling limit per meeting shall be 30/- per head, for light refreshment and 175/- per head for working lunch as per Railway Board's letter No. F(X)II-2004/EXP/4 dated

22.6.2016.

3) Actual incurrence of expenditure may be consistent with austerity standards and the numbers of such meetings should also be kept to the bare minimum as instructed vide Railway

Board's letter Nol. F(X)II-2004/EXP/4 dated 18.1.2006.

4) A register of Expenditure on refreshment and working lunch should be maintained, showing the amount spent and available, to watch the ceiling limit fixed. The register has to be

necessary sent to bill passing authority alongwith the bill at the time of internal check of bill for payment by each Deptt. in HQ Projects & RE/TKJ on each occasions.

5) For expenditure beyond above limit sanction of SDGM on behalf of General Manager with prior finance concurrence will be required.

i) To sanction expenditure up to

40,000/- per year in connection with

entertainment of distinguished official or

non official personages, representative of

foreign technical associates/ experts,

representatives of Trade & Industry

including overseas companies.

Bd's L/ No.

F(X)II/94/ PW/3

dt.31.5.96,

27.6.2000 &

2007/PW/4

dt.21.9.07

Full Power SDGM

only.

Nil Nil Nil Nil For Luncheon parties & Dinner

personal approval of GM is

required.

ii) To sanction hiring of lighting equipment,

furniture and camp equipments etc. to

meet emergent need and payment of hire

charges.

- Full

Powers.

Full

Powers.

Full Powers. Nil Nil -

Page No.53

Item

No.


SAG in independent

charge of Project.

Other

SAG

Jr. Admn.

Grade.

Sr. Scale Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.13 To sanction charges for analysis and/or testing

of samples in Govt. laboratories. Para 759-S Full

Powers.

Full

Powers.

Full Powers. Full Powers. Nil

D.3.14 Electrical & Telegraph Crossing etc.

a) To enter into contracts and to execute and

review them for the crossing of Rly. land and

track in connection with doubling restoration and new lines etc.

- Full

Powers.

Full

Powers.

Full Powers. Nil Nil

b) To accept estimates and arrange advances of

payments in connection with the shifting of line crossings, Rly. land and tracks in

connection with execution of Railway work.

- Full Powers to accept

estimates & advances

within his power of

sanction upto

25,000/- without finance

concurrence.

Beyond 25,000/- with

finance concurrence.

Same as in

Col.4.

Same as in

Col.4.

Nil Nil -

D.3.15 Hiring of Machine and Equipment like road

cranes, heavy duty trailers, Road Rollers etc. for field works.

- Full

Powers.

Nil Nil Nil Nil Prior finance concurrence is

necessary beyond

10000/-.

D.3.16 Purchase of Motor Vehicles for which

provision has been made in the estimate

sanctioned by the higher authority.

Item 17

Annex-II.

Chap. V FI.

Nil Nil Nil Nil Nil All purchases should have

personal prior approval of GM

(including purchases for handing

over to open line against newly

created assets by RE).

D.3.17 To sanction exp. on ambulance/transport of

injured employees/ passengers involved in

accidents.

- Full

Powers.

Full

Powers.

Full Powers up to

1000/- in

individual case.

Full Powers up

to

500/- in

individual

case.

Full

Powers

upto

200/- on

each

occasion.

Page No.54

Item No. Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge

of Project.

Other SAG Jr.

Admn.

Grade.

Sr.

Scal

e

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.18 To sanction payment of TA to a person not in

Govt. service when called upon to attend

Commission of Enquiry, Conferences, meetings

of committees Departmental enquiry or perform

any other public duty in honorary capacity

including tendering evidence for the Rly. in

Court of Law.

- Full

Powers.

Full Powers. Nil Nil Nil According to rates prescribed by

Rly. Board.

D.3.19 To sanction payment of TA to Public witnesses

attending departmental enquiries in vigilance

cases.

- Full Powers up to

100/- per day

according to status

of person.

Same as in Col.4. Nil Nil Nil Subject to observance of extant

instructions of Rly. Board.

D.3.20 To approve hiring out of Plant to non-Rly.

parties in the interest of Public Service.

1923-S Full

Powers.

Full

Powers.

Full

Powers.

Nil Nil Rate of hire charges will be fixed in

advance in consultation with finance

and agreements in approved form shall

be executed with the parties.

D.3.21

(a)

To surrender/sanction installation of DOT land

lines telephones at offices/residences of JAG

and above officers, Traction substations and

Remote control centre (SCADA) and payment

of all charges connected with its installation.

Bd's L.No. 87/W-

3/Tele/TN/23

dt.6.8.99

Full Powers.

(CSTE/ CORE in

HQ & CPD in

Project.

Nil Nil Nil Nil i) For other officers and offices, DOT

land line telephone may be provided

with the concurrence of FA&CAO/

CORE and sanction of GM/RE.

ii) For SCADA/TSS/JAG and above

officer, an information to be given to

HQ (CSTE) after sanction and

installation within a month.

(b) Provision of Casual/Temporary P&T telephones

for the use of V.I.Ps., high officials or till

regular telephones connections are provided in

project offices.

Para

1040 F-I

Full Powers.

(CSTE/ CORE

only)

Nil Nil Nil Nil Prior finance concurrence is necessary.

(c) To sanction payment to DOT for protective works :-

(i) For local protective works (Executed by

territorial divisions of DOT).

GM/RE Full Powers Full Powers up to

50 lakh to CSTE

posted in Project.

Nil Nil Nil Prior finance concurrence is necessary.

Note: To be exercised subject to verification of the estimate by the officer incharge of Telecom works in the project with reference to existing agreement between Rly./RE & DOT for such

works.

(ii) Long distance trunk circuits (Works executed

by RE Project circle of DOT).

GM/RE Full Powers Nil Nil Nil Nil Prior finance concurrence is necessary.

Note: Subject to verification of the estimate by project S&T Officer in charge of Telecom Works with reference to existing agreement between Rly./RE & DOT for such works.

(iii)

New para

Advance payment for survey charges for

assessment of protective works required (Joint

Survey by officials of Railway and DOT)

- Full Powers Nil Nil Nil Nil Prior finance concurrence is

necessary.

Page No.55

Item No. Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/

CPD/SAG in

independent charge

of Project.

Other SAG Jr. Admn.

Grade.

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.22 Payment of Service connection charges

for availing supply from State Electricity

Board's and other power supply authority

(All related activities)

- Full

Powers.

Full Powers for

officers of Elect.

Deptt. only.

Nil Nil Nil i) For Traction sub Station, office

building and residential

accommodation in projects, CORE etc.

ii) Concurrence of associate Finance is

required for each case for Traction Sub-

Station

Note : In case where the proposed payment is in excess of provision in sanctioned estimate, steps may be taken immediately to regularize the excess under advise to CORE/HQRs.

CAO/CORE may issue suitable guidelines to Project authorities for efficacy and scrutiny of the proposal.

Proposal may be strictly scrutinized as per the provisions made in the sanctioned detailed estimate and introduction/ modification of sub work attracting the provisions of MM may be dealt

accordingly.

D.3.22 (a) -DELETED-

D.3.23 Funeral expenses of indigent employees

who die in Rly. hospital.

Bd's L/No.

E(W)2004/W

E-6/9

dt.4.12.09

Full powers up to

8000/- in each

case.

Full powers upto

5,000/- in each

case.

Full powers

upto

2000/- in

each case.

Nil Nil Subject to amount being recovered

from the settlement dues of the

deceased.

D.3.24

i)

To sanction condemnation of Machines,

Tools & Plants on age cum condition

basis, other than office equipment

1147-I of

Stores Code

Full Powers. Nil Nil Nil Nil

ii) For office equipment -do- Full Powers Nil Nil Nil Nil

D.3.25 To approve participation in exhibition and

sanction of expenditure in connection with

the same.

RB L/No.

90/FF/8/

Policy

dt.29.1.90

Full Powers

SDGM only up to

1 lakh in each

case.

Nil Full powers up

to

50,000/- in

each case

(DGM only)

Nil Nil i) Prior finance concurrence would

be necessary in each case.

ii) The overall expenditure would

be kept within the ceiling of 5

lakh p.a.

Page No.56

tem No. Nature of Power Authority Extent of Powers delegated to Remarks PHOD/CHOD/ CPD/SAG


Project.

Other

SAG

Jr.

Admn.

Grade.

Sr.

Scale

Jr. Scale

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.3.26 Hiring of passenger

road vehicle for

specific occasions.

RB's No.F

(X)II/86/PW-6

dt.5.5.87, F(X)II-

2006/PW/11

dt.15.5.07 &

28.5.08,

E(G)/2000/AL4/ 13

dt.01.5.06 &

E(G)/2007/AL4/6

dt.8.8.07

Full Powers to

PHOD/CHOD for

CORE and

CPD/SAG in

independent charge

for projects.

Nil Nil Nil Nil 1. CPD/SAG in independent charge in project can hire

vehicles only for officers of SAG and above grade of

Rly. Board, CORE, RE projects and for organizing

CRS inspection.

2. For project officials up to JAG/SG, sanction for hiring

of road vehicles would be given by CPD for 15 days

in a month and after that by respective PHOD/CHOD.

(Note : However officers already having vehicle cannot

be provided additional vehicle on temporary

basis)

3. The type of vehicle should be as per guidelines issued

from Railway Board from time to time.

4. The vehicle should be hired only if it is not possible to

manage from the existing hired/Govt. vehicle at that

location/ station and it is not economical to bring RE

vehicle based at other near by stations.

5. Monthly statement on the vehicle hired during the

period should be sent to 'General Branch'

D.3.26(i)

New Para

Hiring of passenger road

vehicle for filed

Supervisor in each

groups

GM/CORE For Powers to hire one

road vehicle in each

group.

Nil Nil Nil Nil Prior Associate Finance concurrence is necessary.

Note : 1) ÌããÖ¶ã ½ãìŒ¾ã ¹ããäÀ¾ããñ•ã¶ãã ãä¶ãªñÍã‡ãŠãò ‡ãñŠ ãä¶ã¾ãâ¨ã¥ã ½ãò ÀÖñØããè ý

2) ÊããùØã ºãì‡ãŠ properly maintain ãä‡ãŠ¾ãã •ãã¾ã ý

3) Running in KM ‡ãŠãè ½ãããäÔã‡ãŠ Ceiling 3000 KM ÀÖ¶ããè Öõý Up side variation Unified Term & Condition for operation of hired vehicle ‡ãñŠ Íã¦ããô ‡ãñŠ ‚ã¶ãìÔããÀ ÀÖ¶ãã Öõ ý

D.3.27 To the incurrence of

expenditure for Printing

of Visiting Cards

(inclusive of Card) to

the officers.

GM/RE Full Powers. Upto

300/- p.a. for each JAG

officer & above at HQ

(CORE).

Upto 300/- p.a. for

each branch officer (not

below Sr. Scale in

project.)

Nil Nil Nil Nil -

Note :- i) (Facility to Sr. Scale can only be extended in the project where in a particular branch JAG Officers is not available).

ii) After obtaining sanction of the appropriate authority, the cards may be printed by the officer from non-Railway printing press and the amount reimbursed upto the monetary limits

prescribed after submission of vouchers. It should be treated as contingent exp. for which necessary budget provision should be made/should exist.

Page No.57

SCHEDULE – D.4.

SALES & DISPOSAL

Item

No.

Nature of Power Authority PHOD/CHOD/CPD/

SAG in independent

charge of Project.

Other SAG Jr. Admn Grade Sr.

Scale

Jr.

Scale

Remarks

1. 2. 3. 4. 5. 6. 7. 8. 9.

Sales of Railway Assets :

D.4.01 i) To sale of any Rly. Assets

except portion of Railway

lines costing up to Rs.3

lakh.

Revised Para 94B-

E & Item No.41(c)

of Annex.II

Chap. V F-I.

Full powers up to

50,000/-.

Full powers up

to

35,000/-.

Full powers up to

25,000/-.

Nil Nil These powers are to be

exercised by the

officers of Civil Engg.

Deptt. only. However,

Head of the Projects –

SAGs/ CPDs can

exercised these powers.

ii) To sanction sale of

Cinder. Sarkanda grass,

Ordinary grass and Trees

to outsiders.

Full Powers. Full Powers. Full Powers. Nil Nil -do-

Page No.58

SCHEDULE – D.5.

Public Relations

Item

No.


Head Quarters office Project office

CPRO Sr. PRO PRO CPD/SAG in

independent

charge of project.

JAG

officers

looking

after PR

works

1. 2. 3. 4. 5. 6. 7. 8. 9.

D.5.01 a) Plakhing of Advertisement in

newspapers and periodicals in

accordance with DAVP rates

(i) For release of classified

advertisement without finance

concurrence.

(ii) For release of display

advertisement with finance

concurrence.

2006/PR/5/63

dt.30.5.07

Full powers

Full powers upto

50,000/- per

item.

Full powers

upto

20,000/- per

item.

Nil

Nil

Nil

Full powers

Full powers upto

50,000/- per

item

Nil

Nil

Finance concurrence needed

if expenditure in a case

exceeds 5 lakh.

-

D.5.02 Purchase/Printing of Brochure,

Pamphlets poster, folders, handouts,

visiting cards etc.

Purchase and Printing of blank

invitation cards, envelopes, plastic

folders etc.

4.15 of manual Full powers upto

10,000/- per

occasion.

Nil Nil Full powers upto

5000/-

Nil Finance concurrence is

necessary beyond

10,000/-

D.5.03 (a) On entertaining perspective clients

for sales promotion and

commercial publicity, public

relations.

Bd's letter

No.2003/PR/4/11

dt.18.8.03 &

2007/PR/4/5

dt.13.7.07

For hospitality –

250/- per meal

per head or

500/- per head per

day.

Nil Nil Nil Nil -

(b) Press tours & reception Bd's letter

No.2003/PR/4/11

dt.18.8.03 &

2007/PR/4/5

dt.13.7.07

500/- meal per

head per day.

Nil Nil Nil Nil

Page No.59

Item No. Nature of Power Authority Extent of Powers delegated to Remarks

Head Quarters office Project office

CPRO Sr. PRO PRO CPD/SAG in

independent charge

of project.

JAG officers

looking after

PR works

1. 2. 3. 4. 5. 6. 7. 8. 9.

Note: 1. The expenditure can be incurred by the CPRO with administrative approval of GM.

2. If the expenditure on one occasion does not exceed 25000/- it can be incurred by the CPRO with administrative approval of GM.

3. The expenditure beyond 25,000/- on any occasion would require finance concurrence.

4. The instructions contained in Board's letter No.89/PR/4/9 dt.24.4.89 should be followed.

5. Annual ceiling limit for hospitality for press & other persons will be 50,000/-. Also CPRO is authorized to maintain a cash imprest of 4000/- for the purpose.

D.5.04 Direct purchase of photo goods, Audio &

Video cassettes and accessories of video

equipments, periodicals, CDs/VCD/DVD

including small accessories like albums

corners frames, etc.

- Full powers upto

10000/-

Full powers

upto

2000/-

Full

powers

upto

1500/-

Full powers upto

5000/-

Nil Finance concurrence necessary

if expenditure exceeds 5000/-

in a case, subject to ceiling limit of

20000/- per annum.

D.5.05 Repairs of still photographic

equipments/video equipments.

- Full Powers upto

3,000/-


3000/-

Nil Without finance concurrence

D.5.06 Still photography coverage/VHS Video

coverage for official purpose through a

private agency.

GM/RE Full Powers upto

10000/- per

occasion without

Finance

concurrence

subject to annual

ceiling limit 1

Lakh.


5000/- on each

occasion without

finance concurrence.

Subject to annual

ceiling limit of

50000/- each project.

Nil (i) Finance concurrence is necessary beyond

5000/- per occasion for project.

(ii) Video coverage requirements of extra

project offices located within the project will

also be dealt under this item.

D.5.07 Purchase of Momentos. - Full powers upto

15,000/- in

each case

Nil Nil Nil Nil Without finance concurrence. Annual ceiling

limit is 50,000/-

D.5.08 Preparation of suitable Art design matters/blocks/ case art pulls, etc. for release to

news papers and periodicals and for use in

(i) Poster leaflets folder handout etc. (ii) Hoarding

(iii) Neon signs

(iv) Cinema Slides (v) Time Table, advertisements date cards

Manual for

PR Deptt.

2007 issued

from PR

Directorate

Sept.'07

Full Powers. Nil Nil Full powers Nil Subject to finance concurrence if exp. Per

case exceed 20000/- Annual ceiling limit

is 50,000/-

Page No.60

SCHEDULE – D-6

IT RELATED MATTERS

Item

No.


PHOD/CHOD/CPD/ SAG


Project

SAG Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5 6 7 8 9 D.6.01 (a) Sanction for procurement of

PCs on additional account

Bd’s LNo. 2006/C&IS/

Oth/delegation of

powers/36 dt. 10.12.08

& 11.9.12

10 Nos. per financial year for

PHODs/CHODs/

CPDs/SAG in independent

charge of project.


(b) Sanction for procurement of

PC’s on replakhement account

after completing their codal

life.

Bd’s letter No.

2006/C&IS/Oth/

delegation of powers/36

dtd. 10.12.2008

Full powers Nil Nil Nil Nil For codal life refer Bd’s letter no. 2002/ AC-

II/1/10 dated 24.05.2006 (ACS F-I no.62) as

amended from time to time should be on the

recommendation of condemnation committee

consisting of one finance member.

Note: 1. All procurements to be done preferably on DGS&D rate contract and by local stores officer OR officer nominated to look after stores function.

2. PCs to be procured subject to the ceiling limit of 40,000/- ( Forty thousand only) for CPU and TFT monitor etc. Use of thin clients may be encouraged as they are cheaper and also easy

to maintain. It was suggested to use "Open Office" etc. a free software for official use vide Bd's letter No. 2006/C&IS/OTH/Laptop/14 dt.26.5.08. 3. The technical officer nominated shall ensure that necessary technical standards/guidelines as and when issued by C&IS Dte are always adhered to and that the plant holders maintain full

record of the systems and their components within their jurisdiction.

4. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.

5. As per Rly. Bd's Letter No.2006/C&IS/OTH/LAPTOP dated 20/09/06, LAPTOP in lieu of desktop has been permitted to officers in JAG & above. LAPTOP specs. shall be technically

certified centrally by DGM/IT/CORE/ALD only.

6. Practice of providing every PC with a separate printer may be discouraged and Duplex Laser Printers may preferably be provided on the network which may be shared by

a number of users, especially amongst the non-gazetted users or where confidentially is not an issue.

7. Procurement to be done as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time.

8. Technical clearance to be taken from DGM/IT in HQ and Dy. CSTE/nominated technical officer in project. 9. Peripherals (UPS, Printers, Scanners, LaserJet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores

dte) from time to time,

Page No.61

Item

No.


PHOD/CHOD/CPD/SAG in

independent charge of Project SAG Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.02 Sanction for procurement of

proprietary software's

Bd's letter No.2006/

C&IS/Oth/Laptop/14

dt.26.5.08 Bd’s letter No.

2006/C&IS/Oth/

delegation of powers/ 36

dtd. 10.12.08

Full powers. Nil Nil Nil Nil

Note : 1. The procurement shall be processed by DGM/IT in HQ and by Dy. CSTE/nominated technical officer in projects.

2. Separate copies of licensed software should only be procured for each PC alongwith licenses for Antivirus and firewalls as a standard non-stock requisition through Stores Deptt.

3. It was suggested to use "Open Office" etc. a free software for official use vide Bd's letter No. 2006/C&IS/OTH/Laptop/14 dt.26.5.08.

4. In case procurement of priced software is unavoidable then the same may be justified on the basis of functional requirements.

5. As has been reiterated vide Railway Board's letter No. 2006/C&IS/PRS/Audit/4/Pt.1 dt.16.4.08, no pirated software may be used.

6. Associate Finance concurrence to be obtained for proposals costing more than 10,000/-.

7. During procurement Stores Deptt. should follow the instructions related to purchase of Proprietary items issued vide Bd's letter No.2001/F(S)1/PW/7/2 dated 12.7.06 and

2007/RS(G)/779/1 dated 04.04.08 as modified from time to time.

D.6.03 Sanction for procurement of non-

stock consumables (viz. Storage

media (including Pen drives)/

Cartridges/toners/ Batteries etc.)

Bd's letter No.

2006/C&IS/Oth/


dt. 10.12.08

Full powers Full powers

upto

7500/-

p.m.

Full powers

upto

5000/-

p.m.

Nil Nil -

Note: 1(a)

1(b)

As per Rule 145 of General Financial Rules 2005, purchase of goods upto the value of 15,000/- (Rupees Fifteen Thousand) only on each occasion may be made without inviting

quotations or bids on the basis of a certificate to be recorded by the competent authority in the following format. "I________________________, am personally satisfied that these

goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price."

Competent authority for above purpose shall be minimum JAG officer.

2. Beyond 15,000/- procurement shall be done as standard non-stock requisition through Stores Deptt.

D.6.04 Procurement of Local Area

Network Infra-structure.

Bd’s letter No. 2001/

C&IS/ Comp./ Policy

dt.7.12.2001 & Bd's letter

No. 2006/C&IS/Oth/


dated 10/12/2008

Full powers PHODs/ CHODs

only, cost per case not to

exceed 10 lakh.

CPDs/SAG officers heading

independent establishment

cost per case not to exceed

5 lakh.

Nil Nil Nil Nil -

Note: 1. Prior concurrence of Associate Finance to be obtained in the usual manner.

2. Where Railnet connectivity is provided, efforts should be made to use the Railnet network.

3. It may be ensured that all PCs are connected to the Railnet unless for security reasons or otherwise they have to be kept away from

Railnet, for which specific approval of the GM/CPD may be taken.

4. Technical concurrence of DGM/IT to be obtained in HQ

Page No.62

Item

No.


PHOD/CHOD/

CPD /SAG in

independent charge

of Project

SAG Jr. Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.05 Annual Maintenance

Contracts (AMC) for

Hardware and Software

(Including CORE

Website)

Bd's letter No.

2006/C&IS/Oth

/delegation of powers/36

dt. 10/12/2008

Full powers

SDGM only in

HQ & CPDs in

projects

Nil Nil Nil Nil -

Note :- 1. AMC shall be processed by DGM/IT in CORE(HQ) & by Dy. CSTE/ nominated technical officer in projects.

2. Prior finance concurrence to be obtained.

3. Bank Guarantee need not be insisted upon in case of payment of advance in AMC contract for equipments up to 20,000/- per annum in case of OEM/authorised agent only.

Advance exceeding 20,000/- per annum shall however be invariably covered by Bank Guarantee for equivalent amount.

4. Indemnity bond invariably be taken particularly where equipment is taken out from Railway premises for repair/maintenance.

5. Since AMCs are in the nature of service contracts and OEM/authorised dealers are often reluctant to submit earnest money or Security Deposits, this need not be insisted upon in such

cases are may however be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory performance of the firm and minimum downtime of the equipment.

D.6.06 Repair/servicing of PC,

Peripherals & other IT

equipments in absence of

AMC

1001 F1 Full powers to

PHOD/ CHOD

only in HQ and

CPDs in project.

Nil Nil Nil Nil (i)

(ii)

Prior finance concurrence to be obtained beyond

10000/- in each case.

Certificate regarding absence of AMC to be

given by DGM/IT in HQ and Dy. CSTE/

nominated technical officer in projects.

D.6.07 Buying of space on

commercial services for

hosting CORE Website.

- Full powers to

SDGM only.

Nil Nil Nil Nil -

D.6.08 Modification/Development

of Software applications

Chapter-X, F-1 Upto

50,000/- per

year.

Nil Nil Nil Nil (i)

(ii)

Prior finance concurrence to be obtained beyond

10000/- in each case.

Any other instructions issued from Rly. Board on

the subject to be complied.

D.6.09 Sanction for Broad-band

Internet connection for non

commercial usage in offices

where Railnet facility is not

available.

Bd’s letter No. 2001/

C&IS/Comp/Policy

dt.7.12. 01 and

2000/Tele/TW/ 1/

Railnet works

dt.24.1.06 &

2004/Tele/ TN/3

dt.13.10.06, 13.10.11

& 05.1.12

Full powers.

CPDs upto 6

(six connection)

only.

Nil Nil Nil Nil Note :

Lowest unlimited download plan of MTNL or BSNL for

broadband, available in the area may be subscribed to.

Registration/Activation charges, security deposit, CPE

(Modem) monthly charges, installation/ testing charges

etc. as applicable for commissioning the connectivity

from MTNL/ BSNL is also allowed.

Page No.63

Item

No.


PHOD/CHOD/CPD/ SAG


Project

SAG Jr.

Admn.

Grade

Sr.

Scale

Jr.

Scale

1. 2. 3. 4. 5 6 7 8 9

D.6.10 Sanction for Broadband

internet connection at the

residence of JAG & above

officers if the facility of

internet through broadband

on Railway phone/ LAN is

not already available.

Bd’s letter No.

2004/Tele/TN/3

dt.13.10.06, 12.2.07 &

29.4.09 Bd's letter No.

2000/Tele/TW/1 Railnet

Works dt.04.12.08.

Full powers to

PHOD/CHOD and

CPDs in project.

Nil Nil Nil Nil

Note: 1. No additional DOT telephone shall be provided on this account.

2. Lowest unlimited download plan of MTNL or BSNL for broadband, available in the area may be subscribed to.

3. Officers may also opt for services of other service providers but the ceiling will be as per the lowest unlimited download plan of MTNL or BSNL available in that area. Nodal Deptt. for

provision of this facility – S&T Deptt.

4. Installation charges shall be as per note (ii) of SOP para D.6.09.

5. Any other officer who is not eligible as per the above may also opt for Broadband connection on his/her official phone subject to payment of all charges on this account by the officer

himself/herself.

6. Instead of taking broad band internet connection on land line phone, JAG & above officers provided with Laptop may take wireless broadband internet connection on their own. In such a case

the re-imbursement of the amount payable to the officer will be actual amount as billed by the service provider or the limit prescribed in Bd's letter No.2004/Tele/TN/3 dated 29.4.09 whichever

is less sanction for which shall be given by PHOD/CHOD & CPDs in project.

Note : Para D.6.01 to D.6.08 : For technical clearance, DGM/IT is nominated as the technical officer at CORE. In projects Dy. CSTE is nominated as

technical officer. If Dy. CSTE is not available in the project CPD may nominate any other JAG officer in his plakhe.

Page No.64

POWERS OF GENERAL MANAGERS OF INDIAN RAILWAYS.

In supersession of existing orders on the subject, the President is pleased to make the following rules specifying the areas in which the General Managers may not sanction

expenditure or deal with other matters without previous sanction of the higher authority. These rules will be applicable to General Managers of Zonal Railways and Production

Units as well as Director General, Research Design and Standards Organisation and General Managers (Construction) in so far as they relate to them.

Subject to the observance of these rules, the General Managers shall have powers to sanction expenditure and to delegate their powers to authorities subordinate to them

alongwith powers to re-delegate them to lower authorities.

Any delegation or re-delegation of powers by the General Managers to authorities subordinate to them should be made only in consultation with the Financial Adviser and

Chief Accounts Officers of the Railways and will be subject to the existing codal provision as well as other regulations/instructions issued by Railway Board from time to time. In

the event of a difference of opinion between the General Manager and Financial Adviser and Chief Accounts Officer, the matter should be referred to Railway Board for orders.

The exercise of the powers delegated shall be subject to existing Codal Provisions, Rules and Regulations as well as restrictions imposed from time to time by Railway

Board in the context of economy in expenditure or otherwise.

RULES

The previous sanction of the higher authority is necessary.

A - Gazetted Staff

1. To the creation and the abolition of a permanent post and to the alteration of the scale of pay of a service or a post.

2. To the keeping of a post sanctioned by the Railway Board unfilled for more than twelve months up to JA Grade provided that if the post has remained unfilled for more

than six months, its justification is established afresh with the concurrence of Financial Adviser and Chief Accounts Officer before operating the post.

3. To the creation of a temporary post except that posts may be created without higher sanction in Senior Scale/Class-II Services for a period not exceeding six months/twelve

months respectively in emergent situation with concurrence of Financial Adviser and Chief Accounts Officer and provided that the post will not be operated beyond six

months/twelve months.

4. (a) To the creation of work-charged posts above JA Grade against Construction/Survey/Scrap Sale/M&P estimates.

Note

: Temporary/Work-charged post/posts in JA Grade, Senior Scale, Junior Scale, Or Class II specifically provided for in a

Construction/Survey/M&P/Scrap sale Estimate or in any Urgency Certificate sanctioned by the General Manager or by the Railway Board may be

created/extended by the General Manager with prior concurrence of Financial Adviser and Chief Accounts Officer.

Authority : Board's letter No. F(X)II-2009/PW/9 dated 25.8.2010

(b) To the grant of provisional payment beyond 3 months to incumbents of such posts which are proposed to be extended beyond available sanction.

5. (a) To grant to a Railway Officer emoluments (whether as pay, honorarium or allowances of any sort) higher than that admissible under the Railway Rules or any

orders of the Government of India.

(b) To permit a Railway Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources exceeding 5,000/- in each individual case.

Page No.65

(c) To permit Medical Officers including Chief Medical Officer to receive fees for professional attendance if they hold posts in which private practice is debarred

under orders of a higher authority.

(d) To grant to an officer above JA Grade a reward in excess of 5,000/- in each individual case.

.

Note: i)

ii)

iii)

The limit of group cash award will be 1,00,000/- in each individual case

While granting group cash award, the limit of individual reward should not be exceeded.

It group cash award is being awarded both for gazetted officers and non-gazetted staff simultaneously, total limit for both the categories clubbed

together will be 1,00,000/- only.

(Authority – Board's letter No. F(X)II-2016/PW/3 Pt.2 dt.16.12.2016)

(e) To the acceptance of honorarium by a Gazetted Railway servant in excess of 10,000/- in a year for undertaking work as arbitrator in a dispute in which the

Railway Administration is a party and in excess of 5,000/- in a year in all other types of cases, except cases of acceptance of honorarium for conducting Disciplinary

Enquiries against Railway Officers arising out of Vigilance/CBI cases where the limit shall be as per the rate fixed by Board by time to time.

(Authority Board's letter No.F(X)II-2008/PW/6 dt.25.4.2013)

Note i)

ii)

iii)

General Manager may grant to an Officer upto and including SA Grade in addition to his pay, special pay limited to 10% of the presumptive pay

of the additional post when he holds charge of another post in addition to his own, provided the additional charge is held for a period exceeding

45 days but not exceeding six months in the case of Officers up to and including JA Grade, and 3 months in case of Officers working in SA

Grade.

The aggregate of pay and additional pay shall not exceed 80,000/- per month.

The dual charge arrangement shall not be carried beyond six months in the case of JA Grade and three months in the case of SA Grade Officers

under any circumstances.

(Authority Board's letter No.F(X)II-94/PW/9 dt.29.12.1994, F(E)Spl.-98/FR/1/1/ dt.28.1.2000 &` F(E)Spl.2009/FR/1/3 dt.21.6.10)

6. To the write-off of –

(a) Advances.

(b) Amounts overdrawn by Officers, or otherwise due from them, which were discovered in audit within a year.

7. To the construction or purchase of a building for use as residence by and Officer or to hire a building for use as residence by an Officer or to hire a building for use as

residence by an Officer under conditions which fall outside the framework of the extant instructions in regard to the ceiling of rental, minimum period for the lease and

other conditions.

8. To the acceptance of resignation of an Administrative Grade Officer.

Note : The General Manager, while accepting resignations of the Officers upto Senior Scale level, will have the power to waive the prescribed notice

period in respect of Probationary Officers selected for IAS/IFS/IPS.

Page No.66

B - Non-Gazetted Staff.

9. To the grant of special pay or other additions to pay or to the grant of personal pay otherwise than in accordance with Rule 2003(23)(a)-RII and allowances other than

those admissible under Railway Fundamental or Supplementary Rules or any other orders of the Government of India.

10. (a) To the grant of honorarium in excess of 15,000/- in each individual case.

(b) To the grant of honorarium to the cashiers and other cash and pay office staff, in excess of 25% of their annual basic pay plus grade pay in a financial year.

Note i) Where the honorarium is recurring, the limit applies to the total amount paid in a financial year.

ii) These powers will be exercised with the concurrence of FA&CAO.

(Authority – Board's letter No. F(X)II-2013/PW/4 dt.25.7.2013)

(c) To grant of reward in excess of 5,000/- in each individual case

.

Note: i)

ii)

iii)

The limit of group cash award will be 1,00,000/- in each individual case.

While granting group cash award, the limit of individual reward should not be exceeded.

If group cash award is being awarded both for gazetted officers and non-gazetted staff simultaneously, total limit for both the categories clubbed

together will be 1,00,000/- only.

(Authority – Board's letter No. F(X)II-2016/PW/3 Pt.2 dt.16.12.2016)

(d) To the grant of reward in excess of 30,000/- in each individual case to Railway Employees who have done exemplary work to avert accident.

Note : The powers indicated in 10(d) above may be re-delegated to DRM's upto 7500/- in each case.

(Authority – Board's letter No.F(X)II/2014/PW/4 dt.05.2.2015)

C - General : Gazetted and Non-Gazetted Staff.

11. To the grant of advances otherwise than as authorised under general rules and orders.

12. To the grant of leave otherwise than as admissible under the rules.

13. To the deputation of a Railway servant out of India.

Note : DG/RDSO, however, will be guided by Board's extant orders on the subject.

14. To the ex-gratia payment of bonuses or rewards in excess of 50,000/- per case for inventions.

Note : GM may exercise these powers only in those cases where the employee secure the patent for such innovation and transfers the rights to Indian

Railways unconditionally and such innovation is considered useful for Indian Railways.

(Authority : Board's letter No. 2016/F(X)II/PW/3 Pt.3 dt.10.02.2017)

15. To the grant of rewards for detection and/or apprehension of offenders in a criminal case in excess of 5,000/- in each case.

Page No.67

16. To the reimbursement of legal expenses of a Railway servant.

(a) Who institutes a suit in a Court of Law without the prior approval of the Railway Administration; or

(b) If the suit emanates as a result of actions taken by the Railway servant other than the discharge of official duty.

(Authority : Board's letter No.F(X)II/2016/PW/3 dt.14.9.2016)

17. To the purchase of a motor-car, motor cycle, motor boat or any other vehicle.

Note : 1. The General Manager may hire vehicles within the Policy instructions issued by Board from time to time. These powers can be further

delegated to PHODs.

2. Before hiring of a vehicle is sanctioned, it should be certified that the demand cannot be met by transfer from one of the works on hand or

completed..

(Authority : Board's letter No.F(X)II/2016/PW/3 dt.14.9.16 & 04.5.2017)

18. To the payment of compensation in case of Railway accidents other than those awarded by Railway Claims Tribunal to the dependants of Railway employee killed or to

Railway employees injured in accidents caused by the working of trains or Railway engines provided that the death or injury was met with in the discharge of their duties

otherwise than due to their own negligence or willful action, in excess of a maximum of 24 months' emoluments of the Railway employee.

Note : 1. In the case of persons to whom the Workmen's Compensation Act applies, compensation shall be paid under this rule only if "the authority

competent to sanction compensation considers that more liberal treatment than that given by the Act is necessary. The compensation so paid

shall not, inclusive of the compensation payable under the Act, exceed the amount admissible under this rule.

2. The term 'emoluments' means monthly average of emoluments as defined in paragraph 2544-R/II (CSR 486) and in the case of running staff the

emoluments will include the pay element in running allowance viz. 30% of the average basic pay drawn during the last twelve months or

during the entire service if it is less than twelve months.

3. The above ceiling of 24 months emoluments would not be applicable wherever the compensation is paid strictly as per the statutory provisions

of the worksmen's Compensation Act.

(Authority : Board's letter No.F(X)II/2003/PW/II dt.18.11.04)

19. To the grant of compensation to a Railway employee for loss of private property except compensation in excess of 5,000/- in any individual case for loss suffered by an

employee in the course of a strike or Railway accident in the execution of Railway duty and from circumstances arising directly out of that duty.

20. To the sanction of ex-gratia payment in excess of 3,000/- to the dependant of a Railway employee in the event of his/her death arising out of injuries sustained in the

execution of his/her duty.

21. To the payment of medical charges otherwise than as authorised under general rules or orders.

22. To permit a railway servant below the rank of Junior Administrative Grade to travel by Air on duty.

Page No.68

Note A. Grant of permission by the General Manager to Junior Administrative Grade Officers to travel by Air on duty would be subject to the following

conditions:

1. These powers may be exercised only by General Managers and not by CAOs and are not to be re-delegated further. However the Chief

Administrative Officer, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may also exercised these powers with the personal

concurrence of FA&CAO

(Authority : Board's letter No. F(X)II/2003/PW/6 dt.04.4.2003)

2. These powers are to be exercised personally by the General Manager with the personal concurrence of FA&CAO.

3. Air travel will be permitted only in cases where the duration of the journey one-way is more than 12 hrs. by rail.

4. Each proposal regarding Air Travel would require to be justified on merits.

23. To the remission of recovery of rent from the incumbent of a post for which a quarter has been allotted.

Note : The General Manager may exempt the incumbent of a post from occupying the quarter allotted to the post and/or from paying rent thereof upto a

maximum period of four months in the following circumstances :

i) when an employee is temporarily transferred to a post in another station;

ii) when the quarter is subjected to extensive repairs, such as renewals of roofing, replakhement of flooring, or such other special works

necessitating the vacation of the whole quarter;

iii) when an employee is required to vacate the quarter under medical advice on account of an infectious disease or an epidemic.

24. To the waiver of the cost of training of a Railway employee who has received training at Railway's cost and who is required to serve the Railway for a minimum prescribed

period, in excess of the cost proportionate to the service rendered.

25. To the sanction of expenditure on deputation of Railway employees for training courses, seminars, symposia in non-railway Institutions in excess of 20 lakh in a year for

Zonal Railways and 8 lakh in a year for Production Units.

Note : (i) The overall registration fee, however, should be subject to a maximum of 25,000/- and pro-rata registration fee of 4000/- per day. For

arriving at this monetary limit the cost of TA & DA should not be taken into account.

(ii) The ceiling limits of above powers will be exclusive of service tax or any other taxes/charges.

(iii) DRMs may be delegated powers for nomination of non-Gazetted Railway employees for training in recognized institution of repute for

registration fee of 2,000/- per day ad overall registration fee upto 10,000/- per training course per employee subject to the budget grant

allotted by Zonal Railway to Division for this purpose.

(Authority : Board's letter No. 2017/F(X)II/PW/1/I dt.18.5.2017)

D - Payments to persons other than Railway employee.

26. To the refund of fare and freight, otherwise than in accordance with relevant Tariff Rules, in excess of 20,000/- in each case.

27. To the write-off of amounts due to the Railways, otherwise than when they are irrecoverable, in excess of 2 Lakh in each case.

Page No.69

Note : Items (26) and (27) do not apply to wharfage, demurrage, storage and lost property charges which may be written off or refunded by Railway

Administration without the sanction of higher authority.

(Authority : Board's letter No.F(X)II-2016/PW/3 dt.14.9.2016)

28. (a) To the grant of rewards in excess of 25000/- in each case.

(b) To the grant of rewards in excess of 50000/- in each case to the persons who have done exemplary work to avert accidents and saved passenger life.

Note : The powers indicated in item No.28 (b) above may be re-delegated to DRM's upto 10000/- in each case.

(Authority : Board's letter No.F(X)II-2016/PW/3 dt.14.9.2016)

29. (a) To the incurrence of expenditure on each ceremonial occasion in excess of lakh.

(b) To the incurrence of expenditure on important functions which are attended by:

i) Minister of Railways/Minister of State for Railways : in excess of 10 lakh in each case,

ii) President/Prime Minister: in excess of 15 lakh in each case.

Note : (i) The powers under item 29 will be exercised by the General Managers subject to an annual ceiling of 25 lakhs for Production Units and

50 lakhs for Zonal Railways.

(ii) The powers under item 29(a) will cover the expenditure on Railway week celebration also, the limit for which will be 2 lakh for a Zonal

Railway/Production Unit as a whole.

(Authority : Board's letters No.F(X)II-2016/PW/3 dated 14.9.2016)

30.(a) To the incurrence of expenditure in engaging/obtaining consultancy services from outside bodies in excess of 2 Crore. for PPP projects (other than property

development schemes) and 1 Cr. for other works in each case or in excess of 6 crore in a year.

(b) To the incurrence of expenditure in engaging/obtaining consultancy services connected with property development schemes, i.e. for commercial exploitation only, from

outside bodies in excess of 2.5 crore in each case or in excess of 12.5 Cr. in a year for Zonal Railways, Production Units and RDSO.

Note : i) It may be ensured that no contracts are awarded by the Railways for activities which can be carried out in-house.

ii) Details of consultancy Contracts awarded by each Zonal Railways for commercial exploitation should be endorsed to all other General

Managers for information to avoid duplication.

iii) The General Managers will evolve, in consultation with FA&CAO, a suitable mechanism to ensure that the limits laid down herein are not

exceeded under any circumstances.

iv) For consultancy contracts, the minimum level of tender committee shall be SAG.

v) All cases decided by the Zonal Railways should be reported to Board through the PCDOs to CRB and FC, to enable assessment of the

exercise of these powers.

vi) The agency/consultant is renowned/Government approved and has sufficient experience in the relevant field.

Page No.70

vii) The powers delegated to the officers below the GM are as under:-

(a) CAO:- 50 lakh in each case with annual ceiling of 3 crore with concurrence of FA&CAO/FA&CAO(C). These powers of CAOs will

be in addition to and separate from the powers delegated to General Managers. Also, the level of Tender Committee shall be SAG.

(b) PHOD:- Upto 10 lakh in each case with annual ceiling of 20 lakh with concurrence of FA&CAO/FA&CAO(C)

(c) DRM:- Upto 5 lakh in each case with annual ceiling of 10 lakh. These powers will exercised by DRMs in consultation with associate

finance. In the tender committee JAG/SG level officers may be nominated. In cases where JAG/SG level officer are not available from

Finance side in the Division, DFM may be nominated as Finance member of the tender committee.

However, with reference to delegation as per (a), (b) & (c) above, if the consultancy contract is to be fixed only on a single tender basis

due to special circumstances, GM's personal approval would be required irrespective of the value of the contract.

(Authority : Board's letter No.F(X)II/2016/PW/3 dt.14.9.2016).

31. (a) To the filing or defending of an appeal in the Supreme Court.

(b) to the engagement of a Railway Counsel on scale of fees higher than that prescribed by Ministry of Law and Justice;

(c) to the engagement of counsel at more than 1,050/- per day in Supreme Court or in any of the High Courts or at more than 750/- per day elsewhere;

(d) To payment of fees in excess of scales of fees fixed by the High Courts concerned.

32. To the grant of allowances or fees to private persons or donations to private bodies including Railway Institutes, Hospitals and Schools, an excess of the scales or

maximum limits laid down by the Railway Board.

33. (a) To the payment of arbitration fees to private persons in excess of 25,000/- in each case.

Note : i) The circumstances under which such appointment of private persons has been made, should, however, be brought to the notice of the Board.

ii) This will not apply to payment of fees to arbitrators appointed by Court, for which full powers will be exercised by GMs.


(b) To the payment of arbitration fees to retired Railway Officers in excess of 75,000/- per case.


(c) To the payment of contribution/subscription to a medical institutions, if medical aid is rendered by such institution to Railway employees, in excess of 1,000/-

per annum.

(d) To the payment of contribution or subscription to a professional institution in excess of 10,000/- per annum in each case. These powers may be delegated to

DRMs also.

(Authority : Board's letter No. 2017/F(X)II/PW/1/I dt.18.5.2017).

Note : 1) The General Manager will have full powers for payment of fees to surveyors engaged for the assessment of the value of damaged

consignments.

2) In respect of any item for which no scale has been laid down in any of the extant orders, the Railway Administration shall have no powers.

Page No.71

34. To the payment of compensation in cases of Railway accidents, otherwise than as specified below :-

(A) Ordinary Passengers (including Government servants, other

than those specified in Category B below and their

dependents).

- Upto 4 lakh in any single case.

(Authority – Board's letter No.F(X)-2000/PW/2 dated 23.1.2001)

(B) Military men, being or travelling on military duty. - No powers. All cases to be submitted to the higher authority.

(C) Compensation to public (other than Railway passengers) for

injury to person or damage to property caused by accidents

as a result of negligence or carelessness on the part of

Railway.

- Upto 10,000/-.

(D) Claims decreed by a Court of Law. - Full powers to pay any Sum so decreed.

(E) Claims settled out of Court with advice of Law Officer of

Government.

- Upto 25,000/- in any single case.

35. To the payment of claims, otherwise than as specified below or claims for compensation other than those relating to goods lost or damaged and those arising out of

Railway accidents :-

(i) Claims settled out of court. - Upto 10,000/- in each case.

(ii) Claims decreed by a court of Law. - Full powers subject to the condition that particulars of cases involving expenditure of more than

25,000/- in each case should be reported to Railway Board for information.

Note : The powers under item 35(i) above should not be re-delegated to subordinate authorities.

36. Claims settled by arbitration award against

any dispute arising out of a contract.

- Full powers, subject to the conditions that the Railway Board should be informed of the details :-

(i) Where payment to a contractor as result of the arbitrator's award exceeded by more than 10 lakh of the

amount considered due by the Railway Administration before the arbitration proceedings began:

(ii) Where deficiencies in the General conditions of contract or flaw in procedures/practices noticed by

Railways/Pus during the course of arbitral proceedings/awards, regardless of value of award.

Note : The powers under item 36 above should not be re-delegated to authorities below the level of HODs.


Page No.72

E - Expenditure on works not wholly chargeable to Ordinary Working Expenses.

37. To the inclusion in the Preliminary Works Programme of :-

(a) New Works under the Plan Heads New Lines, Gauge conversion, Railway Electrification, Metropolitan Transport Projects, Computerisation and setting up of

New Production Units; and

(b) Other New Works in excess of 5 Cr. each.

Sanction of Works :-

38. To the incurrence of expenditure on New Lines, Gauge Conversion, Railway Electrification works, Metropolitan Railway Projects, Computerization, setting up of new

Production Units, or Rolling Stock or Surveys not provided in the sanctioned budget for the year or carried forward from the sanctioned budget of the previous year.

39. To the incurrence of expenditure of other works not provided in the sanctioned budget or carried forward from the sanctioned budget of any previous year, except –

(a) Works/M&P under lumpsum provision:

All works costing less than 2.5 crore each with the following restrictions:

(i) Total lumpsum provision made in the Budget for such works is not exceeded.

(ii) Works in respect of existing Railway Schools. Hospitals, Dispensaries, Institutes, Officers Club, Rest Houses and Holiday Homes – not more than Rs.20 lakh in

each case.

(iii) Machinery and Plant – costing not more than 50 lakh each for GM/Open Line and Pus (including CAO in independent charge). General Managers may decide

to delegate these powers upto a maximum of 10 lakh to CWMS/DRMs subject to annual ceiling fixed by the Railway for the Workshop/Division.

(iv) Works under Computerization Planhead: Note: (a) Despite the provisions of Items No. 37 and 38 above, General Managers can sanction works upto 1crore per case in Planhead 17 under List of

Approved Works for replakhement of the overaged IT equipments for IT related works. While replakhing these assets, Railways will ensure that the

equipments procured conforms to the latest specifications issued by Railway Board. However, these powers shall be exercised with the personal

concurrence of FA&CAO and personal approval of General Manager.

(b) It is reiterated that powers for Software Development have not been delegated to Railways and proposals regarding them shall continue to be sent to

Railway Board for further processing and approval.

(c) Extension/Upgradation/Strengthening of LAN: GMs can sanction extension/upgradation/strengthening of LAN upto 20 lakh in each case.

Page No.73

(b) Out of Turn Works:

Works costing less than Rs.2.5 crore each subject to the following restrictions:

(i) The funds required for such works as provided in the sanctioned budget for works in these categories are not exceeded.

(ii) Budgetary ceiling will be 12 Cr. (other than lumpsum) in a financial year, of which not more than 5 Cr. could be on other than safety

related items with the proviso that all safety works should be completed within a maximum period of 8 months from the date of sanction.

(iii) While sanctioning out of turn works, the urgency of work and the throw forward of works under the planhead/source should be kept in view.

(iv) Restrictions given in para 39 (a) should be followed.

(v) Powers to sanction M&P items and works under computerization planhead can be exercised only as per provisions contained in para 39 (a).

(vi) For passenger Amenities Works, Emphasis should be on creation of amenities of durable and lasting nature and funds should not be frittered

away on provision of superficial items like furnishings and furniture, etc.

Note : DRMs may sanction works under the planhead 'Passengers and Other Users' Amenities upto 1 crore in each case under item 39.

(Authority : Board's letter No. 2016/F(X)II/PW/5 dt.07.12.2016).

40. (1) Sanction of Detailed Estimates/Revised Estimate:-

(a) To the sanction of detailed estimate/revised estimate for works over original sanctioned cost (abstract cost) due to reasons other than price escalations above 20% of

the original cost estimate.

Note : (i) GMs will have full powers to sanction excess due to price escalation.

(ii) While processing the revision in the cost of estimate, the reasons for delay/time overrun should be clearly recorded.

(iii) The change in scope of work shall be governed by powers for material modification given in item No.49.

(iv) CAO/Con in HAG may sanction Detailed/Revised Estimates in the cases where original cost of the work is not moiré than Rs.500 crore

subject to limits of variations, indicated in item No. 40(1)

(v) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO/FA&CAO(C) in cases of

estimates where original cost of the work is above 500 Cr..

(vi) These are the overall variations on the original sanctioned cost as included in the Budget and can not be exceeded even if more than one

revised estimate is sanctioned.

(vii) This delegation will not effect rules in force regarding material modification.

(viii) For variations exceeding the above limits, approval of Board will be required. In such cases, proposals may be sent to Board with personal

concurrence of FA&CAO/ FA&CAO(C) and personal approval of General Manager along with a detailed variation statement and suitable

explanatory note.

(b) To the sanction of track renewal estimates where the excess is not within the General Manager's competence as prescribed in sub-item 40(1)(a).

(Authority : Board's letter No. 2016/F(X)II/10/17 dated 5.10.16 & F(X)II/2016/PW/3 Pt.3 dt.14.10.2016).

Page No.74

40. (2) To an excess over the estimated cost of Machinery & Plant included in M&P Programme as follows;

(a) Increase in cost due to price escalation – More than 100% of Original Estimate or 2 Cr., whichever is less..

(b) Increase in cost due to reasons other than Price escalation – More than 20% of original estimate or 50 lakh, whichever is less.

Note : i) Powers indicated in item No. 40(2) (b) above covers material modification also.

ii) Personal approval may be obtained at the level of General Manager with the personal concurrence of FA&CAO in cases of material

modifications costing above 10 Lakh each

iii) These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of sanction and cannot be

exceeded even if more than one revised estimate is sanctioned.

(Authority : Board's letter No. 2011/F(X)II/5/11 dt.24.8.2016)

40. (3) SURVEYS :

To an excess over 20% on an original estimate sanctioned by higher authorities.

Note : i) General Manager can sanction survey estimates provided the surveys are included in the sanctioned budget and approved yardsticks are

followed while remaining within the amount indicated in the budget.

ii) This delegation does not apply to works which do not have necessary procedural approval.

(Authority : Board's letter No.F(X)II/2000/PW/2 dt.27.6.2000)

40. (4) Lumpsum Works.

(i) To incur expenditure on lumpsum works provided in the sanctioned budget for the year or carried forward from the sanctioned budget of any previous year in

excess of the total lumpsum provision for such works in the sanctioned budget.

(ii) To sanction excess over estimates of works sanctioned under item No.39 in cases where percentage variation is beyond the competence of the General Manager in

terms of Rule 40(1)(a).

Note The works thrown forward from previous years may be taken up only if the funds required for them can be found by re-appropriation within the

sanctioned allotment.

(Authority : Board's letter No. F(X)II/2014/PW/1 Pt.II dt.29.5.2015)

40. (5) Part estimates: To sanction part estimates costing above 5% of the total value of the work, as originally sanctioned in the Budget

Note i) Part estimate may be sanctioned towards incurring expenses for preliminary activities like FLS, Geo-technical studies, Design, Preparation of

plans and drawings etc. which will help in preparation of detailed estimate.

ii) The detailed estimate should be allowed to be prepared and got sanctioned only after these preliminary activities are completed.

iii) These preliminary activities may be executed on works contract basis.

iv) CAO/Con in HAG may exercise above power to sanction part estimate where original cost of the work is not more than 500 crore.

(Authority : Board's letter No. F(X)II-2016/PW/3 Pt.3 dt.14.10.2016)

Page No.75

F. Miscellaneous.

41. To the sale of -

(a) any portion of a Railway line.

(b) any item of authorised rolling stock or

Note : The sale of following may be excluded from above delegation:-

i) Railway component can be sold for the purpose of vendor/product development at book rate/latest purchase rate whichever is higher with

usual charges as permitted in Stores code.

ii) Movable asset (other than rolling stock) can be sold on book rate or reserve price whichever is higher, provided it is not to be replakhed.

(Authority : Board's letter No. F(X)II-2016/PW/3 dt.22.3.2017)

42. To the dismantling or otherwise permanently closing to public traffic of any existing open line section.

43. To the alteration of or departure from the terms of contracts with Branch or Worked Lines.

44. To the write off of irrecoverable losses of cash, stores, tools and plant -

(i) exceeding 5 lakh in value when a Railway employee is in any responsible for the loss.

(ii) exceeding 5 crore in value when a Railway employee is not in any way responsible for the loss.

Note : 1) Every important case of loss should be brought to the notice of the Railway Board, as soon as possible, after its discovery. When the loss

involved does not exceed 50,000/- the case need not be reported unless it represents unusual features or reveals serious defects in

procedure.

2) In efficient balances under Suspense Heads not exceeding 1 lakh can also be written off by the General Manager.


45. To the incurrence of expenditure in excess of 5 lakh per year in connection with the entertainment of distinguished visitors, i.e. distinguished official or non-official

personages, representatives of foreign technical associates, foreign technical experts, representatives of Trade and Industry including overseas companies.


46. Except in accordance with the rules contained in the Indian Railway Codes or any general or special orders issued by the Railway Board –

(i) to the construction of an assisted siding.

(ii) to the acquisition, lease or disposal of land.

47. To enter into contracts beyond the powers delegated by Railway Board.

(Authority : Board's letter No. F(X)II/2014/PW/1 dt.01.01.2015)

48. To the grant of advances to contractors -

(i) Mobilisation advance in excess of 10% of the contract value.

Page No.76

(ii) Advances against new machinery and plant – in excess of 10% of contract value or 75% of the value of the new machinery and plant brought to the site of work

(whichever is less).

(iii) Advances for accelerating the progress of work in special circumstances in excess of 5% of contract value or 1 crore (whichever is less).

Note : All advances mentioned above shall be subject to levy of interest charges at the rate of 4.5% per annum above the base rate of State Bank of India

or as prescribed by the Railway Board.

(Authority : Board's letter No.F(X)II-97/PW/4 dt.5.5.1998 and 2007/CE-1/CT/18 Pt.2 dated 04.10.2012 & 2007/CE-1/CT/18 Pt.33 dated 23.5.2012)

49. To any material modification estimated to cost over 2.5 Crore or more in each case.

Note i) Total value of Material modification in the work should not exceed 20 Crore. In case of Computerization Planhead, total value of material

Modification in a work should not exceed Rs.5 Crore or 5% of the original cost of the work, whichever is less.

ii) The excess or the revised cost of the estimate does not go beyond the General Manager's power of sanction.

iii) A Material modification estimated to cost more than 50 lakh but below 2.5 Cr. each should be certified and sanctioned personally by FA&CAO and

General Managers.

iv) Material modification which are beyond the competence of General Manager should be sent to Board with the personal approval of FA&CAO and

General Manager,

(Authority : Board's letter No. F(X)II-2014/PW/1 Pt.II dt.30.10.2015)

50. To the grant of diet charges in any other case except -

(a) To a Railway employee undergoing treatment as indoor patient in Railway or non-Railway Government hospital for any diseases other than tuberculosis or

leprosy or mental disease when the employee's basic pay is not more than 7,820/- per month.

(b) (i) To a Railway employee or members of his family when receiving treatment for tuberculosis or leprosy or mental disease in a Railway

hospital or an approved Institution, when the employee's basic pay is not more than 11,540/- per month.

(ii) To the dependent relatives of a railway employee receiving treatment for tuberculosis or leprosy in a Railway hospital or an approved Institution, when the

employee's basic pay is not more than 11,540/- per month.

Note : In the case of temporary staff the pay last drawn while on active duty may be treated as substantive pay for the purpose of this sub-rule.

(c) To persons, whether Railway employees or not, requiring such assistance from the Railway in emergent cases which involve living under difficulties as regards

necessaries of life.

Note i) Indigent passengers injured or taken ill and removed to Railway hospitals and trespassers, who require immediate medical assistance may be given diet at

the expense of the Railway Administrations, the expenditure being treated as part of ordinary working expenses of the Railway hospital.

ii) The General Managers have powers to sanction free diet or reimbursement of the cost of such diet according as the indoor treatment is given in a Railway

hospital or in a non-Railway hospital, to Railway servants injured in the course of duty for such period as they remain indoor patients, not extending

beyond one year after they are declared permanently unfit and discharged from service.

51. Deleted.

(Authority : Board's letter No. F(X)II-2016/PW/3 Pt.3 dt.03.03.2017)

Page No.77

52. To the supply of electricity to outsiders except under the following conditions:-

(i) The provisions of the Electricity Act are not infringed;

(ii) Such supply does not cause any extra outlay either immediate or contingent;

(iii) The supply can be made without any inconvenience to the Railway and after its full needs have been met;

(iv) The rates charged allow for profit after taking into account all costs of production, direct and indirect and are above the rates supplied to Railway employees; and

(v) The Railway should have power to discontinue the supply without notice and without compensation.

53. To any alteration in the existing cash and pay arrangements.

54. To the introduction of new designs for goods and coaching stock sanctioned for construction during each financial year irrespective of whether the stock is to be built to

existing, sanctioned or new designs.

55. To changes, alterations or modifications in the designs, layout or equipment of the existing rolling stock and marine vessels involving :-

(a) infringements of the schedule of maximum and minimum running dimensions unless previously sanctioned;

(b) Decrease in the revenue earning capacities of coaching and goods vehicles and marine vessels, such as alterations in the class or seating capacity of coaching

vehicles and marine vessels and a permanent decrease in the relationship between gross load and tare in the case of goods vehicles;

(c) Conversion of public service vehicles into Railway service vehicles and vice versa and material modifications (such as alterations in the wheel arrangements etc.

in existing Railway service vehicles.);

(d) The introduction of new facilities, fittings and equipments for the traveling public where such have not previously had the approval of the Board, e.g. cooling

arrangements in carriages, electric fans in second class compartments, variations in types of lavatory and other equipments which involve matter of policy.

56. To alteration in the authorized stock of all descriptions.

57. To any expenditure on an object which has not previously been recognized as a fit object for Railway expenditure.

-0-0-0-0-0-

Page No.78

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Headquarters office

Central Organisation

Railway Electrification

Allahabad-211001

N. G-6/13 (T&P) Date: 18.9.2013

CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD

CEE(P&D), CSTE(P&D), CMM/CORE/ALD

CPDs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS

Dy. CPO, Dy. GM & Dy. FA&CAO/CORE/ALD.

Sub : Scale of T&P office equipment – System of

Procurement Accountal and Disposal.

Ref : This office letter No. G-6/13 Pt.XII dated 25.7.2002 and 09.7.2009.

- - - - - -

In suppression to this office letters under reference, the scale of T&P and Office equipments for officers headquartered at CORE/ALD and various projects

has further been revised in consultation with CORE Finance and approval of GM. The same is enclosed as Annexure-I & II. The system of procurement, accountal

and disposal of these items in headquarters as well as in project offices is detailed below:-

(a) Procurement; Procurement as per approved scale should be done with the approval of the head of the project in field units and CHODs in headquarters as

per approved procurement procedure of the project/ headquarters and extant guidelines/rules/codal provisions.

(b) Accountal; Proper accountal should be maintained by every office in the T&P and office equipment Ledger as per stores accountal procedure.

(c) Disposal; On expiry of the codal life or after the equipment become unserviceable the survey and subsequent condemnation should be processed by

individual department for the T&P and office equipment held on the ledger.

DA : As above.

(Rajesh Chaturvedi)

Dy. General Manager

for General Manager (G)

Page No.79

Page No.80

Page No.81

Appendix-C

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Headquarters office

Central Organisation

Railway Electrification

Allahabad-211001

No. G-6/13 (Banned Items) Dated: 09.7.2009

CEE, CSTE, CE, SDGM/CPO, CVO, COS & FA&CAO/CORE/ALD

CPDs (RE), UMB, MS, LKO, Kota, SC, GKP, HJP, NJP & BBS

Sub : Items which are banned/restricted to be procured as Economy measure.

Ref : This office letter No. G-6/1 Pt.VI dated 4.6.01

- - - - -

The list of banned/restriction on procurement of various items used by Railway Electrification offices were circulated vide this letter under reference. Some items which were restricted

for procurement have been relaxed in the changed circumstances.

In supersession of all previous instructions on the subject matter the items which have still been specified as banned/restricted are listed below for information.

Item No. Description of items Authority for

ban/restriction

Ref. No. Remarks

1. 4 Passenger Road Vehicle/hiring

of road vehicle. Rly. Bd. &

GM/RE

F(X)II/2006/PW/11 dt.21.11.06, 7.5.07 & GM/RE letter No. G-

6/7 Pt.XIV dt.29.8.08

1400 Km. for HQ, 1800 Km. for project and 2400 Km. for project field officers.

2. Other road vehicles (other than

passenger road vehicles) GM/RE GM/RE ON/90 dt.16.1.90 Prior approval of GM is required for procurement.

3. Furniture/Almirah GM/RE G-6/13 (Banned item)

Dated 8.7.09

(1) CPDs/CHODs can sanction procurement of furniture after associate finance

concurrence in following cases:-

(a) For officer as per latest scale of T&P issued from CORE.

(b) For staff, ORH/Camp office/ Meeting Room etc. upto a limit of Rs.3 Lakhs per annum

including replacement account.

(2) CPDs can sanction procurement of furniture with project finance concurrence for

handing over to open line as per provision available in sanctioned estimate.

4. 4

.

i) Photocopier machine GM/RE G-6/13 (Banned item)

Dated 8.7.09

(1) On replacements account : Full powers to PHOD/CHOD in HQ and CPDs in Projects.

(2) On additional accounts : One no. each on (i) & (ii) in CPDs project and one No. each on (i) & (ii) for field group officers manned by on officer of rank not less than JAG.

(3) However the quantity of items (iii & iv) shall be limited as under:

ii) fax machine or MFD having fax

function

iii) Auto CAD

iv) Multimedia Projector

Page No.82

- 2 -

SN. Items Qty. limit for each

project

Qty. limit for deptt. in CORE/HQ

(i) Auto CAD Nil 1 No. for Elect. Deptt.

(ii) Multimedia

Projector,

1 No. Only EDP centre shall have maximum 2 projectors.

4. Note : Above limit shall not apply for GM's Secretariat.

Check Note : Replakhement purely on age cum condition basis after observing the

condemnation procedure.

5. Air conditioner GM/RE - Sanction can be given by CEE/CORE and CPDs in the projects. For project, CPDs can

sanction for procurement of Air Conditioner upto maximum Rs.2 lakh in a year.

6. Calendar/Dairies Rly. Board. Bd's L.No. F(X)II-

86/Exp./2 dt.4.12.91

-

The above relaxation is subject to normal finance vetting of indents as required as per extant rules.

This issues with the concurrence of CORE finance & approval of GM/RE.

(Veena Sinha)

for General Manager (G)

s c h e d u l e - a-1 works & estimates nature of power...

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