ryde city council

CITY OF RYDE PUBLIC FACILITIES & SERVICES COMMITTEE AGENDA NO. 13/07 The above Committee will meet on Tuesday, 18 September 2007 in Committee Room No. 1, Fifth Floor, Civic Centre, Ryde at 4.30pm to discuss the following matters. Any matters not determined at the meeting will be considered by Council at its meeting to be held on Tuesday, 25 September 2007.

CONTENTS Item Property/Subject Page

1 ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON .................. 1

2 CONFIRMATION OF COMMITTEE REPORT ................................................. 2

3 26 BOWDEN STREET, RYDE – Proposed Street Tree Removal INSPECTION ................................................................................................... 3

4 RYDE AQUATIC LEISURE CENTRE - “Kids Klub”....................................... 7

5 RYDE COMMUNITY GRANTS (CDSE) 2007 ................................................ 10

6 CULTURAL GRANTS PROGRAM – 2007/2008 ........................................... 23

7 TOWN CENTRE UPGRADES – Status Report ............................................ 32

8 RYDE TRAFFIC COMMITTEE – Minutes of Meeting held on 30 August 2007 ............................................................................................. 39

CITY OF RYDE Public Facilities & Services Committee Agenda No. 13/07 Page 1

ITEM 1 ELECTION OF CHAIRPERSON AND DEPUTY CHAIRPERSON


ITEM 2 CONFIRMATION OF COMMITTEE REPORT RECOMMENDATION: That the report of the meeting of the Public Facilities & Services Committee No. 12/07 held on 4 September 2007, be confirmed.


ITEM 3 26 BOWDEN STREET, RYDE – Proposed Street Tree Removal

INSPECTION File No. COR2007/16 The Acting Senior Tree Management Officer – Parks reports 10 September 2007: Report Summary To advise of the current condition of two Eucalyptus nicholii (Peppermint Gum) located on the nature strip outside 26 Bowden Street, Ryde and recommend the removal of the trees and inclusion of Bowden Street in a planting program for 2008-2009. Background The owners of 26 Bowden Street, Ryde have approached Council seeking the removal of two Eucalyptus nicholii (Peppermint Gum) located on the nature strip outside of their property as they pose a potential danger to the powerlines. In 2006, the residents reported damage to the brick wall along the boundary line and also the footpath adjacent to the tree and the trees were recently pruned for dead and dying branches. Report The Eucalyptus nicholii (Peppermint Gums) outside 26 Bowden Street, Ryde have low voltage powerlines running through the centre of the canopies. Annual to biannual pruning is required by EnergyAustralia in order to maintain safe vegetation clearances. One tree has multi-leaders which have been over pruned through the centre of the canopy. The second tree has only one limb remaining which extends over the roadway. This has resulted in an unbalanced canopy and the trees are badly disfigured in appearance. It was noted that one tree, in particular, is declining in health, with one third of the canopy having major die-back. This is an indication of stress related factors that are having a negative impact on the health of the tree (refer to figure 2). There are also symptoms of a sap-sucking insect called ‘thaumastocorids’ or ‘winter bronzing’. Research has found that infested trees display a change in foliage colour from a washed-out greenish colour then changing to red or bronze. In severe cases, the tree will defoliate. Over two or three seasons, repeated defoliation can result in the death of the tree. This appears to be the case in Bowden Street indicating a decline in health as mentioned above.


ITEM 3 (continued) Should pruning of the dying branches be carried out, this would reduce the tree canopy by one-third. This is considered inappropriate as such an excessive reduction in canopy would make it unlikely that the tree could satisfactorily recovery in health. Management Plan Budget / Linkages This project is not directly related to the Management Plan 2007-10 however, management of the City’s street trees is an ongoing operational service of the Parks and Public Works teams. Relationship to Key Outcome Areas People This matter has no direct relationship to this key outcome area. Assets This project meets the following key outcomes for Assets (set out on page 34-35 of the Management Plan 2007-2010): • Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. • A high standard of visual appearance as there is no litter or graffiti, and we care

for our infrastructure and public areas. Planned removal and replacement of these two trees will reduce risk of the trees failing in a storm event and damaging electricity supply. Environment This project meets the following key outcomes for Environment (set out on pages 36-38 of the Management Plan 2007-2010): • Attractive streets, public places and buildings through better planning and

design which is responsive to community expectations and our local environment.

• A leafy City through parks, gardens, trees and the built environment. Replacement trees will provide longer amenity and will be able to be selected to better accommodate the power lines. Governance This project meets the following key outcomes for Governance (set out on page 39-41 of the Management Plan 2007-2010): • Incorporation of best practice approaches in the delivery of services to the

community. The recommended actions are a good solution to a recurring problem.


ITEM 3 (continued) Consultation – Internal and External Internal Council business units consulted included:- • Nil External public consultation included:- • The residents of 26 Bowden Street who are keen to have the trees removed. Policy Implications There are no policy implications through adoption of the recommendation. Critical Dates There are no critical dates or deadlines to be met. Financial Impact The total cost of the project will be $3,500 and is provided for in the current budget. Other Options Council may decide not to remove the trees at this time and to monitor the health of these trees. Council could also decide to replace these street trees immediately and still pursue the inclusion of the remainder of Bowden Street in a future street tree planting program. Conclusion The appropriate option is to remove the two Eucalyptus nicholii due to their poor form and declining health. This will also reduce the risk of failure in a storm event that could also involve damage to electricity infrastructure. It is proposed that Bowden Street, Ryde be included for consideration in the 2008/09 street tree planting program subject to resident support. RECOMMENDATION: (a) That the two Eucalyptus nicholii (Peppermint Gums) located on the nature strip

outside 26 Bowden Street, Ryde be removed. (b) That Bowden Street, Ryde be included for consideration in the street tree

planting program for 2008/09. Samantha Knight Acting Senior Tree Management Officer Peter Hickman Sue Coleman Manager - Parks Group Manager – Community Life


ITEM 3 (continued) ATTACHMENT


ITEM 4 RYDE AQUATIC LEISURE CENTRE - “Kids Klub” The Manager Ryde Aquatic Leisure Centre reports 11 September 2007: Report Summary To advise Council of recently improved school holiday programs for 5-12 year olds at the Ryde Aquatic Leisure Centre and to seek adoption of a fee structure for the RALC program that differs from Council’s other Vacation Care programs. Background At the meeting of Public Facilities and Services Committee held on 19 June 2007, information was provided to Council on the RALC’s improved school holiday program – Kids Klub. Fees for the initial program were set at the same amount as the Vacation Care programs offered by the City of Ryde’s Community Services team. The RALC program now is approved as a Vacation Care Provider by Department of Family and Community Services and subsidies for families are available as with Council’s other Vacation Care programs. The RALC has approval for 100 places under the Vacation Care Rebate scheme. Report The RALC’s Kids Klub program was expanded during the last school holidays and compliments Council’s other Vacation Care programs. The program that operated from 9 July to 13 July 2007 was considered to be successful with an average of forty (40) children attending each day. The feedback from both the children and their parents was very positive. The program makes use of both the wet and dry facilities at the RALC to offer primary school aged children the opportunity to try a range of sports including badminton, basketball, cricket, handball, hockey, lacrosse, soccer, volleyball, swimming and water polo. The program is designed to give each child the opportunity to try new sports and pick up helpful tips from experienced coaches. Kids Klub fees for the initial program were based on the Council approved fees for Vacation Care of $32 per day. The Vacation Care program offered by Council’s Community Services team also involves some additional costs to cover extra activities and excursions. The RALC’s Kids Klub program does not involve any external excursions but does involve external agencies, such as Wheel Chair Sports, providing activities at the RALC that do incur additional costs to the Centre. Due to the nature of the program, Council is requested to consider adopting the following fees for the RALC program that are based on a per day fee, with an incentive for a full week booking, plus reduced fees for additional children from the one family.


ITEM 4 (continued) Fees: Per Child: 1 day: $35.00 8.30am to 3.30pm 1st Child: 1 week (5 days) $130.00 8.30am to 3.30pm 2nd Child: 1 week (5 days) $125.00 8.30am to 3.30pm 3rd Child: 1 week (5 days) $120.00 8.30am to 3.30pm Before/After Care: per ½ hour or part thereof: $3.00 Families using the Kids Klub are now eligible to receive financial subsidies from the Government after successful negotiation by the Manager Community Services with the Department of Community Services and the Department of Family and Community Services that will substantially reduce costs for eligible families. Management Plan Linkages This project forms part of the Operational Budget for the Ryde Aquatic Leisure Centre. Relationship to Key Outcome Areas People Kids Klub programs support Council’s key outcomes for people by providing safe, educational and enjoyable leisure activities for children and young people. The project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): • A vibrant city that is healthy, physically attractive, economically strong and

engages its community though cultural and social activities. Assets This matter has no direct relationship to this key outcome area. Environment This matter has no direct relationship to this key outcome area. Governance This matter has no direct relationship to this key outcome area. Consultation – Internal and External Council business units consulted included all sections of Community Life and Human Resources. The program has been reviewed in response to ongoing customer feedback from RALC customers. Policy Implications The matter is in accordance with the 2002 Social and Community Planning and Reporting Guidelines produced by the Department of Local Government. Critical Dates The “Kids Klub” program will run in future School Holiday periods with the next program scheduled for the week 8 October to 12 October 2007.


ITEM 4 (continued) Financial Impact Adoption of the recommended fees in this report will ensure the proposed program is financially viable and, depending on enrolment levels, may provide a positive financial impact for Council. Conclusion The expanded RALC Kids Klub has proven popular and planning is underway for the program to become a regular school holiday service. The proposed fee structure will ensure the program is attractive and accessible to many local families while still providing revenue to the RALC. Other Options Council could request fees for the RALC Kids Klub be kept the same as other vacation care venues within the City of Ryde. This would reduce the viability of the program with costs for external agencies being fully incurred by the Centre, or a variation to the program may be required to contain costs. RECOMMENDATION: That the report of the Manager Ryde Aquatic Leisure Centre, dated 11 September 2007 on the Ryde Aquatic Leisure Centre’s Kid’s Klub be received and the proposed fees be adopted. Paul Hartmann Sue Coleman Centre Manager RALC Group Manager - Community Life


ITEM 5 RYDE COMMUNITY GRANTS (CDSE) 2007 FILE NO: S7787 The Manager Community Services reports 10 September 2007: Report Summary To inform Council of the considerations of the Ryde Community Grants Committee (Community Development Support Expenditure Local Committee) and to advise Council of the requests received and to recommend the distribution of funds. Background At the meeting held on 24th October 2000, Council resolved to participate in the Community Development and Support Expenditure Scheme (CDSE) and liaise with representatives from the Department of Community Services to establish a CDSE Local Committee. Since that date representatives from the following organisations have met on a regular basis; City of Ryde, North Ryde RSL Community Club, Ryde Eastwood Leagues Club, Gladesville RSL and Community Club, Ryde Ex-Services Memorial and Community Club, Gladesville Bowling and Sports Club, Department of Community Services and the NSW Council of Social Services. Report The Committee developed a terms of reference, aims and objectives and conditions of funding to comply with the guidelines set down by the Department of Gaming and Racing and the Local Government Act. The aim of the Ryde Community Grants Program is: To encourage and support the development of local community organisations, services and strategies which aim to meet the identified needs of the citizens of Ryde and the local area. The objectives of the Program are to: 1. support innovative responses to identified community issues; 2. stimulate community activity in meeting the needs of local residents; 3. encourage creative and innovative approaches to community development; 4. encourage high quality service delivery; 5. assist the development of skills in the local community. Any application for funding must be able to demonstrate that it meets at least one of these objectives. The following CDSE Categories are intended to cover activities aimed at improving the living standards of low income and disadvantaged people and other organisations that contribute to the welfare and broader social fabric of the community.


ITEM 5 (continued) 1. Community welfare and social services

Expenditure under this heading could include assisting groups providing: family support child protection supported emergency or low-cost accommodation counselling child care aged, disability and youth services services to victims of natural or other disasters

2. Community development

Expenditure under this heading could include assisting groups providing: neighbourhood centre activities community health services community education programs youth drop-in facilities community transport services tenants' services

3. Community health services

Examples of qualifying community health services expenditure include: early childhood health child and family services community nursing therapy community mental health services health promotions initiatives drug and alcohol services HACC and disability services

4. Employment assistance activities

Expenditure under this heading includes assisting groups providing: employment placement services group training companies employment advocacy groups community enterprises local job creation schemes

The Charter for the CDSE Local Committee The role of the CDSE local committee is to identify priorities for community development and support services required in the local area and provide advice to qualifying clubs about each application for Category 1 funding received by clubs in the area. The Charter for CDSE local committees was prepared jointly by the Department of Gaming and Racing, Clubs NSW, Department of Community Services, NSW Council Of Social Services and the Local Government and Shires Associations (LGSA) with the aim to guide clubs, local community organisations and government agencies to establish effective and representative local committees.


ITEM 5 (continued) The CDSE Local Committee in Ryde has been operating since the beginning of March 2001 and from the outset decided to formalise one annual funding round, which was facilitated and administered by the City of Ryde. It was agreed that the ultimate decision on the amount to be provided rested with each Club's Board of Directors and the Council. Given that the City of Ryde administers an annual grant program it was considered appropriate that the CDSE program became part of that process rather than repeat or duplicate efforts. A working group within the Community Services Unit assesses the allocations of the City of Ryde Community Aid and Community Welfare Grants. Timetable for the 2007 CDSE Year Below is a timetable for the year commencing February 2007 and ending September 2007, as determined by the Department of Gaming and Racing for the Community Development Support Expenditure relating to the participating registered clubs. TASK COMPLETION DATE First meeting of CDSE Local Committee Clubs advise Local Committee on previous year’s Category 1 funding Discuss and agree on local & regional priorities

February 2007

State-wide and local advertising and promotion Mid-March Applications forms and Program Guidelines available March Closing date for applications May 11 Club Boards consider Local Committee advice and make funding allocations

June

Clubs advise Local Committees on Category 1 funding allocations. Funding recommendations submitted to Council

July

Successful applicants informed by mail August Club cheques cleared by 31 August 2007 Local Committees to distribute attendance certification 31 August 2007 Club CDSE reports to Liquor Administration Board September 2006 City of Ryde distributes Community Grants October/November City of Ryde's role in the CDSE As stated previously the City of Ryde facilitates and provides administrative support to the CDSE program and has combined it with the annual community grants program renaming it Ryde Community Grants. The allocation identified for this program within Council’s 2007/2008 budget totals $118,250: Community Welfare Grant $50,000 Community Aid Grants Christian Community Aid $30,000 North Ryde Community Aid $22,000 Gladesville Community Aid $16,250 Total $118,250


ITEM 5 (continued) Council received 107 applications from 95 organisations requesting $965,184. This year the Ryde Community Grants Committee (CDSELC) has agreed to allocate $455,064 to 78 local projects. Some organisations have been allocated additional funds compared to last year in recognition of the excellent work they undertake. This year the Clubs have been extremely generous to specifically local projects and organisations re-emphasising the important role and benefit the CDSE program plays within the community. The ATTACHED table indicates the funds requested and the funds granted by the individual Clubs under the funding categories set down by the Department of Gaming and Racing. The organisations and amounts in bold are those recommended to be funded by the City of Ryde. Council’s attention is drawn to a request for funding from the North Ryde Dockers Australian Football Club Inc (Project No. 99) to support the 24hour Charity Walkathon and Sports Day Spectacular held at ELS Hall Park in July. Council supported this event by waiving the fees for use of the park. The project did not attract the support of the Clubs through the CDSE program and Council does not retrospectively fund projects. The Club has made further representations since the event was held and a letter is ATTACHED for Council’s consideration which outlines why financial support is still being sought by the Club. In assessing the grant proposals, Council officers consider the priorities identified in Council’s Social Planning Framework 2005-2010 as well as seeking to complement the support provided by the Clubs. This year, for example, it is recommended that approximately $20,000 be distributed to seven projects focusing on Ryde’s Culturally and Linguistically Diverse Communities with the remainder of the funds fairly evenly spread across the social planning target groups of Young People, Older People, People with Disabilities, Children and Families. The projects recommended for Council’s support address a wide range of strategies identified in Council’s Social Planning Framework as indicated in the Attachment. It is recommended that Council review its contribution to the Community Grants Program next year in order to ensure this financial support is achieving maximum benefit for the community. Council may, for example, wish to review the recurring donations provided to three Community Aid services and/or consider targeting its non-recurrent funding to particular social planning strategies or issues each year. Management Plan Linkages This project meets principal activities for community services (set out on 48 of the Management Plan 2007-2010) Facilitate Ryde Community Grants (CDSE) Relationship to Key Outcome Areas Assets This matter has no direct relationship to this outcome area.


ITEM 5 (continued) Environment This matter has no direct relationship to this outcome area. Governance This project meets the following key outcomes for Governance (set out on page 39 of the Management Plan 2007-2010) and will result in contributing to: • Improved communication with the community and increased awareness and

understanding of Council’s decisions by the community. • Compliance with all legislative requirements and statutory obligations. The Community Grants program provides a opportunity for a broad range of local community groups and services provides to gain financial support and involves the local Clubs in decision making. The scheme is administered in accordance with all relevant statutory requirements. People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010) as it will result in contributing to: • A vibrant city that is healthy, physically attractive, economically strong and

engages its community through cultural and social activities. • A city that plans for people by identifying their diverse needs and involving them

in decision making to improve their quality of life. The projects supported by the Community Grant program provide direct support to many of Council’s objectives for the people of the City of Ryde. Consultation – Internal and External Council business units consulted included Community Services, Community Relations and Events, Library Services, Parks and Financial Services External public consultation included the Community Development Support Expenditure Committee comprising of the five participating service clubs and the NSW Department of Community Services. Policy Implications The recommendations are consistent with the Access and Equity Policy. Critical Dates The following deadlines are required to be met:- Grants are to be distributed by December 2007 Financial Impact The proposed expenditure is listed in Community Services Operating Expenditure Management Plan 2007-10 page 81.


ITEM 5 (continued) Conclusion Council has received requests for financial support from a variety of community groups and service provider and for a wide range of projects and activities. The Clubs have worked collaboratively to assess the applications and it is recommended that Council support the community groups and projects as detailed in the attached list. Other Options Council could seek to vary the funds allocated to any specific project and/or change the range of projects proposed for financial support this year. RECOMMENDATION: (a) That the allocation of $118,250 for the 2007 Ryde Community Grants Program

as listed in the report of the Manager Community Services dated 10 September 2007 be adopted.

(b) That the successful and unsuccessful grant applicants be informed in writing of

the outcome of their application. (c) That the Council’s contibutions through the Community Grant Program be

reviewed prior to the commencement of the 2008 CDSE Year. Kevin Moloney Sue Coleman Manager, Community Services Group Manager - Community Life


ITEM 6 CULTURAL GRANTS PROGRAM – 2007/2008 File No. COR2006/1185 The Manager Community Relations and Events reports 3 September 2007: Report Summary To advise Council of the requests received for the Cultural Grants for the period July 2007 to June 2008 and to recommend the distribution of funds. Background Funds are made available under the Cultural Grants Program for local non-profit community groups and community arts organisations. All requests to Council for Council donations and grants are considered through this program on one occasion each year. The funds are non-recurrent with no guarantee of future funding. The aim of the Cultural Grants Program is to financially support local initiatives, which promote Cultural Development. The objectives of the program are to: 1 Stimulate community activity in meeting the needs of local residents. 2 Encourage creative and innovative approaches to cultural and community

activity. 3 Assist the development of skills in the local community. These will be achieved by allocating funds that employ the following strategies: 1 Provide a seeding grant for a new project where no alternative source of funding

exists 2 Extend or enhance an existing project 3 Purchase of equipment or minor capital works. Report Council financially supports a number of local cultural activities and community event each year through specific allocations to the following organisations: Organisation Amount

$ Support Total

Value Combined Schools Spectacular

$3,000 Hall Hire – Value $500 $3,500

Ryde Art Society – Art Exhibition

$1,500 Purchase art piece – Value $1,000, Venue Hire Value $18, 472

$20,972

Ryde Eisteddfod $1,000 Venue Hire – Value $28,436 $29,436 Ryde City Concert Band $3,000 $3,000 Gladesville Rotary Club – Aquatic Festival

$3,500 Waste removal, street barricades Value $1,500

$5,000


ITEM 6 (continued) Organisation Amount

$ Support Total

Value North Ryde Rotary Club –Community Christmas Carols

$3,500 Waste removal, road closures, infrastructure support Value $2,000

$5,500

Total cash $15,000 Total cost $42,936 In addition to the allocation of grants money and support, the Ryde Art Society and Ryde District Historical Society receive the shared use of Willandra estimated at $20,000 per annum each. The Ryde Lantern Club have requested the use of Council meeting rooms 12 times per year and the Civic Hall once per year at a value of $7,000 and the Red Cross Blood Bank have requested use of the Civic Hall to the value of $4,200. Council has also allocated $2,000 in its budget for a new prize in association with the Ryde Eisteddfod which will be awarded for the first time in 2008. Inviting of applications for the 2007/2008 Cultural Grants was carried out in the local media through advertising, Mayoral Column, notification on Council’s website and noticeboard as well as a mailout to previous recipients. Twenty four applications have been received requesting various levels of financial assistance. The applications reflect a diverse range of projects from community organisations. The allocation for the Cultural Grants Program in Council’s 2007/2008 budget is $20,000 with provision for support including waste management, accommodation, infrastructure and administration. As in previous years recipients are requested to provide Council with a statement of the organisations activities and financial statement for the project that funds were allocated. The Manager Community Relations and Events and the Arts and Cultural Development Co-ordinator have assessed the applications and the proposed recommendations and a brief overview of the projects which are presented in the attached table. While the request from St John’s Ambulance Ryde for a defibrillator is outside the normal scope of the Cultural Grants Program, it is recommended Council support this project with funds allocated for community events due to the ongoing support of St John’s Ambulance for a wide variety of cultural and sporting activities in the City of Ryde. It is also proposed that guidelines for the Cultural Grants Program be reviewed next year once community consultation is completed on the Arts Development Framework.


ITEM 6 (continued) Management Plan Linkages This project is included in Council’s Management Plan and Budget 2007-2010 and links to the following key outcome areas. Relationship to Key Outcome Areas Assets This matter has no direct relationship to this key outcome area. Environment This matter has no direct relationship to this key outcome area. Governance The processing of these grants is applied with good Governance principles. People This project meets the following key outcomes for People. • Stimulate cultural vitality by providing opportunities to access information,

engage in artistic pursuits and participate in performances and events. • Ensure people from diverse backgrounds are welcomed and respected. • Develop and deliver community programs and facilities to improve the quality of

life for residents. • Enhance community wellbeing through the provision of leisure pursuits and

recreational facilities. The above key outcomes will be satisfied through the allocation of the Cultural Grant funding by encouraging and supporting the development of community organizations, services and strategies which meet identified needs of the citizens of the City of Ryde. Consultation – Internal and External Council business units consulted included: Community Services staff with the assessment of applications. Policy Implications The recommendation is consistent with Section 356 of the Local Government Act 1993, which allows Council to grant financial assistance to persons for the purpose of exercising its functions. There are no policy implications through adoption of the recommendation. Critical Dates Not applicable


ITEM 6 (continued) Financial Impact The total cost of the Cultural Grants Program as recommended this year will be $38,450 plus in-kind value of accommodation. This project is provided for in the current budget 2007/08 through the Community Grants and Awards budget and other allocations for community events. There will be no on-going costs of maintaining these projects. Conclusion Council has received requests for a variety of cultural activities and community events through this years Cultural Grants Program. It is recommended that Council support these community groups as detailed in the recommendations. Other Options Council could seek to vary the funds allocated to any specific project and/or change the range of projects proposed for financial support this year. RECOMMENDATION: (a) That funds of $2,500 set aside in the Community Grants and Awards budget be

made available to the Ryde Schools Music Spectacular, and use of Council’s hall for rehearsal with an in-kind value of $500, be made available to the Ryde Schools Music Spectacular as set aside in the Community Grants and Awards budget.

(b) That funds of $1,500 for the Ryde Art Exhibition, $1,000 for the purchase of an

art piece, and use of Council’s hall for the annual Art Exhibition with an in-kind value of $18,472, be made available to the Ryde Art Society as set aside in the Community Grants and Awards budget.

(c) That funds of $1,000 and the use of Council’s halls to conduct the Eisteddfod

with an in-kind value of $28,436 be made available to the Ryde Eisteddfod Inc. as set aside in the Community Grants and Awards budget.

(d) That funds of $3,000 be made available to the Ryde City Concert Band as set

aside in the Community Grants and Awards budget. (e) That funds of $3,500 and infrastructure support to the value of $1,500 be made

available to the Gladesville Rotary Club for the Aquatic Festival as set aside in the Community Grants and Awards budget.

(f) That funds of $3,500 and infrastructure support to the value of $2,000 be made

available to the North Ryde Rotary Club for the Community Christmas Carols event as set aside in the Community Grants and Awards budget.

(g) That Council provide at no charge, use of a meeting room 12 times and the

Civic Hall once for the 2007/08 period for the Ryde Lantern Club to the value of $7,000 from the Community Grants and Awards budget.


ITEM 6 (continued) (h) That Council provide at no charge, use of the Civic Hall for the Red Cross Blood

Bank to the value $4,200 from the Community Grants and Awards budget. (i) That the allocation for the 2007/2008 Cultural Grants Program as set out below

be adopted as set aside in the Community Grants and Awards budget.

2007/2008 CULTURAL GRANTS PROGRAM Organisation $

Infrastructure Support

$ Amount

Recommended

Total Support

RecommendedDenistone East Public School

$750 $750

Ryde Eastwood Music Club

$300 $1,800 $2,100

St Kevins School Band $1,000 $1,000Truscott St Public School $2,000 $2,000Ryde Argyle Performing Arts

$1,500 $1,500

Brush Farm Historical Society

$2,800 $2,800

Ryde District Historical Society

$2,500 $2,500

Sydney Korean Women’s Welfare

$1,200 $1,200

Eastwood Chinese Senior Citizens

$1,200 $1,200

Hye Hoki Inc $1,700 $1,700Erin’s Place $600 $500 $1,100Joubert Singers $3,000 $3,000St John Ambulance $3,000 $3,000

Total $900 $22,950 $23,850 (j) That the unsuccessful applicants be advised of Council’s decision. Paul Graham Arts and Cultural Development Co-ordinator Derek McCarthy Sue Coleman Manager, Community Relations and Events Group Manager Community Life


ITEM 6 (continued) ATTACHMENT The following is a brief overview with comments on projects: Denistone East Public School: Funding to assist with staging and provision of prizes for an Art, Photography and Sculpture Exhibition open to the whole community. In addition to the exhibition there will be an official opening and a family fun day including performances by the children with the art works on display. This school received $700 funding last year. Recommendation: $750 Ryde Eastwood Music Club. Funding to assist with the staging of a public concert for the winning performers from the Ryde Eisteddfod. This Club received $1,800 funding last year. Recommendation: $1,800 plus use of hall for performance St Kevins School Band: Funding to assist with the purchase of musical instruments and associated equipment. The band commenced operation in Feb. 2004 and is operated as an independent self-funding entity. The bands aim is to give young people the opportunity to learn and perform music to the wider community. Notes: This group has received funding for a number of years for similar project. Recommendation: $1,000 Truscott Street Public School: Funding to assist the school band purchase equipment to allow the band to learn new instruments and perform at community events. Notes: Have not received previous funding through Cultural Grant program. Recommendation: $2,000 Ryde Argyle Performing Arts Group: Funding to assist with the staging of upcoming musical. The group provides residents of Ryde the opportunity to enjoy theatre and for residents to participate as performers, writers and production staff. This group received $1,500 funding last year. Recommendation: $1,500 Brush Farm Historical Society: Production of a book as part of project to inform the community about the restoration and historical importance of Brush Farm House. This group received $2,700 funding last year. Recommendation: $2,800 Ryde District Historical Society: The purchase of equipment to archive photographs for the accessibility of future generations. This Society received $2,315 funding last year. Recommendation: $2,500


ITEM 6 (continued) ATTACHMENT Sydney Korean Women’s Welfare: The group is made up predominantly of local women who perform and promote Korean Culture at community events and activities and teaches members traditional Korean dance. This group received $2,000 funding last year. Recommendation: $1,200 Eastwood Chinese Senior Citizens: Chinese New Year Festival to unite the community and promote happiness, good luck and culture. It is recommended to refer this group to the Eastwood Promotions and Events committee to assist with the staging of this activity. This group received $2,000 funding last year. Recommendation: $1,200 Hye Hoki Inc.: Armenian Community Engagement project aims to develop stronger cultural and educational links links between the Armenian- Australian communities of Ryde. This will be achieved through a book and photographic exhibition and a 2 day Festival of Armenian learning involving lectures and workshops on Armenian history, language and religion. The Group has not previously received funding. Recommendation: $1,700 Erin’s Place Inc.: To provide a fun and positive outlet for children who have experienced domestic violence through learning dance and the opportunity to perform in the community. The group received $1,000 funding last year. Recommendation: $500 plus use of Council hall for rehearsals valued at $600 Joubert Singers Inc: The grant application is to conduct a Harmony Day activity open to all choirs and interested singers. The project aims to promote social harmony within the City of Ryde through an exchange of musical cultural through singing. This group will also be referred to the organising committee for Council’s Harmony Day activities to assist in developing the project. Recommendation: $3,000 St John Ambulance Australia – Ryde Division: Funding to purchase a defibrillator to provide early intervention in heart attack scenarios. St John Ambulance voluntary attend all Council community events in addition to regular activities including sporting events and school fetes. Recommendation: $3,000


ITEM 6 (continued) ATTACHMENT The following applications have been declined funding support for the following reasons: NSW Tamils Sports Club: Application is to assist with support to conduct a one off performance for their students and family at James Ruse Agricultural High School. While the organisation is based in Ryde, it services the wider Sydney community and not specific to the local community. Northern Sydney Youth Orchestra: Youth performance group servicing Northern Sydney, the group is not established primarily to support or service the City of Ryde, this project is to fund the transport of equipment to Vienna for the group’s performance. St George Preschool: Application does not meet the guidelines for Cultural Grants as it is general play and educational resources and equipment for there own children to use. The preschool will be encouraged to consider applying to future Community Grants programs and to make use of Council’s Toy library. Community Action Against Homophobia: Application does not meet the guidelines for Cultural Grants as it is for office expenses, religious equipment and printing of information for their members. The group will be encouraged to consider applying to future Community Grants programs. Lifestart Co-operative: Application does not meet the guidelines for Cultural Grants as it is for parenting resources and multicultural play equipment and resources for use by local playgroups. The group will be encouraged to consider applying to future Community Grants programs and to make use of Council’s Toy library.


ITEM 7 TOWN CENTRE UPGRADES – Status Report File No. 2007 – 2008 Management Plan The Manager – Operations and Manager – Access reports 4 September 2007: Report Summary This report advises council of the works proposed under the 2007-2008 Town Centre Upgrade program as identified in the Management Plan. This program is ongoing with some of the works being carried forward from 2006-2007, due to delays associated with the undergrounding of power and Telco’s as part of the upgrade works. Detailed designs and estimates have now been completed and approvals from Energy Australia obtained so that these works may now proceed. Revised estimates of the works have now been completed and Council’s endorsement of the proposed scope of works and expenditure to be incurred is now sought. Implementation of these works will require some adjustments to the Town Centre Budgets which were based originally on preliminary estimates. The upgrading of public domain works in Macquarie Park will be subject of a separate report to PF&S in the next few weeks. Background Council adopted the scope of works to be undertaken in 2006/2007 for its five town centres on 15th August 2006. The scope of these works included in most cases the provision of conduits for the future undergrounding of overhead power cables and Telco’s. Council has also endorsed designs for the upgrade of the centres in subsequent meetings following community consultation. Works that didn’t involve the provision of underground conduits were completed in 2006-2007, these included: • Putney Shopping Centre - Stage 1 • Top Ryde - Stage 1 (Argyle Ave/ Blaxland Rd) • Eastwood -Trelawney St Works which included the design and undergrounding of power and Telco’s experienced significant delays in the lead time associated with negotiations with the various authorities and accredited electrical design consultants. These were further extended in obtaining Energy Australia approvals of the designs. This lead time resulted in the balance of the program being carried over to the 2007-2008 financial year.


ITEM 7 (continued) Report In addition to the funds being carried forward, further funds have now been allocated in the 2007 – 2008 Management Plan for the Town Centre program to be progressed. In some centres this will mean that all works will be completed. The undergrounding designs have recently been approved by Energy Australia. Quotations are currently being received from Energy Australia accredited contractors for the installation of the conduits. In the case of the West Ryde Town Centre (Chatham Rd) quotes have also been received from EnerServe to complete the undergrounding with the provision of cables and connections and the upgrade of street lighting using ‘Smart Poles”. The status of the Town Centre programs as budgeted for this financial year including approved carryovers is as follows:- 1. Ryde Town Centre - Budget = $600,000. Scope of Work Following the completion of the paving and landscape works on the corner of Blaxland Rd and Argyle Avenue (Pilot project for Top Ryde), the next stage of works is currently progressing along Blaxland Rd. These works include the paving, landscaping and lighting upgrade (Smart Poles) from the Ryde Bowling Club to the intersection of Victoria Rd. These works are being undertaken in conjunction with the Roads & Traffic Authority who are constructing the bus bay at the intersection of Princes St. The RTA has contributed funds to the upgrade adjacent to the bus bay. The paving and landscape works will be completed to the same standard as the pilot project. For the information of Councillors, a plan of these works has been CIRCULATED UNDER SEPARATE COVER. Detailed Estimate Works Description Estimated Cost Landscaping & Paving $355,000 Lighting (Smart Poles) $245,000 Total $600,000 Program Council are currently waiting for the RTA to complete the bus lane and intersection works so that the paving and landscape works can be completed. Major adjustments to Energy Australia and Telstra infrastructure are being encountered by the RTA and have caused these works to fall behind program. It is still anticipated that these works will be completed in 2007. Designs are currently being developed for the rest of Blaxland Rd and Church St for works to be undertaken as funds become available in future years.


ITEM 7 (continued) 2. Five Ways Shopping Centre - Budget $871,386 Scope of Work The level of funding will allow for the complete upgrade of this centre which includes the installation of conduits for the future undergrounding of power and Telco’s. The footpath areas will be repaved with high quality granite paving and soft landscaping and street furniture will be provided. It is also proposed to install decorative balustrading and seating to reinforce the centre’s unique identity. For the information of Councillors, a plan of these works has been CIRCULATED UNDER SEPARATE COVER. Detailed Estimate Works Description Estimated Cost Landscaping & Paving $630,000 Installation of conduits for future undergrounding $240,000 Total $870,000 Program Energy Australia accredited contractors have been engaged to commence the installation of conduits before the end of September 2007. The paving and landscape works will follow and expect to be completed by Christmas. 3. Putney Shopping Centre - Budget = $480,383 Scope of Work Following the completion of the first stage of paving and landscape upgrade adjacent to the shop frontages on the Western Side of Charles St, it is proposed to complete all other sections adjacent to shop frontages in the centre as a final stage. These works include the reconstruction of some sections of kerb and gutter and drainage, the provision of conduits for the future undergrounding of power, clay paving, soft landscaping and street furniture. For the information of Councillors, a plan of these works has been CIRCULATED UNDER SEPARATE COVER. Detailed EstimateWorks Description Estimated Cost Landscaping & Paving $320,000 Installation of conduits for future undergrounding $190,000 Total $510,000 The scope of works represents a funding shortfall of $30,000. It is proposed to reduce the Eastwood Town Centre Program for 2007/2008 to offset this funding shortfall.


ITEM 7 (continued) Program Council has only recently received Energy Australia’s approval of the design for conduit installation and is currently seeking quotations from accredited contractors for the conduit installation. It is considered that the time required to engage contractors, install the conduits and complete the paving and landscaping works will interrupt the shopping centre in the lead up to the Christmas period. The Putney Shopping centre is also benefiting from increased business activity as a result of the temporary closure of the Top Ryde Shops. To minimise interruption, these works are proposed to commence following the Christmas Break. 4. West Ryde Shopping Centre - Budget = $301,998 Scope of Work The upgrade of Chatham Rd from Victoria Rd to Market St on the east side and from Victoria Rd to Dickson Lane on the west side will included the full undergrounding of power and Telco’s, street lighting (‘Smart Poles’) granite paving, soft landscaping and street furniture. For the information of Councillors, a plan of these works has been distributed UNDER SEPARATE COVER. Detailed EstimateWorks Description Estimated Cost Landscaping & Paving $243,000 Undergrounding Power & Connections $295,000 Lighting (Smart Poles) $144,000 Total $682,000 The undergrounding of power and Telco’s and the upgrade in street lighting are significantly more expensive than originally anticipated. These undergrounding works include the need for directional boring for cable installation under both Victoria Rd and Chatham Rd. Although the cost of the total upgrade is in excess of funds available, it is considered that these works should continue as a major component of the West Ryde Redevelopment. The scope of works represents a funding shortfall of $380,000. It is proposed to reduce the Eastwood Town Centre Program by $370,000 to offset this funding shortfall. Program The undergrounding and lighting works are scheduled to be undertaken in October 2007. This will be followed by the paving and landscape works which will be undertaken in November.


ITEM 7 (continued) 5. Eastwood Town Centre - Budget = $400,000 Scope of Work Following the adoption of the concept plan for the eastern side of the railway station (Rowe St & Railway Pde.), detailed designs and estimates are being prepared. The current level of funding would only allow for a small stage of these works to commence (e.g. the installation of conduits for the future undergrounding of power and Telco’s, paving and landscaping in Railway Pde adjacent to railway station and subway). It is only recommended to finalise detailed designs estimates in 2007/2008 and to commence construction works in 2008/2009. Budget and Program It is therefore proposed that works not commence in Eastwood in 2007/2008 and that this allocation be transferred to increase the West Ryde and Putney budgets to balance current estimates for those jobs. 6. Meadowbank Public Domain – Budget = $500,000 Scope of Work The upgrade of the Meadowbank shopping centre public domain will include the full length of Railway Rd from its intersection with Constitution Rd, including entries to the railway station and TAFE College and to its southern end which provides access to the new medium density residential development. The upgrade will include the provision of traffic calming measures, granite paving, landscaping and the undergrounding of Power and Telco’s. For the information of Councillors, a plan of these works has been CIRCULATED UNDER SEPARATE COVER. Budget and Program The scope of works to be implemented in 2007/2008 (Stage 1) will be the subject of another report. This report will be provided when concept designs and estimates become available in late 2007. Management Plan Budget / Linkages This project is listed on Appendix page A-8 of 2007-2008 Annual Capital Works Program of the Management Plan 2007-2010. Relationship to Key Outcome Areas People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): • A vibrant city that is healthy, physically attractive, economically strong and

engages its community through cultural and social activities.


ITEM 7 (continued) Assets This project meets the following key outcomes for Assets (set out on page 34-35 of the Management Plan 2007-2010): • Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. • Well designed places and spaces that minimise personal harm and where

people interact with each other, so that crime is reduced. • A high standard of visual appearance as there is no litter or graffiti, and we care

for our public infrastructure and public areas. Environment This project meets the following key outcomes for Environment (set out on pages 36-38 of the Management Plan 2007-2010): • Attractive streets, public places and buildings through better planning and


• A leafy City through parks, gardens, trees and the build environment. Governance This project meets the following key outcomes for Governance (set out on page 39-41 of the Management Plan 2007-2010): This matter has no direct relationship to this key outcome area. Consultation – Internal and External Internal Council business units consulted included:- • Public Works • ning Environment & Plan Community Life •

External public consultation included:- • Consultation with all relevant stakeholders has been undertaken. This has

included Town Centre meetings where property owners, shop keepers, residents and relevant associations have been invited.

Relevant State Authorities and accredited consultants. • Policy Implications

here are no policy implications through adoption of the recommendation. T Critical Dates

he works have been programmed and are detailed in the body of the report. T


ITEM 7 (continued) Financial Impact It is proposed that the current budgets for the Eastwood town centre project be transferred to West Ryde ($370,000) and Putney ($30,000) projects. Works will be implemented for Eastwood Town Centre in subsequent years as reviewed when developing the 2008/2011 Management Plan. Other Options Other options have been considered during the community consultation phase and previous reports to Council. The preferred options are being implemented. Conclusion After a significant amount of preplanning, the first four town centres (1 – 4) mentioned in this report have either construction in progress or about to commence. RECOMMENDATION (a) That the report of the Manager - Operations and Manager Access, dated

4 September 2007, on the proposed program of works for the Town Centre Upgrades for 2007 – 2008 be received and noted and the implementation of the programs identified be endorsed.

(b) That the Town Centre Upgrade budgets for 2007 - 2008 be adjusted accordingly

during quarterly reviews as detailed in the report. Barry Hodge Manager - Operations Warren Latham Kim Woodbury Manager - Access Group Manager - Public Works


ITEM 8 RYDE TRAFFIC COMMITTEE – Minutes of Meeting held on 30 August 2007 File No. COR2006/277 The Group Manager – Public Works reports 31 August 2007: Report Summary The Minutes of the Ryde Traffic Committee held on 30 August 2007 are ATTACHED for Council’s consideration. Background The individual Reports relate to specific traffic and safety issues relevant to members of the community. Report The details relating to each situation are included in each of the individual Reports. Management Plan Budget / Linkages Council has accepted the delegated authority from the RTA relating to the regulation of traffic on local roads in the City of Ryde. Part of this responsibility at regular meetings of the Traffic Committee requiring representation from Council, the RTA, the Police, STA and relevant Local Members of Parliament. The provision of traffic facilities is provided in the Management Plan 2007-2010 and recurrent expenditure is included in the Traffic Management Section and Traffic Facilities – Block Grant of the Management Plan 2007-2008. Relationship to Key Outcome Areas People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): • A vibrant city that is healthy, physically attractive, economically strong and

engages its community through cultural and social activities. • A city that plans for people by identifying their diverse needs and involving them

in decision making to improve their quality of life. • A harmonious community through a culturally enriched and respectful society. Assets This project meets the following key outcomes for Assets (set out on page 34-35 of the Management Plan 2007-2010): • Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. • Well designed places and spaces that minimise personal harm and where

people interact with each other, so that crime is reduced. • A high standard of visual appearance as there is no litter or graffiti, and we care

for our public infrastructure and public areas.


ITEM 8 (continued) Environment This project meets the following key outcomes for Environment (set out on pages 36-38 of the Management Plan 2007-2010): • Clean air through protection of natural resources and better integrated transport

systems. • Attractive streets, public places and buildings through better planning and


• A leafy City through parks, gardens, trees and the build environment. Governance This project meets the following key outcomes for Governance (set out on page 39-41 of the Management Plan 2007-2010): • Improved communication with the community and increased awareness and

understanding of Council’s decision by the community. • Members of the community are engaged through involvement in democratic

decision making and the promotion of active citizenship. • Incorporation of best practice approached in the delivery of services to the

community. • A safe and harmonious working environment with skilled and motivated staff

who embrace the organisation’s vision and values. • Compliance with all legislative requirements and statutory obligations. • An efficient and effective regulatory environment. Consultation – Internal and External Internal Council business units consulted included:- • Council’s business units, as required. External public consultation included:- • Police, RTA ,STA, relevant Local Members of Parliament and community

organisations. Policy Implications There are no policy implications through adoption of the recommendation. Critical Dates There are no critical dates or deadlines to be met. Financial Impact There is no specific financial impact as a result of the adoption of the Recommendations of the Ryde Traffic Committee. Funds are allocated to carry out smaller works and further Reports being submitted to Council for larger works, following the preparation of detailed engineering designs and detailing the funding requirements for each individual project. Conclusion The ATTACHED Minutes be tabled at Council for consideration and endorsement.


ITEM 8 (continued) RECOMMENDATION: That the Minutes of the Ryde Traffic Committee meeting held on 30 August 2007, be received and adopted as resolutions of Council. Ramesh Desai Traffic Engineer – Public Works Warren Latham Kim Woodbury Manager - Access Group Manager – Public Works

ryde city council

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