ryan white hiv/aids program parts c and d stakeholders ... · 26.07.2018 · health resources and...
TRANSCRIPT
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Ryan White HIV/AIDS Program Parts C and D Stakeholders Call
July 26, 2018
Mahyar Mofidi, DMD, PhDCaptain, United States Public Health ServiceDirector, Division of Community HIV/AIDS Programs (DCHAP)HIV/AIDS Bureau (HAB)Health Resources and Services Administration (HRSA)
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Agenda
• HRSA HAB DCHAP Overview
• Program Updates
• 2018 National Ryan White Conference on HIV Care and Treatment
• Ryan White HIV/AIDS Program (RWHAP) Recipient Program Income Presentations
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Health Resources and Services Administration (HRSA)Overview
Supports more than 90 programs that provide health care to people who are geographically isolated, economically, or medically challenged
HRSA does this through grants and cooperative agreements to more than 3,000 awardees, including community and faith-based organizations, colleges and universities, hospitals, state, local, and tribal governments, and private entities
Every year, HRSA programs serve tens of millions of people, including people living with HIV/AIDS, pregnant women, mothers and their families, and those otherwise unable to access quality health care
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Ryan White HIV/AIDS Program
• Provides comprehensive system of HIV primary medical care, medications, and essential support services for low-income people living with HIV
• More than half of people living with diagnosed HIV in the United States –more than 500,000 people – receive care through the Ryan White HIV/AIDS Program (RWHAP)
• Funds grants to states, cities/counties, and local community based organizations
• Recipients determine service delivery and funding priorities based on local needs and planning process
• Payor of last resort statutory provision: RWHAP funds may not be used for services if another state or federal payer is available
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Ryan White HIV/AIDS Program
• Public health approach to providing a comprehensive system of care
• Ensure low-income people living with HIV (PLWH) receive optimal care and treatment
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HIV/AIDS Bureau Vision & Mission
VisionOptimal HIV/AIDS care and treatment for all.
MissionProvide leadership and resources to assure access to
and retention in high quality, integrated care, and treatment services for vulnerable people living with
HIV/AIDS and their families.
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DCHAP Mission and Core Values
MissionProvide leadership and resources to assure access to
and retention in high quality, comprehensive HIV care and treatment services for vulnerable people living with HIV/AIDS, their families and providers
within our nation’s communities.
Core Values Communication ∙ Integrity ∙ Professionalism
Accountability ∙ Consistency ∙ Respect.
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HAB Strategic Priorities
• National Goals to End the HIV Epidemic/PEPFAR 3.0: Maximize HRSA HAB expertise and resources to operationalize National Goals to End the HIV Epidemic and PEPFAR 3.0.
• Leadership: Enhance and lead national and international HIV care and treatment through evidence-informed innovations, policy development, health workforce development, and program implementation.
• Partnerships: Enhance and develop strategic domestic and international partnerships internally and externally.
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HAB Strategic Priorities
• Integration: Integrate HIV prevention, care, and treatment in an evolving health care environment by maximizing opportunities provided by the health care system for preventing infections, increasing access to quality HIV care, and reducing HIV-related health disparities.
• Data Utilization: Use data from program reporting systems, surveillance, modeling, and other programs, as well as results from evaluation and special projects efforts to target, prioritize, and improve policies, programs, and service delivery.
• Operations: Strengthen HAB administrative and programmatic processes through Bureau-wide knowledge management, innovation, and collaboration.
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2017 NHAS Progress Report Released
• Important progress in reducing new HIV infections, improving health outcomes among people living with HIV, and reducing some of the most difficult and long standing HIV-related disparities. • The number of new HIV diagnoses decreased by nearly 5% from 41,985 in 2011
to 39,876 in 2015
• The percentage of persons living with diagnosed HIV who had a suppressed HIV viral load increased from 46.0% in 2010 to 57.9% in 2014
• Progress has not been equal for all populations and regions. There are still large disparities in HIV risk and diagnoses for gay and bisexual men, HIV diagnoses in the Southern United States, and stable housing among people living with HIV.
• The 2017 Progress Report for the National HIV/AIDS Strategy discusses potential next steps to consider in how our nation’s response might change to address the opportunities and challenges that may exist in 2021 and beyond.
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DCHAP – New Deputy Director
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Stephanie M. Yun, MPH, CHES
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Senior Public Health Analyst: Ralph Brisueno
Branch ChiefMindy Golatt
DirectorMahyar Mofidi
Deputy DirectorStephanie Yun
Western BranchAK, AZ, CA, CO, HI, ID, MT, ND, NV,
OR, SD, UT, WA, WY
Midwest BranchIA, IL, IN, KY, MI MN, NE, OH, PA,
WI
Central BranchAL, AR, KS, LA, MO, MS, NM, OK,
TN, TX
Southern BranchFL, GA, NC, SC
Northeastern BranchCT, DC, DE, MA, MD, ME, NH, PR, RI,
VA, VI, VT, WV
Senior Program Advisor Makeva Rhoden
Administrative AssociatesMenina Reyes
Michael Eggleston
Public Health Analysts
Lillian BellRanjodh Gill
Barbara KosogofNichelle Lewis
Nkem OsianAngela Smith
Kristin WilliamsElise Young
Atlantic Branch NJ, NY
Branch ChiefMonique Hitch
Branch ChiefStephanie Bogan
Branch ChiefHanna Endale
Branch ChiefShaun Chapman
Public Health Analysts
Folasayo AdunolaWendy Cousino
Stephanie FelderFabrine FloydIndira Harris
Catishia Mosley (Data)
Ijeamaka OkoyeCecilia Yin
Public Health Analysts
Rishelle AnthonyBrian FitzsimmonsTanya GrandisonTamika Martin
S. Nicole VaughnL. Andrea Zeigler
VacantVacant
Public Health Analysts
Latham AveryKaren Beckham
Michael CarriganCypriana Fowell
Tracey GanttTyranny Smith-Bullock
Keith WellsVacant
Public Health Analysts
Jessica FoxStephanie Pehoua
Akil PierreMonica SivillsDiane Tanman
Renata ThompsonTina Trombley
Vacant
Public Health Analysts
Alex CalvoJohn Eaton
Karen GoodenRuby Neville
Viven Walker-MarableWhitney Weber
Vacant
Senior Public Health Analyst: Gail Kelly
Branch ChiefMarinna Banks-Shields
Senior Policy Advisor Vacant
Chief Nurse Consultant Vacant
Health Resources and Services AdministrationHIV/AIDS Bureau – Division of Community HIV/AIDS Programs
Revised 7-9-2018
HAB Vision: Optimal HIV/AIDS care and treatment for all. DCHAP Mission: To provide leadership and resources to assure access to and retention in high quality, comprehensive HIV care
and treatment services for vulnerable people living with HIV/AIDS, their families and providers within our nation’s communities.
DCHAP’s CORE
VALUES: Communication
Respect
Accountability
Consistency
Integrity
Professionalism
Senior Program Advisor Vacant
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Program Updates
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Notice of Award (NoA)
• RWHAP Part C - Balance of Awards• HRSA HAB is processing the balance of awards based on FY 2018
appropriations.
• RWHAP Part D Supplemental (HRSA-18-044)• HRSA HAB is proceeding with the release of funding for RWHAP Part D
Supplemental awards.
• RWHAP Part C Capacity Development (HRSA-18-051)• HRSA HAB is proceeding with the release of funding for the RWHAP Part C
Capacity Development awards.
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Important Dates: Upcoming FFR Deadlines
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RWHAP Part CBudget period ends… FY 17 FFR
Due date
April Start 3/31/2018 7/30/2018
May Start 4/30/2018 7/30/2018
RWHAP Part DBudget period ends… FY17 FFR
Due date
August Start 7/31/2018 10/30/2018
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RWHAP FY18 Parts C and D Allocation Report
• RWHAP Part C and D Allocation reports are available in the GCMS on August 16, 2018
• RWHAP Part C and D Allocation Webinar training will be held on August 23, 2018
• RWHAP Part C and D Allocation Report is due on October 31, 2018
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Please work with your PO if you received a revised budget condition of award before starting the FY 18 RWHAP Allocation report.
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EHB Updates and Helpful Links
• Site Visit Action Plan (Corrective Action Plan)• The Electronic Handbook (EHB) now allows HRSA staff to collaboratively plan a
Corrective Action Plan with grantees/recipients.
• All information related to the Corrective Action Plan will be entered through the EHB.
• HRSA staff (PO) will enter the initial information in the EHB and send the Corrective Action Plan to the recipient to enter “resolve action plan” tasks.
• The Corrective Action Plan must be sent back to the HRSA staff (PO) for review and approval before the recipient can begin working on resolving the issues.
• Only after all site visit findings, included in the plan, have been resolved can the Corrective Action Plan be closed by the PO.
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The Site Visit Action Plan EHB Help Page: https://help.hrsa.gov/x/jYCZAwTier 2 Support: 301-443-2112
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Clarifications Regarding the Use of RWHAP Funds for Health Care Coverage Premium and Cost Sharing Assistance
Policy Clarification Notice (PCN) 18-01
• Simplifies and replaces three previous PCNs: #07-05; #13-05; #13-06.
• Details the requirements for using RWHAP funds for premium and cost sharing assistance associated with:
• Private health insurance
• Medicaid
• RWHAP funds can be used to pay for premiums and cost sharing for Medicare, in certain situations.
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Allowable Use of RWHAP Funds for Health Care Coverage
• Recipients may only use RWHAP funds to pay for health care coverage that includes:
• at least one U.S. Food and Drug Administration (FDA) approved medicine in each drug class of core antiretroviral medicines outlined in the U.S. Department of Health and Human Services’ Clinical Guidelines for the Treatment of HIV, AND
• appropriate HIV outpatient/ambulatory health services
• Recipients may only use RWHAP funds to pay for health care coverage if they can demonstrate upon request that the cost of paying for the health care coverage is cost-effective.
• Recipients may still consider providing their health insurance premiums and cost sharing resource allocation to their state RWHAP AIDS Drug Assistance Program.
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Allowable Use of RWHAP Funds for Health Care Coverage Resources
PCN 18-01 can be accessed at:
https://hab.hrsa.gov/sites/default/files/hab/program-grants-management/18-01-use-of-rwhap-funds-for-premium-and-cost-sharing-assistance.pdf
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Overview of Eligible Service Reporting Changes for the 2019 Ryan White Services Report (RSR)
• Currently, eligible scope reporting requires recipients to report client level data for all eligible clients who receive a Ryan White HIV/AIDS Program (RWHAP) service from a recipient/sub-recipient who is funded to provide that service.
• Recipients do not report information on services that are fully funded by other RWHAP-related funding, such as rebate dollars or program income.
• Under eligible scope, RWHAP and recipients cannot measure the full investment and impact of the RWHAP at state and local levels.
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Overview of ChangesProposed Change to Eligible Services Reporting
• Proposal: Recipients and subrecipients submit client level data for RWHAP eligible clients that received an allowable service funded through any RWHAP and RWHAP-related expenditures.
• RWHAP-related funding would include:• RWHAP related Program Income
• RWHAP Rebate funds
• This would not include:• Other federal funding
• State or local funds
• Other sources of funding received by the sub-recipient
• Implemented with 2019 RSR reporting (March 2020)
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Building Futures with Youth Contract
New Webinars For Ryan White HIV/AIDS Program Providers Serving Youth:
• AUGUST 9, 2018 (Thursday, 2-3:30 p.m. EDT) • Infrastructure development, including staff recruitment and retention, improving communication
with youth, and LGBTQ-friendly policies. https://attendee.gototraining.com/r/5229862633115966722
• AUGUST 16, 2018 (Thursday, 2-3:30 p.m. EDT) • Informing program development, including gathering feedback from youth and data-driven
programming. https://attendee.gototraining.com/r/7662540905704223489
• AUGUST 23, 2018 (Thursday, 2-3:30 p.m. EDT)
• Wraparound services, including youth support groups, support service needs, and re-engaging youth lost to care. https://attendee.gototraining.com/r/1644932458584048385
• AUGUST 30, 2018 (Thursday, 2-3:30 p.m. EDT) • Clinical service models, including youth-centered services and interdisciplinary care teams.
https://attendee.gototraining.com/r/8606182466592024577
Sessions will be recorded and available through the TARGET Center
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2018 National Ryan White Conference on HIV Care and
Treatment
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National Ryan White Conference on HIV Care & Treatment
Date: December 11-14, 2018
Theme: Catalyzing Success: Advancing Innovation. Leveraging Data. Ending the HIV Epidemic.
DCHAP Business Meeting: December 11
Clinical Conference: December 9-11
Location: Gaylord National Harbor Hotel and Convention Center
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https://ryanwhite2018.hrsa.gov/
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National Ryan White Conference on HIV Care & Treatment
• DCHAP Business meeting:• Tuesday, December 11• 8:30a.m.-2:30p.m. (lunch on your own)
Required Attendance
• Who should attend:• All RWHAP staff who receive Part C/D/F-Dental funding
• Topic areas (examples): • Program Income• CQM/Data Utilization• Oral Health • HIV & Aging• Grant Process• Behavioral Health and Primary Care Integration• PLWH Consumer Involvement
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National Ryan White Conference on HIV Care & Treatment (NRWC)
• Registration still open: https://ryanwhite2018.hrsa.gov• Closes September 28 or when 4500 registrations have been accepted
• Registration for the Clinical Conference and for the NRWC are separate
• Maximum number of attendees per grant: RWHAP Part C (4), RWHAP Part D (4), and RWHAP Part F Dental (2)
• Encouraged to bring sub-recipient and/or PLWH consumer
• Link for hotel reservations can be found within the conference confirmation email
• If you have not received a confirmation email, contact your PO
• Overflow hotels will be announced once the Gaylord has reached capacity
• Additional registration slots are available for PLWH consumers and sub-recipients; decisions will be made in July 2018
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National Ryan White Conference on HIV Care & Treatment
Tracks:• Increasing Access, Engagement, and Retention in HIV Care and Treatment
• Data Utilization
• Leveraging Innovative Practices to Improve Outcomes and Address Emerging Priorities
• Clinical Quality Management and Clinical Improvement
• Ryan White HIV/AIDS Program Planning and Resource Allocation: Collaborative Partnerships and Community Engagement
• Ryan White HIV/AIDS Program Fiscal and Grant Management Boot Camp
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National Ryan White Conference on HIV Care & Treatment
• December 10 - Check-in
• December 11 - Business Meetings; Opening plenary (Federal staff presenting)
• December 12 & 13 - Plenary sessions (Leveraging Data & Innovation; Planning & Resource Allocation)
• December 11 through 13 - evening Auxiliary meetings (hosted by Federal Staff)
• December 14 - Closing plenary
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National Ryan White Conference on HIV Care & Treatment
Parking: • On-site parking, fee: $12 USD hourly; $30 USD daily
• Valet parking, fee: $45 USD daily
• Metro rail- Yellow and Blue lines at King Street station
• Bus
*Going green- the app will be available in November 2018
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Questions
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Program Income
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Program Income
Per 45 CFR §75.2, Program Income: Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided on 45 CFR §75.307(f). Program income includes but is not limited to income from fees for services performed, the use or rental of [sic.] real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulation, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them.
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Program Income
Background
• Since 2016 DCHAP has provided focused technical assistance (TA) on recipients’ use of program income (tracking, allocating, and spending)
• Dual Focus of TA:
1) Ensuring recipients spend program income in in accordance with the parameters of the RWHAP statute and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards (45 CFR Part 75).
2) Educating recipients about ways to maximize program income spending, with a goal of expanding the reach of RWHAP Part C and D by funding innovative services that are within the scope of allowable RWHAP Part C and D activities.
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Program Income
Use of Program Income – RHWAP Part C
To support comprehensive primary health care and support services in an outpatient setting for low income, uninsured, and underserved people living with HIV (PLWH).
Early Intervention Services
Core Medical Services
Support Services
Administrative expenses
Clinical quality management activities
Not subject to statutory distribution requirements (i.e., 10% administration)
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Program Income
Use of Program Income – RWHAP Part D
To support a comprehensive system of family-centered care for low-income women, infants, children, and youth affected by or living with HIV.
Core Medical Services
Support Services
Administrative expenses
Clinical quality management activities
Not subject to statutory distribution requirements (i.e., 10% admin)
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Program Income
Expenditure of Program Income
• To the extent available, recipients and sub-recipients must disburse funds available from program income, rebates, refunds, contract settlements, audit recoveries and interest earned on such funds before requesting additional cash payments (45 CFR §75.305(b)(5)).
• Estimate accrued program income and determine RWHAP funds that will be needed during the current performance period.
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HAB/OFAM Program Income Initiative
• Program Income Initiative• Collaboration between HRSA HAB/DCHAP and the HRSA Office of Federal
Assistance Management (OFAM)
• Goals:
1. Identify recipients who have established appropriate processes and procedures related to program income (tracking, allocating, spending, and reporting)
2. Disseminate information about these processes and procedures
• Recipient presentations • Presenting examples of program income policies and procedures.
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Recipient Program Income Presentations:
Strategic Planning and Spending
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340B Program Income-Strategic Planning and Spending
Mary Bergeron
Kathy Gaddis
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History and Overview of HIV Program
1988 – University Teaching Hospital Clinic was founded
1997 – First awarded Ryan White Part C grant
2010 – Registered as a 340B entity
2011 – Contracted with external 340B pharmacy
2013 – Contracted with internal 340B pharmacy
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Health Outcomes• HIV Viral Load
• 91 % ≤ 1000
• 88% ≤ 200
• Retention Rate - 82 %
• 2 visits within a year period separated by 3 months
Service Area• Clinic population 3,457
• Majority live in Alabama
• Target area is Birmingham and 7 surrounding
counties
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Gender and Race
Male , 2618, 75%
Female, 839, 24%
Transgender, 25, 1%Gender
Male Female Transgender
African American, 2358, 66%
Caucasian, 1102, 31%
Other, 103, 3%
RACE
African American Caucasian Other
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Income and Insurance
89% have income below 100 % of the Federal Poverty Level
26% have private insurance independently
35% have Medicare or Medicaid
24% have private health insurance through the Alabama
Department of Public Health
15% have no insurance
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Services Provided
• Ambulatory HIV primary, specialty medical and
oral health care
• Medical case management
• Mental health counseling including addiction
• Nutrition Counseling – Nutritionist
• Medication Adherence Counseling
• Clinical and Behavioral Research
• Education and training for healthcare workers
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Needs Assessment
• Reviewing quality measures and collectively thinking about gaps in services
• Looking at current resources and staff
• Evaluating current systems
• Conducting client surveys
• Talking to clinic staff who have a direct line of communication with patients, listen to what they identify as gaps in services.
• Nurses, social workers, medical providers, receptionists, peer mentors, etc.
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How are Needs Identified?With the enactment of the 340B program, the 1917 Clinic leadership & staff implemented initiatives that were a direct result of an ongoing assessment process.
Comprehensive Quality
Management Program
Patient Communication
& Patient Surveys
Communication with Medical
Providers
Communication with Clinic Staff
Consumer Advisory Groups &
Community Need
Assessments
Look at Patient Staffing Ratios
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Initial Expansion of Ryan White HIV/AIDS
Program Services Funded by Program
Income Included the Following:
Hiring of additional clinic staff
Development of a web based system to
operationalize social worker activities
The establishment of an offsite call center for patient
management
Expansion of oral health care
Expansion of specialty care
Contractual agreements with external providers
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Once able to fully meet the needs of our patients that fell under
the allowable Ryan White HIV/AIDS Program service definitions,
we expanded to areas that improved outcomes including:
Hiring of full time tech support specialist
FTE support of additional data analysts for ongoing CQI
efforts
Minor Upgrade of facilities
Provision of additional security
Additional parking options
Enhanced staff training
Expanded our outreach and linkage program
Additional Areas of Improvement
funded through use of Program Income
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Collaborations and Benefits
Collaborations
1. Housing and stabilization initiatives with area ASOs
2. Nutrition program with area ASO
3. Residential substance abuse program with area ASO
4. Residential Comprehensive Nutritional Health and
Wellness program for those dually diagnosed with
serious mental illness and HIV
Once “internal needs” were met, we began a process to
further expand services related to patient support & care
by working with AIDS Services Organizations (ASOs).
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Collaborations and Benefits
Benefits
1. Co-funding of a statewide initiatives with Department of
Public Health and CDC that focus on initiation into care,
treatment adherence and retention
2. Potential long term lease on a new building being
supported by the University Health System.
3. A quality assessment team was built to monitor health
outcomes as a result of these initiatives
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Strengthening Community Partnerships Using Program Income
Identify Need
Identify Established Community
Partners
Initiate Start Up Meeting
Outline Proposal
Requirements
Review Proposal &
Make Modifications
Prepare Contract
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Overcoming challenges with community partners when expanding services funded by Program Income
Challenge
1. Inconsistent expenditure
tracking
2. High volume of referrals
3. Communication barriers or
unclear expectations
Our Solution
Standardized invoicing templates
were developed to be used by all
community partners
Worked with ASOs to increase
contracts for hiring additional FTEs.
Established a housing committee to
vet the referrals.
Community Partners were brought
together for several full day
workgroups to develop consistent
policies.
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Progress to date withProgram Income Funded Community
Initiatives
345
clients
Housing Services
526
clients
Nutritional Support
services
25
clients
Substance
Abuse Services
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Fiscal Oversight of 340B Program Income
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Ensuring Appropriate Use of Program Income
• Program Director approves all new expenditures &
initiatives
• Program Manager, Financial Officer, and
institutional signing official ensure that
expenditures meet HRSA regulations/guidelines
• Review of all invoices for the following:
• Patient is RWHAP Eligible
• Referral of patient is documented and services
match
• Allowability of charges • Use of RW Policy Clarification notices to educate
institutional partners
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Planning for Use of Program Income
• Annual operating budgets are developed based on RWHAP Service Categories and incorporate all funding streams for the program
• 340B program income
• 3rd party payers revenue streams
• RWHAP Part C funding
• Quarterly assessments are done of average revenue vs expenses and operating budgets are adjusted accordingly
• RWHAP Part C funds are spent at a consistent ratio to grant related income
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Monthly Monitoring of Revenue
These variables are monitored because they all
contribute to the calculation of monthly program
income
Number of patients served through 340B pharmacies
Cost of goods sold
Collection from 3rd party payers
Fees for inventory monitoring systems
Co-pays and charity care costs
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Monthly Monitoring of Expense Trends
These variables are monitored to ensure we are
spending per the budgeted plan
FTE’s for clinic staff
Supply costs
External provider costs
External initiative costs (Community partners)
Administrative costs
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Barrier
Differing interpretations of
HRSA policy by
institutional stakeholders
Risk aversion from our
institution
The “too good to be
true” scenario
Our SolutionOngoing and open conversations
with HRSA program officer
Strategic planning to utilize program
income that includes all levels of
institutional leadership
Staff education on the 340B program
and what it means to our clinic staff,
patient population, and community
partners
Sharing availability of 340B funded
opportunities in an appropriate way
Internal Barriers to Engaging in Various Opportunities
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If you don’t know, ask! Have candid conversations to get the most useful information.
→ HRSA 340B Eligibility & Registration
→ HRSA HAB Policy Notices & Program Letters
→ HAB PCN 15-03: Clarifications Regarding the Ryan White
HIV/AIDS Program and Program Income
→ HAB PCN 16-02: Ryan White HIV/AIDS Program Services:
Eligible Individuals & Allowable Uses of Funds
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Contact Information
• Kathy Gaddis –Social Services Director
• Mary Bergeron- Financial Officer III
• James L Raper PhD- Clinic Director/Ryan White PI
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Planning for Growth:
Strategic Planning and Spending Related to RWHAP Part C
Program Income
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Who We Are, What We Do
• Ryan White Part C
• 7 Counties surrounding Charleston, SC
• Rural, coastal South Carolina
• Serve 800 – 900 patients annually
• HIV & Primary Care
• Mental Health
• Medical Case Management
• Housing
• Peer Navigation
• Transportation
• Pharmacy
• Contracted specialty services
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Highlights & Hurdles
High Quality, High Engagement
• 94% Optimally Retained
• 88% Virally Suppressed
• 95% newly enrolled have been fully engaged in care for first year
• 80 PrEP patients since Jan 1, 2015
Physical Barriers & Social Stressors
• Young African American men most likely to be poorly retained and unsuppressed
• Stigma/fear of group settings
• Rural area, poor public transportation
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Funding Sources
• RWHAP Part C (to include Program Income)
• ADAP (Sub-Recipient)
• RWHAP Capacity Grant (FMS)
• HUD (Sub-Recipient)
• MAC AIDS
• Elton John AIDS Foundation
• Private Donations
HIV+ Patient Care
Operations
HIV+ Patient Housing
HIV- Patient Care, PrEP
Annual Operational Budget ~ $3M
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Distribution of Funding
Program
Income
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Program Income Services
• Professional Development
• Peer Navigation
• PrEP*
• Telehealth
• Nutritional Counseling
• Food Pantry
• Pharmacy
• Routine HIV Testing
• Housing FIRST
Strategic
Planning
Strategic
Spending
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Connect to Purpose: Housing FIRST
*Stock photo used to protect anonymity of patient.
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Strategic Planning Framework: Getting to Outcomes (GTO)
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RWWC Planning Cycle
Annual Strategic Planning Meeting
• Feb/Mar
• EDU-tainingAgenda
• Teambuilding
• System Goals
• RWWC Goals
• Team Goals
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RSFH 5 Pillars (by Studor Group)
Service Growth People Finance Quality
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Program Income #trendingtopics
• Evidence-Based Trends in HIV Care
• HRSA HAB Performance Measures• HIV Viral Suppression
• Prescription of HIV Antiretroviral Therapy
• HIV Medical Visit Frequency
• Gap in HIV Medical Visits
• Influenza Immunization
• Waiting Time for Initial Access to Outpatient/Ambulatory Medical Care
• Late HIV Diagnosis
• Linkage to HIV Medical Care
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Hustle & Flow
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Challenges with Planning
• Parent system
• Infrastructure
• Contracting
• HRSA Allowable
• Feasibility
• Capacity
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Modest Beginnings
• Staff Size
• Patient
Population
• Services
Provided
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PI is Available. Now What?
• Status Quo operations
• Creating RWWC Grant Management area with new positions
• Yearly Budget Process• Offset HRSA-budgeted expenses
• New Initiatives:
• Relocation
• Tele Health
• Care Closet
• On-site pharmacy
• Dietician Services
• Expansion of housing services
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Program Income Sources
• Payments received directly from patients for
services, to include co-pays
• Reimbursements received from Medicare,
Medicaid or private insurance providers
• Net amount after the actual purchase price
of a 340B designated drug is deducted from
the third party insurance reimbursement
amount (340B income)
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Monitoring Expenses
Review
Allocate
Authoriz
e
Approve
Audit
Release
Funds
Report
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More Money = More Problems
• 340B Designation
• Increased Patient Population
• Increased Services Needed & Provided
• Increased Staff
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Spending Woes
• Understanding the financial
impact of a 340B designation
Challenges
Obstacles
HRSA Monitoring Site
Visit
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Spending Wows
• Acceptable Expenses
• Mastering the box,
THEN thinking
outside
• Enhancing services
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Call. Email. Tweet. Like.
Kimberly Butler Willis, MPH, CHES
Director
[email protected] // 843.402.1067
Keisha Smith, MBA
Grant Accounting Manager
[email protected] // 843.402.1083
Instagram, Facebook
Ryan White Wellness Center
@ryanwhitersfh
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Questions
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2018 Stakeholder Call Schedule
Date Time
Thursday, October 25, 2018 2 pm – 4 pm ET
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Topic: HIV/AIDS and Intimate Partner Violence
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Contact Information
Mahyar Mofidi, DMD, PhD
Director, Division of Community HIV/AIDS Programs
HIV/AIDS Bureau (HAB)
Health Resources and Services Administration (HRSA)
Email: [email protected]
Phone: 301-443-2075
Web: hab.hrsa.gov
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Connect with HRSA
To learn more about our agency, visit
www.HRSA.gov
FOLLOW US:
Sign up for the HRSA eNews