Russell: Ready, Steady, Go!

Everything about moving thousands of linear feet of

boxes, books, videos, films, artifacts,

people, and stuff but were afraid to ask…

in @7 minutes or less

• Preparing collections to move:– Identify

• 11,601 document cases• 3210 record center cartons• 500 specialty & oversize

boxes • Hundreds of loose &

oversize items• @5,500 boxes off-site

QuestionsWhat is it?Physical Condition?Where does it belong? Should we keep it?

Ready, Steady, Go!

Ready, Steady, Go! • Preparing collections

to move:– Inventory & Catalog• Create catalog records

for each collection• Confirm accurate

container inventories for each collection• Create item

descriptions for loose and oversize material

It Takes a Village!A move of this scale has required a tremendous effort from our student assistants, the cataloging department, Will and his team in the gifts unit and more!

Ready, Steady, Go!• Preparing collections to move:

PACK EVERTHING THAT ISN’T NAILED DOWN

Ready, Steady, Go!• Preparing collections

to move:

1248FKGBARCODEEVERYTHINGTHAT ISN’T NAILED DOWN

Ready, Steady, Go! • Developing New Russell Exhibit Galleries

– Conceptualize the look, themes for 9 new exhibit spaces

Ready, Steady, Go! • Developing New Russell Exhibit Galleries– Conduct research and develop exhibit scripts– Select objects for display– Edit text & winnow objects

Ready, Steady, Go! • Developing New Russell

Exhibit Galleries–Produce interactive

kiosks and interpretive videos –Design & fabricate

graphics for feature gallery & other spaces

The amazing graphic designer, Javad!

Ready, Steady, Go!• Developing New Russell Exhibit Galleries– Install and supervise installation of exhibits– Start developing upcoming exhibits

Ready, Steady, Go!• Imagining Public Services – Major shift in the way we access our collections

for patrons and for us.– Technology and greater cooperation with other

staff will mediate access to most of our collections• Challenges and opportunities

– New patron management system (AEON):• Allow advance requests of materials• Track use of collections for security and for research • Cooperative use of collections• Automate reproduction and permissions transactions

Left, Gone, Went…(Life after the move)

Even after we’ve left, we’re still here…

Some materials will live in what is now the

Hargrett rare book vault

After the main move, Russell will still have to move

materials from 3 off site locations

Where were we?What now? What next?

Resume & expand programming

Continue building & processingcollections

Reflect on past, present, future

Make new plans…Breathe…