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RUNNING SPRINGS WATER DISTRICT A MULTI-SERVICE INDEPENDENT SPECIAL DISTRICT

31242 Hilltop Boulevard • P.O. Box 2206 Running Springs, CA 92382

WATER (909) 867-2766 • WASTEWATER COLLECTION (909) 867-7352 • WASTEWATER TREATMENT (909) 867-3689 • FIRE (909) 867-2630

TO: BOARD OF DIRECTORS DATE POSTED: JANUARY 10, 2014 RE: REGULAR BOARD MEETING FROM: BOARD SECRETARY A Regular Meeting of the Board of Directors of the Running Springs Water District will be held on Wednesday, January 15, 2014, at the hour of 9:00 A.M. at the District Office located at 31242 Hilltop Boulevard, Running Springs, California. This agenda was posted prior to 5:00pm on January 10, 2014 at the Running Springs Water District Office and Website. The Board may take action on any item on the agenda, whether listed as an action item or as an information item. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joan C. Eaton, Board Secretary at (909) 867-2766 at least 48 hours before the meeting, if possible. Copies of documents provided to members of the Board for discussion in open session may be obtained from the District at the address indicated above.

AGENDA 1. Call Meeting to Order and Pledge of Allegiance

2. Recognize and Hear From Visitors/Public Comment

3. Approval of Consent Items – The following consent items are expected to be routine

and non-controversial and will be acted on at one time without discussion unless an item is withdrawn by a Board Member for questions or discussion. Any person wishing to speak on the consent agenda may do so by raising his/her hand and being recognized by the Board President.

A. Approval of Minutes for December 18, 2013 Special Board Meeting Page 4 B. Ratify December 2013 Expenditures and Review Cash Summary 3

4. Action Items – The following action items will be considered individually and each

require a motion by the Board of Directors for action.

A. Consider Adopting Resolution No. 01-14, Board Member Expense Reimbursement Policy Page 19 (Presenter: Ryan Gross, General Manager)

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January 15, 2014 Regular Board Meeting Agenda Posted January 10, 2014

B. Consider Acceptance of Fiscal Year 2013 Homeland Security Grant Program Funds 4 (Presenter: Tony Grabow, Fire Chief)

5. Information Items – The following information items do not require any action by the Board of Directors and are for informational purposes only.

A. Quarterly Investment Report Page 28

(Presenter: Ryan Gross, General Manager)

B. Quarterly Budget/Financial Update Page 31 (Presenter: Ryan Gross, General Manager)

C. Fiscal Year 2014/2015 Budget Planning Workshop Page 55 (Presenter: Ryan Gross, General Manager)

6. Reports from Management A. Water Division Report Page 56

(Presenter: Randy Bobroff, Water Division Supervisor)

B. Wastewater Treatment Division Report Page 59 (Presenter: Trevor Miller, Wastewater Treatment Division Supervisor)

C. Wastewater Collection Division Report Page 60

(Presenter: Isaiah Hall, Wastewater Collection Division Supervisor)

D. Fire Department Report Page 62 (Presenter: Tony Grabow, Fire Chief)

E. Administration Report Page 72 (Presenter: Joan Eaton, Administration Division Supervisor)

F. General Manager’s Report Page 73 (Presenter: Ryan Gross, General Manager)

7. Report from Engineer

(Presenter: Brian Thomas, Contract District Engineer) 8. Report from Legal Counsel

(Presenter: Ward Simmons, General Counsel) 9. Board Member Meetings

10. Board Member Comments

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January 15, 2014 Regular Board Meeting Agenda Posted January 10, 2014

11. Meeting Adjournment Upcoming Meetings: Regular Board Meeting, February 19, 2014 at 9:00 a.m.

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3. A.

RUNNING SPRINGS WATER DISTRICT

M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: CONSIDER APPROVING MEETING MINUTES FOR THE

DECEMBER 18, 2013 SPECIAL BOARD MEETING RECOMMENDATION It is recommended that the Board of Directors review and approve the attached meeting minutes. REASON FOR RECOMMENDATION Approval of meeting minutes. BACKGROUND INFORMATION The attached draft meeting minutes are from the Special Board Meeting that was held on December 18, 2013. FISCAL INFORMATION N/A ATTACHMENTS Attachment 1 – Draft Meeting Minutes

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MINUTES – DECEMBER 18, 2013 PAGE 1 OF 8 NOT APPROVED

MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS RUNNING SPRINGS WATER DISTRICT

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA DECEMBER 18, 2013

The Special Meeting of the Board of Directors of the Running Springs Water District was held on Wednesday, December 18, 2013 at the hour of 9:00 A.M. at the District office located at 31242 Hilltop Boulevard, Running Springs, California. The following Directors were present: Kenneth Ayers, President Mike Terry, Vice-President Everett “Ed” Brittain, Director Pamella Bennett, Director Henry Heredia, Director Also present were the following: Ryan Gross, General Manager Joan Eaton, Secretary/Treasurer/Administration Supervisor Tony Grabow, Fire Chief Ward Simmons, Attorney, Best, Best & Krieger Visitors Present were: Joan Moseley, Running Springs Resident, Reporter Terisa Bonito, Running Springs Chamber of Commerce MEETING MINUTES AGENDA ITEMS 1. Call Meeting to Order and Pledge of Allegiance

The meeting was called to order at 9:00 A.M. by President Ayers and Director Heredia led the assembly in the Pledge of Allegiance.

2. Recognize and Hear From Visitors/Public Comment

Joan Moseley and Terisa Bonito introduced themselves for the record.

3. Election of Officers Manager Gross referred to the District By-Laws regarding the election of a President and Vice-President of the Board of Directors and stated the General Manager shall chair the proceedings for election which shall be the first order of business after any newly elected or appointed Directors have been seated.

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Manager Gross then opened nominations for President of the Board of Directors with motion by Director Brittain nominating Director Ayers, second by Director Bennett with no other nominations, public comment or opposition and carried by a 5 to 0 vote, Director Kenneth Ayers was elected President of the Board of Directors. President Ayers then opened nomination for Vice-President of the Board of Directors with motion by Director Bennett nominating Director Brittain, second by Director Terry and Director Brittain nominating Director Terry, with no other public comment or opposition and carried by a 5 to 0 vote, Director Brittain was elected Vice-President of the Board of Directors. President Ayers stated the District has a President and Vice-President for two years.

4. Approval of Consent Items The following consent items were listed for approval: A. Approval of Minutes for November 20, 2013 Board Meeting

B. Ratify November 2013 Expenditures

C. Adopt Resolution No. 21-13, Resolution of Lodge, Association or Other Similar

Organization Regarding New Bank Signature Cards for First Mountain Bank Upon motion by Director Bennett, second by Director Bennett, and carried by a 5 to 0 vote, the consent items were approved.

The meeting moved to Item 5.E. Consider Granting the Running Springs Area Chamber of Commerce Permission to Utilize the Running Springs Water District’s Downtown Property for their 2014 Farmers Market, Artisan Faire, Mountain Top Days, Easter Egg Roll and Home Expo Events Manager Gross reported on the Running Springs Chamber of Commerce request to utilize the Downtown Property and referred to the request letter and 2014 Right of Entry/Hold Harmless Agreement received from the Chamber with Terisa Bonito confirming there were no changes in the insurance policy and clarifying the Home Expo event as an opportunity for contractors to offer services to the community. Manager Gross stated the District will participate in the Mountain Top Days event to promote water conservation with Ms. Bonito saying there will be no cost to the District for the booth and she confirmed that all events will be alcohol free. Manager Gross noted that the District has not experienced any problems in the past with the Chamber Events. Upon motion by Vice-President Brittain, second by Director Bennett and carried by a 5 to 0 vote, granting the Running Springs Area Chamber of Commerce Permission to Utilize the Running Springs Water District’s Downtown Property for their 2014 Farmers Market, Artisan Faire, Mountain Top Days, Easter Egg Roll and Home Expo Events, was approved. Visitor Bonito was excused at 9:10 A.M.

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5. Action Items

A. Consider Adopting Resolution No. 19-13, Setting the Schedule for Regular Board

Meetings Manager Gross reported on the proposed 2014 schedule for Regular Board Meetings that will revise the current schedule to the third Wednesday of each month at 9:00 A.M. Manager Gross confirmed that Resolution No. 19-13 would not prohibit the District from calling an evening Special Board Meeting or relocation of a scheduled meeting with Attorney Simmons stating that meeting changes must be made available to the public by agenda. Upon motion by Director Terry, second by Director Bennett and carried by a 5 to 0 vote, RESOLUTION NO. 19-13, SETTING THE SCHEDULE FOR REGULAR BOARD MEETINGS, was adopted.

B. Consider Appointments of Directors to Standing Committees Manager Gross noted that the Board of Directors appoint members of the Board to the Finance and Personnel Committee each year and said the District Bylaws state the Finance Committee will include the Vice-President, but at the pleasure of the Board. Manager Gross said any other issues will addressed by an Ad Hoc Committee. Upon motion by President Ayers, second by Director Heredia, and carried by a 5 to 0 vote, Directors Heredia and Brittain were appointed to the Finance Committee and Directors Terry and Bennett were appointed to the Personnel Committee for 2014.

C. Consider Adopting Resolution No. 20-13, Authorizing the General Manager to Apply for Funding from the State Water Resources Control Board Clean Water State Revolving Fund Manager Gross reported on low interest loans and grant funding through the State Water Resources Control Board Clean Water State Revolving Fund (CWSRF) and stated the District needs to designate an individual to sign and submit the application with no financial commitment, to be considered for funding projects that include replacement of Sewer Lift Station Nos. 1, 2 and 3. Prior to execution of a Funding Agreement, additional Resolutions will be required which authorizes an officer or persons to sign the Funding Agreement, certifications and any amendments, claims for reimbursement, budget and expenditure summary and to sign the Certification of Project Completion and Final Release Form. Manager Gross stated several environmental studies will be included in the application and it may be a six (6) month process before a Financial Agreement is presented to the Board. Manager Gross also said he has been conferring with the project manager who felt we may have a tentative approval in approximately three (3) months.

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Discussion continued regarding low interest funding which is currently at 2.1% and Manager Gross said he does not think the District will see grant funding because the program requires a certain median household income threshold to qualify. Manager Gross stated if approved, the next two agenda items are related to the required preliminary engineering analysis and environmental studies and although these projects are considered categorically exempt from the California Environmental Quality Act (CEQA), the CWSRF requires CEQA-plus which includes several environmental documents that must be submitted for all projects applying for funding. Manager Gross said the program is ongoing and the District would stay on the project priority list and would not be required to resubmit the application unless there is a change in the environmental study law. Upon motion by Director Bennett, second by Director Terry and carried by a 5 to 0 vote, RESOLUTION NO. 20-13, AUTHORIZNG THE GENERAL MANAGER TO APPLY FOR FUNDING FROM THE STATE WATER RESOURCES CONTROL BOARD CLEAN WATER STATE REVOLVING FUND, was adopted.

D. Consider Accepting a Proposal from Tom Dodson and Associates for Assistance with the State Water Resources Control Board Clean Water State Revolving Fund Environmental Compliance Requirements Manager Gross provided the Board with the Professional Services Agreement, CWSRF Environmental Package, SRF & CEQA-plus brochure, an email from CWSRF staff and the CEQA Notice of Exemption. Manager Gross then recommended that the Board consider accepting a proposal from Tom Dodson and Associates in the amount of $8,500 to compile the Air Quality and Greenhouse Gases, Biology and Cultural Resources Reports and authorizing the General Manager to sign a professional services contract for assistance with the CWSRF Environmental Compliance Requirements regarding application for low interest funding for the replacement of Sewer Lift Station Nos. 1, 2 and 3 which together are estimated to cost $2.4 million dollars. The initial application will be submitted by January, 2014 and if approved, the $8,500 will be funded from the Wastewater Capital Improvement fund. Upon motion by Director Heredia, second by Director Terry and carried by a 5 to 0 vote, the Proposal from Tom Dodson and Associate for Assistance with the State Water Resources Control Board Clean Water State Revolving Fund Environmental Compliance Requirements in the amount of $8,500, was accepted.

E. Moved Agenda Item to earlier in meeting

F. Consider Accepting Proposal from Engineering Resources of Southern California for Assistance with the Clean Water State Revolving Fund Technical Application Package Manager Gross recommended that the Board of Directors consider accepting a proposal from Engineering Resources (ER) for assistance with the required CWSRF Technical

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Application Package for low interest funding regarding the District’s Sewer Lift Station Nos. 1, 2 and 3 Improvement Project in an amount not to exceed $17,210. The proposal from ER was provided for the Board’s review and President Ayers expressed his concern with the approximate $25,000 cost to the District to determine if we are eligible for low interest loans. Manager Gross said the alternatives would be deferring the projects or finding a private placement with higher interest costs. In regards to completion of the projects, Manager Gross stated if the financing agreement is approved in late spring and the engineering complete in late summer of 2014, the construction may be complete by the spring of 2015 provided there are no delays. Discussion continued regarding the sequence of awarding the contracts with Director Heredia stating he felt it would be advantageous to complete one project at a time, Manager Gross noting that grouping the projects together may be a disadvantage to the local contractors due to bond requirements and Engineer Thomas stating that he felt the District should bid each project individually. The District will advertise the bids with Engineer Thomas expressing caution regarding contractors that may not be familiar with mountain specifications and he reported on the Lift Station No. 6 project that did not go smoothly and required change orders. Upon motion by Director Heredia, second by Director Terry and carried by a 5 to 0 vote, the Proposal from Engineering Resources of Southern California for Assistance with the Clean Water State Revolving Fund Technical Application Package, was approved.

6. Information Items A. Review of Resolution No. 11-11, District By-Laws of the Board

Manager Gross asked the Board to review the District By-Laws and provide any changes that can be considered for formal adoption. President Ayers commented on Section II in regards to the California Public Records Act with Manager Gross stating the provision allows ten (10) days for the District to respond to a public records request and Attorney Simmons stating the clause is cautionary and there would be limitations if a Director were to abuse the public records request provisions. President Ayers also commented on Section III in regards to Board Meeting minutes with Manger Gross stating that the District draft minutes are provided to the Board prior to approval and also posted in the public agenda packet as a non-approved version. In regards to the District By-Laws, Manager Gross suggested clarifying Board Member compensation for a day of service that includes training and workshops at the request of the Board. Attorney Simmons referred to AB1234 and suggested the District create a Board Member Compensation Policy. Manager Gross stated he would like to ask the Board for approval to compensate Director Heredia who attended the California Special District Association (CSDA) Governance

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Foundation Seminar on December 17, 2013. Discussion continued regarding approval of out of District Director attended meetings and President Ayers confirmed that approval of outside meetings will be added to the Board Meeting agenda and a draft compensation policy will be included in the January Board Meeting agenda. President Ayers confirmed that compensation for the Special District Meetings is fifty dollars ($50.00) per meeting and he stated that Board Member communication by email is prohibited. Upon motion by President Ayers, second by Vice-President Brittain and carried by a 5 to 0 vote, Compensating Director Henry Heredia for his attendance at the CSDA Governance Foundation Seminar, was approved. Upon motion by Vice-President Ayers, second by Director Bennett and carried by a 5 to 0 vote, Attendance by President Ayers or his designees to attend the 2014 Special District Meetings, was approved.

7. Monthly Reports from Management

A. Water Division Report No comments were made regarding the Water Division Report

B. Wastewater Treatment Division Report Manager Gross stated Supervisor Miller was preparing Membrane Bio Reactor (MBR) No. 2 to come on line in anticipation of the upcoming wet weather.

C. Wastewater Collection Division Report Manager Gross said that Supervisor Hall was working on low voltage issues at Lift Station No. 5.

D. Fire Department Report Chief Grabow stated that the Inland Counties Emergency Medical Association (ICEMA) are reviewing their options and the Ground Emergency Medical Transportation (GEMT) program is moving forward with a deadline of March 2014 to submit estimated financial information. Chief Grabow said it does not look like there will be any funds available. Chief Grabow referred to the Affordable Care Act (ACA) and the impact it may have on volunteer fire departments if the act requires fire departments to provide health insurance to volunteers. Manager Gross said he attended sessions at the ACWA conference and the requirement is fifty (50) full time employees before ACA takes effect.

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E. Administration Report Supervisor Eaton had no additional information to report

F. General Manager’s Report Manager Gross provided the Board with documentation from the Internal Revenue Service (IRS) regarding Elected and Appointed Officials that are considered officers and employees of their political subdivision for federal employment tax purposes. The article states that compensation should be reported and processed through payroll rather than on a 1099-Miscellaneous form. Manager Gross conferred with Legal Counsel and he recommends that the District begin processing all Board Member compensation through our payroll processing system. Supervisor Eaton will provide the Board with blank W-4 forms for completion of tax withholding information prior to the January 15, 2014 Board Meeting. Manager Gross stated he attended the Mojave Water Agency Integrated Regional Water Management Plan meeting on December 16, 2013 and was able to include the Running Springs Water District in their regional plan area allowing the District to submit projects in the current planning cycle. Manager Gross stated the District will benefit when we complete the application for the CWSRF Lift Station projects. Manager Gross also heard back from the Department of Public Health saying they have closed the window for any new funding so they will not accept the District application this year. Manager Gross has been researching the USDA Rural Development Funding Program for grant funding opportunities and stated there is a chance the District could see some principal forgiveness and he will keep the Board informed of any new developments and added the application process could be completed by March 2014. Manager Gross referred to the Board Member correspondence packet and specifically the Best, Best & Krieger Legal Alert on Changes to the Brown Act effective January 1, 2014 regarding the requirement for all legislative bodies to publicly report any action taken in any meeting, and the vote or abstention on that action of each member present. Manager Gross stated the District will make the necessary changes to comply. Manager Gross stated he attended the CSDA Governance Seminar on December 17, 2013 that he found to be informative and offered the workbook to the Board for their review. Manager Gross mentioned the Special District Leadership Foundation that offers a Transparency Certificate of Excellence based on compliance that he would like the District to pursue. President Ayers encouraged Directors to take advantage of applicable Governance classes to remain informed and up to date with Director Heredia saying they are planning to hold more classes in Southern California. Visitor Joan Moseley stated that it was wonderful to be back in Running Springs and she recognized former Running Springs Water District Board Member Jim Weber who recently passed away. Ms. Moseley said a memorial service was held in Highland at

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Mountain Shadows Mobile Home Park with standing room only. Mr. Weber was a former volunteer firefighter and active in the Running Springs community for years.

8. Report from Engineer

Engineer Thomas said he is continuing to research new and innovative equipment and materials to help modernize how the District treats sewage and delivers water. The new process may save a considerable amount of money for the District Lift Stations and he is looking closely into by pass pump options. Director Brittain asked Engineer Thomas about the possibility of eliminating Lift Station No. 3 and running a sewer line with Engineer Thomas stating anything is do able with enough money and added that the issues they would encounter would be environmental.

9. Report from Legal Counsel Attorney Simmons stated that Attorney Riddell apologized for not attending the Board Meeting this month due to his attendance at a Special Meeting of the State Water Contractors Authority.

10. Board Member Comments Director Heredia thanked the Board for recognition upon his retirement in Resolution No. 09-08, Commending Henry Heredia for Distinguished District Service, that was adopted on April 16, 2008. Director Heredia will not be able to attend the facility tour but he reminded Manager Gross that he would like to schedule a tour of the District. Director Heredia excused himself from the meeting.

11. Facility Tour: Running Springs Water District Wastewater Treatment Plant Biosolids Dewatering Process The meeting continued to the Facility Tour of the Running Springs District Wastewater Treatment Plant Biosolids Dewatering Process.

12. Meeting Adjournment The meeting was adjourned at 11:33 A.M. Respectfully Submitted, _____________________________________ ____________________________________ President Secretary

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3. B.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: RATIFY DECEMBER 2013 EXPENDITURES RECOMMENDED BOARD ACTION It is recommended that the Board of Directors review the attached accounts payable check register and ratify the District’s December 2013 expenditures. REASON FOR RECOMMENDATION Each month staff presents the monthly check register and recommends that the Board of Directors ratify the District’s expenditures. BACKGROUND INFORMATION Attached is a list of expenditures for December 2013. The cash summary is being revised to reflect the committed fund balances adopted by Resolution No. 14-13 and staff is still working on splitting the General Fund into the individual department operating reserve funds per the District’s Cash Reserve Policy. FISCAL INFORMATION Refer to attached accounts payable check register. ATTACHMENTS Attachment 1 – December 2013 Accounts Payable Check Register

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4. A.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: CONSIDER ADOPTION OF RESOLUTION NO. 01-14,

ESTABLISHING A BOARD MEMBER EXPENSE REIMBURSEMENT POLICY

RECOMMENDED BOARD ACTION Approval of Resolution No. 01-14 establishing a Board Member Expense Reimbursement Policy. REASON FOR RECOMMENDATION On December 18, 2013, the Running Springs Water District (District) Board of Directors requested staff to return to the Board with a draft policy clarifying the Board member meeting, expense reimbursement and compensation currently contained in District Resolution No. 11-11, Amending and Restating the Bylaws of the Board of Directors. BACKGROUND INFORMATION Attached is a copy of the draft policy for review, discussion and consideration for approval. ATTACHMENTS Attachment 1 – Resolution No. 01-14

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01372.00000\8511616.1

RESOLUTION NO. 01-14

RESOLUTION OF THE BOARD OF DIRECTORS OF RUNNING SPRINGS WATER DISTRICT ADOPTING DISTRICT’S REIMBURSEMENT POLICIES AND PROCEDURES

WHEREAS, the Running Springs Water District (“District”) is a County Water District formed pursuant to the California Water Code Sections 30000 et seq.; and

WHEREAS, pursuant to California Water Code Sections 31000, 31001, 30507 and California Government Code Sections 53232 et seq., the District is authorized to adopt a written policy, in a public meeting, specifying a reimbursement policy and procedure, and specifying the types of occurrences that qualify a member of the Board of Directors to receive reimbursement of expenses relating to travel, meals, lodging, and other actual and necessary expenses related to attendance at board meetings, professional conferences or similar meetings; and

WHEREAS, it is in the best interests of the District to adopt a policy setting forth reimbursement procedures for members of the Board of Directors for their attendance at meetings and conferences.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Running Springs Water District as follows:

1. The Board does hereby approve and adopt the Reimbursement Policy attached hereto as Exhibit “A” and incorporated herein.

2. This Resolution shall be effective immediately after its adoption by the Board.

ADOPTED by the Board of Directors of the Running Springs Water District on the 15th day of January, 2014, by the following vote: Ayes: Noes: Abstentions: Absent:

_____________________________ President of the Board of Directors Running Springs Water District

ATTEST: _____________________________ Secretary of the Board of Directors Running Springs Water District

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01372.00000\8511611.1


REIMBURSEMENT POLICY

I. PURPOSE The Purpose of this Reimbursement Policy (“Policy”) is to set forth in writing the

District’s policy for reimbursing members of the Board of Directors (“Board Members”) of Running Springs Water District (“District”) for actual and necessary expenses incurred in the performance of their official duties. This policy is adopted to implement Article XII of the By-Laws of the Board of Directors.

II. STIPEND

A. Each Board Member shall receive a stipend of one hundred dollars ($100.00) per day of service, and reimbursement of actual, necessary expenses incurred, for attendance at: 1. A meeting of the Board (Board Meeting”) or a meeting of an advisory

body to the Board (“Committee Meeting”). The District will not reimburse any travel, lodging, or meal expenses incurred in connection with attending a Board Meeting or a Committee Meeting conducted within the District’s boundaries.

2. A hearing by or meeting with a legislative or regulatory body for District business as a representative of the Board.

3. A meeting with representatives of other agencies and entities related to District business or to District adopted or authorized policy positions.

4. A meeting of a multi-jurisdictional governmental body on which the Board Member serves as the District’s designated representative.

5. A meeting of the California Special Districts Association, Special District Risk Management Association or the Association of San Bernardino County Special Districts.

6. A conference or organized educational seminar designed to improve the Board Member’s skill and information levels on topics related to District business.

7. A grievance hearing related to personnel matters. 8. Ethics, sexual harassment or other legally mandated training programs.

B. The Board in open session may pre-approve a stipend of one hundred dollars ($100.00) per day of service for attendance at other events not listed in Section A above, representation of the District before public agencies when authorized by the Board prior to the occasion, or an event that will further the purposes or responsibilities of the District.

C. Each Board Member’s compensation shall not exceed a total of 6 days of service in any calendar month.

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01372.00000\8511611.1

D. Compensation under this Policy may be waived by any Board Member entitled to compensation.

III. TRANSPORTATION

A. Use of Personal Vehicle. The District shall reimburse Board Members for mileage incurred when they use their personal vehicles to attend conferences or other meetings outside of the District’s boundaries in furtherance of the District’s business. The District will reimburse mileage for travel to and from the destination based at the approved Internal Revenue Service rate in effect.

B. Rentals. The District shall reimburse Board Members for actual and necessary vehicle rental expenses incurred in connection with Board Member attendance at approved activities outside of the District’s boundaries. The District shall only reimburse for the expense of economy or compact rate vehicles unless (i) such class of vehicle is unavailable; or (ii) such class of vehicles do not accommodate a disability. When a Board Member rents a vehicle, he or she shall obtain insurance for the vehicle at the District’s expense.

C. Shuttle, Bus, Taxi, and Public Transportation. Shuttle, bus, taxi, and public transportation may be used between an airport, hotel and conference site whenever it is available. Board Members are encouraged to use the most efficient mode of transportation available.

D. Air Travel or Other Common Carrier Transportation. As necessary for the performance of their official duties, Board Members may use air travel or other mode of common carrier transportation to and from the destination. Board Members are encouraged to use the most efficient means available.

IV. LODGING

Lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is available. If a group rate is not available, the government rate of the provider of lodging shall be used. If neither the group nor governments rates are available, the most economical rate shall be obtained.

V. MEALS

The actual costs of meals incurred while attending conferences or other meetings in furtherance of the District's affairs are reimbursable provided the District’s Office Administrator is provided with a receipt documenting the expense incurred. If no receipt is available, meal costs shall be reimbursed at an amount not exceeding the greater of seventy-five dollars ($75.00) per day or the applicable Internal Revenue Service per diem rate.

VI. PERSONAL EXPENSES AND OTHER EXPENSES NOT REIMBURSABLE

The District shall not reimburse the cost of transportation, lodging, meals, or other costs of travel when such costs are of a personal nature incurred in conjunction with the performance of District official duties. Personal costs, not reimbursable by the District, shall include, but not

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01372.00000\8511611.1

be limited to, the following: (i) alcoholic beverages; (ii) parking and traffic violations; (iii) entertainment; (iv) services provided by the provider of lodging; and (v) expenses incurred on behalf of a spouse, dependent, or traveling companion.

VII. CONFERENCES AND OTHER MEETINGS

Board Members shall only receive reimbursement of expenses incurred for travel, lodging, and meals for conferences or other meetings in furtherance of the District’s business. No other expense will be reimbursed.

VIII. EXPENSE REPORTS

The District shall not reimburse any expenses until an expense form is submitted to the District’s Office Administrator no later than forty-five (45) days after the expenditure. Reimbursable expenses shall be limited to actual and necessary expenses incurred in attending conferences or other meetings in furtherance of the District’s business. Expense forms shall be accompanied by receipts documenting each expense. If no receipt is available, a written explanation of the expenditure is required. Board Members will be required to provide a brief report on the conference or meeting attended at the next regular meeting of the Board.

IX. EXPENSES NOT INCLUDED

Expenses which do not fall within this Policy or the Internal Revenue Service reimbursable rates must be approved by the Board of Directors in a public meeting before the expense is incurred.

X. MODIFICATIONS

The forgoing provisions may be reviewed and amended by the Board of Directors.

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4. B.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Tony Grabow, Fire Chief Ryan Gross, General Manager SUBJECT: CONSIDER ACCEPTANCE OF FISCAL YEAR 2013 HOMELAND

SECURITY GRANT PROGRAM FUNDS RECOMMENDED BOARD ACTION Consider acceptance of Fiscal Year 2013 Homeland Security Grant Program (HSGP) Funds in the amount of $10,377. REASON FOR RECOMMENDATION To document the acceptance of these grant funds and complete the procurement process for three portable generators to be used by first responders in areas where electricity is not available. BACKGROUND INFORMATION Fire Department staff applied for this grant in 2013 and was notified December 2, 2013 that the Running Springs Fire Department project was approved. ATTACHMENTS Attachment 1 – Approval Notification Letter dated December 2, 2013

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5. A.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: QUARTERLY INVESTMENT REPORT RECOMMENDED BOARD ACTION This is an information item only. REASON FOR RECOMMENDATION This is an information item only. BACKGROUND INFORMATION The District’s Policy for Investment of Surplus Funds is set forth in the attached Resolution No. 1-96. In accordance with this policy Attachment 2 contains a copy of the latest Local Agency Investment Fund (LAIF) remittance advice indicating the amount invested and the rate of return (NOT AVAILABLE AT THE TIME AGENDA POSTED). The District’s surplus funds are invested in accordance with this policy and the District is able to meet its anticipated expenditure requirements for the next subsequent six months. FISCAL INFORMATION This is an information item only. ATTACHMENTS Attachment 1 – Resolution No. 1-96 Attachment 2 – LAIF Remittance Advice (NOT AVAILABLE AT THE TIME AGENDA POSTED)

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Typewritten Text

5. B.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: Quarterly Budget/Financial Summary RECOMMENDATION This is an information item only. REASON FOR RECOMMENDATION This is an information item only. BACKGROUND INFORMATION Attachment 1 contains a budget/financial summary for the second quarter of fiscal year 2013/2014. Attachment 2 contains a cash flow summary as of December 31, 2013. The budget analysis shows the month and year to date actuals as of December 31, 2014 or half way through our current fiscal year. Revenues Water revenues are right on budget and about 22% higher than last year at this time. Sewer revenues are 12% below budget but 22% higher than prior year. Ambulance revenue is 29% more than budget and 24% higher than last year at this time. Expenses Water expenses are about 5% below budget and 15% higher than prior year. Sewer expenses are 8.5% under budget and 19% higher than prior year. Fire and Ambulance Department expenses are right at the budgeted amount half way through the fiscal year and about 25% more than prior year.

Total District expenses are 4.7% under budget and 20% higher than last year.

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5. B.

FISCAL INFORMATION This is an information item only. ATTACHMENTS Attachment 1 – Quarterly Budget/Financial Summary Attachment 2 – Cash Summary

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SYSTEM DATE: 01/07/2014 RUNNING SPRINGS WTRSYSTEM TIME: 10:50:36 G / L B U D G E T A N A L Y S I SPOSTING DATE: 12/31/13 Tuesday December 31,2013 PAGE 1

02 - WATER DEPARTMENT

M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================REVENUE CHARGES FOR SVCS - WATER 40110 WATER SERVICE CHARGES 69,919.25 402,501.06 859,361.00 456,859.94 46.84 40120 METERED WATER SALES 46,784.41 366,403.78 699,424.00 333,020.22 52.39 40130 WATER SALES-FIRE HYDRANTS 27.42 453.06 0.00 453.06- 40140 DWR LOAN REPAYMENT CHARGE 70.20 1,786.07 0.00 1,786.07- 40150 DELINQUENT FEES 3,062.69 19,534.26 41,100.00 21,565.74 47.53 40160 PROPERTY SALES 0.00 0.00 0.00 0.00 40170 METER UNLOCKING CHARGES 735.00 3,360.00 6,500.00 3,140.00 51.69 40180 METER RECONNECTION CHARGES 450.00 4,800.00 10,500.00 5,700.00 45.71 40190 CUSTOMER SERVICE FEE 535.50 1,628.67 2,200.00 571.33 74.03 40210 AVAILIBILITY CHGS 5,811.60 7,299.16 41,066.00 33,766.84 17.77 40220 GAIN OR LOSS ON ASSETS-WATER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL CHARGES FOR SVCS - WATER 127,396.07 807,766.06 1,660,151.00 852,384.94 48.66 _____________ _____________ _____________ _____________ OPER GRANTS & CONTRIB - WATER 40810 WATER GRANT FUNDS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL OPER GRANTS & CONTRIB - WA 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ CAPITAL GRANTS & CONTRIB - WATER 41110 WATER PROPERTY CONTRIBUTION 0.00 0.00 0.00 0.00 41120 HYDRANT METER/SET UP AND RENTAL 52.50 612.50 0.00 612.50- 41140 WATER FAC. CAPACITY CHG. 0.00 0.00 4,338.00 4,338.00 41145 METER INSTALLATIONS 1,527.08 1,527.08 1,063.00 464.08- 143.66 41150 WATER DEVELOPMENT CHARGE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL CAPITAL GRANTS & CONTRIB - 1,579.58 2,139.58 5,401.00 3,261.42 39.61 _____________ _____________ _____________ _____________ PROPERTY TAXES (BUSINESS TYPE AC 41410 PROPERTY TAXES - WATER BONDS 0.00 0.00 0.00 0.00 41440 PROPERTY TAX-WATER BONDS 0.00 0.00 0.00 0.00 41450 PROPERTY TAX-WATER DEPARTMENT 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL PROPERTY TAXES (BTA) 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ INVESTMENT EARNINGS (BUSINESS TY 41620 TRANS FR SB COUNTY LEASE REVENUE 0.00 0.00 0.00 0.00 41630 INTEREST INCOME WATER 8.40 514.09 3,000.00 2,485.91 17.14 _____________ _____________ _____________ _____________ TOTAL INVESTMENT EARNINGS (BTA) 8.40 514.09 3,000.00 2,485.91 17.14 _____________ _____________ _____________ _____________ GEN REV - LEASING REVENUE LEASING REVENUES (BUSINESS TYPE 41710 S B COUNTY LEASE PAYMENTS 839.22 5,035.32 9,600.00 4,564.68 52.45 41720 TRANS FR SB COUNTY LEASE REVENUE 0.00 0.00 0.00 0.00 41740 RENTAL & LEASING OF PROPERTY - S 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== TOTAL LEASING REVENUES (BUSINESS 839.22 5,035.32 9,600.00 4,564.68 52.45 _____________ _____________ _____________ _____________ TOTAL GEN REV - LEASING REVENUE 129,823.27 815,455.05 1,678,152.00 862,696.95 48.59 _____________ _____________ _____________ _____________ GEN REV - MISCELLANEOUS MISCELLANEOUS REVENUES (BUSINESS 41810 SEND ACCOUNT TO COLLECTIONS FEE 0.00 0.00 0.00 0.00 41850 INTERFUND TRANSFER WATER 0.00 0.00 0.00 0.00 41860 ANNEXATION FEES 0.00 0.00 0.00 0.00 41870 MISCELLANEOUS INCOME-WATER 960.75 9,444.02 26,190.00 16,745.98 36.06 41890 COST OF SALES-WTR-INVENTORY SALE 464.35 1,635.76 2,500.00 864.24 65.43 41910 WATER PLAN CHECK 50.00 150.00 0.00 150.00- _____________ _____________ _____________ _____________ TOTAL MISCELLANEOUS REVENUES (BU 1,475.10 11,229.78 28,690.00 17,460.22 39.14 _____________ _____________ _____________ _____________ TOTAL GEN REV - MISCELLANEOUS 1,475.10 11,229.78 28,690.00 17,460.22 39.14 _____________ _____________ _____________ _____________TOTAL REVENUE 131,298.37 826,684.83 1,706,842.00 880,157.17 48.43 ============= ============= ============= =============

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================EXPENSES SOURCE OF SUPPLIES 50020 PURCHASED WATER 12,169.72 146,053.38 189,035.00 42,981.62 77.26 50030 MAINTENANCE-SOURCE OF SUPPLY 0.00 2,306.31 2,480.00 173.69 93.00 _____________ _____________ _____________ _____________ TOTAL SOURCE OF SUPPLIES 12,169.72 148,359.69 191,515.00 43,155.31 77.47 _____________ _____________ _____________ _____________ PUMPING 50110 UTILITIES-POWER FOR PUMPING 3,980.27 25,974.76 88,500.00 62,525.24 29.35 50120 MAINTENANCE-PUMPS & MOTORS 0.00 952.27 2,000.00 1,047.73 47.61 50130 MAINTENANCE-PUMP BUILDINGS 21.57 181.39 1,000.00 818.61 18.14 _____________ _____________ _____________ _____________ TOTAL PUMPING 4,001.84 27,108.42 91,500.00 64,391.58 29.63 _____________ _____________ _____________ _____________ WATER TREATMENT 50220 WATER TESTING & PURIFICATION 1,790.00 9,533.04 28,392.00 18,858.96 33.58 _____________ _____________ _____________ _____________ TOTAL WATER TREATMENT 1,790.00 9,533.04 28,392.00 18,858.96 33.58 _____________ _____________ _____________ _____________ TRANSMITTION AND DISTRIBUTION 50320 MAINTENANCE-TRANS. & DIST. MAINS 3.75 43.50 3,350.00 3,306.50 1.30 50330 MAINTENANCE-STORAGE TANKS/SITES 0.00 4,643.79 5,500.00 856.21 84.43 50340 MAINT.-FUEL STORAGE TANKS 0.00 133.33 700.00 566.67 19.05 50350 BLACKTOP & STREET REPAIRS 0.00 1,225.50 4,000.00 2,774.50 30.64 50360 FIRE HYDRANTS REPAIRS/MAINT. 0.00 0.00 600.00 600.00 _____________ _____________ _____________ _____________ TOTAL TRANSMITTION AND DISTRIBUT 3.75 6,046.12 14,150.00 8,103.88 42.73 _____________ _____________ _____________ _____________ CUSTOMERS' ACCOUNTS 50420 METERS AND SERVICES REPRS/MAINT. 0.00 1,016.14 1,012.00 4.14- 100.41 50430 UNCOLLECTIBLE ACCOUNTS 1,499.86- 1,031.25 0.00 1,031.25- _____________ _____________ _____________ _____________ TOTAL CUSTOMERS' ACCOUNTS 1,499.86- 2,047.39 1,012.00 1,035.39- 202.31 _____________ _____________ _____________ _____________ SALARIES 50510 ADMINISTRATIVE SALARIES 4,013.46 25,422.61 52,000.00 26,577.39 48.89 50520 OPERATING SALARIES 26,531.15 166,801.95 334,360.00 167,558.05 49.89 50530 OFFICE SALARIES 18,925.53 120,044.71 246,158.00 126,113.29 48.77 50540 LABOR ALLOCATION 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL SALARIES 49,470.14 312,269.27 632,518.00 320,248.73 49.37 _____________ _____________ _____________ _____________ DIRECTORS FEES 50610 DIRECTOR'S COMPENSATION FEES 216.64 1,099.90 4,517.00 3,417.10 24.35 _____________ _____________ _____________ _____________ TOTAL DIRECTORS FEES 216.64 1,099.90 4,517.00 3,417.10 24.35 _____________ _____________ _____________ _____________ OFFICE SUPPLIES 50710 CAR ALLOWANCE 0.00 0.00 0.00 0.00

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 50720 OFFICE SUPPLIES & MATERIALS 358.77 5,573.74 18,000.00 12,426.26 30.97 50730 OFFICE EQUIP. RENTS & LEASES 778.27 3,059.15 7,190.00 4,130.85 42.55 50740 DEPOSIT AT CENTRAL STORES 0.00 0.00 0.00 0.00 50750 POSTAGE 2,019.99 10,225.31 26,484.00 16,258.69 38.61 50760 COMMUNITY RELATIONS 176.43 197.60 1,000.00 802.40 19.76 50780 PRINTING AND PUBLICATION 0.00 3,123.47 2,472.00 651.47- 126.35 50790 WATER DEVELOPMENT EXPENSE 0.00 0.00 0.00 0.00 50810 DEPOSITS OVER AND SHORT 0.00 20.08- 0.00 20.08 50820 EQUIPMENT RENTAL 0.00 0.00 0.00 0.00 50830 COPIER/LEASE PURCHASE PAYMENTS 0.00 379.10 0.00 379.10- 50840 OPENED EXPENSE ACCOUNT 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL OFFICE SUPPLIES 3,333.46 22,538.29 55,146.00 32,607.71 40.87 _____________ _____________ _____________ _____________ COMPUTER/TECH SUPPORT 50910 COMPUTER TECHNICAL SUPPORT 0.00 14,202.72 26,355.00 12,152.28 53.89 _____________ _____________ _____________ _____________ TOTAL COMPUTER/TECH SUPPORT 0.00 14,202.72 26,355.00 12,152.28 53.89 _____________ _____________ _____________ _____________ TRUCK EXPENSE, GAS/OIL 51010 GAS,FUEL & OIL 2,289.22 4,442.99 13,575.00 9,132.01 32.73 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, GAS/OIL 2,289.22 4,442.99 13,575.00 9,132.01 32.73 _____________ _____________ _____________ _____________ TRUCK EXPENSE, REPAIRS 51110 TRUCK REPAIR/MAINTENANCE 204.56 402.86 6,400.00 5,997.14 6.29 51120 TRACTOR & EQUIP. REPAIR/MAINT. 119.25 989.67 4,000.00 3,010.33 24.74 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, REPAIRS 323.81 1,392.53 10,400.00 9,007.47 13.39 _____________ _____________ _____________ _____________ UTILITIES 51210 UTILITIES-HEAT & LIGHTS 852.48 5,711.09 12,000.00 6,288.91 47.59 _____________ _____________ _____________ _____________ TOTAL UTILITIES 852.48 5,711.09 12,000.00 6,288.91 47.59 _____________ _____________ _____________ _____________ TELEPHONE 51310 TELEPHONE 196.29 2,827.83 5,916.00 3,088.17 47.80 _____________ _____________ _____________ _____________ TOTAL TELEPHONE 196.29 2,827.83 5,916.00 3,088.17 47.80 _____________ _____________ _____________ _____________ EMPLOYEE BENEFITS 51410 EMPLOYEE BENEFITS-GROUP INSUR. 5,553.23 33,060.44 111,255.00 78,194.56 29.72 51420 EMPLOYEE BENEFITS-PERS RETIRE. 15,104.08 88,769.72 200,190.00 111,420.28 44.34 51430 EMPLOYEE BENEFITS-UNIFORM ALLOW. 160.12 1,233.04 2,641.00 1,407.96 46.69 _____________ _____________ _____________ _____________ TOTAL EMPLOYEE BENEFITS 20,817.43 123,063.20 314,086.00 191,022.80 39.18 _____________ _____________ _____________ _____________ PAYROLL TAXES 51510 MEDICARE HOSPITAL INS. TAX 833.56 5,394.77 9,391.00 3,996.23 57.45 _____________ _____________ _____________ _____________

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== TOTAL PAYROLL TAXES 833.56 5,394.77 9,391.00 3,996.23 57.45 _____________ _____________ _____________ _____________ REPAIRS & MAINTENANCE 51610 OFFICE EQUIP.REPAIR/MAINTENANCE 0.00 451.62 1,700.00 1,248.38 26.57 51620 OFFICE EQUIP.MAINTENANCE AGRMTS. 0.00 1,672.00 1,965.00 293.00 85.09 51630 OFFICE JANITORIAL SERVICES 450.00 2,250.00 6,050.00 3,800.00 37.19 51640 GENERAL MAINTENANCE-STRUCTURES 0.00 944.61 2,250.00 1,305.39 41.98 _____________ _____________ _____________ _____________ TOTAL REPAIRS & MAINTENANCE 450.00 5,318.23 11,965.00 6,646.77 44.45 _____________ _____________ _____________ _____________ PERMITS 51710 PERMITS & FEES 222.00 11,597.31 20,306.00 8,708.69 57.11 _____________ _____________ _____________ _____________ TOTAL PERMITS 222.00 11,597.31 20,306.00 8,708.69 57.11 _____________ _____________ _____________ _____________ PROFESSIONAL SERVICES 51810 PROFESSIONAL SERVICES 5,838.81 39,183.33 71,921.00 32,737.67 54.48 _____________ _____________ _____________ _____________ TOTAL PROFESSIONAL SERVICES 5,838.81 39,183.33 71,921.00 32,737.67 54.48 _____________ _____________ _____________ _____________ DUES & SUBSCRIPTIONS 51910 MEMBERSHIPS & SUBSCRIPTIONS 238.00 4,693.00 5,049.00 356.00 92.95 _____________ _____________ _____________ _____________ TOTAL DUES & SUBSCRIPTIONS 238.00 4,693.00 5,049.00 356.00 92.95 _____________ _____________ _____________ _____________ MISC SUPPLIES 52010 MISCELLANEOUS SUPPLIES/EXPENSES 435.88 1,337.90 1,468.00 130.10 91.14 _____________ _____________ _____________ _____________ TOTAL MISC SUPPLIES 435.88 1,337.90 1,468.00 130.10 91.14 _____________ _____________ _____________ _____________ EDUCATIONAL PROGRAMS 52110 EDUCATION & SEMINARS 462.11 1,339.76 2,500.00 1,160.24 53.59 _____________ _____________ _____________ _____________ TOTAL EDUCATIONAL PROGRAMS 462.11 1,339.76 2,500.00 1,160.24 53.59 _____________ _____________ _____________ _____________ INSURANCE 52210 LIABILITY INSURANCE 0.00 20,504.04 23,663.00 3,158.96 86.65 52220 WORKER'S COMPENSATION INSURANCE 4,274.30 14,176.30 17,415.00 3,238.70 81.40 52230 UNEMPLOYMENT BENEFIT PAYMENTS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL INSURANCE 4,274.30 34,680.34 41,078.00 6,397.66 84.43 _____________ _____________ _____________ _____________ RADIO MAINTENANCE & REPAIR 52310 RADIO REPAIR/MAINTENANCE 0.00 1,392.70 100.00 1,292.70- 392.70 _____________ _____________ _____________ _____________ TOTAL RADIO MAINTENANCE & REPAIR 0.00 1,392.70 100.00 1,292.70- 392.70 _____________ _____________ _____________ _____________ MISCELLANEOUS 52410 SMALL TOOLS 0.00 100.77 1,500.00 1,399.23 6.72

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 52420 SAFETY CLOTHING & DEVICES 387.90 655.75 1,945.00 1,289.25 33.71 52430 SAFETY EQUIPMENT 0.00 0.00 1,000.00 1,000.00 52440 MILEAGE & TRAVEL 0.00 0.00 0.00 0.00 52450 HARRIS PROP.-DEVELOP.FUND 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL MISCELLANEOUS 387.90 756.52 4,445.00 3,688.48 17.02 _____________ _____________ _____________ _____________ DEPRECIATION 52510 DEPRECIATION 0.00 93,695.30 224,868.73 131,173.43 41.67 _____________ _____________ _____________ _____________ TOTAL DEPRECIATION 0.00 93,695.30 224,868.73 131,173.43 41.67 _____________ _____________ _____________ _____________ GENERAL ALLOCATION 52610 TRANSFERS IN AND OUT 0.00 0.00 0.00 0.00 52620 INTERDEPARTMENTAL REIMBURSEMENTS 0.00 28,211.80- 66,380.00 94,591.80 42.50- 52630 TRANSFERS IN AND OUT 0.00 0.00 0.00 0.00 52640 OVERHEAD ALLOCATION 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GENERAL ALLOCATION 0.00 28,211.80- 66,380.00 94,591.80 42.50- _____________ _____________ _____________ _____________ LOSS ON ASSETS - WATER TOTAL LOSS ON ASSETS - WATER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ INTEREST EXPENSE - WATER 52810 INTEREST ON WATER BONDS 0.00 0.00 0.00 0.00 52820 INTEREST EXPENSE 0.00 0.00 32,976.00 32,976.00 52830 AMMORITIZATION BOND ISSUE COSTS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL INTEREST EXPENSE - WATER 0.00 0.00 32,976.00 32,976.00 _____________ _____________ _____________ _____________ COST OF ASSESSING AVAILABILITY C 52910 COST OF ASSESSING AVAILAB. CHGS. 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL COST OF ASSESSING AVAILABI 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL WATER EXPENSES 107,107.48 851,819.84 1,893,529.73 1,041,709.89 44.99 ============= ============= ============= =============

TOTAL EXPENSES 107,107.48 851,819.84 1,893,529.73 1,041,709.89 44.99 ============= ============= ============= =============

NET INCOME (LOSS) 24,190.89 25,135.01- 186,687.73- 161,552.72- 13.46 ============= ============= ============= =============

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03 - WASTEWATER DEPARTMENT

M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================REVENUE CHARGES FOR SVCS - SEWER 40410 SEWER SERVICE CHARGES (RES.) 85,415.09 492,224.05 1,068,027.00 575,802.95 46.09 40420 SEWER SERVICE CHARGES (COMM.) 1,827.32 9,731.61 21,842.00 12,110.39 44.55 40430 RES.SEWER USAGE CHG 5,971.42 45,658.85 95,964.00 50,305.15 47.58 40440 COMMERCIAL SEWER USAGE CHARGE 469.70 3,578.99 8,779.00 5,200.01 40.77 40450 COST OF SALES-SEWER 0.00 0.00 0.00 0.00 40455 AVAILIBILITY CHARGES-SEWER 1,982.92 2,422.08 14,000.00 11,577.92 17.30 40460 SCE DEMAND RESPONSE PROGRAM 0.00 0.00 3,500.00 3,500.00 40470 O&M PAYMENTS-ARROWBEAR CWD 0.00 3,808.01- 104,569.00 108,377.01 3.64- 40480 O&M PAYMENTS-CSA 79 45,233.13 40,869.80 121,997.00 81,127.20 33.50 40490 SEWER BOND PAYMENT-ARROWBEAR CWD 0.00 0.00 0.00 0.00 40510 GAIN OR LOSS ON ASSETS-SEWER 0.00 0.00 0.00 0.00 40520 SCE ENERNOC CA DEMAND RESPONSE 1,042.99 1,042.99 0.00 1,042.99- 40530 CAPITAL PAYMENTS-ARROWBEAR CWD 0.00 0.00 23,238.00 23,238.00 40540 CAPITAL PAYMENTS-CSA 79 0.00 0.00 16,217.00 16,217.00 40550 LEACHATE LOADS 4,739.28 5,121.48 167,151.00 162,029.52 3.06 40560 CSA 79 ODOR CONTROL REIMB 0.00 0.00 8,700.00 8,700.00 40570 LEACHATE RESERVES CAPITAL PROJ 0.00 0.00 0.00 0.00 40580 WPCP MODIFICATION LOAN-ABPCWD 0.00 23,164.69 32,832.00 9,667.31 70.56 40590 WPCP MODIFICATION LOAN- CSA-79 0.00 34,822.56 49,350.00 14,527.44 70.56 40610 WPCP MODIFICATION LOAN 8,600.90 50,662.49 105,758.00 55,095.51 47.90 40620 GAIN/LOSS SALE OF ASSETS - SEWER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL CHARGES FOR SVCS - SEWER 155,282.75 705,491.58 1,841,924.00 1,136,432.42 38.30 _____________ _____________ _____________ _____________ OPER GRANTS & COTNRIB - SEWER 40910 SEWER GRANT FUNDS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL OPER GRANTS & COTNRIB - SE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ CAPITAL GRANTS & CONTRIB - SEWER 41210 SEWER FAC. CAPACITY CHG 0.00 0.00 44,095.00 44,095.00 41220 SEWER CONNECTION FEES 0.00 0.00 0.00 0.00 41230 HOT TAPS & DUMPING 0.00 500.00 0.00 500.00- 41250 SEWER PROPERTY CONTRIBUTION 3,607.52 3,607.52 0.00 3,607.52- _____________ _____________ _____________ _____________ TOTAL CAPITAL GRANTS & CONTRIB - 3,607.52 4,107.52 44,095.00 39,987.48 9.32 _____________ _____________ _____________ _____________ TOTAL REVENUES - CAPITAL GRANTS 158,890.27 709,599.10 1,886,019.00 1,176,419.90 37.62 _____________ _____________ _____________ _____________ PROPERTY TAXES (BUSINESS TYPE AC 41420 PROPERTY TAXES-SEWER BONDS 0.00 0.00 0.00 0.00 41430 PROPERTY TAXES-SEWER DEPARTMENT 0.00 0.00 0.00 0.00 TOTAL PROPERTY TAXES (BUSINESS T 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GEN REV - PROPERTY TAXES 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ INVESTMENT EARNINGS (BUSINESS TY

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 41610 INTEREST INCOME WASTEWATER SEWER 0.00 5,058.78- 0.00 5,058.78 TOTAL INVESTMENT EARNINGS (BUSIN 0.00 5,058.78- 0.00 5,058.78 _____________ _____________ _____________ _____________ TOTAL GEN REV - INVESTMENT EARNI 0.00 5,058.78- 0.00 5,058.78 _____________ _____________ _____________ _____________ GEN REV - LEASING REVENUE LEASING REVENUES (BUSINESS TYPE 41740 RENTAL & LEASING OF PROPERTY - S 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL LEASING REVENUES (BUSINESS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GEN REV - LEASING REVENUE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ GEN REV - MISCELLANEOUS 41820 MISCELLANEOUS INCOME-SEWER 0.00 0.00 0.00 0.00 41840 INTERFUND TRANSFER SEWER 0.00 0.00 0.00 0.00 TOTAL MISCELLANEOUS REVENUES (BU 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GEN REV - MISCELLANEOUS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________TOTAL REVENUE 158,890.27 704,540.32 1,886,019.00 1,181,478.68 37.36 ============= ============= ============= =============

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M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================EXPENSES SEWER ENTERPRISE SEWAGE COLLECTION 55010 REPAIR/MAINT. COLLECTION SYSTEM 538.61 35,564.04 67,560.00 31,995.96 52.64 55010.90 SEWER INTERCEPTOR MAINTENANCE 0.00 3,385.77 5,000.00 1,614.23 67.72 55020 REPAIR/MAINTENANCE LIFT STATIONS 10,669.11 30,123.23 40,203.00 10,079.77 74.93 55030 LEACHATE SPEC PURPOSE REPAIR/MNT 0.00 0.00 167,151.00 167,151.00 _____________ _____________ _____________ _____________ TOTAL SEWAGE COLLECTION 11,207.72 69,073.04 279,914.00 210,840.96 24.68 _____________ _____________ _____________ _____________ SEWAGE TREATMENT 55110.90 OPERATING SUPPLIES & MATERIALS 54.15 917.60 5,000.00 4,082.40 18.35 55120 UTILITIES-LIFT STATIONS 1,944.97 9,203.12 30,609.00 21,405.88 30.07 55130.90 UTILITIES-JOINT USE FACILITIES 7,742.06 46,310.58 85,433.00 39,122.42 54.21 55140.90 WASTEWATER TESTING & ANALYSIS 712.31 2,161.48 4,750.00 2,588.52 45.50 _____________ _____________ _____________ _____________ TOTAL SEWAGE TREATMENT 10,453.49 58,592.78 125,792.00 67,199.22 46.58 _____________ _____________ _____________ _____________ SEWER TREATMENT R&M 55210.90 MAINTENANCE PLT.STRUCTURE/GROUND 58.55 993.01 4,500.00 3,506.99 22.07 55220 REPAIR/MAINT. LIFT STATION ROADS 0.00 0.00 4,000.00 4,000.00 55230.90 REPAIR/MAINTENANCE PLANT ROAD 0.00 0.00 5,000.00 5,000.00 55240.90 REPAIRS/MAINT 0.00 0.00 0.00 0.00 55250.90 REPAIR/MAINT. PLANT EQUIPMENT 16,372.23 34,241.90 36,850.00 2,608.10 92.92 55260.90 EFFLUENT DISPOSAL 0.00 0.00 6,000.00 6,000.00 55270.90 SOLIDS HANDLING 9,344.80 52,186.83 91,600.00 39,413.17 56.97 55280.90 SPEC.PURPOSE EQUIP.REPAIR/MAINT. 0.00 0.00 500.00 500.00 _____________ _____________ _____________ _____________ TOTAL SEWER TREATMENT R&M 25,775.58 87,421.74 148,450.00 61,028.26 58.89 _____________ _____________ _____________ _____________ SALARIES 55310 ADMINISTRATIVE SALARIES 0.00 0.00 0.00 0.00 55320.90 ADMINISTRATIVE SALARIES 4,013.46 25,024.03 52,000.00 26,975.97 48.12 55330 OPERATING SALARIES 19,135.37 127,803.42 260,319.00 132,515.58 49.09 55340.90 OPERATING SALARIES 24,332.13 118,212.29 247,006.00 128,793.71 47.86 55350 LABOR ALLOCATION-SEWER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL SALARIES 47,480.96 271,039.74 559,325.00 288,285.26 48.46 _____________ _____________ _____________ _____________ DIRECTORS FEES 55410.90 DIRECTOR'S COMPENSATION FEES 216.65 1,099.90 4,517.00 3,417.10 24.35 _____________ _____________ _____________ _____________ TOTAL DIRECTORS FEES 216.65 1,099.90 4,517.00 3,417.10 24.35 _____________ _____________ _____________ _____________ OFFICE SUPPLIES 55510.90 DEPOSIT AT CENTRAL STORES 0.00 0.00 0.00 0.00 55520 UNEMPLOY.BENEFIT PAYMENTS 0.00 0.00 0.00 0.00 55530.90 UNEMPLOYMENT BENEFIT PAYMENTS 0.00 0.00 0.00 0.00 55540 POSTAGE 0.00 0.00 0.00 0.00

41



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 55550.90 POSTAGE 0.00 0.00 400.00 400.00 55560.90 COMMUNITY RELATIONS 176.43 197.60 600.00 402.40 32.93 55570 PRINTING & PUBLICATION 0.00 107.70 500.00 392.30 21.54 55580.90 MILEAGE & TRAVEL 0.00 0.00 0.00 0.00 55590 CITY NAT.BNK--FILTR.PROJ.LOAN 0.00 0.00 0.00 0.00 55610 HARRIS PROP.-DEVELOP FUND 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ 55620 OFFICE SUPPLIES 0.00 0.00 600.00 600.00 _____________ _____________ _____________ _____________ TOTAL OFFICE SUPPLIES 176.43 305.30 2,100.00 1,794.70 14.54 _____________ _____________ _____________ _____________ TRUCK EXPENSE, REPAIRS 55710 GAS,FUEL & OIL 1,313.86 2,999.79 6,180.00 3,180.21 48.54 55720.90 GAS,FUEL & OIL 1,094.46 3,921.14 4,850.00 928.86 80.85 55730 TRUCK REPAIR/MAINTENANCE 40.92 5,131.47 4,740.00 391.47- 108.26 55740.90 TRUCK REPAIR/MAINTENANCE 1,006.49 1,808.71 2,975.00 1,166.29 60.80 55750 MISCELLANEOUS EQUIP.REPAIR/MAINT 1,090.00 1,247.60 820.00 427.60- 152.15 55760.90 MISCELLANEOUS EQUIP.REPAIR/MAINT 249.39 1,145.47 2,000.00 854.53 57.27 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, REPAIRS 4,795.12 16,254.18 21,565.00 5,310.82 75.37 _____________ _____________ _____________ _____________ TELEPHONE 55820.90 TELEPHONE 547.49 2,769.03 6,936.00 4,166.97 39.92 _____________ _____________ _____________ _____________ TOTAL TELEPHONE 547.49 2,769.03 6,936.00 4,166.97 39.92 _____________ _____________ _____________ _____________ EMPLOYEE BENEFITS 55910 EMPLOYEE BENEFITS-GROUP INSUR. 2,421.23 15,513.79 47,503.00 31,989.21 32.66 55920.90 EMPLOYEE BENEFITS-GROUP INSUR. 1,930.74 12,731.30 36,534.00 23,802.70 34.85 55930 EMPLOYEE BENEFITS-PERS RETIRE. 6,255.16 31,064.14 77,780.00 46,715.86 39.94 55940.90 EMPLOYEE BENEFITS-PERS RETIRE. 6,967.65 39,837.27 89,578.00 49,740.73 44.47 55950.90 EMPLOYEE BENEFITS-UNIFORM ALLOW. 344.44 2,200.96 4,540.00 2,339.04 48.48 _____________ _____________ _____________ _____________ TOTAL EMPLOYEE BENEFITS 17,919.22 101,347.46 255,935.00 154,587.54 39.60 _____________ _____________ _____________ _____________ PAYROLL TAXES 56010.90 MEDICARE HOSPITAL INS. TAX 601.10 3,603.94 8,110.00 4,506.06 44.44 _____________ _____________ _____________ _____________ TOTAL PAYROLL TAXES 601.10 3,603.94 8,110.00 4,506.06 44.44 _____________ _____________ _____________ _____________ REPAIRS & MAINTENANCE 56110.90 RADIO REPAIR/MAINTENANCE 0.00 281.25 100.00 181.25- 281.25 TOTAL REPAIRS & MAINTENANCE 0.00 281.25 100.00 181.25- 281.25 _____________ _____________ _____________ _____________ PERMITS 56210 PERMITS & FEES 0.00 2,319.23 9,231.00 6,911.77 25.12 56220.90 PERMITS & FEES 1,650.11 22,652.78 25,556.00 2,903.22 88.64 _____________ _____________ _____________ _____________ TOTAL PERMITS 1,650.11 24,972.01 34,787.00 9,814.99 71.79 _____________ _____________ _____________ _____________

42



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== PROFESSIONAL SERVICES 56310 PROFESSIONAL SERVICES COLLECTION 37.00 8,301.40 2,475.00 5,826.40- 335.41 56320.90 PROFESSIONAL SERVICES 4,670.83 27,866.51 60,283.00 32,416.49 46.23 _____________ _____________ _____________ _____________ TOTAL PROFESSIONAL SERVICES 4,707.83 36,167.91 62,758.00 26,590.09 57.63 _____________ _____________ _____________ _____________ DUES & SUBSCRIPTIONS 56410.90 MEMBERSHIPS & SUBSCRIPTIONS 335.00 5,315.31 6,694.00 1,378.69 79.40 _____________ _____________ _____________ _____________ TOTAL DUES & SUBSCRIPTIONS 335.00 5,315.31 6,694.00 1,378.69 79.40 _____________ _____________ _____________ _____________ MISC SUPPLIES 56510 SMALL TOOLS 0.00 1,081.68 4,400.00 3,318.32 24.58 56520.90 SMALL TOOLS 193.88 1,603.96 1,200.00 403.96- 133.66 56530 SAFETY CLOTHING & DEVICES 317.86 763.57 1,432.00 668.43 53.32 56540.90 SAFETY CLOTHING & DEVICES 367.99 1,076.00 1,843.00 767.00 58.38 56550 SAFETY EQUIPMENT 0.00 336.10 2,250.00 1,913.90 14.94 56560.90 SAFETY EQUIPMENT 0.00 116.94 2,500.00 2,383.06 4.68 _____________ _____________ _____________ _____________ TOTAL MISC SUPPLIES 879.73 4,978.25 13,625.00 8,646.75 36.54 _____________ _____________ _____________ _____________ EDUCATIONAL PROGRAMS 56610 EDUCATION & SEMINARS 8.00 210.01 1,500.00 1,289.99 14.00 56620.90 EDUCATION & SEMINARS 296.74 458.42 2,600.00 2,141.58 17.63 _____________ _____________ _____________ _____________ TOTAL EDUCATIONAL PROGRAMS 304.74 668.43 4,100.00 3,431.57 16.30 _____________ _____________ _____________ _____________ INSURANCE 56710.90 LIABILITY INSURANCE 0.00 21,671.32 23,663.00 1,991.68 91.58 56720 WORKER'S COMPENSATION INSURANCE 3,618.19 12,052.08 13,865.00 1,812.92 86.92 56730.90 WORKER'S COMPENSATION INSURANCE 3,319.75 11,467.20 13,913.00 2,445.80 82.42 _____________ _____________ _____________ _____________ TOTAL INSURANCE 6,937.94 45,190.60 51,441.00 6,250.40 87.85 _____________ _____________ _____________ _____________ DEPRECIATION 56810 DEPRECIATION-SEWER 0.00 166,176.20 398,822.90 232,646.70 41.67 _____________ _____________ _____________ _____________ TOTAL DEPRECIATION 0.00 166,176.20 398,822.90 232,646.70 41.67 _____________ _____________ _____________ _____________ GENERAL ALLOCATION 56910.90 OFFICE REIMBURSEMENT 0.00 12,061.45 28,380.00 16,318.55 42.50 56920 LABOR ALLOCATION-SEWER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GENERAL ALLOCATION 0.00 12,061.45 28,380.00 16,318.55 42.50 _____________ _____________ _____________ _____________ LOSS ON ASSETS - SEWER TOTAL LOSS ON ASSETS - SEWER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ INTEREST EXPENSE - SEWER

43



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 57110 INTEREST ON LONG TERM DEBT 0.00 0.00 0.00 0.00 57120 INTEREST EXPENSE 0.00 7,184.42 187,940.00 180,755.58 3.82 _____________ _____________ _____________ _____________ TOTAL INTEREST EXPENSE - SEWER 0.00 7,184.42 187,940.00 180,755.58 3.82 _____________ _____________ _____________ _____________ COST OF ASSESSING AVAILABILITY C 57210 COST OF ASSESSING AVAILAB. CHGS. 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL COST OF ASSESSING AVAILABI 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL SEWER ENTERPRISE 133,989.11 914,502.94 2,201,291.90 1,286,788.96 41.54 ============= ============= ============= =============

TOTAL EXPENSES 133,989.11 914,502.94 2,201,291.90 1,286,788.96 41.54 ============= ============= ============= =============

NET INCOME (LOSS) 24,901.16 209,962.62- 315,272.90- 105,310.28- 66.60 ============= ============= ============= =============

44


04 - AMBULANCE DEPARTMENT

M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================REVENUE CHARGES FOR SVC - AMBULANCE 40310 AMBULANCE SERVICE FEES 90,800.48 452,169.33 350,000.00 102,169.33- 129.19 40320 AMBULANCE SERVICE FEES (DIV. 2) 0.00 0.00 0.00 0.00 40330 AMBULANCE LATE FEES 30.00- 1,950.00 0.00 1,950.00- 40340 AMBULANCE CONTRACTURAL ALLOWANCE 49,144.79- 178,015.80- 0.00 178,015.80 _____________ _____________ _____________ _____________ TOTAL CHARGES FOR SVC - AMBULANC 41,625.69 276,103.53 350,000.00 73,896.47 78.89 _____________ _____________ _____________ _____________ GEN REV - MISCELLANEOUS MISCELLANEOUS REVENUES (BUSINESS 41830 INTERFUND TRANSFER-AMBULANCE 0.00 0.00 0.00 0.00 41920 MISC INCOME - AMBULANCE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL MISCELLANEOUS REVENUES (BU 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL GEN REV - MISCELLANEOUS 41,625.69 276,103.53 350,000.00 73,896.47 78.89 _____________ _____________ _____________ _____________TOTAL REVENUE 41,625.69 276,103.53 350,000.00 73,896.47 78.89 ============= ============= ============= =============

45



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================EXPENSES AMBULANCE ENTERPRISE CUSTOMERS' ACCOUNTS 60010 UNCOLLECTIBLE ACCOUNTS 0.00 21,309.47 0.00 21,309.47- _____________ _____________ _____________ _____________ TOTAL CUSTOMERS' ACCOUNTS 0.00 21,309.47 0.00 21,309.47- _____________ _____________ _____________ _____________ SALARIES 60110 ADMINSTRATIVE SALARIES 2,007.34 12,515.88 26,000.00 13,484.12 48.14 60120 OPERATING SALARIES-AMBULANCE 2,882.54 29,674.73 240,030.00 210,355.27 12.36 _____________ _____________ _____________ _____________ TOTAL SALARIES 4,889.88 42,190.61 266,030.00 223,839.39 15.86 _____________ _____________ _____________ _____________ OFFICE SUPPLIES 60210 OFFICE SALARIES REIMBURSEMENT 0.00 0.00 0.00 0.00 60220 STATION & OFFICE SUPPLIES 44.00 65.59 1,000.00 934.41 6.56 60240 POSTAGE 0.00 0.00 840.00 840.00 _____________ _____________ _____________ _____________ TOTAL OFFICE SUPPLIES 44.00 65.59 1,840.00 1,774.41 3.56 _____________ _____________ _____________ _____________ COMPUTER/TECH SUPPORT 60310 SEC.PAC.CAP.MARKETS GRP-COMPUTER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL COMPUTER/TECH SUPPORT 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TRUCK EXPENSE, GAS/OIL 60410 GAS,FUEL & OIL 2,107.78 5,615.74 13,675.00 8,059.26 41.07 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, GAS/OIL 2,107.78 5,615.74 13,675.00 8,059.26 41.07 _____________ _____________ _____________ _____________ TELEPHONE 60510 TELEPHONE 89.93 1,209.21 4,346.00 3,136.79 27.82 _____________ _____________ _____________ _____________ TOTAL TELEPHONE 89.93 1,209.21 4,346.00 3,136.79 27.82 _____________ _____________ _____________ _____________ REPAIRS & MAINTENANCE 60610 VEHICLE REPAIR/MAINTENANCE 1,171.73 3,189.14 7,350.00 4,160.86 43.39 60630 SPEC.PURPOSE EQUIP.REPAIR/MAINT. 765.00 765.00 4,975.00 4,210.00 15.38 _____________ _____________ _____________ _____________ TOTAL REPAIRS & MAINTENANCE 1,936.73 3,954.14 12,325.00 8,370.86 32.08 _____________ _____________ _____________ _____________ PERMITS 60710 PERMITS & FEES 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL PERMITS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ PROFESSIONAL SERVICES 60810 PROFESSIONAL SERVICES 1,892.73 13,232.69 24,514.00 11,281.31 53.98 _____________ _____________ _____________ _____________

46



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== TOTAL PROFESSIONAL SERVICES 1,892.73 13,232.69 24,514.00 11,281.31 53.98 _____________ _____________ _____________ _____________ DUES & SUBSCRIPTIONS 60910 MEMBERSHIPS & SUBSCRIPTIONS 0.00 1,224.88 400.00 824.88- 306.22 _____________ _____________ _____________ _____________ TOTAL DUES & SUBSCRIPTIONS 0.00 1,224.88 400.00 824.88- 306.22 _____________ _____________ _____________ _____________ MISC SUPPLIES 61010 MEDICAL SUPPLIES 761.42 7,023.35 9,250.00 2,226.65 75.93 _____________ _____________ _____________ _____________ TOTAL MISC SUPPLIES 761.42 7,023.35 9,250.00 2,226.65 75.93 _____________ _____________ _____________ _____________ INSURANCE 61110 LIABILITY INSURANCE 0.00 7,786.35 7,934.00 147.65 98.14 61130 PROFESSIONAL INSURANCE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL INSURANCE 0.00 7,786.35 7,934.00 147.65 98.14 _____________ _____________ _____________ _____________ MISCELLANEOUS 61210 MISCELLANEOUS SUPPLIES/EXPENSES 120.00 120.00 1,500.00 1,380.00 8.00 61230 LA SALLE BANK-PROM. NOTE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL MISCELLANEOUS 120.00 120.00 1,500.00 1,380.00 8.00 _____________ _____________ _____________ _____________ DEPRECIATION 61310 DEPRECIATION-AMBULANCE 0.00 12,383.55 29,720.47 17,336.92 41.67 _____________ _____________ _____________ _____________ TOTAL DEPRECIATION 0.00 12,383.55 29,720.47 17,336.92 41.67 _____________ _____________ _____________ _____________ GENERAL ALLOCATION 61410 OFFICE SALARIES REIMB. 0.00 2,905.40 6,836.00 3,930.60 42.50 _____________ _____________ _____________ _____________ TOTAL GENERAL ALLOCATION 0.00 2,905.40 6,836.00 3,930.60 42.50 _____________ _____________ _____________ _____________ INTEREST EXPENSE - AMBULANCE 61510 INTEREST EXPENSE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL INTEREST EXPENSE - AMBULAN 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL AMBULANCE EXPENSE 11,842.47 119,020.98 378,370.47 259,349.49 31.46 ============= ============= ============= =============

TOTAL EXPENSES 11,842.47 119,020.98 378,370.47 259,349.49 31.46 ============= ============= ============= =============

NET INCOME (LOSS) 29,783.22 157,082.55 28,370.47- 185,453.02- 553.68- ============= ============= ============= =============

47


05 - FIRE DEPARTMENT

M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================REVENUE CHARGES FOR SVCS - FIRE 40010 AVAILIBILITY CHARGE- FIRE 83,775.85 110,798.67 200,000.00 89,201.33 55.40 40020 GAIN OR LOSS OF ASSETS-FIRE 0.00 0.00 0.00 0.00 40030 HAZARD ABATEMENT PROGRAM 1,834.00 8,907.00 35,272.00 26,365.00 25.25 40040 MISCELLANEOUS INCOME - FIRE 26,573.19 26,904.57 0.00 26,904.57- 40050 FIRE PLAN CHECK 75.00 375.00 0.00 375.00- 40060 AUGMENTATION FUNDS-FIRE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL CHARGES FOR SVCS - FIRE 112,258.04 146,985.24 235,272.00 88,286.76 62.47 _____________ _____________ _____________ _____________ OPER GRANTS & CONTRIB - FIRE 40710 FIRE GRANT FUNDS 0.00 4,294.41 0.00 4,294.41- 40720 FD CONTRIBUTION FROM COMMUNITY 0.00 2,000.00 0.00 2,000.00- _____________ _____________ _____________ _____________ TOTAL OPER GRANTS & CONTRIB - FI 0.00 6,294.41 0.00 6,294.41- _____________ _____________ _____________ _____________ CAPITAL GRANTS & CONTRIB - FIRE 41010 PROPERTY CONTRIBUTIONS-FIRE 0.00 0.00 0.00 0.00 TOTAL CAPITAL GRANTS & CONTRIB - 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ PROPERTY TAXES ((GA) ACTIVITIES) 41310 PROPERTY TAX-FIRE DEPARTMENT 546,150.11 734,249.61 1,390,000.00 655,750.39 52.82 _____________ _____________ _____________ _____________ TOTAL PROPERTY TAXES ((GA) ACTIV 546,150.11 734,249.61 1,390,000.00 655,750.39 52.82 _____________ _____________ _____________ _____________ INVESTMENT EARNINGS ((GA) ACTIVI 41510 INTEREST INCOME FIRE DEPARTMENT 0.00 128.91 0.00 128.91- _____________ _____________ _____________ _____________ TOTAL INVESTMENT EARNINGS ((GA) 0.00 128.91 0.00 128.91- _____________ _____________ _____________ _____________TOTAL REVENUE 658,408.15 887,658.17 1,625,272.00 737,613.83 54.62

48



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %========================================================================================================================================EXPENSES FIRE ENTERPRISE SPECIALIZED EXPENSES 62010 MEDICAL SUPPLIES 0.00 768.09 7,400.00 6,631.91 10.38 _____________ _____________ _____________ _____________ TOTAL SPECIALIZED EXPENSES 0.00 768.09 7,400.00 6,631.91 10.38 _____________ _____________ _____________ _____________ SAFETY/UNIFORMS 62110 EMPLOYEE BENEFITS-UNIFORM ALLOW. 50.00 1,264.77 7,250.00 5,985.23 17.45 62120 SAFETY CLOTHING & DEVICES 69.11 2,718.68 5,000.00 2,281.32 54.37 _____________ _____________ _____________ _____________ TOTAL SAFETY/UNIFORMS 119.11 3,983.45 12,250.00 8,266.55 32.52 _____________ _____________ _____________ _____________ DEBT SERVICE 62210 PRINCIPLE PAYMENTS 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL DEBT SERVICE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ CUSTOMERS' ACCOUNTS 62310 COMMUNITY RELATIONS/PREVENTION 176.47 1,604.04 3,100.00 1,495.96 51.74 _____________ _____________ _____________ _____________ TOTAL CUSTOMER'S ACCOUNTS 176.47 1,604.04 3,100.00 1,495.96 51.74 _____________ _____________ _____________ _____________ SALARIES 62410 ADMINISTRATIVE SALARIES 2,007.34 12,515.88 26,000.00 13,484.12 48.14 62420 OPERATING SALARIES-FIRE 78,368.90 474,031.46 755,565.00 281,533.54 62.74 _____________ _____________ _____________ _____________ TOTAL SALARIES 80,376.24 486,547.34 781,565.00 295,017.66 62.25 _____________ _____________ _____________ _____________ DIRECTORS FEES 62510 DIRECTOR'S COMPENSATION FEES 216.71 1,100.20 4,517.00 3,416.80 24.36 _____________ _____________ _____________ _____________ TOTAL DIRECTORS FEES 216.71 1,100.20 4,517.00 3,416.80 24.36 _____________ _____________ _____________ _____________ OFFICE SUPPLIES 62610 STATION & OFFICE SUPPLIES 0.00 697.28 1,000.00 302.72 69.73 62620 OFFICE EQUIP.REPAIR/MAINTENANCE 0.00 43.29 1,000.00 956.71 4.33 62630 POSTAGE 0.00 0.00 840.00 840.00 62640 MILEAGE & TRAVEL 0.00 0.00 800.00 800.00 _____________ _____________ _____________ _____________ TOTAL OFFICE SUPPLIES 0.00 740.57 3,640.00 2,899.43 20.35 _____________ _____________ _____________ _____________ TRUCK EXPENSE, GAS/OIL 62710 DISPATCHING SERVICES-C.D.F. 8,895.07 26,638.16 38,500.00 11,861.84 69.19 62720 GAS,FUEL & OIL 2,972.93 5,113.36 9,117.00 4,003.64 56.09 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, GAS/OIL 11,868.00 31,751.52 47,617.00 15,865.48 66.68 _____________ _____________ _____________ _____________ TRUCK EXPENSE, REPAIRS

49



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== 62810 TRUCK REPAIR/MAINTENANCE 264.63 2,774.67 14,700.00 11,925.33 18.88 _____________ _____________ _____________ _____________ TOTAL TRUCK EXPENSE, REPAIRS 264.63 2,774.67 14,700.00 11,925.33 18.88 _____________ _____________ _____________ _____________ UTILITIES 62910 UTILITIES-HEAT & LIGHTS 1,265.64 5,836.04 12,564.00 6,727.96 46.45 _____________ _____________ _____________ _____________ TOTAL UTILITIES 1,265.64 5,836.04 12,564.00 6,727.96 46.45 _____________ _____________ _____________ _____________ TELEPHONE 63010 TELEPHONE 115.45 1,576.12 4,346.00 2,769.88 36.27 _____________ _____________ _____________ _____________ TOTAL TELEPHONE 115.45 1,576.12 4,346.00 2,769.88 36.27 _____________ _____________ _____________ _____________ EMPLOYEE BENEFITS 63110 EMPLOYEE BENEFITS-GROUP INSUR. 5,751.59 28,950.96 110,409.00 81,458.04 26.22 63120 EMPLOYEE BENEFITS-PERS RETIRE. 36,170.77 193,027.52 378,440.00 185,412.48 51.01 63130 UNEMPLOYMENT BENEFIT PAYMENT 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL EMPLOYEE BENEFITS 41,922.36 221,978.48 488,849.00 266,870.52 45.41 _____________ _____________ _____________ _____________ PAYROLL TAXES 63210 MEDICARE HOSPITAL INS. TAX 1,055.02 6,711.12 15,190.00 8,478.88 44.18 _____________ _____________ _____________ _____________ TOTAL PAYROLL TAXES 1,055.02 6,711.12 15,190.00 8,478.88 44.18 _____________ _____________ _____________ _____________ REPAIRS & MAINTENANCE 63310 MAINTENANCE-STRUCTURES & GROUNDS 0.00 362.10 2,500.00 2,137.90 14.48 63320 MAINTENANCE-STATION INTERIOR 0.00 178.72 1,500.00 1,321.28 11.91 _____________ _____________ _____________ _____________ TOTAL REPAIRS & MAINTENANCE 0.00 540.82 4,000.00 3,459.18 13.52 _____________ _____________ _____________ _____________ PROFESSIONAL SERVICES 63410 PROFESSIONAL SERVICES 4,190.23 15,671.33 27,249.00 11,577.67 57.51 _____________ _____________ _____________ _____________ TOTAL PROFESSIONAL SERVICES 4,190.23 15,671.33 27,249.00 11,577.67 57.51 _____________ _____________ _____________ _____________ DUES & SUBSCRIPTIONS 63510 MEMBERSHIPS & SUBSCRIPTIONS 0.00 2,631.20 2,600.00 31.20- 101.20 _____________ _____________ _____________ _____________ TOTAL DUES & SUBSCRIPTIONS 0.00 2,631.20 2,600.00 31.20- 101.20 _____________ _____________ _____________ _____________ MISC SUPPLIES 63610 SMALL TOOLS 0.00 0.00 500.00 500.00 63620 SAFETY EQUIPMENT 172.58 172.58 3,500.00 3,327.42 4.93 63630 LA SALLE BANK-PROM. NOTE 0.00 0.00 0.00 0.00 63640 CPR PROGRAM 0.00 0.00 0.00 0.00 63650 LA SALLE BANK-PROM. NOTE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________

50



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== TOTAL MISC SUPPLIES 172.58 172.58 4,000.00 3,827.42 4.31 _____________ _____________ _____________ _____________ EDUCATIONAL PROGRAMS 63710 EDUCATION & SEMINARS 359.77 1,499.97 5,000.00 3,500.03 30.00 63720 TRAINING 421.65 1,297.92 4,500.00 3,202.08 28.84 _____________ _____________ _____________ _____________ TOTAL EDUCATIONAL PROGRAMS 781.42 2,797.89 9,500.00 6,702.11 29.45 _____________ _____________ _____________ _____________ INSURANCE 63810 LIABILITY INSURANCE 0.00 11,702.50 11,020.00 682.50- 106.19 63820 WORKER'S COMPENSATION INSURANCE 11,475.76 38,226.18 56,812.00 18,585.82 67.29 _____________ _____________ _____________ _____________ TOTAL INSURANCE 11,475.76 49,928.68 67,832.00 17,903.32 73.61 _____________ _____________ _____________ _____________ RADIO MAINTENANCE & REPAIR 63910 RADIO REPAIR/MAINTENANCE 0.00 83.79 650.00 566.21 12.89 63920 SPEC.PURPOSE EQUIP.REPAIR/MAINT. 771.47 1,354.54 3,025.00 1,670.46 44.78 _____________ _____________ _____________ _____________ TOTAL RADIO MAINTENANCE & REPAIR 771.47 1,438.33 3,675.00 2,236.67 39.14 _____________ _____________ _____________ _____________ MISCELLANEOUS 64010 HAZARD ABATEMENT 1,852.00 7,178.08 35,272.00 28,093.92 20.35 64020 MISCELLANEOUS SUPPLIES/EXPENSES 113.73 193.73 2,000.00 1,806.27 9.69 64030 PERMITS & FEES 0.00 4,125.44 7,164.00 3,038.56 57.59 64040 COST OF ASSESSING AVAILAB. CHGS. 0.00 0.00 0.00 0.00 64050 RENT EXPENSE - LA SALLE BANK 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL MISCELLANEOUS 1,965.73 11,497.25 44,436.00 32,938.75 25.87 _____________ _____________ _____________ _____________ DEPRECIATION 64110 DEPRECIATION-FIRE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ TOTAL DEPRECIATION 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ GENERAL ALLOCATION 64210 OFFICE REIMBURSEMENT 0.00 13,244.95 31,165.00 17,920.05 42.50 _____________ _____________ _____________ _____________ TOTAL GENERAL ALLOCATION 0.00 13,244.95 31,165.00 17,920.05 42.50 _____________ _____________ _____________ _____________ CAPITAL EXPENDITURES 64310 CAPITAL EXPENDITURES 0.00 0.00 0.00 0.00 TOTAL CAPITAL EXPENDITURES 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ LOSS ON ASSETS - FIRE TOTAL LOSS ON ASSETS - FIRE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________ INTEREST EXPENSE - FIRE 64510 INTEREST EXPENSE - OTHER 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________

51



M-T-D Y-T-D ANNUAL BUDGET Y-T-DTITLE ACTUAL ACTUAL BUDGET REMAIN %======================================================================================================================================== TOTAL INTEREST EXPENSE - FIRE 0.00 0.00 0.00 0.00 _____________ _____________ _____________ _____________

TOTAL EXPENSES 156,736.82 863,294.67 1,590,195.00 726,900.33 54.29 ============= ============= ============= =============

NET INCOME (LOSS) 501,671.33 24,363.50 35,077.00 10,713.50 69.46 ============= ============= ============= =============

52

5. C.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: FISCAL YEAR 2014/2015 BUDGET PLANNING WORKSHOP RECOMMENDED BOARD ACTION This is an information item only. REASON FOR RECOMMENDATION This is an information item only. BACKGROUND INFORMATION Staff has prepared the Fiscal Year 2014/2015 Budget Planning Workshop Presentation for review and discussion. A copy of the presentation is being provided as a separate document and is not attached to this staff report. FISCAL INFORMATION This is an information item only. ATTACHMENTS Attachment 1 – Fiscal Year 2014/2015 Budget Planning Workshop Presentation (PROVIDED AS A SEPARATE DOCUMENT)

55

6. A.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Randy Bobroff, Water Division Supervisor

Ryan Gross, General Manager SUBJECT: WATER DIVISION SUPERVISOR REPORT ACTIVITIES The Water Division Supervisor will report on activities and endeavors since the last Board meeting. MEETINGS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting. 1. Jan. 7, Tesco training on the Win 911 dialer system with Bruno Santos. 2. Jan. 8, Meeting with Vaughn Miller to demo and receive quote on an AMR system. WATER DEPARTMENT MONTHLY OPERATIONS See attached: Department Operations System Maintenance Customer Service Accounting Report

56

6. A.

1. MONTHLY WATER QUALITY TESTING RESULTS112

Yes X No

On X OffYes No X

Yes X No

11040

2101

A. Number of Samples Collected B. State Health Minimum Requirements Met

A. Telemetry System Computer

WATER DEPARTMENT MONTHLY REPORTDEPARTMENT OPERATIONS

MONTH / YEAR DECEMBER 2013

2. MAJOR SYSTEM COMPONENT OPERATION

3. EQUIPMENT OPERATION (Tractors, Trucks, Compressor, Welder, etc.)Equipment & Generators Functioning Properly

B. Wells & Boosters Functioning Properly

REMARKS: Pump failure at Sidewinder well #3.

4. SYSTEM MAINTENANCE

C. Water Quality Complaints (Taste, Odor, Turbidity, etc.)

D. Estimated Gallon / Per Minute All Leaks

A. Number of Main Leaks RepairedB. Number of Service line Leaks RepairedC. Number of Meter / Valve Leaks Repaired

REMARKS:

REMARKS:

REMARKS:

5. CUSTOMER SERVICE CALLSA. Meters Turned Off Due To Leaks On Customer SideB. High / Low Pressure Flow Complaints

57

6. A.


ACCOUNTING REPORT

MONTH/YEAR DECEMBER 2013

WATER PRODUCTIONDISTRICT SOURCES: GALLONS PRODUCED % OF TOTAL PRODUCTION

Sidewinder Canyon 1,606,778 14.05%Luring Canyon 427,953 3.74%Weiss Canyon 405,879 3.55%Rimwood 699,529 6.12%Owl Rock 609,096 5.33%Luring Pines 578,076 5.06%Complex 305,266 2.67%Harris 1,045,210 9.14%

TOTAL DISTRICT SOURCES: 5,677,787 49.66%

PURCHASED SOURCES:CLAWA 4,575,660 40.02%APCWD 1,179,970 10.32%TOTAL PURCHASED SOURCES: 5,755,630 50.34%

TOTAL PRODUCTION: 11,433,417 100.21%

TANKS (Gains/Loss) PRODUCTION: (24,370) -0.21%

TOTAL ADJUSTED PRODUCTION: 11,409,047 100.00%

WATER CONSUMPTION CONSUMPTION IN GALLONS % OF TOTAL CONSUMPTION

Metered Sales to Customers N/A N/AMetered Sales Thru Fire Hydrants - 0.00%Metered Sales to Smiley Park 1,196 2.05%Metered District Consumption 1,638 2.80%Known Unmetered Estimated Consumption 55,625 95.15%

TOTAL CONSUMPTION: 58,459 100.00%

TOTAL ADJUSTED PRODUCTION 11,409,047 100.00%

UNACCOUNTABLE WATER N/A N/A

58

6. B.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Trevor Miller, Wastewater Treatment Division Supervisor Ryan Gross, General Manager SUBJECT: WASTEWATER TREATMENT DIVISION SUPERVISOR

REPORT ACTIVITIES AND ENDEAVORS The Wastewater Treatment Division Supervisor will report on activities and endeavors since the last Board meeting.

59

6. C.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Isaiah Hall, Wastewater Collection Department Supervisor Ryan Gross, General Manager SUBJECT: WASTEWATER COLLECTION SUPERVISOR REPORT The Wastewater Collection Division Supervisor will report on activities and endeavors since the last Board meeting. MEETINGS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

1. December 18 meeting with Edison at lift station 5

2. December 19 meeting with Lon’s Electric at lift station 5

3. December 19 meeting with TESCO at lift station 5

4. December 23 meeting with TESCO (programming issues)

5. January 6 meeting with Edison at lift station 5

6. January 7 Win-911 Auto-Dialer training with TESCO

60

6. C.

COLLECTIONS SYSTEM MAINTENANCE ACTIVITIES

Year CCTV Inspection & Cleaning

(LF)

Hot Spots &

FOG (LF)

MH Inspected & Sealed

MH Rehab/ Repair

s

Pipe Repairs/ Replacement

Smoke Testing

Slip Lining (LF)

2000 0 33 2001 0 9,379 12 1000’ 2002 0 9,379 59 2003 39,200 9,379 367 37 31 2004 26,600 9,379 225 20 32 2005 45,200 9,379 244 24 24 2006 28,500 9,379 7 sealed

224 74 38 553’

2007 22,500 9,379 154 51 2 2008 32,300 9,379 225 75 1 126’ 2009 0 9,379 Wet well 1 sag 2010 8,200 9,379 4 sealed

48 60 1 sag

5

2011 7,200 9,379 56 12 9 6’ 2012 22,500 9,379 5 sealed

154 34 7 6’

2013 18,170 10,582 281 7 7 2014 Totals 250,200 122,428 1,901 394 256 1,691 * Total collection system footage is approximately 58 miles or 306,240 linear feet (LF). ** Sewer System Management Plan (SSMP) goal is to inspect and clean the entire collection system every 10 to 12 years.

61

6. D.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Tony Grabow, Fire Chief Ryan Gross, General Manager SUBJECT: FIRE DEPARTMENT MONTHLY SUMMARY REPORT ACTIVITIES The Fire Chief will report on activities and endeavors since the last Board meeting. MEETINGS AND EVENTS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

1. December 13 Attended District Recognition Lunch

2. December 18 Running Springs Water District Board Meeting

3. December 18 Hosted Community Christmas Party

4. December 20 Attended CERT Meeting Discussing Combining West Mountain

CERT Teams

5. January 8 Provide Blood Pressure Checks at Golden Oaks Meeting

6. January 8 EMS Officers Meeting

62

6. D.

COMPARISON REPORT OF FIRE DEPARTMENT STATISTICS BETWEEN

FISCAL YEAR 2012/2013 AND 2013/2014 THROUGH DECEMBER 31, 2013

FY 12/13 FY 12/13 to 12/31 FY 13/14 to 12/31 Total Runs 837 395 384 Total Transport 420 190 204 Total Billed $904,048.94 $410,378.28 $452,169.33 Write-offs* $259,926.83 $137,452.07 $88,065.44 Collectible $644,122.11 $272,926.21 $364,103.89 Total Paid to Date $360,280.22 $150,500.41 $73,387.82 Collection (%) 63% 65% Collection (%) Fiscal 06/07 72% Fiscal 07/08 71% Fiscal 08/09 70% Fiscal 09/10 70% Fiscal 10/11 61%

Average Collection (%) 69% *Refer to Resolution No. 09-12 for Uncollectible Write-off Policy

MONTHLY COMPARISON STATISTICS FOR FISCAL YEAR 12/13 AND 2013/2014

FY12/13 FY 13/14 Difference July

Total Runs 67 85 18 Total Transport 43 46 3 Total Billed $94,385.45 $101,981.27 $7,595.82 Write-offs $21,187.47 $33,537.75 $12,350.28 Collectible $73,197.98 $68,443.52 -$4,754.46 Total Paid to Date $38,895.77 $29,044.16 -$9,851.61 August Total Runs 48 75 27 Total Transport 25 34 9 Total Billed $54,846.39 $75,211.09 $20,364.70 Write-offs $14,740.16 $20,150.09 -$5,409.93 Collectible $40,106.23 $55,061.00 $14,954.77 Total Paid to Date $20,171.09 $16,104.60 -$4,066.49

63

6. D.

September Total Runs 50 62 12 Total Transport 20 31 11 Total Billed $44,161.66 $67,855.32 $23,693.66 Write-offs $18,441.22 $26,805.91 $8,364.69 Collectible $25,720.44 $41,049.41 $15,328.97 Total Paid to Date $16,108.98 $17,361.99 $1,253.01

October Total Runs 53 47 -6 Total Transport 28 27 -1 Total Billed $58,523.20 $60,396.00 $1,872.80 Write-offs $23,734.28 $7,571.69 -$16,162.59 Collectible $34,788.92 $52,824.31 $18,035.39 Total Paid to Date $19,435.13 $9,441.17 -$9,993.96

November

Total Runs 70 46 -24 Total Transport 34 26 -8 Total Billed $71,690.61 $55,925.17 -$15,765.44 Write-offs $29,045.89 -$29,045.89 Collectible $42,644.72 $55,925.17 $13,280.45 Total Paid to Date $25,617.21 $1,435.90 -$24,181.31

December Total Runs 107 69 -38 Total Transport 40 40 -0- Total Billed $86,770.97 $90,800.48 $4,029.51 Write-offs $30,303.05 -$30,303.05 Collectible $56,467.92 $90,800.48 $34,332.56 Total Paid to Date $30,272.23 -$30,272.23 January Total Runs 107 Total Transport 56 Total Billed $122,523.00 Write-offs $28,746.98 Collectible $93,776.02 Total Paid to Date $57,810.11

64

6. D.

February Total Runs 94 Total Transport 40 Total Billed $86,774.45 Write-offs $12,950.89 Collectible $73,823.56 Total Paid to Date $46,165.41 March Total Runs 53 Total Transport 25 Total Billed $53,404.07 Write-offs $15,368.58 Collectible $ Total Paid to Date $25,444.29 April Total Runs 53 Total Transport 37 Total Billed $78,779.41 Write-offs $20,836.57 Collectible $57,942.84 Total Paid to Date $23,687.18 May Total Runs 67 Total Transport 35 Total Billed $75,478.31 Write-offs $14,481.57 Collectible $60,996.74 Total Paid to Date $35,257.68 June Total Runs 68 Total Transport 37 Total Billed $76,711.42 Write-offs $30,090.17 Collectible $46,621.25 Total Paid to Date $21,415.14

65

6. D.

FIRE DEPARTMENT STATISTICS TO DATE FOR FISCAL YEAR 2013/2014

Total Runs 384 Medical Aids 303 Total Transports 204 Investigations/Public Service 52 Fires 29

Total Billed $452,169.33 Total Medicare/Medical Write-Offs $88,065.44 Total Amount Collectible $364,103.89

Total Amount Collected Since July 1, 2013 $161,570.59 *Includes all prior years

FY 2013/2014 Monthly Detail July 2013

Total Runs 85 Medical Aids 66 Total Transports 46 Investigations/Public Service 12 Fires 7

Total Billed $101,981.27 Total Medicare/Medical Write-Offs $33,537.75 Total Amount Collectible $68,443.52 Total Paid for Accounts $29,044.16

August 2013 Total Runs 75 Medical Aids 58 Total Transports 34 Investigations/Public Service 11 Fires 6


66

6. D.

September 2013 Total Runs 62 Medical Aids 48 Total Transports 31 Investigations/Public Service 8 Fires 6


October 2013 Total Runs 47 Medical Aids 35 Total Transports 27 Investigations/Public Service 7 Fires 5


November 2013 Total Runs 46 Medical Aids 38 Total Transports 26 Investigations/Public Service 8 Fires

Total Billed $55,925.17 Total Medicare/Medical Write-Offs Total Amount Collectible $55,925.17 Total Paid for Accounts $1,435.90

67

6. D.

December 2013 Total Runs 69 Medical Aids 58 Total Transports 40 Investigations/Public Service 6 Fires 5

Total Billed $90,800.48 Total Medicare/Medical Write-Offs Total Amount Collectible $90,800.48 Total Paid for Accounts

68

6. D.

FIRE DEPARTMENT MONTHLY INSPECTION REPORT

Residential Inspections Hydrants Includes Weed Abatement Program and *Previous Months Inspections

Month No. Violations Number of

Inspections Found *Re-

InspectionsPlan Checks Inspection/Mainte

nance Flowed

July 0 0 159 0 0 0

August 0 331 4012 0 0 0 September 0 217 199 0 93 0

October 0 0 0 1 223 0 November 0 0 0 0 0 0 December 0 0 0 0 0 0 January 0 0 0 0 0 0 February 0 0 0 0 0 0 March 0 0 0 0 0 0 April 7 4 0 0 0 0 May 0 0 0 0 0 0 June 0 0 0 0 0 0

Totals to Date 0 548 4370 0 316 0 Commercial Fire Prevention Inspections Includes New Construction Inspections and *Previous Months Inspection

Number of No. Violations

Sprinkler Number of *No. Violations

Month Number of Buildings

Occupancies Found Acceptance Re-Inspections Corrected

July 0 0 0 0 0 0

August 0 0 0 0 0 0 September 0 0 0 0 0 0

October 0 0 0 0 0 0 November 76 109 31 0 20 20 December 0 0 0 0 0 0 January 0 0 0 0 0 0 February 0 0 0 0 0 0 March 0 0 0 0 0 0 April 0 0 0 0 0 0 May 0 0 0 0 0 0 June 0 0 0 0 0 0

Totals to Date 76 109 31 0 20 20

69

6. D.

FIRE DEPARTMENT MONTHLY TRAINING REPORT Date and Subject Hrs C.E.s # Pers Total

Hrs CE Hrs

Total

Jul-13 512 512

7/3- CAFS/FOAM/PUMPING/PORTABLE MONITOR

3 17 51

7/17- MULTI DEPT WET DRILL 3 17 51

FF TRAINING 258

Target Safety 152

Aug-13 364 876

8/7- CPR/ KING AIRWAY/ PEDIATRIC AIRWAY Part 2

3 21 63

8/21- AUTO EXTRICATION CLASSROOM

3 15 45

FF TRAINING 202

Target Safety 54

Sep-13 399 1275

9/4- STRUTS/AIRBAGS & VEHICLE STABILIZATION

3 17 51

9/18- ROPE RESCUE 3 18 54

FF Training 189

Target Safety 105

Oct-13 470 1745

10/2- AUTO EXTRICATION 3 26 78

10/16- DRIVER 1A DRIVING COURSE 3 24 72

FF Training 196

Target Safety 124

Nov-13 350 2095

11/6- COLD WEATHER EMERGENCIES/SNOW CAT

3 18 54

70

6. D.

11/20- FIRE PROTECTION SYSTEMS 3 19 57

FF Training 136

Target Safety 103

Dec-13 287 2382

12/4 WATER SYSTEMS & COMPANY INSPECTIONS

3 23 69

12/18 Community Christmas Party

FF Training 82

Target Safety 136

71

6. E.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Joan C. Eaton, Board Secretary/Administration Supervisor/Treasurer Ryan Gross, General Manager SUBJECT: ADMINISTRATION MONTHLY SUMMARY REPORT ACTIVITIES AND ENDEAVORS Effective January 1, 2014, the new Affordable Care Act will impact the District Medical Reimbursement Plan, as the District will no longer be able to reimburse employees for their out of pocket payment of individual health policies. The District can continue to reimburse employees for their out of pocket payment of their spouse’s group health policy as long as the reimbursement is treated as taxable. Administration is currently consulting with Best, Best and Krieger regarding Health Care Reform compliance. MEETINGS AND EVENTS ATTENDED The following is a listing of the key meetings and events that have taken place since reporting at the last Board Meeting.

December 30, 2013 - Attended the Weekly Administration Team Meeting

January 6, 2014 - Attended the Weekly Administration Team Meeting

January 13, 2014 - Attended the Weekly Administration Team Meeting

January 14, 2014 - Attended the Quarterly Safety Meeting

72

6. F.


M E M O R A N D U M DATE: January 15, 2014 TO: Board of Directors FROM: Ryan Gross, General Manager SUBJECT: GENERAL MANAGER’S REPORT The General Manager will report on activities and endeavors the District has been working on since the last Board meeting.

73

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