running a successful vendor day robin fenton, director chapter support, scte brad cooke suddenlink...
TRANSCRIPT
![Page 1: Running a Successful Vendor Day Robin Fenton, Director Chapter Support, SCTE Brad Cooke Suddenlink North Central Texas Chapter](https://reader036.vdocuments.us/reader036/viewer/2022062517/56649f2a5503460f94c43fa3/html5/thumbnails/1.jpg)
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Running a Successful Vendor Day
Robin Fenton, Director Chapter Support, SCTE
Brad CookeSuddenlink
North Central Texas Chapter
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Vendor Day Committee
Designate a Leader
Committee’s duties:
• Planning and coordinating the event • contacting speakers• selecting sites• developing promotional material
• Serve as the meeting host and provide any necessary staffing assistance
• helping with registration• coordinating logistics
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Planning the Event
• New Event
• Time & Date
• Working with other Chapters
• Budget
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Guest Speakers
• Speakers Resource Finder
• Call for Presentations
• SCTE Staff Presenters
• Vendor Community
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Location, Location, Location
Site Inspection
• Location Convenience• Vendors• Attendees
• Floor Space• Lunch, Cable-Tec Games, Technical Sessions• Safety & Security• Transportation Logistics
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Contract Negotiations
Advanced Planning
Everything is open for negotiation!!
Investigate several facilities
Signing Contracts
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Communication
Exhibitor Registration Information• Price• Hotel Accommodations• Shipping• Set-up Requirements• Schedule of Events• Exhibitor Point of Contact
Remember that good exhibitor relations are the key to return
business in the future.
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Communication
Attendee Information
• Location Information• Schedule of Events• Attendee Point of Contact• Exhibitors• Sponsors
Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.
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Registration
Signs
Registration Desk• Badges
• Exhibitors/Attendees
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Registration Examples
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Sign Examples
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Logistical Details
Review audio – visual equipment needs
Select Menus• Alcohol
Volunteers
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Lunch
Recognize key individuals• Chapter Volunteers• Sponsors• Local Chapter awards
Discuss Upcoming Chapter Events
Review SCTE Benefits
Keynote Speaker
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Cable-Tec Games
Contact Hosts & SCTE
Download Cable-Tec Games Handbook
Obtain Sponsors
Order Medallions
Arrange Meeting Room
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Cable-Tec Games
Obtain Emcee & Volunteers
Communicate to Attendees & Decision Makers
Signage
Pre-Register
Set-up teams and waivers
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Post Vendor Day
• Debrief with all of the Board members
• Survey your Attendees
• Submit paperwork to SCTE
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Questions