Common virtual meetings challengesDon’t let noise and distractions kill your productivity!

Luckily, these can be easily prevented with the right solution mix Consider the following when evaluating a virtual events solution:

Technical limitations

Participants may not have the equipment or training required for virtual meetings

Local distractions

Background noise and interruptions can affect engagement levels

Disjointed attendee experience

Presenters who aren’t tech-savvy or struggle with advancing slides or videos may disrupt attendee experience

Cross platform capabilities

Platforms like Microsoft Teams live events work across desktop, browser, and mobile, so attendees can join your event from anywhere, on any device

Role designation features

The ability to designate event roles, such as speakers–so that all general attendees are muted–can eliminate distractions and improve focus of your attendees

Presenter support and training

Managed event services provide presenter training and technical support for confidence and a seamless event delivery

Optimizing the virtual meetings experience on a budget Virtual meetings are a must for building productive, cohesive and connected remote teams. But enabling reliable and consistent virtual meeting experiences while on a budget can be tough, especially when it comes to professional-grade, C-level events.

So how can you get started on your next professional C-level event and still meet your budget?

The most cost-efficient way is to leverage existing technologies, such as Microsoft 365.

Many businesses rely on Microsoft Teams for meetings and collaboration but are unaware of a feature Teams offers: Microsoft Teams live events.

Running successful virtual events with Microsoft Teams live events Microsoft Teams live events takes place on the same platform you use for Microsoft Teams meetings. And like a Teams meeting, a Teams live event allows for rich video, interactive discussions, searchable speech-to-text transcription, exchange calendar integration and participation for both internal and external attendees.

However, a Teams live event is superior to a standard Teams meeting for C-level presentations and professional-grade events due to these additional features:

Teams live events offer the ability to designate speakers, so that only those lines are broadcast. In other words, all general attendees are muted.

Unlike a Teams meeting, Teams live events have a screen sharing preview. Presenters can preview presentations or content before actively sharing with attendees.

Teams live events have a controlled Question & Answer panel. This prevents a runaway, unmoderated chat and allowsfor private responses.

A standard Teams meeting allows for up to 300 participants, though that number is often unwieldy and hard to follow. A Teams live event can easily accommodate up to 10,000 attendees.

Teams live events offers live captions of up to six languages. Presenters can speak in their native tongue, and attendees can select a live caption to experience the presentation in their own language, which is perfect for global organizations.

Teams live events have flexible production options. If you’re looking for more professional options than simple webcams, or if you have multiple presenters in a single location, you can link up external video sources such as studio-grade cameras.

Elevate the experience with NTT’s Event Production Services You deliver the message, we deliver the event. There’s more to a great event than a solid technology platform, which is where the Cloud Communications division of NTT Ltd. steps in. Our experienced event production teams offer the services to elevate the quality of your event.

After managing and delivering up to 200 events per day around the world—in 16 languages—for the last 18 years, the NTT Event Production experts have the experience, best practices, Microsoft Teams live events knowledge, and technological expertise to manage your event. They include:

The result is a tightly managed, fail-proof event that leaves attendees with a memorable message and positive brand impact!

Removing the complexity of communicating with large or high-profile groups, simplifying your entire event journey

Identifying your communication needs and defining the most appropriate event type and format

Managing the creation of your event and ensuring you have the right information, right when you need it

Providing best-in-class support to organizers and presenters

Managing your event remotely or on site, providing reassurance and hands on support throughout

Get started with NTT Ltd. today to help you successfully hold live, professional events within your organization. We’ll help you find a dynamic, C-level event solution as well as the right level of production support for your unique circumstances.

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Since the start of the COVID-19 pandemic, virtual meetings have become a business essential to enable employees to communicate and collaborate with their teammates, customers and partners while working remotely. Today, they’ve become an integral part of the new normal, and companies must adopt new ways to power these experiences. However, they are not without their drawbacks.

Run a professional-grade, fail-proof virtual event

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