rule & record book updates
TRANSCRIPT
Rule & Record Book
Updates
Lake County Fair Remind Tool
• We have started
using Remind to get
information out to
parents, leaders, and
exhibitors
• Lakecofair.com
Lakecofair.com
Hover here, a
list will drop
down
Click livestock
The PowerPoints
will be available in
this section as well
It is YOUR
responsibility to
know the rules.
Quick Rule Update
• Exhibitors taking part in Showmanship contest MUST
show their own animal
• Bulls do NOT have to be registered with a Breed
Association
• In a Cow/Calf pair, the calf must be less than 6 months
old
• Record Books must be turned in March 14-17th from 8-5
each day.
Rule Update cont..
• NEW Livestock Buyer names and addresses are due to
the Fair Office by March 15th. They can be emailed.
• Buyer Thank You Letters are due by May 1, 2016. If
the letter is late you will be fined $100. If a letter is not
sent in, you will not be paid.
• All animals 18 months or older and that cohabitate
MUST have a Premise ID from the State of Florida.
Please see your Vet for more information
Rule Update cont.
• On Sale Night, gift baskets for the Buyers are
prohibited. You MAY give your gift to the Buyer
after the Fair, when you deliver your pictures, for
instance.
• March 15th is the cut-off for Rabbit/Poultry
substitutions
• Meat Goat rules are still being put together. Please
check the website for those soon!
Rule Update cont.
• If an exhibitor does not submit a record
book by 5PM March 17th, then they will be
disqualified.
• If a financial summary is not turned in by set
time on check-in date, then the exhibitor will
be disqualified.
Official Attire 4-H
• Pants—No blue jeans • Green
• Black
• Khaki
• Collared white shirt • Short or long-sleeved
• 4-H Jacket/vest is optional
• Green tie/Green bow tie
FFA
• Pants—No blue jeans
• Black
• Shirt
• Collared white button up shirt
• FFA tie/scarf
• FFA Jacket
• Zipped up and worn correctly
Remember, you are representing yourself and your club/chapter!
WRONG Attire
CORRECT Attire
Record Books
It is not a requirement that
students send out a sponsor
thank you letter, but we are
hoping this will encourage
that to happen! It is required
that an example of a
sponsor thank you letter be
in the record book.
Record Books
• It is suggested that a copy of the record book be made
for use as a “Work Copy.” Records may then be
transferred into this book for a “Final Copy.”
• Your Record Book should begin when you purchase
your animal or on your designated tagging date.
• Record Books should start NO LATER than the
required date of ownership or Initial Weigh-in/Ear
Tagging Date
Goat Weigh-in: January 9th from
8-12
Record Books
• Only one project may be included in each Market
Record Book. If you are having more than one
market project in this fair, you must have a separate
Record Book for each project.
• Non-Market Record Books may have multiple
animals in them as long as they are the same
specie.
• Please do not make it a scrapbook.
• Place Record Book in a 3-prong folder/report cover.
• No 3-ring binders or page protectors.
• Always double check your work, especially math calculations.
• Have someone check your project story for spelling and grammar
before you write it in the final record book.
• Your final record book should be handwritten in pencil by the
exhibitor.
• No computerized books will be accepted.
Record Books
Record Books
Record Books
Record Books
07/08/15 Bale of Coastal Hay Dan’s Feed 50 $7.00
3 Bags of Purina Grower
Record Books
Record Books
Record Books
Non-Market
Record Books
$ 3,500.00
Non-Market
Record Books
02/28/16
$ 40.00
Non-Market
Record Books
RECORD BOOKS
• Record books can be turned in between 8am and 5pm
between March 14th-17th.
• There will be boxes set-up in the fair office by division
for submission
• The financial summary should be completed except for
the final weight and final calculations.
• Students will be receiving their market summary at April
check-ins for completion.
RECORD BOOKS
• Our hope is that record book judging will become
more consistent and fair across the board.
• It will be a process, but we are truly working for the
success of the students!
Letters
Marketing to Buyers: Be professional
Introduce yourself, your chapter/club affiliation & project
Discuss lessons learned
Plans for your future
Write many, you are marketing for your project!
Follow up with a visit to the business and/or persons
Thanking Buyers: Be professional
Introduce yourself, your chapter/club affiliation & project
Be appreciative of their investment
Plan future use of investment
Describe lessons learned
Due to the Lake County Fair by May 1st
Example Sponsor Letter Format
• Paragraph 1: Introduce yourself (name, age, school,
club/chapter, what other shows you participate in, etc.);
• Paragraph 2: tell what the project is (steer, swine, horse,
rabbit, etc.) and describe what you learned from the
project (do not just say “I learned responsibility” or “I
learned time management,” but explain how you learned
it and why it is important);
• Paragraph 3: Express your appreciation and tell how
much you appreciate them and their sponsorship.
The End