rtfie rtown of Spring Lakg BOARD OF ALD£RM£N James P. O'Garra, Mayor Pro Tern James Christian, Alderman Sofia L. Cooper, Alderwoman Jackie Jackson, Alderwoman Fredricka Sutherland, Alderwoman

1. Call Meeting to Order

CHARTER£0 IN 1951

Regular Meeting of the Board of Aldermen May13,2019

7p.m. PROPOSED AGENDA

2. Invocation - Mayor Pro T em O'Garra

3. Pledge of Allegiance

4. National Anthem -Ms. Ann Lewis

5. Additions or Deletions to Agenda

6. Approval of Agenda

7. Approval of Consent Items a. Minutes of the April 22, 2019 Regular Meeting

8. Public Forum

9. New Business

OFFICE. OF THE. MAYOR Larry G. Dobbins, Mayor

ADMINI.STRATION Daniel Gerald, Town Manager

Rhonda D. Webb, Town Clerk Ellis Hankins, Town Attorney

a. CASE NO. 19-038. Consideration of Eric Fisher Property; Request for a CB / MSOD Site Plan Review; Spring Lake Zoning Ordinance; Zoned: CB/MSOD; Total Acreage: 0.43 AC + /-; Located at 115 S Main Street (SR 1449); Submitted by Eric Fisher (Owner)- Ms. Page

b. Approval of Proposed Website Design Contract- Mr. Gerald c. Board to Consider Approval of Amended lnterlocal Agreement for the Cumberland

County Joint Planning Board -Mr. Gerald d. Appointment, Military and Veterans Affairs Advisory Committee- Ms. Webb e. Discussion, Restructure of Board Appointed Committees and Authorization to Combine the

Spring Lake Community Appearance Commission and the Spring Lake Sustainability Committee - Mayor Dobbins

f. Board to Determine May 271h Meeting Schedule- Ms. Webb g. Board to Consider Approval of Amended Spring Lake Chamber of Commerce Contract­

Mr. Gerald

10. The Last Word- Mayor ProTem O 'Garra

11 . Closed Session G.S. 143-318.11 (a)(3) -Attorney-Client Privilege Closed Session G.S. 143-318.11 (a)(5) -Acquisition of Real Property

1 2. Adjournment

VOICE: (9IO) 436-024! 300 Rurh Srreer Posr Office Box 6 I 7

Spring Lake, NC 28390-06!7 www.spring-lake.org

FAX: (9IO) 436-2667

Town of Spring Lake Regu lar Meeting of the Board of Aldermen

Municipal Building 300 Ruth Street

Spring Lake, NC 28390

April 22, 2019 MINUTES 7 p.m. The Spring Lake Board of Aldermen held a regular scheduled meeting in the Grady Howard Conference Room of the Spring Lake Municipal Bu ild ing with Mayor Larry Dobbins presiding.

Board Members Present:

Others Present: Daniel Gerald, Town Manager Lt. Brown, Police Department

Mayor Pro T em O'Garra

Alderman James Christian Alderwoman Sana Cooper

Alderwoman Jackie Jackson Alderwoman Fredricka Sutherland

Ellis Hankins, Town Attorney

Jay Graves, Recreation Director

Claiburn Watson, Finance Director

Rhonda D. Webb, Town Clerk

Tim Garner, Water Resources Director

Jimmy Hal l, Inspections Supervisor Jason Williams, Fire Chief

2. Invocation Alderwoman Cooper gave the invocation.

3. Pledge of Allegiance Mayor Dobbins led the meeting in the pledge of allegiance.

4. Additions or Deletions to Agenda A video presentation of the State of the Community was added as item 9a, Quarterly Finance Report becomes item 9b, Announcement for Safety Open House was added as item 8c and Pedestrian Safety Update was added as item 8d . Item 10c, Resolution (2019) 6, Board to Consider Taking Over Balsawood

Street for Permanent Easement was deleted from the agenda.

5. Approval of Agenda The Board approved the agenda as amended .

Action: The Board approved a motion to approve the agenda as amended.

Motion by: Alderwoman Cooper Second by: Mayor ProTem O'Garra Vote: Unanimous

(A copy of the Agenda is hereby incorporated by reference and made a part of these minutes- see attachment one.)

6. Approval of Consent Items

The Board approved the consent items:

a. Minutes of the March 25, 2019 Regular Meeting

Action: The Board approved a motion to approve the consent items: Minutes of March 25, 2019 Special Meeting and Minutes of the April 9, 2018 Regular Meeting. Motion by: Alderwoman Sutherland

Second by: Alderwoman Cooper Vote: Unanimous

7. Public Forum

Ms. Betty Sanford, 104 Wapiti Drive, stated she would like for the Board to think about a curfew for the young

children. She stated they are out as night and someone is going to get hurt. She stated the light is so long

leaving the Deerfield Subdivision and the children are getting to school late. She stated there needs to be a crossing area where Highway 87 and Highway 210 split. She also asked the Board to think about doing

something about the speed on Highway 87/210.

8. Public Hearing a. Case Pl9-l0: Revision and Amendment to the Town of Spring Lake Zoning Ordinance, Code of Ordinances, Chapter 42 Zoning by Amending Article III.- Permitted, Conditional, and Special Uses Section 42-63.3.- Use Matrix Allowing Call Centers by Inserting a "P" Indicating Permitted Use in the C(P)/C3 Column and Updating the Table of Contents as Appropriate

Ms. Page presented Case P19-10 to add Call Centers to the Spring Lake Zoning Ordinance and stated the

Cumberland County Planning Board recommends approval. Mayor Dobbins opened the Public Hearing. No

one spoke for or against Case P19-10.

Action: The Board approved a motion to close the Public Hearing.

Motion by: Alderwoman Cooper Second by: Mayor ProTem O'Garra

Vote: Unanimous

9. Presentation a. Video Presentation of the State of the Community

b. Quarterly Finance Update Mr. Watson provided the Board of Aldermen with an overview of the Financial Comparison Analysis for each

Fund. He stated this update is through the end of March 2019. He stated the revenues for the General Fund through March are 77.21% compared to the expenditures which are 68.76%. He stated as we get closer to June and receive FEMA reimbursement and reimbursement from the League, the difference will get smaller. The Water and Sewer Fund revenues are 66.05% compared to expenditures at 69.56%. The Stormwater Fund revenues are at 38.879% compared to the expenditures at 85.97% this is because of Hurricane Florence. The Sanitation Fund

revenues are at 50.76% compared to the expenditures at 57.51% and the Fleet Fund is only showing expenditures which are 69.89% at the moment because this Fund does not take in revenues. The grand total for all Funds is revenues are at 70.85% compared to expenditures which are at 68.66%.

Alderwoman Sutherland inquired about the recent de-compression study and asked where the money shows on the chart and Mr. Watson stated the $125,000 for the de-compression implementation is in all the Funds. That money was placed in the budget at the beginning of the fiscal year and each department has what is needed for the number of employees affected .

Mr. Watson reported the account balance for BB& Tis $594,603.82 at the end of March. The money was used for DOT for the bridge which was a little over $211,000, two payments for the splash pad so far, three vehicles at the beginning of this year, and payroll expenses for Hurricane Florence. All of that totals a little more than $1,255,000. The NCCMT's balance in the Government Portfolio is $3,122,293.82 and in the Term Portfolio the balance is $1,047,254.71 for the end of March.

The Summary of Purchasing Card by Month report included a total for the quarter is $25,051.02.

Alderwoman Sutherland stated that she did not attend the Town and State Dinner and we need to get the money back.

Mr. Watson also reported on the BB& T card usage and stated the total amount purchased on the BB& T cards total $2,903.81. Alderwoman Sutherland stated she did go and check on the card purchases and she commended the staff for what they are doing.

(A copy of the Agenda Memo and Backup Documentation is hereby incorporated by reference and made a part of these minutes - see attachment two.)

c. Safety and Open House Chief Williams stated they had another water rescue today. He stated 4 people were pu lled out of the Little River which was very cold . He thanked the Board for providing the Fire Department with the equipment that they need. Mayor Dobbins asked Chief Williams to add more pedestrian safety signs out along the roadways. Alderwoman Sutherland asked Chief Williams to make the new signs a neon color to bring attention to the s1gns.

He announced that the Fire Department will have an Open House on Saturday from 10 a.m. until 2 p.m.

Alderwoman Sutherland applauded the Fire Department for the great work that they do for the Town.

d. Update on Pedestrian Safety Mr. Gerald reported that staff met with NCDOT and Duke Power. He stated they gave the Town the plans for the lights. There will be a total of 87 lights along Bragg Boulevard and on each side of the bridge. The round­a-bout will have three lights. NCDOT stated they will pay for the lights. The lights will stop at 51h Street on Highway 210 and at Rose Street on Highway 87. Mr. Gerald stated we will install lights at the crosswalks. Mayor ProTem O'Garra thanked Mr. Gerald .

Mr. Hankins stated that he has some news for one of the lawsuits. The Patricia Archie-Jackson/Dobbins suit was dismissed this morning in such a way that the case cannot be refiled .

10. New Business a. Case P19-10, Ordinance (2019) 4, Revision and Amendment to the Town of Spring Lake Zoning Ordinance

Ms. Page presented Case P19-10 requesting revision and amendments to the Town of Spring Lake Zoning

Ordinance to allow call centers in C(P)/C3 zoned areas. She sated the Cumberland County Joint Planning Board recommends approval.

Action: The Board approved a motion to approve Ordinance (2019) 4.

Motion by: Alderwoman Sutherland Second by: Alderman Christian Vote: Unanimous

(A copy of the Agenda Memo, Cumberland County Joint Planning Board Action Memo and Ordinance (2019) 4

is hereby incorporated by reference and made a part of these minutes- see attachment three.)

b. Case P19-034 Consideration of Mabel McLean Scott Property; Request for a Subdivision Review; Spring Lake Subdivision Ordinance; Zones: C(P)/MSOD & C3/MSOD; Total Acreage: 8. 70 AC +/-;Located at 604 N Main Street (SR 1449) Submitted by Mabel McLean Scott (Owner)

Ms. Page presented Case No. 19-034 and stated the property owner is requesting approval of a two-lot subdivision. Tract Two has an existing dwelling on the portion of the parcel zoned C3/MSOD and the remaining Tract One is vacant land. The parcel has 1,048.00' of street frontage along SR 1449 (N Main Street. She stated at the moment there are no plans for the use of the property. Should there be something they wish

to do with the land in the future, it would have to come back to the Board of Aldermen.

Action: The Board approved a motion to approve Case 19-034. Motion by: Alderman Christian

Second by: Mayor ProTem O'Garra Vote: Unanimous

(A copy of the Agenda Memo, Cumberland County Memo/Condition Sheet and Site Sketch 1s hereby

incorporated by reference and made a part of these minutes - see attachment four.)

c. Board to Consider Taking Balsawood Street for Permanent Easement, Resolution (2019) 6

This item was deleted from the agenda.

(A copy of the Agenda Memo is hereby incorporated by reference and made a part of these minutes- see

attachment two.)

d. Budget Amendment, 2019.3, Fire Department

Mr. Watson stated the Fire Department received a $2,000 grant from Walmart. The grants. Combs requested the Board of Aldermen approve opening the tennis courts for publ ic use. She advised Mr. Watson they are

planning a grand opening ceremony in the near future.

B,lnrd \lin•H · \ )ril ...,.., .., 1 'l Page.:; of(•

Action: The Board approved a motion to approve Budget Amendment 2019.3

Motion by: Mayor ProTem O'Garra

Second by: Alderwoman Cooper Vote: Unanimous

(A copy of the Agenda Memo and Budget Amendment 2019.3 is hereby incorporated by reference and made a

part of these minutes- see attachment five .)

e. Resolution (2019) 5, Participating in the Downtown Associate Community Program

Mr. Gerald presented Resolution (2019) 5, which makes the Town eligible to participate in the NC Main Street & Rural Planning Center's Downtown Associate Community Program. He stated the program will provide funding for the Town of Spring Lake to assist local business owners to help revitalize the downtown areas of Spring Lake. The cost to participate is $5,000.

Alderwoman Sutherland asked what benefits we will get out ofthis and Mr. Gerald stated we will get a funding

source to help revitalize downtown so that we will not just have tax dollars to pull from or water and sewer dollars to pull from . Alderwoman Sutherland stated we have done a fac;:ade grant. Mr. Gerald stated that we will bring the drawings that were previously done back to the Board to select the drawing they want and we will move forward . Alderwoman Sutherland stated the dollar amount may not be correct but some years ago the

Town approved about $55,000 for infrastructure. She requested that Mr. Gerald look to see what was done with that. She stated she would like to see the Police Department move to downtown.

Action: The Board approved a motion to approve Resolution (2019) 5.

Motion by: Mayor Pro T em O'Garra

Second by: Alderwoman Sutherland Vote: Unanimous

(A copy of the Agenda Memo and Resolution (2019) 5 is hereby incorporated by reference and made a part of these minutes - see attachment six.)

f. Board to Consider Approval of Amendment lnterlocal Agreement for the Cumberland County Joint Planning Board

Mr. Gerald stated the agreement is the one Ms. Amy Cannon explained at the last meeting . He requested that the Board approve the amended agreement.

Action: The Board approved a motion to approve the request of the County Manager's amended contract for the Planning Board Director. Motion by: Alderwoman Sutherland Second by:

Vote: Died for lack of a second.

(A copy of the Agenda Memo and Proposed Contract is hereby incorporated by reference and made a part of these minutes- see attachment seven.)

ll. The Last Word

Alderwoman Cooper thanked everyone for coming out. She especially thanked the Town employees and

stated they do such a good job and make us look good.

12. Adjournment. Action: There being no further business to come before the Board, the meeting was adjourned at 8:09

p.m. Motion: Alderwoman Cooper Second by: Mayor ProTem O'Garra Vote: Unanimous

ATTEST:

Larry Dobbins

Mayor

Rhonda D. Webb, MMC, NCCMC

Town Clerk

To: From: Date: Subject:

Purpose:

Attachment #

Agenda Item No. 9a Request for Town Aldermen Action

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel Gerald, Town Manager May 13, 2019 CASE NO. 19-038. CONSIDERATION OF ERIC FISHER PROPERTY; REQUEST FOR A CB/MSOD SITE PLAN REVIEW; SPRING LAKE ZONING ORDINANCE; ZONED: CB/MSOD; TOTAL ACREAGE: 0.43 AC +/-; LOCATED AT 115 S MAIN STREET (SR 1449); SUBMITTED BY ERIC FISHER (OWNER). (SPRING LAKE)

This location is a change in use in the CB/Main Street Overlay District. In previous years this location was a dry cleaner. The current property owner has submitted a site plan for a restaurant.

Overview: The property owner is requesting approval of the attached site plan for a restaurant. The proposed development is located in the CB/Main Street Overlay District. Restaurants are an allowed use within the CB/Main Street Overlay District with alcohol sales. The developer also has submitted a front elevation drawing showing the proposed signage.

Recommendation: Approve Site Plan

Action Needed: Approve or Deny Case No. 19-038

Attachments: Cumberland County Planning & Inspections Department Action Memorandum

Charles i\lorris, Chair

Town of Linden

Diane Wheatley, Vice-Chair

Cumberland County

Jami Mclaughlin, Tom1 of Spring Lake

Harvey Cain, Jr., Town of Stedman

Vncnnt Wade, Falcon & Godwin

May 2, 2019

Eric Fisher

CUMBERLAND COUNTY*

NORTH CAROLINA

--------·--------Planning & Inspections Department

Via email: crosscorners2@gmail.com

SUBJECT: Case No. 19-038 Eric Fisher Property CB/MSOD Site Plan Review

Dear Mr. Fisher:

Jorl Strickland, Acting Director

Vacant, Deputy Director

Vikki Andrews, Carl Manning,

Lori Epler, Cmnberinnd County

Stan Crumpler, Town of Eastover

Patricia Hall, Town of Hope Mill

This Jetter is to inform you that your request for consideration of the approval of the above referenced case will be heard by the Spring Lake Board of Aldermen on May 13,2019 at 7:00 PM at 300 Ruth Street in the Grady Howard Conference Room at the Spring Lake Town Hall.

Since the board will consider all information presented to them, you are encouraged to attend this meeting. Attached you will find a copy of the related documents. Please call me at 678-7609 or email: ebyrne@co.cumberland.nc.us if you have any questions.

Sincerely,

Edward M. Byrne Senior Planner

Attachments: 1. Memo to Spring Lake Board of Aldermen 2. CB/MSOD Site Plan Sketch 3. Aerial Photo 4. Front Elevation Sketch 5. Building Photos 6. Recommended Conditions of Approval

130 Gillespie Streel- Post Qfflce Box 1829- Faye/levllle, North Ct1ro/lna 28302-1829 • (910) 678-7600 • Fa.v: (910) 678-7631

Charles Morris, Chair

Town of Linden

Diane Wheatley, Vier-Chair

Cumberland County

Jami McLaughlin, To1111 of Spring Lake

Harvey Cain, Jr., Town of Stedman

Vacant Wade, Falcon & Godwin

C UMBERLAND * COUNTY N OR TH C A RO LIN A

--------·--------Planning & Inspections Department

May 2, 2019

MEMORANDUM

TO: Spring Lake Board of Aldermen

FROM: Edward M. Byrne, Seniot· Planner, Land Use Codes

Joel Strickland, Acllng Dh•ector

Vncant, Deputy Director

Vikki Andrews, Carl Manning,

Lori Epler, Cumberland County

Stan Crumpler, To\m ofEIUtovcr

Patricia Hall, Town of Hope Mill

SUBJECT: CASE NO. 19-038. CONSIDERATION OF ERIC FISHER PROPERTY; REQUEST FOR A CB/MSOD SITE PLAN REVrEW; SPRING LAKE ZONING ORDINANCE; ZONED: CB/MSOD; TOTAL ACREAGE: 0.43 AC +/-;LOCATED AT 115 S MAIN STREET (SR 1449); SUBMITIED BY ERIC FISHER (OWNER). (SPRING LAKE))

The property owner is requesting approval of a change in use to a restaurant within the existing structme. This site is located within the Spring Lake Main Street Overlay District. The developer has submitted a front elevation drawing of the existing structure showing the proposed signage. The parcel has I 00.00' of street frontage along SR 1449 (S Main Street). The development is served by Spring Lake's water and sewer system.

Attached you will find the CB/MSOD site plan sketch, aerial photo, front elevation sketch, building photos and recommended conditions of approval. If you have any questions regarding this memorandum, please contact me at (910) 678-7609, email: ebyrne@co.cumberland.nc.us.

Attachments

cc: Eric Fisher, Owner; Email : crosscorners2@gmail.com Daniel Gerald, Spring Lake Town Manager; Email: dgerald@spring-lake.org Lynn Hickmon, Inspection Depa1tment; Email: pmoore@spring-lnke.org Tracy Jackson, Asst. County Manager, via email: trjackson@co.cumberland.nc.us Hope Page, Spring Lake Town Representative, via email: hpage@co.cumberland.nc.us

130 Gillespie Street· Post Office Bo.r /829 • Faye/levll/e, North Carolina 28302-1829 • (910) 678-7600 ·Fa.-.:; (910) 678-7631

N

\ \

\ \ \

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EXISTIN<:. ei.Jil.DIN<:. !i/160~

ERIC FISHER PROPERTY CB/MSOD SITE PLAN

CASE:19-038 ACREAGE:0.43 ZONED:CB/MSOD SCALE:NTS

\ \ !JP \Q

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SCALED DETAILED SITE PLAN IN FILE AVAILABLE FOR REVIEW UPON REQUEST

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MB

AERIAL PHOTO CASE NO: 19-038

ILLUSION RESTAURANT

Charles l\lorrls, Cbah·

Town or Linden

Diane Wheatley, Vice-Chair

Cumberland County

Jami McLaughlin, Tom1 of Spring Lake

Harvey Cain, Jr., Tom1 of Stedman

Vacant Wade, Falcon & Godwin

CUMBERLAND COUNTY

NORTH CAROL I NA

--------·--------

Joel Strickland, Acting Director

Vacant, Deputy Olrretor

Vikki Andrews, Carl Manning,

Lori Epler, Cumberland County

Stan Crumpler, Town of Eastover

Patricia Hall, Town of Hope Mills

Planning & Inspections Department

Town of Spring Lake Drt{{t

PLANNING STAFF REVI EW: 5-1-19 ------~------------

SPRING LAKE ALDERMEN DECISION: 5-13-19 -----------------CASE NO: 19-038 NAM E OF DEVELOPMENT: ERIC FISHER PROPERTY

--~-----~~~~---------------------------MIA: N/A

LOCATION: I 15 S. MAIN STREET (SR 1449)

OWNERS I DEVELOPER: ERIC FISHER ------------------------

STAfF RECOMENDATION:

~ PRELIMINARY

0 EXTENSION 0 REVISION

~ CONDITIONAL APPROVAL

0 DENIED

CB/MSOD SITE PLAN REVIEW

ZONING: CBIMSOD --------~---------------

PIN: 0501-75-2492-

ENGINEER OR DESIGNER: GEORGE ROSE -----------------------

BOARD OF ALDERMEN DECISION:

~PRELIMJNAR.Y

0 EXTENSION 0 REVISION

0 APPROVED CONDITIONALLY

0DENIED

The development plat/plan you submitted to this office is conditionally approved. Your approval is subject to the following conditions:

Permit-Related:

I. The owner/developer(s) of these lots must obtain detailed instructions on provisions of the Spring Lake Zoning Code and pennits required to place any structure within this development from the Spring Lake Inspections Department in Town Hall at 300 Ruth Street. For additional information, the developer should contact a Town Inspector.

2. The Town's Plan Review Committee requirements must be complied with and in the event any significant changes to the site plan are necessary to satisfy the Plan Review Committee's requirements, re-submittal of the site plan may be required.

3. Connection to public water and sewer is required, the Spring Lake Public Utility Department must approve water and sewer plans prior to application for any permits. A copy of the Spring Lake Public Utility Depat1ment's approval must be provjded to the Town's Inspector at the time of application for building/zoning permits. (Section 36-66 "Water and sewer systems", Spring Lake Subdivision Chapter)

Page I of4

130 Gillespie Street - Post Office Box I 829 - Fayetteville, Nonh Carolina 28302-1829 - (910) 678-7600- Fo.'<: (910) 678-7669

4. New development that will disturb one acre or more of land or is patt of a larger plan that will disturb at least an acre of land is subject to the Post-Construction Stormwater Management Permitting Program (Phase II Stormwater Management Requirements) administered by the Spring Lake Stomnvater Department. If one acre or more ofland is to be disturbed, prior to the issuance of any building/zoning permits for this site, a copy of the State's Post-Constmctlon Permit must be provided to Town's Inspections Department.

5. For any new development, the developer must provide the Spring Lake Inspections Department with an approved NC Department of Environmental Quality (NCDEQ) sedimentation and erosion control plan (S&E) prior to any application for pennits. (Note: If any retention/detention basins are required for state approval of this plan, then three copies of a revised plan must be submitted and approved by Planning & Inspections prior to application for any building/zoning permits.) A copy of the NCPEO approvHI must be provided to Town's Inspections Department at the time of application for any building/zoning permits.

6. The developer must provide a site-specific address and tax parcel number at the time of building/zoning penn it application.

7. Landscaping must be provided in accordance with Article IX, Landscape Requirements, Spring Lake Zoning Chapter 42 and/as shown on the site plan. The following are the minimum standards for the required landscaping of this site:

a. Two large shade trees or four small ornamental trees within the minimum six foot wide perimeter planting strip along S Main Street (SR 1449);

b. One small ornamental trees and six slrrubs are required in the building yard area; c. One large shade trees or two small ornamental trees are required within the parking area.

In addition:

a. Required plant materials shall be maintained by the property owner, including replacing dead or unhealthy trees and slu·ubs; and

b. All yard and planting areas shall be maintained in a neat, orderly, and presentable manner and kept tree of weeds and debris.

8. The building final inspection cannot be accomplished until a Town Inspector inspects the site and certifies that the site is developed in accordance with the approved plans.

9. Driveway Permit Required. Construction of any new connection or alteration of any existing connection may require an approved Driveway Permit. For additional infomlation contact the NC Department of Transportation's (NCDOT) Division 6/District 2 office.

The developer must obtain a driveway permit rrom the Spring Lake Public Utilities and the Department.NC Department of Transportation (NCDOT). A copy of the approved driveway pennit must be provid~d to the Spring Lake Inspections Department at the time of application for building/zoning permits. Permits MUST be secured prior to the change or alteration of existing or proposed property use. Failure to secure required permits prior to constl'llction or change in property usage may result in the removal of the driveway or street connections at the property owner's expense. For additional infonnation contact the Division 6 I District 2 office at the number listed on the bottom of this conditional approval.

Note: In the event the NCDOT driveway permit process alters the site plan In any manner, three copies of a J'evlsed site plan (and $25.00/$50.00 revision fee) must be submitted for staff review and approved prior to permit application.

Note: The p•·operty owner most likely will be required to provide a copy of a recorded plat and deed conveying to the NCDOT that portion of the subject property located within or to be located within the right-of-way at the time of driveway permit application. [§ 136-18(29), NCGS

Site-Related:

10. All uses, dimensions, setbacks and other related provisions of the Spring Lake Subdivision and Zoning Chapters for the CB/MSOD zoning district must be complied with, as applicable.

Page 2 of4

130 Gillespie Street- Post Office Box I 829- Fayetteville, North Carolina 28302-1829 - (910) 678-7600 - Fax: (910) 678-7669

11. This conditional approval is not approval of the permit for the fi·eestanding sign. Attached signage for tWs development must be in accordance with the applicable sign regulations as set forth in Article XI of the Spring Lake Zoning Chapter 42 and that the proper permit(s) must be obtained prior to the installation of any permanent signs on the property. (Note: TWs conditional approval is not approval of the size, shape, or location of any signs.)

12. A concrete, or other approved surface material, sidewalks may be required to be constructed along the existing streets; the sidewalks if required must be fully constructed prior to the building final inspection. [Section 36-1 07(f) "Sidewalks", Spring Lake Subdivision Chapter] (Note: The owner/developer is the responsible party to satisfy this requirement prior to application for pemtits fi·om the Town of Spring Lake- contact the Spring Lake Inspection Department for more information.)

13. For any new development, an adequate drainage system must be installed by the developer in accordance with good engineering practices and all drainage ways must be kept clean and free of debris with the standards of Section 36-1 06(f) "Required drainage", Spring Lake Subdivision Chapter.

14. For new development, all utilities, except for 25kv or greater electrical lines, must be located underground and installed in accordance with the Section 36-1 07(g) "Utilities" Spring Lake Subdivision Chapter.

15. This review does not constitute a "subdivision" approval by NC Department ofTransportation (NCDOT). A separate submittal to NCDOT will be required prior to consideration for addition to the system of any street within this development.

16. All lighting is required to be directed internally within this development and comply with the provisions of Article X, Off-Street Parking Requirements - Section 42-261, Spring Lake Zoning Chapter 42.

17. All dumpsters shall be buffered by an opaque fence a minimum of one foot higher than the trash receptacle with a lockable fence as required by the Solid Waste Ordinance.

18. All utility areas shall be located on concrete pads and screened on a minimum of tlu·ee sides.

19. All required off-street parking spaces shall be a minimum of9 ' x 20'. A minimum of nineteen off-street parking spaces are required for the restaurant. (Article X, Off-street parking and loading, Spring Lake Zoning Chapter 42.)

Note: The parking Is base off of the proposed 3800 sq. ft. of net flooJ' area for the restaurant.

20. A minimum of one off-street loading spaces(s) measuring 12' x 25' with 14' overhead clearance must be provided for the restaurant. (Article X, Off-street parking and loading, Spring Lake Zoning Chapter 42.)

Advisories:

21. The subject property sits on S Main Street which is identified as an existing thoroughfare in the 2040 Metropolitan Transportation Phm with no constructions/improvements planned. The subject property will have no impact on the Transportation Plan.

22. Following an examination of the site plan review materials by the RLUAC staff and Board ofDirectors for the property listed above, and recognizing that our findings are non-binding on Cumberland County, the RLUAC Board of Directors finds That:

• The parcel for this case is already developed and is neither identified as critically important nor important to conserve on the Joint Land Use Study maps, and

• It contains no identified military impacts except "airfield imagery".

RLUAC therefore has no issues or concems with this request.

23. The applicant is advised to consult an expert on wetlands before proceeding with any development.

24. The owner/developer is responsible for ensuring easements which may exist on the subject property are accounted for, not encumbered and that no part of this development is violating the rights of the easement holder.

Page 3 of4

130 Gillespie Street- Post Office Box 1829 - Fayetteville, North Carolina 28302-1829 - (910) 678-7600 - Fax: (910) 678·7669

If you need clarification of any conditions. please contact Ed Byrne at 910-678-7609 or Jeff Barnhill at 910-678-7765; otherwise, contact the appropriAte ogency at the contact numbers below.

Contact Information (Area Code is 910 unless otherwise stated):

Subdivision/Site Plan/Plat Ed Byrne County Health Department:

Food & Lodging Env. Health: Ground Water Issues: Town of Spring Lake:

Fred Thomas Fred Thomas

(Public Works) Jimmy Hall (Inspections) Jason Williams (Fire Chief)

678-7609

433-3692 433-3692 436-0241*

Tim Garner (Stormwater & Wastewater)

US Postal Service Corp of Engineers (wetlands): NCDEQ (E&S): US Fish & Wildlife Services Location Services:

Site-Specific Address: Street Naming/Signs:

Tax Parcel Numbers: NCDOT (driveways/curb-cuts): Transportation Planning: N.C. Division of Water Quality:

Rhonda Webb (Town Clerk) Jonathan R. Wallace Liz Hair Leland Cottrell Susan Ladd Miller

Will Phipps Diane Shelton

Troy Baker Katrina Evans Annette Lucas

(704) 393-4412 (910)251-4049 (910)433-3393 (91 0) 695-3323

678-7616 678-7665 678-7549 364-0601 678 7614

(919) 807-6381

ebyrne@co.cumberland.nc.us

fthomas@co.cumberland.nc.us fthomas@co.cumberland .nc.us

jha11@spring-lake.org jwill iams@spri ng-lake.org tgarner@spring-1ake.org rd\vebb@spring-lake.org jonathan.r. wallace@usps.gov hair@usacr.army.mil leland.cottrell@ncdenr.gov susan miller@fws.gov

'YPhipps@co.cumberland.nc.us nameit2@.co.cumberland.nc.us

tlbaker@ncdot.gov kevans@co.cumberland.nc.us annet1e. lucas@ncdenr.gov

•This is the main telephone number for the Town of Spring Lake; once connected, the caller will be directed to the various departments.

Page 4 of4

130 Gillespie Street - Post Office Box 1829 - Fayetteville, North Carolina 28302-1829 - (910) 678-7600 - Fn.x: (910) 678-7669

Attachment #

Agenda Item No. 9b Request for Town Aldermen Action

To: From: Date: Subject:

Purpose:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel B. Gerald, Town Manager May 13, 2019 New Town Website

To select a company that can produce a new website that is more user friendly to the citizens and visitors ofthe Town of Spring Lake.

Overview: The Town of Spring Lake is in a transitional phase of its development. The need for the town to have an interactive, functional and usable platform for a social media is of the upmost importance in establishing and retaining new and vibrant citizens to the Town. In addition to this feature the platform should be able to be functional to all citizens in the Great Town of Spring Lake.

Recommendation: Select provider as the new website designer and approve contract.

Action Needed: Motion approving, denying or tabling the contract for the new website designer.

Attachments: Vision Quest Venture LLC. Contract

vav· , 1 of 11 /

Introduction:

This is the contract for re-doing the Town of Spring Lake's website. This is a tentative

plan, open for revision, to meet the Town 's needs and specifications. The first part of

this contract details the *back end of the website.

*Back end refers to items that would not be seen by the public or Town staff and

contains things such as source code, databases, personal account information such as

emails I passwords I etc.

The second part of this contract details the front end of the website. This is what users

will actually see when on the website and outline the users interaction with the website.

This contract is subject to change based on the needs of the Town. All changes

and revisions will be submitted in writing and approved by both parties before

being entered into the contract.

A power point presentation will be attached to this proposal to provide a visual reference

as to what the site will look like on a mobile device.

Disclaimer: All timelines are estimates and may vary during development. However,

VQV strives to be within a 10-15 day margin of proposed timelines.

Table of Contents:

I. Back end of Website

A. Database Structure

B. View File Structure

C. User Structure

D. Admin Structure

E. Reports

II. Front of Website

A. Number of Unique Parent Views

B. Number of Unique Child Views

C. Site Map

D. Search Function

Ill. Development

IV. Customer Support

V. Quality of Work Guarantee

VI. Products and Pricing

VII. Contract Renewal

VIII. Contract Termination

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I. Back End of Website

The website will be built using the Laravel program. It will use the Model View Controller

method or MVC. The database will be MYSQL and hosted on VQV servers through

Amazon Web Services (AWS).

A. Database Structure:

Tables and Columns will be created to hold the needed information allowing the town to

efficiently communicate with the public and allow specified Town staff to generate

reports.

Each table will contain applicable information that allows the system to determine who

can upload to which section of the website and generate reports that provide an

overview of the Websites' use.

B. View File Structure

Views will be categorized into Static, Parent, and Child types.

Static pages will not be editable except by website Admin. (Home Page, Town Staff

Information, etc,)

Parent Pages will be used to provide multiple templates wherein the data can be further

customized by use of child layouts.

All webpage views will be created by VQV. Upon submitting the Beta version of the

website , the Town of Spring Lake will be given 1 week to identify anything they would

like changed and submit to VQV in writing. VQV will make the desired changes and

deliver the website for use within 2 weeks of receiving the requested changes.

C. User Structure

Users will be created by the website Admin (VQV). When users are created they will be

granted permission to post content to specified areas of the website based on the users'

needs.

Each user will be assigned an ID, Title and Name. The name will be editable without

affecting the old posts to ensure accurate record keeping.

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Each user will have their own login homepage. From their login they will be able to

upload new content and specify, based on their permissions, where the content should

post.

Each user will also be able to see all their posts and edit the content as needed.

D. Admin Structure

There will be ONE Admin account that is the master controller for the rest of the

website. The Admin account will be maintained by VQV staff.

The Admin account will entail the following functions: (1) create new users, (2) locate

ALL posts made to the website, and (3) generate reports on users activity within the

website.

*NOTE - These reports are on the website usage by account holders and NOT related

to analytics of the websites performance with the public. Reports for how the website

performs with non-Spring Lake government users will be done separately.

E. Reports

The Mayor and Town Manager will receive website usage reports each month. Each

report will have a tally of how many Town Staff have logged in to the site, how many

Posts each user made, and how many edits each user made.

These reports can be more or less inclusive in content based on the needs of the Town

Mayor and Manager.

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II. Outline Front of website

Overview:

Each Department of the town will have the same parent view with their department

specific information contained in the child view. All documents, ordinances etc, will be

within a different parent view and organized by use of child views. The home page of

the website will be its own view with access to a "Meet the Mayor," News Room and

Events, and Emergency Notifications pages.

a. Number of unique parent views

The website will consist of three parent views, while additional views for static pages will

also be used. These views will be for {1) Home page view, (2) Documents page view,

and (3) Department page view.

The view is defined as the visual depiction of the content on the site. Views are

aesthetic in nature but provide continuity for the users.

In summary, documents for the Town will be separated into child views but maintain the

parent view. This will allow visitors consistency as they look for documents and provide

a better website experience.

*Additional parent views will be added as necessary.

b. Number of unique child views

There will be five (5) child views for each parent view. This will allow for a total of 15

individual pages with 3 Parent layouts. Not all child views will be used but will allow for

easy scalability as the town grows.

*Additional child views will be added where necessary.

c. Site Map

The bottom of the homepage of the website will contain a full site map with links to

every section of the website. While it is not the norm for website visitors to navigate by

using a sitemap it will help to keep the site organized and information at the users

fingertips.

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d. Search Function

A search function will be added to the documents parent view. This search function will

allow users to quickly and easily find forms, documents, permits, etc.

Additional search functionality may be added if desired for additional cost.

Ill. Development

Development of the website will be completed in the following three (3) phases.

4 Weeks

Planning

Phase 1:

Phase II

14 Weeks

Development

Phaae

2 Weeks

Delivery

Total

20 Weeks

Phase one is the planning and design phase. During this phase VQV determines the

most effective means of placing information for the town. This planning consists of

determining WHY users would navigate to the Spring Lake website and subsequently

direct them to the content they are searching for as quickly as possible.

Phase one also involves determining what kind of SEO is needed to bring the desired

users to the website. While the SEO plan can be modified it is important to ensure the

design of the site and SEO work hand in hand. The Town must provide VQV with

clear guidance for what they wish to promote to allow VQV to properly place and

write content.

The Town of Spring Lake will also be responsible to provide VQV will all forms

that will need to be digitized, and the current process used for receiving and

processing forms and paperwork.

Planning is the most crucial portion of website development as it provides a foundation

from which to build upon. Phase one has a projected timeline of four (4) weeks.

Phase II:

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Phase two begins when VQV starts writing the code for the website and its systems.

VQV will create a "Beta" website wherein everything is functional but missing the

finishing touches. When the Beta version is complete VQV will present it to the Town for

feedback based on layout I design, ease of use, and accomplishment of desired goals.

Based on the feedback, VQV will move into Phase Ill of development.

Phase two is projected to take fourteen (14) weeks. *Development time may vary by a

margin of 10-15 days.

Phase Ill:

Phase three consists of final review after completing the changes determined from the

end of phase two feedback. Upon completion of the site the final product will be put

online and made "live." This will conclude the development process and complete final

delivery.

Phase three is projected to take two (2) weeks with a variance of five (5) business days.

IV. Customer Support

VQV will provide the following customer support: training users on the system, assisting

town staff on how to use the system, and providing technical support if any issues or

"bugs" are discovered. Customer support requests will be responded to within 24 hours.

Each user will be able to send VQV a customer support request from their login screen.

All support requests must be submitted via the support terminal.

VQV will provide support for a term of 2 years.

V. Quality of work guarantee

VQV guarantees its work and will fix any issues that arise free of charge. The Town of

Spring Lake must provide VQV the necessary information if there is an issue by

submitting through the customer support portal. The Town of Spring Lake will provide

VQV two (2) weeks to resolve each issue before any other proceeding.

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VI. Products and Pricing

- The product is a complete website with mobile friendly and desktop friendly views.

-The website will have individuallogins for users as required by the Town of Spring

Lake.

- The website will have Parent views and child views for scalability. These views will

contain the Home Page, Documents Pages, and Department Pages

- There will be a Meet the Mayor page that allows the Mayor to directly communicate

with the town.

- The homepage will contain a "Newsroom and Events" and "Emergency Notices"

section. All departments will be able to post their events onto the homepage.

-There will be an Admin account managed by VQV for creating new users, editing

content when necessary, and providing usage reports to the Mayor and Town Manager.

- The website will be connected to Google analytics for overall website performance

overview.

- The website will be connected to a database managed by VQV.

- Source code is non deliverable and remains the property of VQV.

The project is projected to take a total of ten (20) weeks. The projected cost for the site

is $57,673.

Payment Schedule:

The total cost will be split into 2 payments of $28,836.50. The first payment will be due

when contract is signed, the second will be due upon product delivery.

Labor (Approx)

350

Monthly Hosting {Approx)

$350

Profit

$6,500

Digital Form Submission

$5,500

Video Links

$2,000

*NC Sales Tax

7%

Hourly Rate

$90

2 year term

*NC Sales Tax is calculated off the final price.

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Total Sub Total

$31,500

$8,400

$6,500

$5,500

$2,000

$3,773

**Digital Form Submission is to allow users to submit Spring Lake Town forms and

documents digitally. This is an additional option that can be added.

***An additional page can be added to the site for linking of videos through YouTube

and/ or stored on the towns personal video database.

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VII. Contract Renewal

Upon 6 months from the end of the contract date the town may renew their

contract with VQV. A renewal of the contract would be for an additional 2 year term with

a discount of 15% off the annual cost per year if paid in full.

VIII. Contract Termination

If the Town decides to terminate the contract, control of the server, programs,

databases, maintenance and financial costs associated with keeping the site active will

be transferred to the Town. VQV will retain all rights to the source code and does not

authorize the Town to allow third parties to sell parts or all of the website if control of the

site is transferred from VQV.

The Town may purchase the rights to modify the source code for a one time fee

of $5,000. If the option to manipulate the final product through a third party is pursued,

VQV will not be responsible for any performance issues to the site and all guarantees of

product performance will be voided.

By signing this contract both parties acknowledge that they have read and

understand the products and services being delivered.

Jesse Burger, CEO I Founder Business Development Vision Quest Venture LLC.

Name:

Title:

Business:

Date Signed

Date Signed

To: From: Date: Subject:

Purpose:

Attachment #

Agenda Item No. 9c Request for Town Aldermen Action

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel B. Gerald, Town Manager May 13, 2019 Giving the County Manager Hiring and Firing Authority Over the Planning Director

To discuss the request of the County Manager to have total control over the Planning Director.

Overview: The County Manager wants to have total control over the Planning Director. As it stands now the Joint Planning Committee has control over this position and planning for the entire County. Each municipality has representation on this committee and has a say in how, when, why, and where Planning/Development happens in the each of their jurisdictions.

Recommendation: Approve the request of the County Manager.

Action Needed: Motion to approve or deny the County Manager' s request

Attachments: Memo from County Manager and Interlocal Agreement for Joint Planning Board

AMYH. CANNON ~ . Coun M11nagc:r

MELlSSA C. CARDINALI A11iatlnt County Manager

CUMBERLAND * COUNTY* NORTH CAROLINA

OFFICE OF THE COUNTY MANAGER

Mayor Larry Dobbins Town of Spring Lake POBox 617 Spring Lake, NC 28390

December 10,2018

Dear Mayor Dobbins,

DUANE T. HOLDER Anislllnt County Manager

TRACY JACKSON Assislllnt County M:m2ger

SALLY S. SHUTT Auislllnt County Manager

The Cumberland County Board of Commissioners recently took action to revise the Interlocal Agreement Establishing a Joint Planning Board. Please find attached a copy of the interlocal agreement with proposed changes. The original interlocal agreement establishing the Joint Planning Board was adopted in 1973. Other than changes such as the addition or withdrawal of participating municipalities, the agreement has not been substantially changed since then.

The current agreement provides that the Planning Board will appoint an "Acting Director" from among other Planning staff to serve as Director upon the position becoming vacant and until a successor is hired. It further provides that the Planning Board will recommend persons who may be suitable to serve as the Director to the County Manager. Then the County Manager and the Managers or Administrators of each participating town which has a manager or administrator will form a committee to nominate the Director to the Board of County Commissioners. The Board of County Commissioners will make the final selection and is not limited to the recommendation made by the committee of managers. Under the current agreement, only the Board of Commissioners has the authority to terminate the Planning Director.

The amended agreement proposes to make the hiring and managerial supervision of the Planning Director consistent with the treatment of other County department heads that are subject to the direct supervision and control of the County Manager including the hiring and termination of the Director. The proposed amendments will do that by making the Planning Director a regular County department head that reports directly to the County Manager. Because this is an interlocal agreement, the amended agreement will have to be approved by each participating town.

Courthouse • 5111 Floor • Suite 512 • P.O. Box 1829 • Fayetteville • North Carolina 28302-1829

(910) 678-7723/ (910) 678-7726 • Pax: (910) 678-7717

~. .

Included with this correspondence are copies of the most recent agreement executed upon the incorporation of Eastover and the revised interlocal agreement approved by the Board of Commissioners. We respectfully ask that you present the revised Interlocal Agreement to your governing body for consideration and formal action.

Thank you in advance for your time and attention to this matter. Please let me know if you have any questions.

Respectfully,

~-Amy H. Cannon County Manager

Courthouse • 5th Floor • Suite 512 • P.O. Box 1829 • Fayetteville • North CaroUna 28302-1829 (910) 678-7723/ (910) 678-7726 • Fax: (910) 678-7717

1. The parties hereto establish in Cumberland County one Joint Planning Board as

authorized by the General Statutes of North Carolina and the same shall hereafter be

continued under the terms of this agreement. The membership of the Joint Planning

Board shall consist of equitable representation from each municipality and from the

unincorporated areas of the County as follows: ·

Governmental Unit Number of Members to be Apnointed

Cumberland County Board of Commissioners 4

Eastover Town Council 1

Hope Mills Board of Town Commissioners 1 - . Aldermen of the Town of Linden 1

Spring Lake Board of Alderman ~ 1

Stedman Board of Town Commissioners 1

Board of Commissioners of the Towns of Godwin, Falcon & Wade 1

TOTAL 10

2. The term of membership ofthe Joint Planning Board shall be for four years. No member

shall serve more than two full terms, except that, upon recommendation of two-thirds of

the Joint Planning Board it may recommend a third full term to the governing. board

making the appointment

3. The by-laws of the Joint Planning Board, and any amendment thereof, shall be approved

by the Joint Planning Board and by the governing boards of the jurisdictions representing

a majority in voting interest of the Joint Planning Board.

4. The Joint Planning Board shall be the designated planning agency for the participating

jmisdictions. It shall be responsible for developing a continuing comprehensive planning

program for the entire county and each participating mwricipality in the county by

working from the existing plans of each city and town in the county to improve and

develop the same and incorporate such planning into a comprehensive plan extending

throughout the county. In developing the continuing comprehensive planning program,

the Joint Planning Board shall give due regard to the study priorities and requests for

special study effort provided by participating jurisdictions. Any participating jurisdiction

may delegate all or part of its subdivision control and zoning programs to the Joint

Planning Board. All recommendations as to zoning and subdivision control, as delegated

by each participating municipality, shall be made to the governing boardfrofthe

jurisdiction in which the property to be affected is situated, and to the County Board of

Commissioners as to areas outside of incorporated municipal limits.

5. The Joint Planning Board will make, or cause to be made under its supervision, the basic

studies necessary to maintain a continuing long-range comprehensive program. It shall

be the duty of the Joint Planning Board to report to each participating governmental unit

in the county through its administrator, or to the governing board when requested to do

so, furnishing information and recommendations regarding the needs, conditions,

resources, and plans to, meet the needs for the development and orderly growth of the

county and participating jurisdictions. The Joint Planning Board shall have, and the

governing boards of the participating jurisdictions hereby delegate to the Joint Planning

Board, all or part of the powers, authority and functions provided in the General Statutes

ofNorth Carolina for and to municipal and county planning boards.

6. The Joint Planning Board shall be provided with a Director and technical staff sufficient

to perform its functions and to carry out such subdivision control and zoning programs as

are delegated to it by any participating jurisdiction. The County will provide suitable

office space and equipment for the Joint Planning Board and the staff.

7. In the event of vacancy in the position of the Planning Director, the County Manager will

appoint an Interim Director until the successor Director is selected and takes office. The

selection of the Director shall be carried out by the County Manager in consultation with

the Planning Board's Chairman and Vice Chainnan. The appointment of the Planning

Director shall be in accordance with N.C.O.S. § 153A-82. The Director will be a County

employee subject to the.County's Personal Policies and other employee regulations and

shall be under the direct supervision of the County Manager or any Assistant County ~ .

Manager designated by the County Manager.

8. The staff of the Planning Department herein provided for shall be selected and supervised

by the Planning Director and emplc\yed as County employees in compliance with the

personnel policies of the County. ·All such employees will serve under the direction and

supervision of the Director of the Planning Department. The Director and his or her

professional staff shall comprise the Planning DepB;rtment of the County. As to all

administrative matters, the Planning Department will be a department of the County, and

subject to the County's personnel and fiscal policies regulations and procedures. In its

planning functions, the staff will be directed and supervised by the Planning Director.

9. Each year by the time specified by the County Manager, the Planning Director shall

submit a budget proposed in the fonnat prescribed by the County Manager, with such

documentation as may be required to identify and support the cost of the studies and

programs recommended by the Joint Planning Board and identifying the proposed

contribution of each participating jurisdiction. In order to fund the approved budget each

municipality and the County will appropriate to the total budget less federal funds and

other revenues accruing to the Joint Planning Board on a population basis using the same

formula as used in the distribution of the local sales tax revenue, adjusted as for the cost

of any extraordinary study or program requested by any individual participating

jurisdiction to be conducted by the PIBiming Department. Participating jurisdictions shall

make their contributions to the Joint Planning Board budget on a fiscal quarter basis.

10. This agreement shall be effective upon approval and execution on behalf of the Board of

Commissioners of Cumberland County and any one participating municipality in

Cumberland County, and shall thereafter be effective as to any subsequent participating

municipality upon approval and execution on behalf of any such subsequent participating

municipality.

IN WITNESS WHEREOF, the participating jurisdictions have caused this agreement to be duly executed in each of their official names, by their respective duly authorized officials, this the 19th day ofNovember 2018.

ATIEST:

Clerk to the Board

CUMBERLAND COUNTY

By:---:=--=---=--~~~--=--":"""""':-­Chairman, Board of County Commissioners

JOINT PLANNING BOARD INTERLOCAL AGREEMENT

Date Approved: ------- _, _

By:

Spring Lake Town Clerk Mayor, Town of Spring Lake

JOINT PLANNING INTERLOCAL AGREEMENT

STATE OF NORTH CAROLINA

COUNTY OF CUMBERLAND

NOVEMBER 19, 2018

THIS JOINT UNDERTAKING AND INTERLOCAL AGREEMENT, made and entered into by

the County of Cumberland, and the municipalities of Eastover, Falcon, Godwin, Hope Mills,

Linden, Spring Lake, Stedman and Wade.

WI1NESSETH:

In order to provide the benefits of a continuous comprehensive planning program for

Cumberland County and municipalities in the County, the parties desire to provide for a Joint

Planning Board pursuant to the authority of Article 20, Part 1 of Chapter 160A of the North

Carolina General Statutes.

The parties recognize that there has heretofore been created and established a Joint Planning

Board under a contract dated January 13, 1968 and thereafter pursuant to an Agreement

approved by the Board of Commissioners of Cumberland County on May 8, 1973 and by the

municipalities within Cumberland County on varying dates in 1973. The participating

jurisdictions now enter into this Jeim Interlocal Agreement for the purpose of continuing in

effect, as to such participating jurisdictions, the Joint Planning Board thus established.

NOW THEREFORE, by the execution of this agreement the parties hereto contract and

agree as follows:

.4 .. ~ ~ ..

·,

• I

., . .. : •• ... \.• ' • •' '·. • • • • ' • • ' h . . ~ ......

Town of Eastover Interlui Council Meeting November 6, 2007

. BXHIBITD

Sl'.A.TB OF NOR'I'H CAROLINA

COpy . CUMBERLAND COUNTY

THIS JOINT qNDER~.AKING AND .INTERLOCAL AGRBEMBN"J::.-.made.

and entered into by the County of Cumberland. and the tnwlicipalities of

Hope Mills, Spclng Lake, Stedman, Falcon, Godwin, Wade, Eastover and ·

Linden.

WITNESSETH: .

In o.rdcr to p.rovide the ~enefits of a continuous com~.rehe:neive planning

p1:og.ram foE Cumbetland CoWlty a.nd JD.unicipalitiee .in. the couoty, the pa.rtiee

desb:e to p.rovide fol: a Joint Planning Boa.rd pursuant to the authority of .Article

20~ Psu:t 1 of Chapter 160A of the No.rth Ca.rolin.a General Statutes.

. ';I'he parties .tecog:nh~ that there has heretofore been created and establislled a

Joint Planning .Boa.rd .undet a cbntract date4 Januuy .13, :1968 a.nd theteafter

punuant to an Agree.1nent app.roved by the .Baud of Cotntniii!Jioneta of

Cumberland County on May 8, 1973 and by the JD.uo.icipalities within Cumbewd

C6un.ty on varyiog dates in 1973. The pa.rticipating jurisdictions now enter .into ·

this Joint Undertaking and Interlocal.Agreement for the purpose of continuing in.

effet; as to such participating jurisdictions, the Join.t Planning Boa.rd thus

established. I

. . NOW, T.HBRBFORE, by the exeaition of this agreetne:nt the patties hereto

con.ttact a.nd agree as follows:

1: Tie patties heteto establish in· Cutnbetland County ·one Joint P.lanning

Board as authomed by the Genetal Statutes of No.tth Carolina and the

saJD.e shall hereafter be continued under the tenns of this agteeJD.en.t The . . ..

membetship of the }dint Planning Bea.td shall consist of eqw~ble

.teptesentation froJD. eaclJ. municipality a.nd from the uoioco.tPo.tated areas

of the CoWlty a.s follows:

..

• . . • • .. .

Town ofEastover Interim Council Meeting November 6, 2007

f I • • ./ . ....

BXHIBITD

each dlf md town in the county to ltt!ptove and develop the aame fJld

.incarpo~te Sllch planoiug .into a comp.rcbcnsivc plan extending throughout the

coWI.ty.In. dcvclopiog the continuing C01nptehet1Sive pliuuuug ptogtJUn. the Joint

Plmning "l3oa.td mall give due teptd to 1he study i!~.dties and requesfl! for

special study effott p.tovidcd by partidpatfng judtdlctionB. k:Jy_ patticipadog

jorlei~n . may delegate an. o.r put of jta suhdiv.illion conttol and' .toning

p.rogtams to the Johlt PI11tming l3oatd. ~ :tccoJnmcnda.tioos u to ~oniog and

aubdivision co1l.ltot as dclc.ga.tcd by each participating municipality, s~ he tnadc

to the gOvcming bosu:da of the ju.t:ildic,tfon in which tho ptopetty ixl he a«ectccl h

aimatecl, and to ihe Couu.ty Boatd of Comtniss.ioncts as ~ ucaa aUfside of .

iacw:potatr.d tnunlaipallhnits.

5. The Joint P.t.no.hJi Baud will1nlke, ot ause to be nwic undeJ; its

Sllp~ the buie atudies 'nee.esw:y to 'maintain a continuhlg loog ~

compt~e ptogwn. It shill be the da{f of the Joint Planning Board to

:tepott to Clch participati.og goveiunc.ntal. W1it in the county through ita

administrator at to the govemiog board when :requested to do so, mmisbing . .iafounation and tecotn:b:lelldstions .teguding the needs, conditions, reaoa.rces,

ao.d plam to. meet the needs for ihe development &Dd ordedy growth of the

county lll1d p~clp~~.ting jutisdictions. The joint Pl~g Boa.td rlall htve,

and. the gov~ boatds of the p~tidpafing jw:iscllclions hereby ddcgate ~ the Joint Planoitlg Boatel. all or pa1t of the powem, mthotit:y and ~ctions

pto'rided in the Ge.nettl Steturos ofNotth Cuolina fo.t a.od to municipil and

t:ounty .Planning boa.rds.

6. The Joint Pl~U~o.ing Board slall be p.tovidcd with a. Dlrcctot and

a ·recp.nical staff sufficient to pe.tfo%.m its fuc.ctioos llhd to c~ out sac:h

subdivision control . and soning ptogtama u arc delegated to it by ·UlY

participating jucisdictio:n. The ~ocaty will p.tov.idc suitable office sp&cc and

equipment fot the J oio.t l'hu:ning Baud ud the staff.

7. ~ the evant of -vacancy ia the po~O.tl. of Plaoniog .D~to.t, tha

Planning lloatd will ptOJ:Dptlr appoint sbtne ot:hct :l:neinb~ oi the planoiog

..

• I

i •• •• •

j f I t fJII' • ... •

Town ofEastover Interim Councii Meeting November 6, 2007

t I t t ' I .. I .. t I t ··• • ~ .. I

;sxmBITD

;wt .- 11.Act,!.og-.Qite~t~u:•i to ·it;tve.,s D.iretto.ttm.til the ~11ctt D,iteotpt

is elected and bU:es office. ?:h aelcclloh f>f the D.i1:cctQ.t s~,a.ll be Dlrl:iea

out jp ~. follo,w.hlg ~!n;t. e:: Fi.tst, t'bc lllillh.ing Bd.m Ul&Y make· titnely

~co.tnbl.cndatios .of one ~t mote ·qu.n.fied petBotl6 bellend to be good - - ·

ptoapcctB fot the positioSl ..nd futo.isl!. the ~et ud l:!1o~bkal data on.

~ch ..uch. lJtas.l'~ 'to the .Coun(y MaQagat. The ~imlgeti ~/ot

adminial:r:Uo.tll of aU patticipJLfing jw:lsdicd0118 ahall aetvc as t cotnttrlttce to

choose the new Dkectm: site: .app.top.tlate atudy, iiltetview., 111d

co:DIUltatioua w.ith theit xespective govcttilisg boatds, The Dl.tectot 1baU bo

nominated by :tnajotit;y vote o£ ·thls ~o~~H~ ~.be Couli,f:Y ;s~a¢ of

Co.tn.1niu.ion.ets ·ahlll,appoint the Dltettot upon .tec:omtnehdation of the

eomtiilttee. The committee sill .hot ·be 'llinl.te4 'to the .tccbtD%D.eiidafioDB of

the Jolnt Plt.oniDg B.OJ:td ULd·tbe County :Scud of Comttrls~ Wll110t . . be· lhnltecl .to the :recomme:ndatiom of the ~ttee. The ·~'IU1ty.:Sowi .of

. CommJJaio11~ aJW,l ha-ve au~rity ~ ~in•.te .the etnplQymMt. of the

P.l•hningDlt ..

8. The staff of. the Pls.tl1li11g DepartmeJlt hctcin p.rovided fot ahall be

,selected aild supd:\7'ised .bY the Planning Dicecto.t 111d etoployed ,as

Counly e.mp~yees itt c01npl.iane~ with the petaoWlel policies of the County.

All such employees will setvc U1lder the ditccl:io11 Attd NpetVidon of fhe

Ditectot of the Planciog Department Tb.c D.itcctoJ: and hie or .hct

profeselollnl smff shRll. comprise tbo Planning Department of the CoWlty •

.!a to llll t.dmirustrG.tive ~atters. the Plnnning Depll.tt1nettt wlll be a.

depatuneo.t of the County, a:nd subject to the Countfa pcnoonel Af?d :fisc:tll

polU:i.es :egulAtio:ns Ai,ld ptocedUi"eS. I:n Jts ~g !un~ns, the ~flaff will

be directed and supervised by tbc Pla.tl.11.14g Dhcc:tor .

9. Bach yeat by the time spccificd by the County ~~ the

l'li.Wl.iog Dhcctot eb.all aubmit • budget proposal iJl the fo~t p.tesccibcd

by tha ~cWlf:Y Managet) 'Wllh aucll docamentation e.s :blllY be .tequ.itcd to

ide.tttify fUld suppott the cost of the stnclies and ptogwns .tccottJJncQdcd by

·the Joio.t Plmnhlg Board, and :l.dentifyiot the ptopoacd coo.ttlbution bf each

' • .

I • . . .. . . . : ·.· . . •

. . ' .

Town ofBastover Interim Council Meeting EXHIBITD ·November 6, 2007

participa.ti!lg jurisdiction. ln order to fund the approved budget 'ea.ch

1nu.oicipality and the County will appropriate to the total budget less fedetal

funds a.nd other· revenues acc:tuing to the Joint Planning Boa:cd on a.

• • 0 + • • • • ., •

population basis us.ing the aa.tne fotmula as ia wed .in the distclbution. of the I'

local salei tax .tevenue, adjusted as fot the cost of any extta-o.tdin.suy study

ot ptogwn ·requested by any individual participating jurisdiction to be

conducted by the Planning Depattment Participating ju.d.dictions shall

malce their contributions to the Joint Pknning' Boa.td budget' on a fiscal

quutet basis.

10. This ag:teemen~ sball be effective upon apptoval and execution on

behalf of the :Soatd of c;=~s~ners of Cutnb~d County and any ·Otle

patticipating municipality in Cll11lbetland County, and shaD. thereafter be

effective as to any subsequent patticipatfug municipality upon apptcwal. and

execution on behalf of any such sUbsequent patticipating municipality. .

j

IN WITNESS WHEREOF, the puticipatiog jurisdictions hav-e caused this

agreement to be duly executed in each of thcit official names, by thcit

'(1>. tes;ective duly a.uthorized duly authorized o.ffi~. thiil the ,2{) day of

Nff· zoo1. ·

ATI'EST:

THI:; INSTRUMENT .HAS· BEEN' PAE·AUDITED rN THE MANNER AEQUtRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CON·

TR~L~A~~

CUMBERLAND COUNTY

. .

' lfNCY

~ . r . I •

• :·· • 1111 •• •

.. · ..... ,.. .I t ••• \'l ' t• • • '• • • ••• •••• " •

Town of Eastover interim Council Meeting November 6, 2007

EXBIBITD

~ '\ II I I~ • f 0 ~ "' f

·.

' '1'he !01m Board or Aldermen held their regular Hlli-~~antbq •etiDg in Towa. Ball, tow ot Spring Lake, Korth Carolina on MoDdq Night, Mq 28, 1973.

Alderman Attending•

HMll. !aJ1or Jflrr1 Adame c.c. Powers, Jr. J'ohmlf Vood

Others Attendizlt~

Horace W. Zil].ar • ~ovn SupeniiiCD.' Ja.s R. Jfance1 Jr. 1 Town Att.orlle7

!he Metinc vas called to order b;r Mqor Pro-Ta Vernon Hob11011 at 8aOS P.M ••

• Invocation waa ralldered by .Alderman TS¥lar.

•

· .Alderman Powers made a motion that tba Jlimltea of Mq 141 1973 be IPproved u read.J 1110tion aecondad by .Aldarma.n Tqlor and approved b7 the Board.

Kqor Pro-T• Bobaon declared that the ••tina waa open tar a public h•ar!Dc on the ftiOid.Dg or a ·lllll&ll. area on Lacock Street across tram the Poet ottiae t.ra. R6 to 03, Due to the abHDCe ot Mr • .Tolum;r Sutton or the Cumberl.aM 0oaDt7 Joint Pl.•nn1n1 Board, the 'low Supervisor briefed the 'Board concerning tba re'IO'rlng ot tbia area ,..,_ intor.d tbe Board that this reBOiliDg had been reoQ!NDded b7 tbe Pl•nn1 ng Bol.l'd. M&7or Pro-'f• Robson asked it there vas ~ oppoai tion or aJ.'IT questions concern:l.Dg this reselling; none vera voiced.

Alderman Ta7lar ll8de a motion that tbe 8lllllll area on Lacock Street aoroea tl"oa tbe Po.t C>rtiae be rescued from R6 to C3; motion seconded b7 Al.deraan Powers IID4 apprcrved b7 the Board.

Mqor .Pro-T• Hobson asked the Board concerning their wishes on the Contract vi th the Cumberland Countr Joint .Plam1ing Board.

Alderun XJowere made a motion that the Board accept the contract with the CUIIberJ.and Ccnmt;y Joint Planning Board; motion seconded by Aldmnan J.das IUld &pFoved b;r tbe Board. (Cow becomes a part of these minutes aa pageaSQl tbrOUih S04 .)

•Schedule •B• Privilege Licenses" were discussed and reviewecl. (Members received COP1 ot the proposed schedule.) Attar diacuaaions

Alderman .Powers made a. motion that the Board instruct the Town Supervisor to pt a letter ott to Raleigh requesting a COP1 ot the Schedule of Licenses Rates and OOIIIPil'l with the first part of the license schedule, and on the second part, either JUke a­cro•s the board percentage basis increase or consider each licenae on a individual baeis J motion seconded by Uderman Adams and approved by the Board.

The Board was informed that Mr. Howard Hall bad resigned trom the Recreation Advis01'7 OoJIIIIiseion and Reverend Lindaq Morton had replaced him •

rha Ohai:rlwl ot tbe Recreation Advis017 OOllllission, Revere-ad LiDdeq Mortem. vas reoogn:f.Hd. ~. Morton gave a report on the Oomudasion and presented a list ot recoDIII8ndationa and proposed changes to the Recreation Advisor;y Colllllisaion Ordinance.

Alderman Powers made a motion that the proposed changes be given to the !own Super­Visor so that he could !ormul.a.ta these changes aDd present a draft 1Dcluding these changes to the Board for considerationJ motion seconded by Aldal'lll!l Wood and approved b)r the Board. ·

498

NoRTH CAROLINA

CUMBERLAND CQUNTY • • r

.. . I . :--

·. · · .,~ '~!,tr·, : ~ · - THIS . AGREEMENT, made and entered into by and between the ~ ._.•.,, :• ~"· COUNTY OF CUMBERLAND (he:r:oein called "County"), and the cities

: .. . • l•' :' ~ ·and towns of Fayetteville, Hope Mills, Spring Lalce, Stedman, . ;' ·.i..:':' · · . : :r&l.;:on, W"de , Godwin, and Linden, municipal corporations in .. : " : .said' county... . .

~· l . . .• -

·.: · .· ·· .. · . · ... ... w· I T N E S S E T H: ~; :~ ~ ~"··· .. ~-- --------

\ • · ·' .. . . In order to provide the benefits of a continuous comprehensiv& pl~ning program for Cumberland County and each municipality in the county, the County, acting under authority of G. S. 15 3-9 {4) and

. the cities and towns herein above named (acting on aut horit y of . ... ..(. ·. ''i,~s ... l&0--22) ·established a Joint Planning Board under a contract .. ,::: ·. dj!.ted January 13, 1968. The term of this contrac·t under which the

.. ·· · ' Joint P~anning Board has since functioned expired September l, 1972. :r , Ani:! now, to continue the Joint Planning Board thus established, the

'·' -:· .County and Cities aa herein named, by the execution of this agree-. ment contract and agree as follows:

· · · l. There is established in Cumberland County one Joint ·.:'!:, :· .. -~ •. P~annil_\l ~~ JlUthori~ed . . bY ~tb•. ,General Statutes of North •· ~ "· , · ~ •. ~-:c~CUo1!A:a~~~ .. ;•6e· ;'•"~~::Jrj~~l:i~ cot\~'nue~ ~;~nder the . · · ·• ,, ,:.· ' ," :~eras bf~ ' '-tl)i:,i' •. ~l"••n~. · The ·lfl!llllber•hl.p of. the Jo1.nt Plann1.ng

: !1 .:'-'i,· Boal'Cl sha:n' ·aonsi'st of· equitable repreaentatipn from eactt ·.:·, ·: .... - ' lllunioipal~~~·and from the unincorporated aret\s. of the County

'· · · . a.a fol.lod: , ... . . '· ! • · • i • .. , w , -:;· ··~ .l::r ... : ·- Govel-nmental Unit

.,. NWIIber of Hembtlrs to be Appointed

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3. . The by-laws of the Joint Planning Board shall have the approval of at least a majority of the governing boards of the .

. -governmental units contributing funds to the operation of the : .. Planning Depal't:ment. All changes proposed in the by-laws of the · \, Planning Board will be submitted to and approved by a majority ·· .... ·of the governing boards of the governmental units contributing ·. fimds to the ope:r-ation of the Planning Department at the time . of the changes proposed •

..• , : ··.··. · If, The Joint Planning Board has the responsibility for the : . ': development of a continuing comprehensive ~lanning program for the

. . .. . · entire OO\Inty and each participating munic1pality in the county by

. : ·' working from the existing plans of each city and town in the county .; . ·· to improve and develop the same and incorporate such pl&n'ni-118 int"

· · · a comprehensive plan extending throughout the county. In developing the continuing comprehensive planning programt the Joint Planning Board will sive due regard to the study prior1ties and requests

. . .. , , f~x:'-· fl-p.eq~•l .. n.ud~ •f~ort provided· by th• participatins government~l · :•· ~- ';-'.!' urlita. ···:rhe ''Joint Planning Board also has the function of develop1ng

• 1 · ·and matntaining subdivision control and ~oning programs. All

· ·· recommendations as to zoning and subdivision control shall be .. ·.made to the · governing boards of the towns and cities wherein· the­. property to be affected is situated and to the County Board of

. •. · · .,CoJIIIIlissioners aa to areas outside of incorporated municipal limits •

. :: ~ · .. ·.,. ·. ~:..~:-~~·· _Jo . .i,nt,flann~g ~~ •. !i.i,~-~ . lllo!lk•, . or cauae to be made •· -::..,· · ~del" J:m,..S:~~is_;.QZ\.;":;~.He b~d;Q'~.MUdS:IIttr necellt'uoy to maintain a

.. · . ·: cohtirtliihi ;l~n~ ra~ga ' ~prehen'Bi.,._. · prci'cram, The informa11ion -and · · • .. · ·data .reaulting from such st"die• will be lcept: in the library of

·. ; .. :. ·· ::' :the Planning ·~ and JD&de availab14 for use by each sovernlll8ntal · , . . ·Wtit ~d· aU agencies of the county and for public use under

;.- :. ~aaonable- rules prescribed by the Joint Planning· Board. It shall ,. ·.. · ,. · be the .duty ~f the Joint Planning· Board to . reJl<2zo:t ·~~- !l_&c~. _govern-

. . . ··•ntal ~t: 1n ·-the county throu&Jl ita 'administrator or to the :· .. ,gove~s board or council when requested to .do so furnishing

··"'· ·: ·:. ;inform.tt~;n .~d reoolllll!endations regarding the needs, conditions, . . ' . · . . reao·urc.a '· ua plans · to ·get the needs for the · development and

· : · orde~ly izoow.tl! of' the oounty and ita munioipali ties: The Joint · Planning Boak-d shall have the powers and author! ty and perform

_, the functions: ••· ·pr.ov-idad in the, -General Statute• o! North .t·. ,:,_ ... : .. -~~lina fo~:'Jilunioipal and county· plann'ins board•.

• ' • .. ~ •• ~ ; ·\ ': t ~' • • ~ • • •

. · . · · · · 6 • . ··.The ~o1nt ·.,Planninf ~oard a hall be provided w~ th a Director .

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. . . •.

. . and' .a· tea~nic:!al sta:!t su!f1c1ent to. pe't'form i;ts !unct1ons &!ld to . ~ .1. ·. . carey out auc:h aubdi \ri.ai·on control 'l.nd zoning pr6grams as are / \ · ,.

·· · .. approved. by the' appro~iate governmental unito. The County will ·' 1 1

··~ .• , .provide sui t~le office•.space for the Joint J'lanning Board and • · .... :. I ¥;,':;:the ·staff. ·: ·· · ·.

~~.{'~: : :· .. :; .. .. . 7·. . t~ · ~~ event of vacancy .. i~ th.e pod tio~ o~ Pl~nins Director 1 · : :l: lt.: ~ '· · the Plann'inJ ·Board will prol!'ptly appoint so• other umber of the . ' u( . - ~ •. ..: · .atilt! .u ."Acting Duector~ to serve aa Director until "the . ·· · 'i:!e7 ··7 .... · or. pi.rector iq a elected .and · avail,able to taka office. The · 1

~p,w~ .• · on ·of the Director will be carried out,in the following. ·~· .•. c(t " : . ·Firat,. the Planning 'Board .JUY malce t:a.IIMilY reco1111118nclat1ofl• .. ::~=:t- ~-- . qU&l.ified persona .believed to he aoocl prospects for

·.; ·. ,. .:.1. . .&n.cl f\U'niab :the . na .. a .and biographical. data on each .. l~ · ••

· ;;·'· ·· :. to "the County Man·ap'.if~· ·The City )f&nagers of _Fayettevill;e,-Spring _Lake. tocethe~ with the .Co~y "anager wilL ae~e chos~ the new niNctor after appi'opriate study, · . ·

- ~onaultations with ~~ntir respective b6ards or ·counci1a. of ·tJ1is colllllli t.~~.- w#-ll .• , ~•.t•Z:a.i.n• . the .. le;tion. ·. ·:~~ ..

~~~::!!i!;L~~~: ba .~da ~y. 'tY\8 ".~lui~ Bo'&E\4 of Cammiu ... on•ra. · . : .lim tad to -:t])lf.. tooaco•endationa• of the Planning .. ... ~ . o! County Colbait'S'd.Qners is::n'o..t ·u.lllited "t~ the' ' · ;:: : r•

o£ the committee. .Th• emp1oymtnt of ·th• Plannin1 be. terminated by· the· aaa~ of County .Commiasionera.

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,. · . ·~~e,puty Clerk

~-:- .ATTEST:

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Clerk

Cle.rk

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TOWN OF HOPE lULLS

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BY------------n~~· -------------Mayor

TaWil OF STEDiiAN

B'i ___________ ~~~--------------H~yor

• ~ ;.- ~ . TOWN OF FALCON.

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Attachment # ____

Agenda Item No. 9d

Request for Town Aldermen Action

To: Honorable Mayor Dobbins and Spring Lake Board of Aldermen From: Rhonda D. Webb, Town Clerk Date: May 13, 2019 Subject: Appointment to the Military and Veterans Affairs Advisory Committee Purpose: To fill vacancy on the Military and Veterans Affairs Advisory Committee. Overview: Currently there are four (4) vacancies on the Military and Veterans Affairs Advisory Committee. Ms. Lynne Watterson, a U.S. Army veteran, meets the criteria to serve on this committee and has submitted an application. If appointed, she will serve a three-year term ending May 31, 2022. Recommendation: Accept application for appointment from Ms. Watterson to serve a three-year term on the Military and Veterans Affairs Advisory Committee. Action Needed: Determine appointment of Ms. Lynne Watterson to the Military and Veterans Affairs Advisory Committee. Attachments: Application for Board Appointment from Ms. Lynne Watterson.

All information provided on this application is public information and may be shared with others upon request.

The Town of Spring Lake APPLICATION FOR MILITARY AND VETERANS

ADVISORY COMMITTEE

Last Name

r;\~~ Middle Date

Wavt4~YDDY\ L'-1 vtne ~ 21 21JI9 Street Address I County

ao~ £pp;n.~Ja)~ })eelJ6 ~ City, State, Zip Code

S~Prtvty W4., ]'Jt ~83qO e-Mail I .J

3lon~, I~ LUoJ+-eKSOY\GJEJ~d'"' ~oYY\ Home phone

C110- 43Co--5~D Cell phone

Y l D- 2o&- 2-1 & o Attending School

/Vof M- +)?;5 )1;e Do you live inside the city limits of Spring Lake? ~ 0 No

Are you currently serving on a Board/Committee of the Town of Spring Lake? 0 Yes ~ If so, What is the name(s) of the Board(s)/Committee(s):

Please describe your education , training and military background (both work and/or real world) that relates

to yoqe:;:;erv~ in~i~a~acity) v~ 5enJ l.rt wo yYl J q q 3 - /9 q q ' :r: 7ku;11ed ~vt<fkl l {)vl\v.e-rsrb CtS ~I a.5 ~ LtVl \ VU:S f ~ W ( DU.SI n ·e55 oJ vn t r1l S tra..i? O'r/.

Are You currently employed? 0 Yes ~0 Employer

Employer's Address

Job Title

Description of Job duties

List/describe any anticipated conflicts of interest or scheduling challenges you may encounter if appointed:

Civic Involvement: Please list the names of all civic organizations in which you are currently involved:

Board of Aldermen Appointment 0 Yes 0 No

Date: ----------------------------------

Term of Appointment: ____________________ _

Date

Signature of Town Clerk: -----------------------------------------------------

Attachment #

Agenda Item No. 9e Request for Town Aldermen Action

To: From: Date: Subject:

Purpose:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel Gerald, Town Manager May 13, 2019 Combine the Spring Lake Community Appearance Commission and the Spring Lake Sustainability Committee

To create an advisory committee to promote both appearance and sustainability in the Town of Spring Lake.

Overview: Staff believes it is more efficient to combine the Community Appearance Commission and the Sustainability Committee. This new committee would be established to promote appearance and sustainability in the Town of Spring Lake. In addition to combining the two committees, staff is recommending lowering the number of members for the committee to make it easier to obtain and majority and/or quorum which will make the committee more efficient.

We are requesting that the Bylaws combining the two functions be approved by the Board of Aldermen at the Town Board Meeting to be held on May 13, 2019.

We appreciate your support and approval of this committee.

Recommendation: Approve Resolution (2019) 7, Bylaws for the Community Appearance and Sustainability Committee.

Action Needed: Motion to adopt, modify or reject Resolution (2019) 7, Bylaws ofthe Community Appearance and Sustainability Committee.

Attachments: Spring Lake Community Appearance and Sustainability Committee Bylaws Resolution (20 19) 7

RESOLUTION (2019) 7

A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF SPRING LAKE, NC; ESTABLISHING THE SPRING LAKE COMMUNITY APPEARANCE AND SUSTAINABILITY COMMITTEE AND APPROVING THE BYLAWS FOR SAID COMMITTEE.

WHEREAS, The Spring Lake Board of Aldermen has determined that in order to enhance and improve the visual quality and aesthetic characteristics of the Town of Spring Lake and to promote environmental protection, advocate for policies that support sustainability, including environmental protection, waste reduction, recycling, energy conservation, stormwater, water quality and natural resource conservation within the Town of Spring Lake; improve the quality of life by enhancing our efforts in these areas; advise the Board of Aldermen on ways to improve in these areas; and, to establish mutually beneficial working relationships with town staff, other town advisory boards, local environmental and sustainability organizations and local businesses, it should create a committee to advise the Board on such matters; and

WHEREAS, The Spring Lake Board of Aldermen desires to create an advisory committee for this reason.

NOW, THEREFORE, BE IT RESOLVED BY THE SPRING LAKE BOARD OF ALDERMEN OF THE TOWN OF SPRING LAKE, THAT:

Section 1.

Section 2.

Section 3.

The attached Spring Lake Community Appearance and sustainability Committee is hereby created.

The attached Spring Lake Community Appearance and sustainability Committee Bylaws are hereby adopted and are effective immediately upon adoption of this resolution.

The Spring Lake Community Appearance Commission and the Spring Lake Sustainability Committee is hereby dissolved.

Adopted this 13th day of May, 2019

YEAS

Attest:

Rhonda D. Webb, MMC, NCCMC Town Clerk

NOES

Larry G. Dobbins Mayor

BYLAWS

of the

TOWN of SPRING LAKE

COMMUNITY APPEARANCE and SUSTAINABILITY COMMITTEE

WHEREAS the Town of Spring Lake, hereinafter referred to as the "Town" has appointed a committee

in order to enhance and improve the appearance of the Town of Spring Lake.

WHEREFORE, pursuant to Chapter 160A, Article 19, Part 7, said committee is hereby organized and

constituted as follows :

ARTICLE I

NAME

The name of the committee is Community Appearance and Sustainability Committee.

ARTICLE IT

PURPOSE

The purpose of this committee shall be two-fold. To enhance and improve the visual quality and aesthetic characteristics of the Town of Spring Lake. And to promote environmental protection, and advocate for policies which support sustainability, including environmental protection, waste reduction, recycling, energy conservation, stormwater, water quality and natural resource conservation within the Town of Spring Lake; to improve the quality of life by enhancing our efforts in these areas; to advise the Board of Aldermen on ways to improve in these areas; and, to establish mutually beneficial working relationships with town staff, other town advisory boards, local environmental and sustainability organizations and local businesses.

ARTICLEITI

MEMBERS

The committee shall consist of five (5 ) members to be appointed by the Board of Aldermen. All appointments are for three (3) year terms and members may serve an unlimited number of appointed terms, upon

approval of the Board of Aldermen.

Staff members from the Office of the Town Manager, or members of the Board of Aldermen, may, upon appointment by the Mayor, serve as ex-officio members of the committee with no voting rights.

All members shall be residents of the Town of Spring Lake or Municipal influence area or shall own a business inside the corporate Town limits and shall serve without compensation.

There shall not be more than one (1 ) non-resident Spring Lake business owners allowed to serve on the committee at the same time.

ARTICLE IV

OFFICERS and DUTIES

The membership of the committee shall annually elect a chairman, a vice-chairman and a secretary whose duties shall be as follows:

Chairman: The chairman shall conduct all meetings of the committee and shall make all subcommittee appointments necessary to carry out the functions of the committee.

Vice-chairman: The vice-chairman shall serve in the place of the chairman if the chairman is absent or otherwise unable to fulfill the duties of chairman.

Secretarv: The secretary shall record the minutes of all meetings of the committee. With the

concurrence of the chairman, the secretary and appointed staff shall prepare draft agendas for all meetings, provide appropriate public notice of meetings to the Town Clerk, attend to correspondence of the committee and perform such other clerical duties as necessary for the committee.

ARTICLE V

FUNCTIONS

The committee shall preform the following functions:

(1) Initiate, promote and assist in the implementation of programs of general community beautification in the Town;

(2) Seek to coordinate the activities of individuals, agencies and organizations, public and private, whose plans, activities and programs bear upon the appearance of the Town;

(3) Provide recommendations to the Board of Aldermen in matters of community appearance;

(4) Facilitate a minimum of two (2) Town wide litter sweeps each year;

(5) Participate, in any way deemed appropriate by the Board of Aldermen, in the implementation of its

plans. To this end, the Board of Aldermen may place upon the Community Appearance and Sustainability Committee the following powers:

(a) To direct the attention of Town officials to needed enforcement of any ordinance violation

that may in any way affect the appearance of the Town and advise the Board of Aldermen on policy matters relating to sustainability, energy, water, stormwater, and resource conservation, renewable energy, waste reduction, and public education and outreach.

(b) Develop a vision ofthe community for achieving and maintaining sustainability in matters related to energy and the environment including water quality and stormwater.

(c) Develop a Sustainability Action Plan for the Town that will guide the policy of

sustainability efforts and annually review the Sustainability Action Plan to make recommendations for amendments based on new information and circumstances affecting these matters.

(d) Develop benchmarks and standards by which progress toward a sustainable community can

be measured. (e) To promote public interest in and an understanding of improving the Town's appearance. (f) Develop a program for increasing community awareness of sustainability issues through

activities including outreach, education and publicity and to participate, in any way deemed appropriate by the Board of Aldermen, in the implementation of its plans.

(g) Encourage the growth of green businesses and green jobs within the Town, as well as the

adoption of sustainable practices by existing businesses (h) Review Town operations and facilities to identify and make recommendations to improve

appearance and sustainability. (i) To conduct public meetings and hearings, giving reasonable notice to the public thereof.

ARTICLE VI

MEETINGS

The committee shall meet at least once a month on a regular basis. The meeting date, time, and place shall be as determined by the members at their first meeting. The chairman may call other meetings at his/her discretion upon giving proper notice to the other members and the public in accordance with law.

Any voting member who misses three (3) consecutive meetings, or a total of four ( 4) meetings during a calendar year, shall be subject to dismissal from the committee, upon a majority vote of the committee and a

ratification by the Board of Aldermen.

ARTICLE VII

FINANCING AND STAFF SERVICES

The committee shall annually submit a proposed budget to the Town for its necessary operations for the next fiscal year.

The proposed budget will be accounted for by a department as directed by the Town Manager. The department charged with this duty, and any other department as directed by the Town Manager shall provide staff service support to the committee. The committee may receive, through the Town, contributions and grants from private agencies, foundations, organizations, individuals, federal , state, or local governments to be used for

the public purpose designated by the contributor or grantor. All budget appropriations approved by the Board of Aldermen shall be accounted for in accordance with the Local Government Budget and Fiscal Control Act.

ARTICLE VIII

ADVISORY SUBCOMMITTEES

The committee may establish an Advisory Council, or other subcommittees as they deem proper, in order to carry out the purposes for which it was created.

ARTICLE IX

ANNUAL REPORT

The committee shall, no later than January 151h of each year, submit to the Town Clerk, a written report

of its activities, and its requested budget for the next fiscal year.

ARTICLE X

AMENDMENT

This Charter may be amended from time to time upon the recommendation of a simple majority of the

committee to the Board of Aldermen and the approval of said amendments shall be made by the Board of Aldermen.

Approved this 13th day of May, 2019.

ATTEST:

Rhonda D. Webb, MMC, NCCMC

Town Clerk

Larry G. Dobbins

Mayor

To: From: Date: Subject:

Overview:

Attachment #

Agenda Item No. 9f Request for Board of Aldermen Action

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Rhonda D. Webb, Town Clerk May 14, 2018 Board to Consider Meeting Schedule for May 28, 2018

The second Regular Board meeting in May falls on Memorial Day, May 27, 2019, which is a town holiday. Typically, when a meeting falls on a holiday, the Board cancels the meeting unless pressing issues arise.

The Board has several options: hold the May 271h Board Meeting as scheduled, cancel the meeting

or reschedule the meeting (meeting becomes a Special Meeting) to another evening.

Recommendation: Cancel Regular Meeting scheduled for May 27, 20198 and call a Special Meeting should business arise that must be addressed.

Action Needed: Determine the meeting schedule for the May 27, 2019 Regular Board Meeting.

Attachments: None

Attachment #

Agenda Item No. 9g Request for Town Aldermen Action

To: From: Date: Subject:

Purpose:

Honorable Mayor Dobbins and Spring Lake Board of Aldermen Daniel B. Gerald, Town Manager May 13, 2019 Spring Lake Chamber of Commerce Contract Modification

To make a modification of the Spring Lake Chamber of Commerce contract with the Town of Spring Lake.

Overview: The Town of Spring Lake currently has a contract with the Spring Lake Chamber of Commerce to provide services to its local businesses both new and old.

Recommendation: Staff is recommending to increase the contract to an additional 30k.

Action Needed: Select the increase amount by majority vote.

Attachments: Chamber of Commerce Contract

NORTH CAROLINA CUMrnERLANDCOUNTY

AGREEMENT BETWEEN THE TOWN OF SPRING LAKE AND THE SPRING LAKE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT SERVICES

THIS AGREEMENT, as authorized by the respective governing bodies, is entered into this __ day of , 2019 by and between the TOWN OF SPRING LAKE, NORTH CAROLINA (hereinafter referred to as "TOWN") and the SPRING LAKE CHAMBER OF COMMERCE, INC. (hereinafter referred to as "CHAMBER").

WHEREAS, the purpose of the CHAMBER is to promote economic development through business growth, recruitment and retention, and otherwise enhance economic vitality and public well-being; and

WHEREAS, the TOWN has statutory authority under G.S. 158-7.1 to make appropriations for economic development purposes, "to increase the population, taxable property, agricultural industries, employment, industrial output, or business prospects" of the Town; and

WHEREAS, TOWN has agreed to continue to provide public funds to the CHAMBER as appropriated in annual budget ordinances and otherwise, as adjusted from time to time; and

WHEREAS, TOWN has statutory authority to enter into this agreement under G.S. 160A-20.1, which provides in part: "A city may contract with and appropriate money to any person, association, or corporation, in order to carry out any public purpose that the city is authorized by law to engage in"; and

WHEREAS, the North Carolina Supreme Court has recognized economic development as a public purpose under the Constitution of North Carolina; and

WHEREAS, in consideration of and in exchange for these public funds CHAMBER has agreed to provide for and perform the services as described herein;

NOW, THEREFORE, TOWN and CHAMBER agree as follows :

1. TERM and TERMINATION. This agreement becomes effective upon execution and continues in effect until terminated by one of the parties, subject to continuing appropriations by the Spring Lake Board of Aldermen in its sound legislative discretion. The TOWN Board of Aldermen or CHAMBER Board of Directors, in their respective discretion, may terminate this agreement at any time upon thirty (30) days prior written notice to the other party. Any payments made by TOWN to CHAMBER after written notice of termination shall be on a prorated basis through the date of termination.

2. SERVICES TO BE PERFORMED: CHAMBER agrees to undertake and provide the following specific actions, programs, events and services, and other services from time to time consistent with the public purposes of this agreement and in the public interest:

-Monthly networking events (coffee hours and business after hours) ; -Active efforts to recruit businesses into the community and CHAMBER network; -Continuing to provide ribbon cuttings and assist in grand openings; -Continuing to network and participate with other chamber of commerce organizations in the surrounding towns and counties; -Continuing to advocate on behalf of Spring Lake businesses and citizens, such as the advocacy efforts during the proposed Fort Bragg gate closures; -Continuing to publish newsletters, market through social media, and increase communication within the business community; and -Continuing to host public events promoting local businesses and citizen attendance through the following and similar events: Color The Town 5K Run, Flower Festival, Memorial Day Float For The Fallen remembrance event on the Little River, Business Appreciation Gala, Mother' s Day event (Moms & Mocktails), 4th of July event (Red, White, & Boat), Father' s Day event (Bacon & Brews), Business Duck Race.

CHAMBER agrees to notify the Town Manager in writing immediately of any material change in the type or level of services to be performed.

3. PAYMENTS: Payments under this agreement, subject to appropriation of funds by the Board of Aldermen, shall be made as follows : One-half of the amount appropriated for the fiscal year shall be paid in the month of July, and one-half in the month of January. If the Board changes the amount of appropriated funds during the fiscal year, appropriate payment adjustments will be made.

CHAMBER further agrees that all of the funds provided by TOWN under this agreemen~

shall be used solely to fund the salary of the consultant/chairperson hired by the CHAMBER who shall work exclusively on business recruitment and economic development.

4. REPORT OF SERVICES: Within thirty (30) days of the end of each three month period during the term of this agreement, the CHAMBER shall submit to the Town Finance Officer a report indicating the services performed during the preceding three months.

5. ASSIGNMENT: The CHAMBER shall not assign all or any part of its rights under this agreement, or delegate any performance hereunder, without first obtaining the TOWN'S written approval.

6. CHAMBER AND AUTHORITY: The TOWN hereby designates the Spring Lake Town Manager as its primary agent with respect to this agreement. The Manager is authorized, on behalf of the TOWN, to negotiate directly with the CHAMBER on all matters pertaining to this agreement. The CHAMBER agrees that its interactions and communications with the TOWN concerning this agreement shall be primarily with the Town Manager, but also with the Mayor and Board of Aldermen, Town Attorney and others as appropriate.

7. MODIFICATION: This agreement may be modified only by a written instrument duly approved and executed by the parties or their respective successors or agents.

8. NOTICES: Any notices to be given by either party to the other under the terms of this agreement shall be in writing and shall be deemed to have been sufficiently given if delivered by hand with written acknowledgment of receipt, or mailed by certified mail return, receipt requested, to the other party at the address below or to such other address as either party hereafter from time to time designates in writing to the other for the receipt of notice. Such notice, if mailed, shall be deemed to have been received by the other party on the date contained in the receipt.

TOWN: Spring Lake Town Manager Spring Lake Town Hall, 300 Ruth Street, PO Box 617, Spring Lake, NC 28390

CHAMBER: Spring Lake, Chamber of Commerce 300 Ruth Street, PO Box 333, Spring Lake, NC 28390

9. CHANGES IN BYLAWS, INSURANCE POLICIES, OR BOARD MEMBERSHIP: In the event of any change in the CHAMBER'S bylaws, governing body or membership, CHAMBER agrees that it shall immediately notify the Town Manager.

10. CERTIFICATION: The TOWN, by the Town Manager's signature below, certifies that the funds to be paid by TOWN as stated herein were approved as part of the TOWN'S budget or budget amendment, and are available for the CHAMBER'S use consistent with the terms of this agreement.

11. OTHER TERMS AND CONDITIONS:

a. Audits and Reports: The CHAMBER will provide the TOWN with independent audit reports prepared by a certified public accountant for the fiscal year 2018-2019 and following years, limited to the time period of the duration of this agreement only. CHAMBER will not be responsible for providing or funding audit reports for prior fiscal years. CHAMBER agrees that upon the termination of this agreement, it shall return all unused funds, if any, to the TOWN. CHAMBER shall provide the Town Manager monthly the following reports: Copies of any booklets, pamphlets, media, materials, or documents illustrative of actions and services toward meeting goals or services for which TOWN funds were granted the CHAMBER.

b. Goals: Sixty-five (65) total businesses in the CHAMBER by December 31,2019, with future goals to be renegotiated and approved periodically by the respective governing bodies and stated in writing;

c. Chamber Staff Compensation, Work Hours and Location: The compensation, terms of employment or contract, work schedule and hours of the Chamber Consultant/Chairperson will be approved by the Chamber Board of Directors. Chamber Consultant/Chairperson will have an assistant managing the headquartered office located at 300 Ruth Street.

12. DOCUMENTATION: CHAMBER shall provide to the TOWN the following documents within 30 days of execution of this agreement:

CHAMBER'S Articles of Incorporation. CHAMBER'S Bylaws Names and contact information of the members ofthe CHAMBER'S Board of Directors

12. INDEPENDENT CONTRACTOR: CHAMBER is an independent contractor or under this agreement. Accordingly, CHAMBER shall be responsible for payment of all Federal, State and Local taxes, as well as all applicable State ofNorth Carolina E-Verify compliance language, as it pertains to the requirements of Article 2, Chapter 64 of the General Statues. Further, CHAMBER is not an agent, officer, or employee of the TOWN and shall have no authority to act as an agent of the TOWN, nor enter into any agreement for or on behalfofthe TOWN.

13. GOVERNING LAW AND CONSENT TO JURISDICTION AND VENUE: The parties warrant and agree that this agreement has been executed in the State of North Carolina and shall be subject to, and construed in accordance with, the laws of the State ofNorth Carolina. All parties agree that any and all actions relating in any way to this agreement shall be filed in the General Courts of Justice in the County of Cumberland, State of North Carolina, but only after informal discussion and good faith efforts to resolve differences, which may be in the form of mediation.

14. WAIVER: Any waiver by either party of any provision or condition of this agreement shall not be construed or deemed to be a waiver of any other provision or condition of this agreement, nor a waiver of a subsequent breach of the same provision or condition.

15. SAVINGS CLAUSE: To the extent any provision herein shall be deemed unenforceable, as a matter of law or any other reason, such provision shall be modified to reflect the intent of the parties. If such a provision cannot be modified to reflect the intent of the parties, the remainder of the agreement shall remain in full force and effect as long as the purpose and intent of the agreement can still be carried out by the remaining enforceable terms. In the event that there are unenforceable provisions which prevent the effect, intent and purpose of the agreement from being carried out, which cannot be modified to keep such purpose and intent, then the parties hereby agree that they shall take whatever action necessary to effectuate the purpose of this agreement.

16. AUTHORITY: The undersigned persons hereby verify that they have authority to enter into this agreement and that any and all action necessary to approve this agreement has been undertaken and approved by said entities.

17. DRAFTING OF DOCUMENT AND RELIANCE BY PARTIES: In negotiation, discussion and drafting of this agreement, the parties have been advised to seek legal counsel for representation to the extent they desire and have been given the opportunity to do so. The parties warrant, represent and agree that they are not relying on the advice of any other party to this agreement as to the legal or other consequences arising out of the negotiation and execution of this agreement other than legal counsel to the extent they have chosen to consult legal counsel. The parties warrant and agree that this agreement was not induced by fraud, coercion, compulsion or mistake. This agreement shall be deemed to have been drafted by both parties and for purposes of interpretation no presumptions shall be made to the contrary.

18. READING AND SIGNING: The parties hereby further warrant that they have completely read all the terms hereof; that they are competent to sign this agreement; that they fully understand the terms of this agreement; and that they voluntarily accept the terms.

19. ENTIRE AGREEMENT: The parties hereto warrant and agree that this agreement contains the entire agreement between the parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement intending to be bound as of the date noted above by their respective duly authorized representatives.

TOWN OF SPRING LAKE

Daniel B. Gerald

Town Manager

SPRING LAKE CHAMBER OF COMMERCE, Inc.

ATTEST

By: ____________________ _

ATTEST:

TOWN OF SPRING LAKE

Rhonda D. Webb, MMC, NCCMC

Town Clerk

Chair

By: ______________________ __

This instrument has been pre-audited in the manner required by the N.C. Local Government Budget and Fiscal Control Act.

BY: -----------------------

Claiburn Watson

Town Finance Director

Approved for Legal Sufficiency

By: ____________________ ___

Town Attorney