rta manhagement

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PREFACE

History keeps throwing surprises; one such occurred in the latter half of this century with the

advent of the computer. A revolution that hits the earth without an apocalypse. The machine

was destined to charge the face of the earth and it changes our lives too.

Occasionally Computer Technology makes a dramatic break with the past. The relational

model of Data Base Management with its simple, tabular, structure and powerful Data

Manipulation operations in one such revolution. The relational model has helped focus

computer science, research on the problems of data base management and relational data base

management. System products have resulted in tremendous improvement in accessing data

and developing application.

Another revolution in computer technology client / server computing took place in the last

decade with the spread of Mini Computer and Micro-Computer. Their highly cost effective

and flexible open system have made the client/server computing possible with advances in

computing that forms come improvement in networking technology, permitting widely

dispersed computers to communicate reliably and efficiently with each other.

Modern Graphical user interface (GUIs) increasingly are replacing traditional character

mode screens, providing dramatic gains in case of use and flexibility realizing the new

application development tools reduce and one day may eliminates all together the need for

traditional programming and that most companies are designing and using application that

employ of client/server architecture, we decided to exploit the many advantages offered by

RDBMS packages and the idea to develop an application system in MS SQL using its JAVA

(Computer aided software engineering) tools.

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INTRODUCTION

RTA Information System (RTA) is an online information source developed for Road

Transport Authority to facilitate the users in applying for various licenses and

registrations.

This tool has been designed to facilitate the flow of information within the

organization.RTA provides the facility of applying licenses online, issuance of

permanent license, tax challans, and receiving payments against challans.

The objectives of proposed system are: Ensure data integrity and security, less

manpower, Generate accurate reports, Accurate handling in multiple details.

Due to expanding of computer and its applications from large enterprises to thepersonal computer, the productivity of the concerned has been increased many folds.

Today with the development of users friendly software applications at a reasonable

cost and its subsequent expansion as per the requirement has made many impossible

tasks and complex topics possible with very little effort. Today with the all round

development in software, users friendly applications require an understanding for

related terms such as intelligence, knowledge, reasoning, thought, cognition, learning

and a number of computer related terms to develop an application which can be used

in any required field with little or no knowledge. An ocean of data, details of complex

data, reports and returns, records and updating with summary details are made

available by AUTOMIZATION.

The various details /objectives of the above are discussed at length in succeeding

Paras of this Project. The subject has been included with various important details of

the particular users applications. The software has been made users friendly where it

does not require any expertise/training in operations. The proposed software has been

developed by using C#.

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NEED OF THE PROJECT

At the heart of the information system of an organization is the central expository of

corporate data that must be accessed and used by every section of the organization. This data

resource is traditionally called the database of the organization. The modern information

system primarily aims at organizing this data resource in an effective manner for flexible yet

controlled access keeping the security and privacy issues in a cost effective yet very fast,

corporate wide access.

The proposed project describes the Computerization / Automation of records for licence

information.

Keeping following in view has also evolved the objective of the proposed project: -

To develop an information system that will increase the effectiveness and efficiency of the

planning and controlling functions of the RTA by providing more timely, relevant and

accurate informations to the user applied and its various records.

This system will act as key system for the organization and will assist him in the following

ways.

New registration, maintenance and slip generation

Renewal of existing System

Use advance tools for administration.

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TECHNNOLOGY USED

.NET as a Front End

This proposed software is going to be developed using the latest technology from Microsoft

called Microsoft. NET and it is the software that connects information, people, systems, and

devices. It spans clients, servers, and developer tools, and consists of:

The .NET Framework 3.0, used for building and running all kinds of software, including

Web-based applications, smart client applications, and XML Web servicescomponents that

facilitate integration by sharing data and functionality over a network through standard,

platform-independent protocols such as XML (Extensible Markup Language), SOAP, and

HTTP. Developer tools, such as Microsoft Visual Studio.NET 2008, which provides an

integrated

Development environment (IDE) for maximizing developer productivity with the .NET

Framework.

A set of servers, including Microsoft Windows Server 2005, Microsoft SQL Server, and

Microsoft BizTalk Server, that integrates, runs, operates, and manages Web services and

Web-based applications.

Client software, such as Windows XP, Windows CE, and Microsoft Office XP, that helps

developers deliver a deep and compelling user experience across a family of devices and

existing products

ADVANTAGES OF NET

The .NET Framework offers a number of advantages to developers. The following

paragraphs describe them in detail.

Different programming languages have different approaches for doing a task. For example,

accessing data with a c# application and a VC++ application is totally different. When using

different programming languages to do a task, a disparity exists among the approach

developers use to perform the task. The difference in techniques comes from how different

languages interact with the underlying system that applications rely on.

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With .NET, for example, accessing data with a VB .NET and a C# .NET looks very similar

apart from slight syntactical differences. Both the programs need to import the System. Data

namespace, both the programs establish a connection with the database and both the

programs run a query and display the data on a data grid. The VB 6.0 and VC++ example

mentioned in the first paragraph explains that there is more than one way to do a particular

task within the same language. The .NET example explains that there's a unified means of

accomplishing the same task by using the .NET Class Library, a key component of the .NET

Framework.

The functionality that the .NET Class Library provides is available to all .NET languages

resulting in a consistent object model regardless of the programming language the developer

uses.

Developing an application that resides on a local machine and uses local resources is easy. In

this scenario, security isn't an issue as all the resources are available and accessed locally.

Consider an application that accesses data on a remote machine or has to perform a privileged

task on behalf of a non privileged user. In this scenario security is much more important as

the application is accessing data from a remote machine.

With .NET, the Framework enables the developer and the system administrator to specify

method level security. It uses industry-standard protocols such as TCP/IP, XML, SOAP and

HTTP to facilitate distributed application communications. This makes distributed computing

more secure because .NET developers cooperate with network security devices instead of

working around their security limitations.

SIMPLIFIED DEVELOPMENT EFFORT

Let's take a look at this with Web applications. With classic ASP, when a developer needs to

present data from a database in a Web page, he is required to write the application logic

(code) and presentation logic (design) in the same file. He was required to mix the ASP code

with the HTML code to get the desired result.

ASP.NET and the .NET Framework simplify development by separating the application logic

and presentation logic making it easier to maintain the code. You write the design code

(presentation logic) and the actual code (application logic) separately eliminating the need to

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mix HTML code with ASP code. ASP.NET can also handle the details of maintaining the

state of the controls, such as contents in a textbox, between calls to the sameASP.NET page.

Another advantage of creating applications is debugging. Visual Studio .NET and other third

party providers provide several debugging tools that simplify application development.

The .NET Framework simplifies debugging with support for Runtime diagnostics. Runtime

diagnostics helps you to track down bugs and also helps you to determine how well an

application performs. The .NET Framework provides three types of Runtime diagnostics:

Event Logging, Performance Counters and tracing.

The .NET Framework makes it easy to deploy applications. In the most common form, to

install an application, all you need to do is copy the application along with the components it

requires into a directory on the target computer. The .NET Framework handles the details of

locating and loading the components an application needs, even if several versions of the

same application exist on the target computer. The .NET

Framework ensures that all the components the application depends on are available on the

computer before the application begins to execute.

.NET FRAMEWORKThe Microsoft .NET Framework is a software component that can be added to or is included

with the Microsoft Windows operating system. It provides a large body of pre-coded

solutions to common program requirements, and manages the execution of programs written

specifically for the framework. The .NET Framework is a key Microsoft offering, and is

intended to be used by most new applications created for the Windows platform.

The pre-coded solutions that form the framework's class library cover a large range of

programming needs in areas including: user interface, data access, database connectivity,

cryptography, web application development, numeric algorithms, and network

communications. The functions of the class library are used by programmers who combine

them with their own code to produce applications.

Programs written for the .NET Framework execute in a software environment that manages

the program's runtime requirements. This runtime environment, which is also a part of the

.NET Framework, is known as the Common Language Runtime (CLR). The CLR provides

the appearance of an application virtual machine, so that programmers need not consider the

capabilities of the specific CPU that will execute the program. The CLR also provides other

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important services such as security mechanisms, memory management, and exception

handling. The class library and the CLR together compose the .NET Framework. The

framework is intended to make it easier to develop computer applications and to reduce the

vulnerability of applications and computers to security threats.

First released in 2002, it is included with Windows XP SP2, Windows Server 2003 and

Windows Vista, and can be installed on older versions of Windows.

Microsoft .NET Framework was designed with several intentions:

Interoperability - Because interaction between new and older applications is

commonly required, the .NET Framework provides means to access functionality that is

implemented in programs that execute outside the .NET environment. Access to COM

components is provided in the System.Runtime.InteropServices andSystem.EnterpriseServices namespaces of the framework, and access to other functionality is

provided using the P/Invoke feature.

Common Runtime Engine - Programming languages on the .NET Framework compile into an

intermediate language known as the Common Intermediate Language, or CIL (formerly

known as Microsoft Intermediate Language, or MSIL). In Microsoft's implementation, this

intermediate language is not interpreted, but rather compiled in a manner known as just-in-

time compilation (JIT) into native code. The combination of these concepts is called the

Common Language Infrastructure (CLI), a specification; Microsoft's implementation of the

CLI is known as the Common Language Runtime (CLR).

Language Independence - The .NET Framework introduces a Common Type System, or

CTS. The CTS specification defines all possible data types and programming constructs

supported by the CLR and how they may or may not interact with each other. Because of this

feature, the .NET Framework supports development in multiple programming languages.

This is discussed in more detail in the .NET languages section below.

Base Class Library - The Base Class Library (BCL), sometimes referred to as

the Framework Class Library (FCL), is a library of types available to all languages using

the .NET Framework. The BCL provides classes which encapsulate a number of common

functions, including file reading and writing, graphic rendering, database interaction and

XML document manipulation.

Simplified Deployment - Installation of computer software must be carefully managed to

ensure that it does not interfere with previously installed software, and that it conforms to

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increasingly stringent security requirements. The .NET framework includes design features

and tools that help address these requirements.

Security - .NET allows for code to be run with different trust levels without

the use of a separate sandbox.A design goal of the .NET Framework was to support platform independence[citation

needed]. That is, a program written to use the framework should run without change on any

type of computer for which the framework is implemented. However, Microsoft has only

implemented the full .NET framework on the Windows operating system. Microsoft and

others have implemented portions of the framework on non-Windows systems, but to date

these implementations are neither complete nor widely used, so full cross-platform support

has not been achieved.

What Is Database Management System?

A database management system is essentially a collection of interrelated data and set of

programs to access this data. The collection of data is called DATABASE. The primary

objective of DBMS is to provide a convenient environment to retrieve and store database

information. Database system supports single user and multi-user. While DBMS let only one

person to access data.

A Database consists of two parts namely the database management and the database

application. Database management systems the programs that organize and maintain the

information whereas the database application is the program that let us view, retrieve and

update information stored in DBMS. DBMS has to protect database against unintentional thatcould be caused by the users and application like disk crack etc and in case of multi-user

system; it must be capable of notifying any database change to the other user.

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Characteristics of a Database Management System

It represents complex relationship between data.

Keep a tight control of data redundancy.

Enforces user-defined rules to ensure the integrity of table data.

Has centralized data dictionary for the storage of information pertaining to data and its

manipulation

Ensures that data can be shared across authorization.

Enforces data access authorization.

Has automatic, intelligent back up and recovery procedures for data.

Have different interfaces which users can manipulate data.

Database Management System Offers the Following Services

Data Definition: It is a method of data definition and storage.

Data Maintenance: It checks whether each record has fields containing all

information about one particular item.

Data Manipulation: Allows data in the database to be inserted, updated, deleted and

stored

Data Display: This helps in viewing data.

Data Integrity: This ensures the accuracy of the data.

Microsoft ActiveX Data Objects: Microsoft ActiveX Data Objects, also called ADO, is a

library that was developed to allow programmers with other environments to create and

manage Microsoft Access databases. To support this, it provides a driver that allows these

other programming environments to "attach" their applications to a Microsoft Access

database. Like Microsoft Access' own library, you can use ADO inside of Microsoft Access

to fully create and manage a database.

Microsoft ADOX: Microsoft ActiveX Data Object Extensions for Data Definition Language

and Security, also called ADOX, is an addition to ADO. Besides many of the ADOoperations it can perform, you can use it for additional assignments such as creating a

database.

ADO.NET: ADO.NET is a technique developed by Microsoft and that is part of the .NET

Framework. This technology allows you to use one or more libraries of the .NET Framework

and one or more of the languages of the .NET Framework to create and manage a database.

Although its name includes ADO, ADO.NET is neither ADO nor a real

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SOFTWARE ENGINEERING

A process model for software engineering is chosen based on the nature of the project

and application, the method and tools to be used, and the controls and deliverables that are

required in the paper on the nature of software process.

All software development can be characterized as a problem solving loop in

which four distinct stages are encountered:

Status quo, problem definition, technical development and solution integration.

Status quo represents the current state of affairs. Problem definition identifies the

specific problem to be solved; Technical development solves the problem through the

application of some technology. Solution integration delivers the results (e.g. documents,

programs, data, new business function, new product) to those who requested the solution in

the first place.

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ANALYSIS

One of the most difficult tasks of system analysis is developing a clear in depth

understanding of the problem being investigated, without which it becomes impossible to

specify the requirements for a new project with any accuracy. Careful analysis suggests a

number of different problems, the problem of reliability, accuracy, timeliness, validity, and

the problem of economy.

For better understanding and assimilation of the proposed project, it is proposed that the

existing manual methods for keeping the various data records of the Organization is

problematic and existing infrastructure are not able to cope up with ever increasing expansion

demand of the Organization. Due to which the profit of the Organization is reducing and has

become the problem for the management. The management has now decided to address the

existing problems of the manual system and decided automation of the Organization. The

adopted system should cover a very broad spectrum of requirement / concepts which mean an

organized relationship among the functioning units or components to achieve the

predetermined goals. An organization combines policies, personnel, equipment and computer

facilities to co-ordinate the activities of an organization.

Basically an organization dealing with various activities represents an organized way of

achieving the predetermined objectives of an organization. For automation the records /

requirements of the Medicos as proposed in this project, the system has been defined

consisting of orderly grouping of inter dependent components linked together. Thecomponent may refer to physical parts (like engines, wheels of a car), managerial steps

(planning, organization, controlling) or a sub system in a multilevel structure. The component

may be simple or complex, basic or advanced. They may be single computers with a

keyboard, memory and printer or a series of intelligent terminals linked to a mainframe. In

either case each component is a part of the total system and has to do its own share of work

for the system to achieve the desired goal.

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I d e n t i f i c a t i o n o f t h e n e e d

Following characteristics of a system have been considered for the proposed project: -

Efficiency in managing business

An efficient system is a system which gives us right information at right time. For e.g.:- the

processing of leave information of employees is very important for the organization as it

helps in structuring the salary , assigning the work of the person on leave to any other

employee so that the work is not hampered because of any employees absence, to record the

number of leaves taken, leave balances of the employees. Resource planning assumes greater

importance and the management would need timely information about employee leave status

if they are to keep all the courses running and also to keep the employees satisfied. Employee

satisfaction would spell a low turnover rate and would thus reduce recruitment costs.

Need to manage business critical functions

There are various functions which are very critical to the organization. These critical

functions or business processes need to be run efficiently and effectively so that the

management can focus on process improvements and employee satisfaction. Some of the

functions are very difficult to be monitored manually. for e.g.:- assigning of faculties to the

number of batches, processing of the leave application, processing of reimbursement forms,

requisitions and retrieving reports at different times.

Organization

Organization implies structure and order. It is the arrangement of components that helps to

achieve objectives. In the design of the automation, for example, the hierarchical

relationships starting with the President (owner) on the top and leading downwards.Accordingly the above system is designed around an input device, a central processing unit,

an output device and one or more storage units. When these units are linked together, they

work as a whole system for generating information.

Interaction

Interaction refers to the procedure in which each component functions with other components

of the system. The inter-relationship between these components enables the computer to

perform.

InterdependenceInterdependence means that component of the organization or computer system depends on

one another. They are coordinated and linked together in a planned way to achieve an

objective.

Integration

Integration is concerned with how a system is tied together. It is more than sharing a physical

part or locations. It means that parts of the system work together within the system even

though each part performs a unique function.

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Central Objective

Central objective is the last characteristics of a system. Objective may be real or stated. The

important point is that users must be aware about the central objective well in advance.

Outputs

We must determine what the objectives or goals are, what do we intend to achieve, what is

the purpose of our work.

Inputs

As stated above, input for the various details must be decided in detail so that all

requirements of the system achieved. The important elements during automation of the RTA

will be considered are: -

Accuracy

Timeliness

Proper format of files & Processes

During analysis of the above sub systems, an initial overall idea of the requirements of the

system was formed, and accordingly the characteristics of the particular system were

determined. The above approach provides us a set of procedures for solving particular

requirements. Beside this a detailed schedule of the three subsystems was prepared. To avoid

any future problems to the management, various facts to develop the complete picture of the

automation have also been investigated further, which include: -

Analysis of facts, determine of feasibility, definition of users requirements and other factors

include Medicos requirement.

Current Paper Documentation, Accounting procedure manuals, financial statement,

management policies, organization charts, job description and other forms of paper evidence

are reviewed to determine how the organization is operating and how it plans to operate.

Current paper documentation will be used to reinforce the definition of relationship between

the various divisions of the Hospital, interdivisional functions and people within the

divisions.

The detailed analysis of the three proposed modules in this project are been done to meet the

various requirements of the system before proceeding to the next phase of the project i.e.

Feasibility study of the system.

P r e l i m i n a r y i n v e s t i g a t i o n

The first step in the system development life cycle is the preliminary investigation. It is the

collecting of information that helps the team members in evaluating the merits of the project

request and thus make an informed judgment about the feasibility of the proposed project.

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For this proposed system we have done some preliminary investigation and gathered data

through primary methods.

Reviewing organization documentsFirstly we have to learn about the organization involved in or affected by the project. We

reviewed the working of the different departments of the organization and who are the

persons directly associated with the departments who are going to interact with the system.

On site observations

In this process we monitored the office environment, the workload of the system and the

users, methods of work and the facilities provided by the organization to the users. The

purpose of on site observation is to get as specific as possible to the real system beingstudied.

Conducting interviews

The last two techniques tell us how the system should operate, but they do not include

enough details for a decision to be made. We prepared a questionnaire for the users of the

proposed system to learn more about the nature of the project request and the depth to which

users may retrieve information from it. Sometimes we also conduct interviews to provide

details that further explain the project and show whether assistance is merited economically,operationally and technically.

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FEASIBILITY STUDY

The first step in the system development life cycle is the preliminary investigation to

determine the feasibility of the system. Preliminary investigation examines project feasibility,

the likelihood of the system being useful to the organization. The basic aim of the preliminary

investigation is to evaluate project requests. Basically it is the collecting of information that

helps management committee members to evaluate the merits of the project request and make

an informed judgment about the feasibility of the proposed project. In our proposed project,

during preliminary investigation following objectives are achieved:-

The requirement of the proposed RTA NORMS has been clearly understood.

All the possible alternative approaches have been checked to find the best approach.

Operationally feasibility of the alternative approaches has been checked. Best feasible approach for the proposed system found.

Investigation of the proposed project of hospital carried out by adopting the technique given in

the succeeding paras.

Reviewing Organization Documents

In this the complete requirement of the above modules including various charts studies and

written operating procedures are reviewed. Various procedures clearly defining important

steps in formulating, receiving, managing and processing details are studied.

On site Observation

Datas requiring for immunization, detail of USER APPLICATION, Immunization details

reports and returns whereas similar details for Path Lab to include type of test, reports and

returns, cash summary etc collected at the site and studied to see the work environment.

Conducting Interview

After getting inside depth knowledge about the system, it can be visualized the system,

operation and its performance. For knowing systems ability to the requirement, conducting

interview systems is also adopted. This technique assists in analyzing whether the above

modules are economically, operationally and technically feasible or not.

Feasibility is the determination of whether or not a project is worth doing. The process

followed in making this determination is called a feasibility study. This type of study

determines if a project can and should be taken. Once it has been determined that a project is

feasible. The project is then progressed further. Different types of feasibility study are carried

out to get the most optimum system. Among them these are:-

Technical feasibility. Operational feasibility.

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Economic feasibility.

Social feasibility.

Management feasibility.

Legal feasibility.

Time feasibility Technical Feasibility.

Technical Feasibility

This is concerned with specifying equation and software that will successfully satisfy the user

requirement. The technical needs of the system may vary considerably, but might include:

The facility to produce outputs in a given time.

Response time under certain conditions.

Ability to process a certain transaction at a particular speed.

Facility to communicate data to distant location.

In examining technical feasibility, configuration of the system is given more important than

the actual make of hardware. The configuration should give the complete picture about the

systems requirements. How many workstations are required? How these units are

interconnected so that they could operate and communicate smoothly.

Operational Feasibility

Proposed Systems are beneficial only if they can be termed into information systems that will

meet the operating requirements of the organization. This test of feasibility asks if the system

will work when it is developed and installed. It is mainly related to human organizational and

political aspects. The points to be considered are:

Aspects of changes due to the system.

Changes in the organizational structure.

Training required implementing the system.

Economic Feasibility

It is the most frequently used technique for evaluating the effectiveness of a proposed system

and is also known as cost benefit analysis. This is an ongoing effort that improves in accuracy

at each phase of the system life cycle. A system that can be developed technically and that

will be used if installed must be cost effective for the organization .At the end of the day the

system is proposed for financial benefits to the organization. Here we estimate the following:-

The cost to conduct a full systems investigation.

The cost of hardware and software for the application.

The cost if nothing changes (i.e. the proposed system is not developed)

The costs involved in traveling to the site, paper work, food during the system investigation

were very nominal, the cost of hardware and the software required to develop this application

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SOFTWARE REQUIREMENTS

The software requirement specification is produced at the culmination of the analysis task.

The function and performance allocated to various software as establishing by developing a

detailed validation criteria as per the following refines part of system engineering: -

Introduction of the software requirements

Information Description

Function Description

Validation Criterion

Bibliography and Appendix

The introduction of the software requirements specification states the goals and objectives of

the software, describing it in the context of the computer based system. However, the

introduction may be nothing more than the software scope of planning document for the

modules.

The information Description

It provides a detailed description of the problem that the software must solve. In the proposed

system the requirement has been collected from the user as well as from the existing systems

keeping in view of the future advancement and its expansion. Information content, flow, and

structure are documented. Hardware, software, and human interfaces are described forexternal system elements and internal software function.

Functional Description

It described the details of each function which have been used to solve the problem has been

presented. This also used to provide processing narrative for each function, design constraints

with justification and performance characteristics. Behavioral Description of the specification

examines the operation of the software as a consequence of external events and internally

generated control characteristics. Validation Criteria is probably the most important section

of the Software.

Requirement Specification

For a successful implementation of any software it must qualify all classed of tests so that it

can validate function performance, and constraints. This act as an implicit review of all other

requirements. Finally the specification includes a Bibliography and Appendix. The

bibliography contains references to all documents that relate to the software. Efforts have

been made to include all-important reference of the proposed system. In many cases the

software requirements specification may be accompanied by an executable prototype (which

in some cases may replace the specification), a paper prototype or a preliminary users

manual presents the software as a black box. That is, heavy emphasis is placed on user input

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and the resultant output. The manual can serve as a valuable tool for uncovering problems at

the human/machine interface.

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REGISTRATION

Usern

ame

confirm

ation

USER

LOGIN

Enter

user

info.

Entered

information SEARCHPROFILE


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System Administration & Project security

Users Maintenance

This module is used to manage and create the different level of users who operate this system

according their operation, like in this system only system administrator have rights to delete

data from the system related to various patients test perform by the organization.

Changing Password

This module is only accessible by the system administrator who has the rights to change the

password of all users who operate this system.

Backup

Balance Entry

This module is used to update the patients balance, which is left at the time of patients test

time.

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DFD

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L i c e n s eR E P O R T

DATABASE

ADD

USERTEST:

COMPUTER, GK

ETC.TC

RTO

REGISTRATION

DATABASE

ENQUEIRY REGUSTRATI

ON


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HARDWARE REQUIREMENTS

I have used the following hardware for the development of this project:-

PROCESSOR INTEL PENTIUM III 800 MHz

RAM 128 MB

CACHE 256 KB

HDD 20 GB

FDD 1.44 MB

MOUSE LOGITECH

KEYBOARD TVS GOLD

PRINTER HP 3420

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System design is the creative act of invention, developing new inputs, a database, offline

files, method, procedures and output for processing business data to meet

organization objectives. System designs build information gathered during the

system analysis.

Characteristic of a Well-Designed System

The characteristics associated with effective system operation are:

Acceptability

Decision making ability

Economy

Flexibility

Reliability Simplicity

In design an efficient and effective system, it is of almost importance to consider the human

factor and equipment that these will require to use. System analyst must evaluate the

capabilities and limitations of the personal and corresponding factors of the equipment itself.

Success of a new system pivots on its acceptance or non-acceptance by organization personal.

If operating personal are convinced that new system will not benefit them, it is appears one,

the system is in serious trouble. To over come this resistance participation by operating personal during all phases of the change over is necessary because they constitute the

organization, which must use alive with newly designed system.

An effective system produces not only information at the lowest cost, pertinent and timely for

making decision. For economic operation, data should be captured as near to its source as

possible and allowed to follow through the system automatically from that point. Eliminating

duplicate information file, reducing the provision for every possible contingency are the

examples of improving the operation in an economic manner. To be effective the systemmust be flexible capable of adapting to changing environmental condition. With out the

ability to absorb changes an organization may lose customer good will as encounter problems

with its own personal. Reliability of the system refers to consistence of operation.

The system design considerations are: -

The design objective that include practicality, efficiency, security etc.

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The constraints, which include the hardware, software, budget, time, scale and the interface

with all other systems.

The processing techniques, which include batch processing, real time processing and on-

line processing

The operations.

Input Design

Input design is the process of converting the user-oriented description of input to a computer

based business information system into a programmer-oriented specification. The objective

of input design is to create an input layer that is easy to follow and prevent operator errors. It

covers all phases of input from creation of initial data into actual entry of the data to the

system for processing. The input design is the link that ties the system into the world of itsusers.

The main processors in this system are placing an order for an item, actual purchase of the

oriented item and issuing the item as per the demand from the concerned department. For the

smooth operation of these processes there are nine data entry screen.

While entering the data, the operator need to know the allocated space for each field, the

format in which data fields are entered, and the name of the item for the specified code if any.

In addition to this, the input design phase makes sure that data item and transaction have

validation to detect errors and comments to warn the user of a wrong input. Control wasensured for entering input data.

Input controls provided way to: -

Ensure that only authorized users access the system.

Guarantee that transaction is acceptable.

alidate the data for accuracy.

Determine whether any necessary data have been omitted

Output Design

Output design includes listings, summaries, documents etc. many of the output provide the

link between the data processing system itself and it ultimate uses the organization customers

and vendors plus organizational personal at all levels.

Currently there are many types of system output that can be in corporate into a new system,

because hardware and peripheral devices are capable of producing a variety of outputs

quickly.

The output from a computer system can take a variety of forms. The most common are

Printed outputs

Visual Outputs Microfilm output Secondary storage output Plotter output etc.

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Code Design

When large volume of data is being handled, it is important that the item be identified, stored,

or selected easily and quickly. To accomplish this each

ADVANTAGES

>> Automation of registration process

>> Easy to handle students data.

>> Allow licence applied user to refer to their own data and few important information.

>> Reduces wastage of time and paper.

>> Easily transferable.

>> Easily and time saving process.

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DISADVANTAGES

>> Backup of database is required.

>> Any problem in the software can create an obstacle to registration process.

>> Coding is time consuming.

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SCOPE OF THE PROJECT

The most notable features which were not implemented in the system are licence

management and a more intuitive order item notes interface.

These features were not implemented because of time constraints. The process of removing

features from software when time is running out is known as feature cutting. A drawback of

removing features at such a late stage in the project is that some time will probably have

already been wasted on the design or partial implementation of these features.

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REFRENCES

Microsoft Development Library 2008

Microsoft SQL Server 2005 by Willey Publication

Microsoft Visual Studio 2008 by Apress Publication

Microsoft Official Learning Website ie www.msdn.microsoft.com

www.csharpcorner.com

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http://www.msdn.microsoft.com/http://www.csharpcorner.com/http://www.msdn.microsoft.com/http://www.csharpcorner.com/