rotary district 7770 youth exchange 7770 6/06 criminal background checks protecting you, rotary, and...

Rotary District 7770Rotary District 7770Youth ExchangeYouth Exchange

7770 6/06

CriminalCriminalBackgroundBackground

ChecksChecks

Protecting You, Rotary, and Our StudentsProtecting You, Rotary, and Our Students

Rotary District 7770 Youth ExchangeRotary District 7770 Youth Exchange

7770 6/06

Rotary District 7770Rotary District 7770

and its member districts are committed to and its member districts are committed to

the safety and security of each of the young the safety and security of each of the young

people who is in our care through the people who is in our care through the

Rotary Youth Exchange Program. Rotary Youth Exchange Program.

Our CommitmentOur Commitment


7770 6/06

Our ProceduresOur Procedures

Personal referencesPersonal references

In-home interviewsIn-home interviews

Orientation and trainingOrientation and training

Criminal background checksCriminal background checks

Monthly student contactsMonthly student contacts


7770 6/06

Who do we check?Who do we check?

Anyone volunteer who has direct one-on-one Anyone volunteer who has direct one-on-one unsupervised contact with studentsunsupervised contact with students

Host family members 18 or overHost family members 18 or over


7770 6/06

IneligibleIneligible

Anyone who does not provide referencesAnyone who does not provide references

Anyone who does not authorize a criminal Anyone who does not authorize a criminal background checkbackground check

Any host who is not visited at home before and Any host who is not visited at home before and during the exchangeduring the exchange


7770 6/06

Our Primary ConcernOur Primary Concern

The primary concern is always to safeguard the The primary concern is always to safeguard the best interests of the exchange students.best interests of the exchange students.


7770 6/06

Exclusion DiscretionExclusion Discretion

To exclude altogether or limit a prospective To exclude altogether or limit a prospective volunteer’s/host’s participation in the District is volunteer’s/host’s participation in the District is exclusively at the discretion of the District exclusively at the discretion of the District


7770 6/06

Decision FactorsDecision Factors

Considerations of the criminal conduct include, Considerations of the criminal conduct include, but are not limited to: but are not limited to:

• Nature of offense(s)Nature of offense(s)

• SeveritySeverity

• Lapsed timeLapsed time


7770 6/06

ProceduresProcedures

Volunteers and hosts must sign a Youth Volunteers and hosts must sign a Youth Exchange Volunteer Affidavit authorizing Exchange Volunteer Affidavit authorizing District 7770 to conduct a background checkDistrict 7770 to conduct a background check


7770 6/06


Application must be accurateApplication must be accurate

• False information means automatic exclusionFalse information means automatic exclusion


7770 6/06


District will rely on information in background District will rely on information in background reportreport

• District has no control of or liability for information District has no control of or liability for information received received


7770 6/06


District requests National Criminal Background District requests National Criminal Background and Sex Offender Registry checks plus Social and Sex Offender Registry checks plus Social Security verificationSecurity verification

• District is currently paying for all background checksDistrict is currently paying for all background checks


7770 6/06


District obtains report from Spectrum Security District obtains report from Spectrum Security and communicates results to Club YEOand communicates results to Club YEO

• Positive reports notified by e-mailPositive reports notified by e-mail

• Negative reports sent to Alan Walters – his Negative reports sent to Alan Walters – his committee will review report and make a committee will review report and make a determination of the proper course of actiondetermination of the proper course of action


7770 6/06


Discussion and Decision by Alan Walter's Discussion and Decision by Alan Walter's CommitteeCommittee

• In some cases, may discuss disqualification with DG, In some cases, may discuss disqualification with DG, District Chair, and Club YEODistrict Chair, and Club YEO


7770 6/06


Automatic disqualificationsAutomatic disqualifications

• Crimes against childrenCrimes against children

• Felony offenses against personsFelony offenses against persons

• Felony offenses against the familyFelony offenses against the family

• Crimes of public indecencyCrimes of public indecency

• Crimes using weaponsCrimes using weapons

• ArsonArson

• Violent Crime or felony drug-related offensesViolent Crime or felony drug-related offenses

• Residing with a registered sex offenderResiding with a registered sex offender


7770 6/06


Possible disqualificationsPossible disqualifications

• First First offense DWI, DUI, or possession of a controlled offense DWI, DUI, or possession of a controlled substance under two ouncessubstance under two ounces

• Crimes involving theft, fraud, embezzlement, and Crimes involving theft, fraud, embezzlement, and forgeryforgery

• For all other criminal offenses (except traffic For all other criminal offenses (except traffic violations classified as misdemeanors)violations classified as misdemeanors)


7770 6/06


NotificationNotification

• Provide notice of possible action to volunteer before Provide notice of possible action to volunteer before and after adverse decisionand after adverse decision

• Include the individual's rights under the Fair Credit Include the individual's rights under the Fair Credit Reporting ActReporting Act


7770 6/06


Contesting InformationContesting Information

• Provide a written notice to the Alan Walters within Provide a written notice to the Alan Walters within ten days of being advised that participation has been ten days of being advised that participation has been denied.denied.

• Individual's responsibility to challenge the report Individual's responsibility to challenge the report received from Spectrum Security and to arrange for received from Spectrum Security and to arrange for any corrections, if necessary.any corrections, if necessary.


7770 6/06


ConfidentialityConfidentiality

• Background check information kept by Spectrum Background check information kept by Spectrum Security and DistrictSecurity and District

• Reference checks done and kept by Club YEO and Reference checks done and kept by Club YEO and DistrictDistrict

• Criminal checks done and kept by Spectrum Criminal checks done and kept by Spectrum Security, Inc. and maintained by individual checkedSecurity, Inc. and maintained by individual checked


7770 6/06


Records RetentionRecords Retention

• Retained in secure files for ten yearsRetained in secure files for ten years

• Electronic files are acceptableElectronic files are acceptable

• Hard copies are alternativeHard copies are alternative


7770 6/06


Frequency of Background ChecksFrequency of Background Checks

• Every five years for volunteers with continuous Every five years for volunteers with continuous serviceservice

• Significant change requires a new check (e.g. change Significant change requires a new check (e.g. change of residence or Rotary club)of residence or Rotary club)

• Host families annually unless continuousHost families annually unless continuous

• Host family members who are also volunteers are Host family members who are also volunteers are rechecked every five yearsrechecked every five years


7770 6/06


Criminal Background Checks by District 7770Criminal Background Checks by District 7770

• Checks must be national and will be coordinated by Checks must be national and will be coordinated by District 7770 acting with authorizations obtained by District 7770 acting with authorizations obtained by Rotary Clubs.Rotary Clubs.


7770 6/06


Selection of Agent to Conduct Background Selection of Agent to Conduct Background ChecksChecks

• State authorities are not acceptableState authorities are not acceptable

• District is currently using Spectrum Security, but District is currently using Spectrum Security, but reserves the right to use another agent in the futurereserves the right to use another agent in the future


7770 6/06


Rates for Background ChecksRates for Background Checks

• District 7770 will work with to develop the lowest District 7770 will work with to develop the lowest possible rates that meet acceptable standards.possible rates that meet acceptable standards.

Rotary District 7770Rotary District 7770Youth ExchangeYouth Exchange

7770 6/06

Protecting You, Rotary, and Our StudentsProtecting You, Rotary, and Our Students

CriminalCriminalBackgroundBackground

ChecksChecks

rotary district 7770 youth exchange 7770 6/06 criminal background checks protecting you, rotary, and...

Documents