ROOKIE TEAMS10 STEPS FOR SUCCESSOCTOBER 2012

AGENDA• Welcome• 10 Step Process • Tips on being a successful Robotics team

• Important Reminders• Q&A• Contacts

ORGANIZATION• Create sub-team based on your team size• Identify Leads for each area:

• Student, Teacher, Mentor• Once team is formed, attach students to each area

TIMELINE• Listing of all your key deliverables,

milestones• Pre-season• Build season

STEP 2 : ORGANIZATION AND TIMELINE

Apr 24-27

Apr 4-6

Mar 28-30

Mar 21-23

Mar 15

Mar 11

Feb 19Jan 5

Build Season

Stop/SHIP Date

Waterloo Regional

GTRWRegionalHerseyCentre

Calgary Regional

March Break

• Kick Off8:30-11:30 Ontario Science Centre

• Inventory of Kit • Mentors Meeting• Kick off & Quick Build Session

Apr 18-21

VEXWorlds

Anaheim California

BASIC ROOKIE TEAM TIMELINE

Worlds St. Louis

2012-13 Season Build Season & Competitions Timeline

May 7 May 14

Planning Week

Jun 4

Year End Celebration @ School

May 31

2011-12 Budget &

Team Structure*

Jun 11

Summer SchedulePlanning

2011/12Gr. 8/9/10/11/12Team Selection

Complete

Sep 26

Robotics Open

House

Oct 8

Library Workshop

Oct 15

2011-12TEAM

ORIENTATION

2012-13 Season Program Awareness and Rebuilding of the Team

Sept 21

Sept 6

Grade 9 Orientation

Year in Review and Year Ahead

Planning

Oct 27

FRC Symposium

Nov 17/18

OntarioScienceCentre

*Design•Build•Program•Test•Practise•Practise•Practise

IMPORTANT DATES TO CONSIDER• UOIT March 7-9• Montreal March 14-16• Waterloo March 21-23• Hershey Centre March 28-30 • Calgary April 4-6

Montreal March 14-16

Sept toDec

*Planning*Sponsorship*Mentor TeamAlignment*Workshops*Administration*Community Outreach*Prepare for Build UOIT

RegionalMar 7-9

Team registrationTournament Registration

Sept 25 –Oct 25 – Nov 15

N.I.Nov 24

1241 ROOKIE VIDEOS https://vimeo.com/50170676 How to run a Team https://vimeo.com/50149452 FRC Pit Crew https://vimeo.com/50156006 What is FLL https://vimeo.com/50157944 Team Organization https://vimeo.com/50162081 Sponsorship Pw:firstrc

GETTING STARTED• 2-3 PROFESSIONAL TEACHERS OR

ENGINEERS• 2-3 ADDITIONAL ADULTS• 15-25-? STUDENTS• FINANCIAL SPONSORS• A MEETING PLACE• MENTOR TEAM• TOOLS• TIME

Students

School

Parents

IndustryPartnersMentors

Support structure

AGENDAStep 1 Marketing and RegistrationStep 2 Organization and TimelineStep 3 Team Setup Step 4 Preseason Activities Step 5 Build Season ActivitiesStep 6 CompetitionsStep 7 Post Season ActivitiesStep 8 Recognition and RewardStep 9 Closing the YearStep 10 Re-Start Planning for new

year

MARKETING• Grade 9 Night• Info session• Synervoice• Announcements• Class visits

REGISTRATION• Process for

application• Registration

Application forms• Deadline and Fees

STEP 1 : MARKETING AND REGISTRATION

NAVIGATING THE WORLD OF FIRST

• www.firstroboticscanada.org•www.usfirst.org• www.chiefdelphi.com

Mechanical

Student Lead

Mentor

Teacher

Design

Student Lead

Mentor

Teacher

Programming

Student Lead

Mentor

Teacher

Electrical

Student Lead

Mentor

Teacher

Management

Student Lead

Mentor

Teacher

SAMPLE TEAM STRUCTURENOTE: EACH GROUP HAS THREE COMPONENTS FOR SUCCESS

Program ManagementLead Student/Teacher/Mentor

FORMULA FOR SUCCESS(each group must have 3)

• Student Lead

• Mentor/Parent Lead

• Teacher Lead

• + New Student to shadow

WEEK 5 WEEK 6WEEK 3Jan 5

BUILD SEASON TIMELINEJan 11

WEEK 1Jan 18 Jan 25 Feb 1 Feb 9

• Kick Off 8:30 – 11:30 am

• All team to be at Rick Hansen at 12:30 pm to review rules

• Mentors Meeting • Brainstorming• Design Freeze

Jan 14th

• Established robot design

• Mobility system frozen

• General ideas for all mechanisms

• Mechanism Prototyping –  Jan14th - 17th

• Build Drive System – Jan 14th - Jan 23rd (Must be completed no later than this date)

Comments:• Frozen means no

more changes!!

• Mechanism Build Jan 17th-21(Completed on the 21st)

• Programmers Begin Coding – Jan 17th

• Have two students lead shipping planning for Feb 19th – read rules well in advance of ship day

• Begin Autonomous Testing – Jan 24th

Comments:• Most FIRST

autonomous only involves the chassis

• Mechanism Integration – Jan 31st- Feb 6th (Completed on the 6th)

Comments:• Wiring is not a

quick job

Feb 15Feb 19

• Robot Done –Feb 7th

• Testing & Perfecting – Feb 7th - Feb 18th (completed on the 18th)

• Driver Training – Days Feb7th - Feb 18th (completed on the 18th )

Comments:• Weight Reduction• “Practiced drivers

make bad robots win, & unpracticed drivers make good robots lose

SHIPPING DATE

WEEK 2 WEEK 4

example

• Practise• Testing• Practise• Testing• Practise

TEACHER/MENTOR ACTION STUDENT ACTION• Review Team Guidelines• Register on STIMS• Team Name/Color/Logo• Attend Team Orientation• Visit www.usfirst.org• Visit www.chiefdelphi.com

• Know the timelines/deliverables

• Review 2012 game manual with focus on rules

• Register on TIMS ***• Register for competition ***

• Team Name/Colors/Logos

• Set up Parent Night• Create a budget• Create Team Guidelines (code of conduct)

STEP 3 : TEAM SETUP

TIPS…• Stay organized• Track milestones and deadlines• Develop Committed members• Communicate• Have Fun!

STEP 4 : PRE-SEASON ACTIVITIESREMEMBER – You are only a ROOKIE

ONCE!!!• Logo, colors, team image• Attend your mentor team workshops to

educate team• Create and align a schedule with your

mentor team• Community events, fundraising,

awareness in/out of school, business plan, marketing initiatives

• PIT design, theme, considerations• Review of the Awards you are eligible to

win• Create spirit items• Plan for game team (3+1 students/adult)

driver, tool, human, coach

STEP 5 : BUILD SEASON ACTIVITIESJanuary 5th Saturday – Kick off is the official beginning of the FRC season. At kickoff, teams watch a live broadcast of the release of the game rules, learn the password to decode the FRC Competition manual, and pick up their Kit of Parts. Teams have just six weeks to build a functioning robot to compete in the game.

February - until 19th (shipping day)– FIRST provides updates and email blasts throughout the build season to keep teams informed of important changes/improvements to the rules. On Robot Ship Day, teams must STOP WORK on their robot. Teams either seal their robot into an isolation bag, or ship it via FedEx, depending on the location of their first competition.

STEP 6 : COMPETITIONS

• March – Competitions begin. Teams travel to District or Regional competition events to compete in the game and be judged for awards in design, creativity, innovation etc.

• UOIT March 7-9• Montreal March 14-16• Waterloo March 21-23• Hershey Centre March 28-30 • Calgary April 4-6• April – Teams convene for the FIRST Championship• Ensure each person/subgroup has tasks at

competitions• PIT schedule and lead• Spirit Lead

STEP 7 : POST SEASON

• Debrief Session of the year

• Surface Gaps/strengths• Final checks

• Ensure all documentation is stored at a central accessible area

• Photos/video repository• Listing of all

accomplishments• Review final budget

STEP 8 : REWARD AND RECOGNITION

Awards/celebration event

Sponsorship recognition

STEP 9 : CLOSING THE YEAR

•Post the annual report of the year

• Identify critical timelines, tasks to start new year

STEP 10 : RE-START THE NEW YEAR

• Choose new Lead Students• Identify critical steps/milestones

• Continue to build sponsorships

- ****Rookie All Star (Judges)This award celebrates the rookie team exemplifying a young but strong partnership effort, as well as implementing the mission of FIRST: to inspire students to learn more about science and technology.

- Rookie Inspiration (Judges)This award celebrates a rookie team’s outstanding success in advancing respect and appreciation for engineering and engineers both within their school, as well as in their community.

- Highest Rookie Seed Award (Robot Performance)

This award celebrates the highest-seeded rookie team at the conclusion of the qualifying rounds.

- Dean’s List - Woodie Flowers- World Championship Lottery

ROOKIE AWARDS

**** awards that require a submission

OTHER AWARDS

**** awards that require a submission

- Team Spirit Award sponsored by Chrysler

- Imagery Award- Creativity Award Sponsored by

Xerox- Gracious Professionalism™

Award - FIRST Future Innovator Award - Industrial Design Award- Industrial Safety Award - Innovation in Control Award - Judges Award- Website Award- Animation Award- Excellence in Design Award

MORE YOU CAN DO…

Sponsorship and Fundraising

Community OutreachParent Involvement

IMPORTANT TO REMEMBER!* NOV 24 NATIONAL INSTRUMENTS MENTOR WORKSHOP

* FRC BLOGS, FIRST ROBOTICS CANADA WEBSITE

* TRAINING WORKSHOPS AVAILABLE

* JAN 5TH, QUICK BUILD SESSION

* ??? OTHERS

Contactsjohn.hobbins@firstroboticscanada.org

artijaveri@hotmail.com

www.firstroboticscanada.org