roof management presentation
DESCRIPTION
Roof Management PresentationTRANSCRIPT
Outline
• Company Profile
• Coverage Area
• Roof Management Program
– Initial Survey
– Annual Inspection
– Roof Manager (database program)
– Roof Design and Bidding
– Construction Management
– Warranties
• Question and Answer
Company Profile
• Established in 1991
• Recognized for our experience and expertise in handling roofing and
waterproofing for some of the largest national and global real estate
investors and owners• ProLogis: Global leader in industrial warehousing
• BlackRock Realty: Over $18 billion in real estate equity assets under management
• Pepsi Beverages Company: World’s largest manufacturer, seller and distributor of Pepsi-Cola
• STRS Ohio: 17th largest domestic US pension fund
• Staff consists of experienced consultants, architects, engineers and
field inspectors.
• Corporate headquarters located in Marysville, Ohio (Central Ohio)
– Satellite office in New Jersey
– National network of consulting partners
– Three corporate aircrafts allow for rapid response to clients needs
Global PresenceActively managing assets throughout the United States, Canada,
Mexico, Brazil and Europe
Portfolio Management
Roof Management Program3 Phase Approach for Property Portfolio Management
Phase 1. Initial Roof Condition Assessments
Phase 2. Annual Roof Inspections
Phase 3. Roof Asset Management (Roof Manager)
Client Realizes:
- Extended Roof Service Lives
- Reduced Capital Expenditures
- Reduced Maintenance Costs
- Organized Approach For Planning And Forecasting Future
Capital Expenditures
- Maximum Benefit When Roofing Expenditures Are Required
Roof Program
• Roof program
– Consistency
• Inspections
• Reporting
– Improved tracking capabilities
– Organized roof management approach (Roof Manager)
– Improved performance reporting
– Service request standards and recording
“The Key to Confident, Budget Minded Decisions
Lies in Accurate and Organized Information”
Phase One
Initial Roof Condition AssessmentComplete analysis of entire roof system, which includes:
1. Benchmark of existing conditions and remaining service life
2. Roof Maintenance Plan with projected budgets designed to
address deficient conditions, reduce unplanned expenditures and
extend the useful life of the roof
3. Roof Replacement Plan with projected budgets designed to
complement the existing structure
Phase Two
Annual Roof InspectionCompleted prior to the budget period on a yearly basis
following the initial roof condition assessment
1. Updates Proactive Maintenance Plan and Budgets to
address deficient conditions related to aging, physical damage
and environmental damage such as high wind events, hail,
lightning, etc.
2. Updates Roof Replacement Plan and Budgets based on
observed conditions and current labor and materials pricing
3. Annual Inspections combined with proactive maintenance is the
Fundamental Key to Extending Roof Service Life
Phase Three
Roof ManagerWeb based tool that allows management the ability to
quantify the information, recommendations and budgets
generated by Roof Management inspections
1. Performance and Budget Reporting
2. Provides Organized and Prioritized
approach to managing roofing assets
3. Online Service Requests automatically
documents and notifies assigned repair contractors
2. Confident, Performance Driven Decisions
can be exercised to increase the effectiveness
of roofing expenditures when armed with prior
performance histories
when facility management reports roof related issues
Roof ManagerProperty Specific Roofing Details
•Construction/assembly details
•Historical roofing expenditures and details
•Forecasted recommendations and budgets
•Warranty information
•Leak repair history
•Roof related documents section
Roof Manager
Online Repair Requests and Tracking
•Submit and track service requests to roofing vendors
•E-mail notifications advise personnel of repair status
•Automatic tracking of all repair information and costs
•Roof Management review of all leak repair invoices
“Comprehensive understanding of roof
performance leads to increased
accuracy and effectiveness of
recommendations and expenditures”
Email notifications
Vendor invoicing component
Detailed histories
Summary reports
Roof ManagerPerformance and Budget Reports
•10 Year Capital Forecast
•Annual Portfolio Repair Summary
•Leak Repair Cost Analysis
•Roof System Cost Data
“Utilize portfolio specific
roofing data to both assist
and improve the planning
and management decisions
associated with roofing
expenditures”
Program Results
$0,00
$0,02
$0,04
$0,06
$0,08
$0,10
$0,12
$0,14
$0,16
$0,18
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Case Study: Annual Roofing Cost per Square FootPortfolio Size: 300 million square feet (2010)
Roof Management Program Implemented in 1997
Highlights:•45% spending reduction within 5 years (~$30 million annually)
•Program has maintained consistent spending despite aging portfolio
Roof Summary at Global Level
Roof Type Roof Area (SF) Avg Age
2014 PM
Budget
2014 PM
Cost/SF
BUR 139,019,275 14.4 $3,626,633 $0.03
Coating 11,677,856 6.3 $288,535 $0.02
EPDM 88,118,816 12.1 $1,672,750 $0.02
Metal 37,946,933 13.0 $3,618,778 $0.10
Modified 13,296,629 12.1 $514,517 $0.04
PVC/TPO 76,956,941 5.3 $1,135,280 $0.01
Roof Summary at Global Level
Forecasting
$0,00
$0,20
$0,40
$0,60
$0,80
$1,00
$1,20
$1,40
$0
$2.000.000
$4.000.000
$6.000.000
$8.000.000
$10.000.000
$12.000.000
$14.000.000
$16.000.000
$18.000.000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
10 Year Roofing Capital Forecast
Capital Budget Cost/SF
2015 Roofing Maintenance Budget
$0.03 SF
5 Buildings 1.4 Million SF
$1.96 Million in Savings
Long Term Costs
Wood Deck
Product Availability
Hail ZoneHigh Wind Zone
Mandatory
Snow
Removal
Familiarity
Roof System Drivers
Why systems are used where• Cost
• Maintenance
• Track Record
• Contractor Base
• Material Availability
• Environmental Conditions
• Familiarity
Project Management
Solutions that are cost effective and building specific
• Cost
• Maintenance
• Proven systems that perform their entire serviceable life
• Reduce Owner’s project administration time. Lead the project.
Project Management
Enhanced project management utilizing the Roof Manager
Projects tab provides access to and tracks• Scope of work
• Job progress
• Design information
• Construction management information
• Project contact lists
Weekly Contractor Logs Update• % Complete
• Work items completed
• Project notes/unit cost item updates
• In progress photos of the project
Benefits• On demand access to project information (meeting minutes, field reports, contacts, drawings,
submittals)
• Improved communication through project updates
• Long term archival
• Contractor self reporting
Project Management
Contractor Log:• Weekly on-line reporting by contractor
• Self monitoring
• Up to date information on a roof project through the Roof Manager
Construction Management
Project Knowledge
Knowledge and expertise that deliver economical solutions.
Use code to Owner’s advantage not Contractors and Manufacturers
Factory Mutual (wind uplift) and Fire Classification
ASHRAE (energy requirements)
1. Full Replacement or Overlay
2. Climatic Zone
3. Full, Partial or Non conditioned
Design
Project Planning
Precision
1. Correct selection
2. Leverage of grouping
Savings $298,109
Single Ply Built-up Overlay Tear-off
January February March April May June July August September October November December
Bid Contract
Construction
Bid
Bidder Contractor 1 Contractor 2 Contractor 3
Estimated Square Footage 151,860 150,977 149,446
S.F. Cost ( Base) $4.69 $4.17 $4.46
Base Bid
TPO with Coverboard $498,649.00 $428,129.00 $483,828.00
Alternate 2: Interior Protection $158,165.00 $158,165.00 $137,681.00
Alternate 3: $5 mil Gen Aggregate Ins $6,552.00 $0.00 $7,800.00
Total base bid $663,366.00 $586,294.00 $629,309.00
Bidder Contractor 1 Contractor 2 Contractor 3
Estimated Square Footage 149,430 150,660 150,000
S.F. Cost ( Base) $5.76 $5.09 $5.47
Base Bid
TPO with Coverboard $591,105.00 $515,000.00 $562,059.00
Alternate 3 - Interior Protection $229,342.00 $205,000.00 $215,250.00
Total base bid $820,447.00 $720,000.00 $777,309.00
2012 Original Project• Compressed Schedule
• Peak of roofing season
• Complicated project
• Same scope and
contractors
• Time managed bidding
and construction
2014 Re-Bid
Savings: $133,706
Project Planning
Project Management
Competitive Bidding
Competitive bidding with the right contractors ensures the best price
Savings $482,097
Project Management
Construction Management
• Complete on time
• Within budget
• Minimize disruption
• Ensure contractor compliance to standards established in the
contract documents – installation, night tie-offs, building &
grounds protection, safety
Even the most carefully thought out and designed roof systems
can be jeopardized by poor installation practices.
Value & Leverage
Warranties
Warranty Alliance:
Flat Rate Warranty Fee on all roof projects
• The Alliance Manufacturers will provide a no dollar limit (NDL) warranty for a flat rate based on roof
size. The industry standard is to provide this warranty at 7 cents a square foot. On a 250,000
square foot roof renovation project this could provide a savings of $14,000.
Transferable Warranty
• Alliance Manufacturers will allow warranties to be transferred to new ownership.
Warranty Extension
• Alliance Manufacturers will provide extended warranties beyond the industry standard warranty
periods.
Roof Management’s managed roof assets and diverse
locations has allowed us to leverage benefits for our clients.
Value & Leverage
Standard Warranty Fee
Alliance Credit
Final Warranty Fee
Edge Metal
Benefits
• Lifetime, transferable 215 mph wind rated warranty on fascia and coping systems
• 20 Year, 110 mph transferable wind rated warranty on gutter and drip edge systems
• 30 Year Kynar finish warranty on standard colors
• Labor and material indemnification warranty that exceeds the industry standard
• Spring engaged systems for protection in multiple wind events
• Reusable fascia extrusion, environmentally friendly while reducing cost for color changes
• Compliance with ANSI/SPRI ES-1, FM, Miami Dade, Florida Building Code to reduce client risk
• Custom designed details that are tested and wind rated
• Welded and Quick-locked miters and flashing for outstanding aesthetics
• Post installation inspection of standard details for owner assurance
60-80% of roofing failures in major
wind events begin at the edge
Skylights and Energy Savings• Daylighting increases building value, occupant satisfaction
and productivity
• Extended warranties – direct from the manufacturer
• Energy savings calculations and layout assistance
• Advanced design roof curb systems
HVAC Reclaim
Landfill Avoidance Certificate
Partnered with AES Reclaim to take this old equipment from the
roof and decommission it and recycle the components
• Eliminates any of this equipment going to the landfill
• Provide compliance with EPA mandates
• Eliminate unnecessary waste going to the landfill
• Cradle to grave documentation
• Landfill Avoidance Certificate provides a summary of the materials that were
recycled
• Cost neutral
Energy Cost Management
Invest in your Facility, not the Utility
• Energy Cost Management and Efficiency
• Energy Cost Assessment and Tariff/Rate Optimization
• Commodity Contract Negotiation
• Project Financing and Tax Services
• Energy Tax Deductions and Cost Abandonment Credits
• Project Financing Options
• Efficiency Project Design and Implementation
• Facility Audits – Analyze energy use for Lighting, HVAC and Gas
• Lighting Retrofits – Reduce energy and increase tenant retention
SustainabilityCreate an Energy Efficiency Strategy• Creating a portfolio of buildings that use
• Less energy consumption
• Less natural resources
• Less impact on the environment
• Provides better value
Please feel free to contact us with any questions:
Roof Management, LLC1383 Columbus Avenue
Marysville, Ohio 43040
(937)642-7311 office