roles & responsibilities of an impressive program ... · • compliance with head start program...
TRANSCRIPT
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Roles & Responsibilities
of an Impressive Program
Governance Plan
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• Grantee
• Governing Body
• Share decision making
• Policy Council
• Staff
Agenda
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Roles and Responsibilities
Board • Policy Council • Staff
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Head Start/Early Head Start
Roles & Responsibilities
• The Head Start Act of 2007 describes the roles and
responsibilities of Head Start/Early Head Start agency
governing bodies w/regard to program design, planning,
monitoring, and oversight
• The Act, in conjunction with the Head Start Performance
Standards, describes performance expectations
regarding program management
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Sharing the leadership and decision-making of
a Head Start program, is required by the
Head Start Program Performance Standards
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Structure Of Program Governance
Local Grantee
Governing Board
Policy Council Parent Committee
Delegate Agency
Governing Body
Policy Committee Parent Committee
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Head Start Staff
The Head Start staff promotes family partnerships
that make the program successful.
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Head Start Governance Responsibilities:
Shared Governance
Reports that are generated and used by management.
Shared by Policy Council and Governing Body:
HHS secretary communication • Financial statements
Program information • Enrollment • USDA
Financial audit • Self-assessment • Strategic plan • PIR
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The Governing Board
“The definition of a board is an organized group of people,
with authority, to collectively control and foster a Head Start
agency that is administered by a qualified executive and staff.”
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• A Licensed Attorney
• An accountant with expertise in financial management
• An expert in early childhood education and development
• Other members that support the values of Head Start
The Governing Board
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Governing Body
• Compliance with Head Start program requirements
• Be active in decisions affecting Head Start/Early Head
Start programs to ensure continual compliance
• Review all federal monitoring and audit reports and be
actively involved in full correction of any monitoring and
audit findings
• Be actively involved in the annual self-assessment of
Head Start/Early Head Start programs
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Governing Board Responsibilities
Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds
Adopt practices to ensure active, independent, and informed governance:
• Governing body by-laws
• Impasse policies
• Procedures for accessing and collecting information
• Written standards of conduct including conflicts of interest & complaints
• Procedures for selecting policy council members
• Advisory committees
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Governing Board Responsibilities
Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds
Select: Delegate agencies and the service areas for such agencies
Establish: Procedures and criteria for recruitment, selection and enrollment
Review and Approve:
Major policies & procedures incl. self-assessment, financial audit & personnel policies
All funding applications and amendments
Progress on implementing HS grant including corrective actions
Major expenditures • Operating budget • Selection of auditor
Actions to correct audit findings • Monitoring findings and follow-up activities
Annual, monthly, and periodic reports*
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The Policy Council
• Responsible for assisting the Parent Committee
• Recruits volunteer services & parents, community
residents & organizations
• Works in partnership with key management staff
and the Governing Board to operate
the Head Start program
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Policy Council Responsibilities
– Work with key management staff and governing body
to operate head start program
– Encourage other parents to participate in the program
– Approval or disapprove:
– Hiring of staff
– Short and long term goals of the program
– Funding applications approved
– ERSEA plans
– By-Laws
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Responsibility for Head Start Program Direction
Policy Council Responsibilities
Approve and submit to the governing body decisions regarding:
• Activities for parent involvement/engagement
• Program recruitment, selection and enrollment priorities
• Funding applications/amendments
• Budget planning incl. reimbursement and participation in policy council activities
• Policy council bylaws
• H/S program personnel policies including criteria for employment and dismissal
of program staff
• Policy council election procedures
• Recommendations on delegates/service areas
• Annual, monthly, and periodic reports*
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Provide Leadership and Strategic Direction:
• Focus on self-assessment
• Develop, plan, and evaluate the Head Start program
Management Staff Assumes Operating Responsibility
for Head Start Day-to-Day Functions
Staff Responsibilities
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Staff Responsibilities
Take action:
• Implement policies
• Develop procedures
• Provide T/TA to governing body and policy council
• Supervise staff
• Monitor compliance
• Generate and use annual, monthly, and periodic reports
• Share reports with policy council and governing body*
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Head Start Governance Responsibilities
GOVERNING BODY/TRIBAL COUNCILAssumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds
Adopt practices to ensure active,
independent, and informed governance:
• Governing body by-laws
• Impasse policies
• Procedures for accessing and collecting
information
• Written standards of conduct including
conflicts of interest and complaints
• Procedures for selecting policy council
members
• Advisory committees
Select: Delegate agencies and the service areas for such agencies
Establish: Procedures and criteria for recruitment, selection and enrollment
Review and Approve:
• Major policies & procedures including self-assessment; financial audit, personnel policies
• All funding applications and amendments
• Progress on implementing HS grant including corrective actions
• Major expenditures
• Operating budget
• Selection of auditor
• Actions to correct audit findings
• Monitoring findings and follow-up activities
• Annual, monthly, and periodic reports*
POLICY COUNCILAssumes Responsibility for Head Start Program Direction
Approve and submit to the governing body decisions regarding:
• Activities for parent involvement/engagement
• Program recruitment, selection and enrollment priorities
• Funding applications/amendments
• Budget planning incl. reimbursement & participation in
policy council activities
• Policy council bylaws
• Head Start program personnel policies including criteria for
employment and dismissal of program staff
• Policy council election procedures
• Recommendations on delegates/service areas
• Annual, monthly, and periodic reports*
Take Action:
• Hire/terminate Head Start Director
and other lead staff
MANAGEMENT STAFFAssumes Operating Responsibility
for Head Start Day-to-Day Functions
Take action:
• Implement policies
• Develop procedures
• Provide T/TA to governing body
and policy council
• Supervise staff
• Monitor compliance
• Generate and use annual, monthly,
and periodic reports*
• Share reports with policy council
and governing body*
Provide Leadership
And Strategic Direction:
• Focus on self-assessment
• Develop, plan, and evaluate
the Head Start program
Provide Legal Oversight:
• Ensure compliance with
Federal laws and state,
tribal and local laws
*Reports that are generated
and used by management,
then shared by policy council
and governing body:
• HHS secretary
communication
• Financial statements
• Program information
• Enrollment
• USDA
• Financial audit
• Self-assessment
• Strategic plan
• PIR
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Successful Programs
• All members should be trained on:
– Performance Standards
– Program Governance
– Parliamentary Procedures
– Leadership Skills
– Head Start Philosophy
– Self Assessment
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