robert f. kennedy children’s action corps experiment with travel … · 2016. 10. 3. · ewt...

Student Handbook

Robert F. Kennedy Children’s Action Corps Experiment with Travel School

15 Papineau Street Holyoke, Massachusetts 01040

Telephone: (413) 533-5800

Fax: (413) 533-5282

www.rfkchildren.org/ewt

EWT School Student Handbook Page 2

TABLE OF CONTENTS

Topic Page Message from the Principal 4 Robert F. Kennedy Children’s Action Corps Mission, Values and EWT School Staff 5 Student and Parent/Guardian Rights and Responsibilities 6 Student Referral Policy 6 Admission Procedure 7 Consent Policy 7 Publicity/Fundraising Release Form 8 Experiment with Travel School 9 Experiment with Travel School Description 9 Philosophy and Goals of the School 9 Curriculum 10 Course Catalog 10 Classrooms 10 Time on Learning 10 Massachusetts Curriculum Assessment System (MCAS) Procedures 11 Individualized Education Program 11 Grading and Promotion Policy 12 Grading Rubric/Academic Grade Percentages 12 Routines 12 Attendance 12 Arrival 12 Safety Search Policy 13 Meals/Snack 13 Time Away Policy 13 Extended School Year Programming 13 School Health Services 13 Additional Policy Information 14 Asking questions and sharing information 14 Parent Advisory Group 15 Visitors 15 Dress Code 15 Media 16 Computer Use 16 Telephone Calls 16 Cell Phones and Electronic Devices 16 Closing of School or Delayed Opening 16 Early School Dismissal 17 Early Student Dismissal 17 Medication Administration Policy 17 Transportation on School Van or Staff Vehicle 17 Change in Student’s Legal Status 18 Cultural/Diversity Practices 18 Expectations Matrix 19 Therapeutic Behavior Management 20

Behavior Management System 20 Student Code of Conduct 20 Runaway Procedure 21


TABLE OF CONTENTS

(continued from previous page)

Topic Page See previous page for additional topics 1-21

Physical Intervention Policy 21 Suspension Policy 22 Positive Climate/Anti-Bullying Policy 23 Abuse/Neglect 23 Clinical Services 24

Treatment Model 24 Confidentiality 24 Individual Therapy 25 Group Sessions 25 Family Sessions 25 Milieu Therapy 25

Emergency Procedures 25 Psychiatric Emergencies 25 Medical Emergencies 25 Emergency Response/Drills 25

Summary of Regulations Pertaining to Student Records 26 Inspection of Record 26 Confidentiality of Record 26 Amendment of Record 27 Destruction of Records 27

Appendices

Appendix A: Course Catalog for the 2016-2017 Academic and Extended School Year Course Offerings and Sample Student Schedule Appendix B: Grading Rubric/Academic Grade Percentages Appendix C: School Calendar


Message from the Principal

September 7, 2016 Dear Parents, Guardians, Caregivers and Students: Welcome to Academic Year 2016-2017! As we begin a new school year together, I am enjoying a moment to reflect on the progress and growth of our school community. As individual students have made gains, the school has invited dynamic and talented educators to join our team in anticipation of many more successes for our students. We look forward to introducing every member of the educational team that will be collaborating to support our students in achieving their goals. Change continues to be a theme, as the Robert F. Kennedy Children’s Action Corps EWT School team is committed to ongoing efforts to improve each day. We always want to meet our students’ efforts with our own. In that vein, we begin the year with an extended three-day orientation process, “EWT University.” Through EWT University, we are preparing our students to understand all of the supports that are in place to help them take on academic, clinical and post-secondary transition challenges. Partners in transition such as the Massachusetts Rehabilitation Commission, Holyoke Community College, the Department of Developmental Services, Springfield Technical Community College and FutureWorks Career Center are participating in a private resource fair set up to greet students, parents, guardians and caregivers in welcome to our new year. Thank you for the partnership that is the most important complement for building sustained successes and growth for our students. In our small school by design, we take pride in our individualized approach to education. We are profoundly grateful to the parents, guardians and caregivers who work alongside us in support of our incredible EWT School students. With appreciation, Rebel McKinley, Ed.M. Program Director Robert F. Kennedy Children’s Action Corps Experiment with Travel School 15 Papineau Street Holyoke, MA 01040 (413) 533-5800 [email protected]


Robert F. Kennedy Children’s Action Corps

AGENCY MISSION Fiercely committed to Robert F. Kennedy's legacy of unwavering responsibility to the poor and disadvantaged, RFK Children's Action Corps advocates for children and embraces all social, cultural and ethnic backgrounds in order to build healthier families, more responsible citizens, safer communities and a more just society for us all.

AGENCY VALUES We believe... ...in the legacy of Robert F. Kennedy – that society has a responsibility to the poor and disadvantaged, ...in respecting the dignity and individuality of every human being, ...that all children have the right to grow up in a safe and nurturing environment, ...that every person has the right to reach his or her full potential. We value courage, purpose, community, leadership and hope.

EXPERIMENT WITH TRAVEL SCHOOL CONTACT INFORMATION Robert F. Kennedy Children’s Action Corps Experiment with Travel School 15 Papineau Street Holyoke, MA 01040 (413) 533-5800 (phone) (413) 533-5282 (fax) Website: www.rfkchildren.org/ewt

EXPERIMENT WITH TRAVEL SCHOOL STAFF Administrative Team Clinical and Medical Team

Rebel McKinley, Program Director School Phone: (413) 533-5800 School Cell Phone: (413) 262-1288 Email: [email protected]

Lauren McGarr Clinical Coordinator

Jorge Avendano, Lead Interventionist

Salina Burgess, Educational Administrator School Cell Phone: (413) 362-9056 Email: [email protected]

Lucia Perkins Rodriguez, Interventionist

Lisa Rivera, School Nurse

Mary Dow, Administrative Assistant Email: [email protected]

Classroom Educators Transition Team Pete Clark, ELA Teacher Antoine McLoyd, Transition Coordinator Sean Duram, Math Teacher Shirley Perez-Ramos, Job Coach Melanie Blood, Experiential Education Coordinator and Social Studies Teacher

Priscilla Rosado, Job Coach

Food Services and Maintenance Joanna Heron-Forget, Science Teacher Alan Laroche, Maintenance Anabel Rivera, Teaching Assistant Tiara Warren, Cook


Student and Parent/Guardian Rights and Responsibilities At the Robert F. Kennedy Children’s Action Corps, we believe that students, parents/guardians and staff working together create the best opportunities for attaining individual goals and moving toward a successful transition to a less restrictive setting. The team consists of numerous staff that uses evidence-based, professional practices for providing effective treatment and education. We involve the student, parent/guardian, referring agency and other involved professionals to create a collaborative treatment approach and comprehensive program. Students and parents/guardians have the following rights and responsibilities: Rights:

• To be treated with respect in an environment free from fear or incidence of physical or emotional harm.

• To confidentiality of all communication and records as allowed by professional and legal standards (see Confidentiality).

• To a timely and thoughtful response to all reasonable requests.

• To be fully oriented and educated about philosophy, rules, and procedures of the program.

• To understand the treatment and educational plans, the process for determining the plans and the proposed outcomes or possible risks.

• To receive, upon request, the name and specialty of the persons responsible for your treatment and education.

• To review, upon request, records produced by RFK staff.

Responsibilities:

• To actively attend and participate in all services in a safe and respectful manner.

• To participate fully in the treatment process by sharing important information about your goals, needs, strengths, and struggles and to respect your own confidentiality and that of others.

• To express, as well as you can, your thoughts, questions, and concerns about services and to ask for or accept help if you need it.

• To become familiar with this handbook, follow expectations and goals, and respect the right of others, including students and staff.

• To report immediately any incidents or suspicion of abuse that may occur outside of or inside the school.

Student Referral Policy The Experiment with Travel School (EWT School) is a private special education school approved by the Massachusetts Department of Elementary and Secondary Education under the state’s special education law, Chapter 766. The EWT School is a member of the Massachusetts Association of 766 Approved Private Schools, which “signifies a commitment to excellence and ethical integrity,” ensuring that “all children with special needs have access to appropriate, high quality educational experiences and treatment options which are necessary for their individual growth and development.” (www.maaps.org)


The EWT School works in partnership with Local Educational Agencies within cities and towns to enroll students with special needs who benefit from more intensive support than local school districts are structured to provide for behavioral, emotional, social and/or learning challenges. Our primary goal is to prepare students for transition to a less restrictive setting as soon as they have acquired the skills needed to succeed in the community. The following information should be included in referral packets (but not limited to): current IEP, diagnosis, medical information/immunizations, family history if available, recent testing achievement and psychological testing. Once received, referral packets are reviewed by the Program Director and a school tour and interview are scheduled for the student and parents/guardians at the EWT School. The sending school district will be informed in writing of the admission decision.

Admission Procedure Intake, Tour and Interview Process – Following the receipt of an Intake Packet from the sending district, a school tour and interview with the student and parents/guardians is scheduled. Parents/guardians are encouraged to be in touch with the school before and after the tour and interview with any questions as the team determines whether the school is the best fit for the student’s academic, social emotional and /or transitional needs and goals. Orientation – Once school personnel and the student and parents/guardians have determined that the school is the appropriate and most beneficial placement, the parent/guardian will meet with the Clinical Coordinator to review the student handbook and become acquainted with the guidelines and structure of the EWT School. Admission Process - The student’s parent/guardian signs all pertinent releases and gives relevant background information including physical examination documentation completed within the last 12 months.

• Upon admission, all parties responsible for the contractual agreement of the school placement of the student will sign a Placement Agreement.

• The student’s medications are entered into the Program Medication Log Consent Policy At admission, parental/guardian consent will be obtained as required. The following forms are signed by parents/guardians on an annual basis and are included in conjunction with the Student Handbook that is reviewed at enrollment and orientation: Policies and Consents

• Academic Year 2016-2017 Student Information Update Form • Anti-Hazing Law Handout • Bullying Prevention and Intervention Policy and Form • Emergency Treatment Form • Physical Restraint Policy • Permission to Transport • Photo Release Form • Policies and Procedures for Behavior Support • Technology Acceptable Use and User Responsibilities Contract • Visitation and Observation Permission Form • 2016-2017 Prototype Household Application for Free and Reduced Price School

Meals


Medical Forms - portions to be completed by health care providers • Massachusetts School Health Record • Medication Order Form* • Parent/Guardian Authorization for Prescription Medication Administration* • Physician’s Over the Counter Medication Authorization

*If applicable

Matters requiring parental consent include, but are not limited to, the following:

• In coordination with responsible school districts, IEP-related matters

• Emergency medical care

• Medications

• Publicity, research, evaluation

• Field Trips

• In coordination with responsible school districts, the Parental Notification Law pursuant to Chapter 71 Section 32a concerning curriculum that primarily involves human sexual education or human sexuality issues.

• Permission for Speech, Language and Hearing Screenings and Treatment

• Consent for Medical Treatment

• Out of State Travel/Special Activities Permission

• Informed Consent Publicity/Fundraising Release Form The EWT School shall not conduct any of the following without prior written notification to, and the prior written specific consent of, the affected student's parent/guardian. For students in the Department of Children and Family Services care or custody, an Educational Surrogate Parent shall not have authority to consent to any of the following. For such students, consent shall be obtained consistent with the applicable Department of Children and Family Services requirements. There also shall be consent by the student (if 14 years of age or older), unless the school has written documentation that the student is not capable of such a decision. A written copy of the school's notification to parents/guardians and the parent/guardian's consent, if granted, shall be sent to the school district responsible for the student.

1. Research or experimentation 2. Use of the student’s or family's name, photographs, or videotapes, for fund

raising, publicity, or any other purposes.

The EWT School shall not allow, without the written specific consent of the affected student's parents/guardians observation of any student in the school by persons other than parents/guardians of current or prospective students, paid staff of the school, volunteers and student interns working in the school, authorized staff of the public schools responsible for students in the school, authorized staff of the Department or authorized state or federal monitoring personnel. For students in the Department of Children and Family Services care or custody, an Educational Surrogate Parent shall not have authority to consent to observations of the student as provided above. For such students, consent shall be obtained consistent with the applicable Department of Children and Family Services requirements.


The consent required under section 18.05(8)(a) is not required for observation or data collection used to evaluate or document the services provided by the program when such observation or data collection is conducted by staff from the school, the Department, the public school, the parents or authorized state or federal monitoring personnel.

Experiment with Travel School

Experiment with Travel School Description The Robert F. Kennedy Children’s Action Corps Experiment with Travel School (EWT School) is an approved private special education school dedicated to the growth and learning of students by providing a safe, therapeutic environment that enhances the quality of life of each individual student. The EWT School has a maximum enrollment of 20 students, ages 10-21. The EWT School works with students who have moderate to severe school difficulties that may be socially, emotionally, or behaviorally based. The EWT School’s academic year runs on a five term cycle that consists of 216 school days. The fifth term Summer Session is part of the EWT School’s Extended School Year programming and is a required part of annual courses and credit accumulation. School hours are 8:30-2:45. Philosophy and Goals of the School The philosophy of our school is to provide high quality educational opportunities that encourage and assist students to develop their individual potential for learning and growth in preparation for post-secondary educational and career activities. There is an emphasis on experiential learning, which is learning by participating in activities in and outside of the classroom. These multi-sensory activities provide students with experiences through which they can explore and challenge themselves. The school provides a safe, therapeutic environment that develops and stimulates intellectual curiosity, positive personal values, respect for the worth of self and others, emotional and physical wellness, and the ability to contribute and adapt to a changing society. In support of this approach, we have developed three components to our program: Academic, Therapeutic, and Experiential Education, and have adopted these goals:

• Curriculum and Instruction: To provide a curriculum based upon the Massachusetts Curriculum Frameworks/Common Core and instruction that responds to the individual needs and interests; promotes a strong foundation of knowledge, skills, thinking abilities, and creativity; leads to a positive attitude toward learning; and prepares students for further education, employment, and citizenship.

• Safe Therapeutic Environment: To create and maintain a highly structured and safe environment that promotes achievement, healthy self-esteem, value for and understanding of the needs, abilities and rights of others, and interpersonal skills.


We believe…

• In the uniqueness of every individual

• That all students are capable of growth and change

• That each person is capable of being responsible for his or her own actions, or inactions, and of making choices

• That behavior, all of our actions, has meaning, both in the effect it has on others and as an expression of hopes, desires, anxiety, fear, frustration, etc.

• That as individuals we all have the right to feel safe and that as a part of a community we have a responsibility to respect the rights of others

• Experiential Learning and Counseling: To provide students with a variety of unique, challenging and creative activities that serve as therapeutic, academic and transition-focused tools used to build students’ communication, problem solving, risk taking, and team building skills in preparation for participation in post-secondary educational and career experiences.

Curriculum The curriculum is taught in accordance with the Massachusetts Curriculum Frameworks/Common Core and is overseen by the Massachusetts Department of Elementary and Secondary Education. Each student is instructed individually in a multi-level classroom setting. Lessons, projects, and activities are taught and reinforced through a hands-on approach. Our students respond best in an environment that allows each learner to grow at their own rate. Course Catalog Please see the Course Catalog for the 2016-2017 Academic and Extended School Year Course Offerings and Sample Student Schedule in Appendix A.

Classrooms Each classroom contains up to eight students with a teacher and, depending on size and/or need for additional support, a teaching assistant. Classroom teachers are responsible for teaching English Language Arts, Math, Science and Social Studies as well as electives (see Course Catalog). Time on Learning The first priority of the EWT School is to provide enriching, accessible educational experiences for students in a safe and respectful environment. In order to assist each student in achieving their educational goals, all staff support students by emphasizing time on learning in the classroom. We recognize that students may face myriad challenges that can negatively impact their ability to access the curriculum throughout each school day. In an effort to maximize the students’ time engaged and on task, the following are some of the accommodations we offer to all students that are intended to meet the emotional/physical needs of each student while allowing the student to remain in class:

• Standing up


• Movement within the classroom

• Tactile/sensory objects (i.e. stress ball, clay, etc.)

• Drawing or doodling

• Variety of seating options (bean bag, rocking chair, floor, etc.) The IEP team may also develop a plan for other therapeutic and/or academic beneficial accommodations, as needed, to maximize learning opportunities within the classroom. Massachusetts Curriculum Assessment System Procedures (MCAS) The Program Director and Educational Administrator are responsible for the administration of the MCAS at the EWT School. Massachusetts law requires the administration of the MCAS for students who are publicly funded by their school districts. These assessments must be administered in accordance with the student’s IEP. It is understood and discussed at individual team meetings that students will participate in the MCAS testing (or alternate assessment process as determined by the team members) and the process by which EWT School meets its obligation for testing for student participation is also discussed. The steps taken to comply with the implementation requirements include:

1. Teach curriculum in line with the state Frameworks/Common Core 2. Store MCAS materials in secure location (locked office of Educational

Administrator) 3. Identify and implementation of accommodations as indicated in the students’

IEPs 4. Identify those students requiring 1:1 testing due to the nature of the

accommodation 5. For those students who do not require individualized testing, arrange testing

groups with respect to types of accommodations required 6. Identify those teachers and administrators who will administer the test 7. The designee conducts training sessions for these teachers and administrators in

the administration of the MCAS 8. Identify testing locations 9. Publish MCAS testing groups, teacher/administrator proctors, testing locations

and distribute this to the school population at least two days prior to testing. 10. Proceed with testing

In the case of the alternate assessment, in most cases the alternative will be a portfolio. The process is coordinated by the Program Director and Educational Administrator. Individualized Education Program (IEP) Students attending special education schools receive special education services and are placed on Individualized Education Programs (IEPs). Each student’s Individualized Education Program is developed and reviewed in a team meeting consisting of LEA referral agencies, parents/guardians, teacher, program administrator, clinical team, and, when appropriate, the student. Progress reports inform team members about the student’s growth in each Individualized Education Program goal. Teachers write


progress reports with input from all team members working with the student. Progress reports are issued quarterly and during the summer session. Grading and Promotion Policy Student grades are determined in consideration of educational goals that are outlined in the Individualized Education Program, as well as progress toward grade level benchmarks. Individual students’ IEPs specify whether any modifications or accommodations are required for student assessment. Report cards and progress reports are mailed out in November, January, April, June, and August. Students receive credits toward graduation requirements and transcripts are made available upon discharge. The requirements for graduation and for promotion vary by school system and are based upon those of each student’s home school district. Each course that is successfully completed (D or above, P) receives a number of credits (as outlined in the Course Catalog) that are reflected on a student’s transcript. Any student requesting information about his/her transcript and credits may request that information from the office. Ongoing assessment of students’ educational progress is done through a variety of informal and formal assessments, including but not limited to: observation, work completed, tests/quizzes, projects, behavioral contracts, portfolios, and/or standardized tests, etc. Teachers and students are both actively involved in the educational assessment process. Students receive academic grades determined through assessment in the following categories: Attitude, Behavior, Working Well with Others, Contributions, Focus on Work, Quality of Work, Preparedness and Time Management. Grading Rubric/Academic Grade Percentages See Appendix B.

Routines

Attendance All students are expected to attend school on a regular basis. Regular attendance and punctuality is valuable in attaining an education and preparing for the transition to post-secondary education and careers. When a student is absent from school, school must be notified of the absence. It is the parent’s/guardian’s responsibility to call the school before 9:00am. If transportation is funded through your school district, then the transportation company must also be notified. It is the student’s responsibility to find out about the work that was missed and to make up necessary work. Arrival Upon arrival, students will be greeted by staff who will secure all electronic devices; check bags (backpacks, purses, etc.), and wand students in accordance with the Safety Search Policy outlined below. Students will then have the opportunity to eat breakfast and socialize with peers and staff. Arrival procedures will be adjusted to meet individual needs, as required.


Safety Search Policy It is the policy of the EWT School that students will be wanded and bags will be searched upon arrival at the school. If staff witness any suspicious behavior or are concerned that a student may be carrying or passing items that are not permitted in school, the student will be asked to participate in more extensive search with pockets turned out, etc. This is to ensure all students are safe within the school and that items that are not permitted, such as lighters, do not enter the school. Students are not allowed to use cell phones at the EWT School and parents/guardians are encouraged to keep cell phones at home. If students are permitted by parents/guardians to bring cell phones, they will be checked in and stored in a locked storage area and returned at the end of the day. Meals/Snack Well-balanced meals are prepared in accordance with the state guidelines and Wellness Policy. Meals include vegetables, fruit, and other nutritious foods. A healthy breakfast is provided in the morning. Students are provided with hot/cold lunches during the school day. In the event a student has special dietary issues (allergies, etc.), meals will be prepared as deemed necessary. Staff is seated at each dining room table, with the students, to ensure that behaviors and conversations remain appropriate. Time Away Policy “Time Away” is an integral part of the therapeutic behavior management system. It is designed to provide the student with an opportunity to regain self-control away from the influence and demands of identified stimuli. It is a means by which a student, with the assistance of a trained staff member as needed, is provided with the support necessary to stop/alter an inappropriate behavior that could develop into a potentially disruptive or dangerous situation for the student, the group, or the staff. The goal of time away is to transition back to class within fifteen minutes or less as possible. The following is a list of options for students to take time away:

• Sensory Room

• Movement Break Space

• Other areas designated by staff Extended School Year Programming The EWT School is a Chapter 766 approved private special education school that operates a 216-day Extended School Year (ESY) program. Students who are placed at the EWT School participate in educational programming according to a five-term calendar that includes a summer session. Students enrolled at the EWT School have been determined to benefit from ESY programming, which will be indicated on page 6 of the IEP of EWT School students or on the placement form at enrollment. School Health Services The Robert F. Kennedy Children’s Action Corps Experiment with Travel School requires that all students have necessary immunizations as required by the Massachusetts Department of Public Health before enrollment. Any student with a food, chemical or other material allergy as stated by their physician/medical assessment, shall be protected from exposure to those substances while at the school. If allergies are indicated on the enrollment application parents/guardians of students with life-


threatening allergies must provide the school with a signed form with written medical treatment protocol for their child. Emergency medication will be available in the school and in a first aid kit in the school van. The school requires annual screenings for vision, hearing, and postural. Illness - Students must remain home if they have the following:

• A contagious illness such as chicken pox, flu or strep throat, until the doctor says it is safe to return or the student has been on antibiotics for 24 hours

• A rash or skin condition not diagnosed by a doctor

• A fever that causes chills, sweating or muscle aches

• Temperature over 101 within the past 24 hours

• Vomiting or diarrhea

• Have been notified by the school nurse/health department that immunizations are not up to date

Medical issues during the school day will be addressed by staff. During the school day, if a student should need to be sent home due to illness, a staff member notifies the parents/guardians. Arrangements will be made with the parents/ guardians to have the student picked up. If parents/guardian and alternative contacts listed cannot be reached, the student remains at school. Accidents - If a student or teacher is injured in the school building, on school property or at a school-sponsored activity, an Incident Report is filed in the office. No matter how minor, every accident should be reported to the staff member in charge of the activity. First aid will be administered, as needed. If the injury to a student is severe enough to require medical attention, parents will be contacted and the student will be taken to the nearest emergency room. Parents and guardians need to be contacted before the end of the school day, or as soon as possible, regarding any injury.

Additional Policy Information

Asking questions and sharing information We encourage parent/guardians and students to communicate openly and honestly whenever issues and concerns arise. School administrators and school staff have an open door approach. Students have several opportunities to voice and share their views and accomplishments. Some venues available (but not limited to):

• Mealtime Announcements

• Suggestion Box

• Writing to the Program Director

• Meeting with a teacher, school administrator, and other staff including clinician

Some channels for parents/guardians to share their concerns but not limited to:

• Parent Advisory Groups (see below description)

• Requesting individual conferences

• Individualized Education Program (IEP) Meetings

• Family meetings with Clinical Coordinator


• Calling to speak to a specific teacher, administrator, clinician, etc.

• Requesting and scheduling a meeting with specific teacher or administrator

Parent Advisory Group The Robert F. Kennedy Children’s Action Corps EWT School invites all parents/guardians to attend Parent Advisory meetings. Parents/guardians interested in participating in this group should contact the school’s Program Director. Notification for meetings is communicated to each parent/guardian at least two weeks prior to the scheduled meeting. The agenda discussed correlates to the current needs of the school and students, pertaining to optimum education, health, and safety of students. Visitors All visitors must sign in at the front desk when they enter the building. The Administrative Assistant will radio to a staff and the staff will bring the student to the office. Prior notification to pick-up a student for an appointment is appreciated. No student will be released to a visitor other than the parent/guardian without consent from the parent/guardian. All students who are dismissed early must be signed out in the front desk log. Dress Code The staff at the Robert F. Kennedy Children’s Action Corps EWT School believes that a student’s individual style may be expressed through clothing choice. As providers of educational, transition and therapeutic services, it is our responsibility to create an environment that will encourage the development of a respectful and responsible community. The following guidelines have been developed for our school:

• No sunglasses are to be worn indoors. Appropriate usage on Out Days is allowed.

• No shirts or tops that expose, or do not sufficiently cover the front, back or midriff.

• No clothing that displays words (in whatever language), graphics that are obscene, vulgar, sexist, racist and /or promote the use of illegal drugs/alcohol/tobacco.

• No gang-, violence- or cult-related apparel.

• No droopy pants or clothing that reveals undergarments. No rips or tears in inappropriate places will be allowed in clothing. Belts must be worn if pants can’t stay up on their own.

• No skintight sweatpants or spandex.

• No bare feet.

• No clothing with see-through material.

• The length of shorts and skirts must be longer than the tip of the student’s fingers when his/her extended arm is by his/her side.

• Students should plan ahead to wear shoes that are appropriate for the activity, including at work sites and on Out Days.

• Students must wear appropriate swimwear, including one piece bathing suits, tankinis or swim shorts.

Reminder: Students will be expected to dress appropriately for outdoor activities and the outside weather. Students are encouraged to speak with staff members if they need assistance acquiring clothing that adheres to the Dress Code. The Program Director, having discretion to render judgments regarding what is and what is not appropriate,


may, if necessary, waive these policy restrictions in religious and/or medical situations. Students are encouraged to keep a seasonal change of clothes at the school and any needed toiletries. Media Students regularly use a variety of media in the classroom as learning tools. This media includes, but is not limited to, videos, websites, audio recordings and photographs. All media is screened and monitored by the teachers and the administrators. Computer Use The goal in providing computer technology to students is to promote educational excellence by facilitating resource sharing, innovation, and communication. Laptops and desktop computers with internet connection are available for students in classrooms. Students are required to read and sign a Technology Acceptable Use form. Inappropriate use of computers will result in disciplinary action. The administration, faculty, and staff may request that the Administration Team deny, revoke, or suspend specific user privileges. Telephone Calls Students are not allowed to use school telephones without the permission of a staff member. Permission will be granted during times of emergency and if the staff member feels it is in the best interest of the student to contact parents, guardians, and/or other responsible adults. Cell Phones and Electronic Devices Cell phone and electronic device usage is not permitted at the EWT School. If a student has difficulty adhering to the cell phone and electronic device handover policy, parents/guardians are strongly encouraged to keep cell phones and electronic devices at home in order to minimize the potential for conflict between students and EWT School staff members, who are required to retrieve any cell phones and electronic devices that the students bring to school. Our goal is to help students be as successful as possible in working within school expectations, and your help is greatly appreciated. If a student does bring a cell phone or electronic device, it will be handed over to be kept in a secure storage area until it is returned at dismissal time. Students may be given staff permission to use electronic devices to listen to music with headphones as an accommodation on extended car rides on Out Days. Closing of School or Delayed Opening The school follows the decisions of the Holyoke Public Schools regarding school closings or delays. Please remember that if your home school district has reached a different decision, your transportation to school will be affected. Students who do not have access to transportation through their home school district will be excused from school. During inclement weather, if you have concerns regarding the safety of the roads, please use your best judgment regarding the transportation of your child. School cancellation for severe weather or other emergencies will be announced on television channels CBS 3, ABC 40 and Fox 6 (www.westernmassnews.com).


Early School Dismissal In the event of an emergency situation, schools may be required to dismiss earlier than the regularly scheduled times. Announcements will be made on the stations listed previously; every effort will be made to contact parents/guardians at home or at work. Bus transportation will be provided. Early Student Dismissal The school requests a written note be sent in with the student prior to the dismissal or verbal notification from a parent/guardian should a student need to be dismissed early from school. Medication Administration Policy:

• The school must have written parental consent on file before drugs can be kept at school or retained at school to be taken by the student.

• Only medication properly labeled with the prescription and ordered by a physician clearly printed on the container will be administered if brought in by the parent/guardian. The prescribing doctor must fill out a Medical Order for School Administration as well.

• The nursing staff, or a delegated and trained staff member, will administer medications within the parameters of our Medication Administration Policy as set up by the Massachusetts Department of Public Health.

• A medication administration record will be kept for each student.

• The medication record will include the student’s name, date of birth, physician name, allergies if noted, the name of the medication, the dosage, the time the medication is to be administered and the route of administration.

• A new permission statement is required by the parent for any change in medication

• Parents/guardians are responsible for keeping prescriptions filled.

• The same requirements are followed for non-prescription medication. The school requires a release for the administration of non-prescription medication, the application of topicals and administration of first aid.

• No student is allowed to carry any medication, prescription or non-prescription, on their person or in their belongings during the school day. All medication must be given to the nursing staff or staff specially trained to administer medication.

• The medication dispensed will be recorded in accordance with the school Medication Administration Policy.

Transportation on School Van or Staff Vehicle Students frequently participate in local travel on Out Day field trips as well as to Service and Work-based Learning sites. All school rules apply to students when they are on school-sponsored trips, both in the vehicle and at the activity destination. The safe transportation of students must be each staff member’s priority when facilitating such activities. The RFK EWT School will maintain staff/student ratios that are responsive to the students’ needs and provisions of their IEPs for all activities that require transportation. The following are important guidelines for passengers to ensure that they are behaving in a way that is conducive to safe driving:


• Seatbelts must be worn at all times

• All body parts must be kept in the van when it is moving

• Noise must be kept to a level that allows the driver to control the vehicle safely

• Van driver can override radio level or choice of station

• Students must remain in the vehicle until the destination is reached and students have permission to exit the vehicle.

In the event that a student has been involved in a transportation accident en route to school or during the school day and is transported by a company or individual other than the child’s parent/guardian, school staff (or an ambulance will be called in the event of a more serious injury) will bring the student to the nearest emergency room for an examination unless advised otherwise by the student’s parents/guardians or medical personnel. The Program Director/designee will contact the parent/guardian, school district and the Massachusetts Department of Elementary and Secondary Education to report the accident and hospital involvement. The parents/guardians will be requested to meet school personnel at the hospital. School personnel will remain with the student at the hospital until such time as the student’s parents/guardians arrive or the student returns to the school. Change in Student’s Legal Status Should a student’s legal status be changed during their placement at the EWT School, parents/guardians should notify the Program Director. The Program Director or Clinical Coordinator will notify all the appropriate parties at the school site. Cultural/Diversity Practices The campus recognizes the importance of intervention and treatment models that incorporate each family’s diversity and cultural practices. Upon admission, families/students are asked to share how staff may best collaborate with families as well as promote and support existing family values and practices in treatment. Our goal is to respect and enhance individual treatment regardless of differences in race, gender, age, disability, sexual orientation, religion, etc.


Expectations Matrix

Arrival Classroom Hallways Cafeteria Computers Activity

Time Out Day

Volunteer or Work Site

Resp

ect Enter the

building in a patient and orderly fashion.

Listen while teachers and other students are speaking.

Limit time out of class to necessary transitions.

Be courteous and polite to staff, students and guests.

Use computers with permission from staff as time and your turn permit.

Share turns with other students at Activity.

Be attentive to requests from van driver and teachers.

Be on time and prepared to work. Treat co-workers as you wish to be treated.

Resp

on

sib

ilit

y Comply with

check in process, including wanding, bag checks and cell phone handover.

Give your best effort and come to class prepared to learn.

Walk to permitted areas between classes.

Clean up your space and put up your tray.

Use computers for academic purposes and with staff permission.

Arrive and leave Activity locations on time.

Be an EWT ambassador at Out Day locations.

Communicate with Transition Coordinator and Job Coach about work sites.

Safe

ty Only bring

approved items to school

Use accommodations to manage frustration.

Leave the classroom with your teacher or with permission.

Transition to the cafeteria and your table with your classroom teacher.

Online sites are approved and monitored by staff.

Go to Activity location with assigned staff member.

Use seatbelts and be a passenger who is conducive to safe driving. Stay with your group.

Know the rules of the site and follow them.


Therapeutic Behavior Management Behavior Management System The Robert F. Kennedy Experiment with Travel School (EWT School) strives to provide a therapeutic and educational environment that is predictable, consistent and nurturing. It is the Agency’s philosophy that all three components are necessary for children to experience a sense of safety and trust as they work to address challenging emotional and cognitive barriers to their education. An understanding of each child’s ability to meet basic expectations and respond favorably to limits is considered in the day-to-day behavioral interventions provided to youth. Therefore, the behavior management system is not based on predetermined consequences but rather the child’s degree of safety and willingness to join the community. The team at EWT School identifies and magnifies each student’s strengths and behavioral and academic successes. Therefore, equal emphasis is placed on acknowledging both acceptable and unacceptable behaviors. Student Code of Conduct All students and staff of the Robert F. Kennedy Children’s Action Corps EWT School are expected to conduct themselves in a respectful, responsible and safe manner. When necessary, corrective actions are taken that are consistent with pertinent state and federal laws and also consistent with provisions of the student’s Individual Education Program (IEP). The following is a list of some expected behaviors (outlined first on the Expectations Matrix on page 20) that coincide with our philosophy:

• Enter the building in a patient and orderly fashion.

• Comply with check in process, including wanding, bag checks and cell phone handover.

• Only bring approved items to school.

• Listen while teachers and other students are speaking.

• Give your best effort and come to class prepared to learn.

• Use accommodations to manage frustration.

• Limit time away from class to necessary transitions.

• Walk to permitted areas between classes.

• Leave the classroom with your teacher or with permission.

• Be courteous and polite to staff, students and guests.

• Clean up your space and put your tray in the cafeteria.

• Transition to the cafeteria and your table with your classroom teacher.

• Use computers for academic purposes, with staff permission and as time and your turn permit. All online sites are approved and monitored by staff.

• During Activity Time, share turns with other students, arrive and leave on time and go to your chosen location with the assigned staff member.

• Be attentive to requests from the van driver and teachers on Out Days.

• Be an EWT ambassador at Out Day locations.

• Use seatbelts and be a passenger who is conducive to safe driving. On Out Days, stay with your group.


• At volunteer or work sites, be on time and prepared to work, treat co-workers as you wish to be treated, communicate with the Transition Coordinator about work sites and know the rules of the site and follow them.

The inability to remain respectful, responsible, and safe could result in educative interventions. Runaway Procedure If a student chooses to leave school grounds, or the site of an Out Day or Field Trip, and is out of supervision for a period of five (5) minutes or longer without permission, the school will consider the student’s actions to be that of a “runaway.” All such incidents are recorded by the school and are reported to parents/guardians, the Massachusetts Department of Elementary and Secondary Education, LEAs, the Robert F. Kennedy Children’s Action Corps Central Office and other outside agencies where necessary (DYS, DCF, etc.). A meeting will take place that is attended by the student, his/her therapist, and any other significant staff, students, and/or family members/guardians. The meeting will address the runaway as a serious infraction of the rules and determine the appropriate steps the student must take before rejoining the community. In a situation where a student leaves school grounds, staff is required to follow wherever possible and attempt to persuade the student to return to school. The staff will report back the direction in which the student was heading, and the last location where he/she was seen. If the student leaves the group during an outing, staff will again follow. If staff is unable to attain the student’s compliance and return to the group, the parents/guardians will be contacted as well as local authorities. At least one staff member will remain at or around the site of the outing until the situation has been resolved or until other arrangements have been made. If a student runs away frequently, it is likely that a modification in his/her treatment plan will be made to specifically deal with the issue of running away. As during any incident, if a student presents a danger to him/herself or others, physical intervention may be deemed appropriate. Physical Intervention Policy Safety is our number one priority at the Robert F. Kennedy Children’s Action Corps Experiment with Travel School. The EWT School team strives to utilize all de-escalation skills possible before using any physical intervention with a student. Due to the appropriate and exceptional usage of de-escalation techniques, the need for physical intervention is very rare at EWT School. Staff members are trained in Therapeutic Crisis Intervention (TCI). The objectives for TCI training are as follows:

• Staff will learn non-verbal communication skills and verbal de-escalation techniques.

• Staff will understand stages of stress and crisis development and therapeutic responses to each stage.


• Staff will learn psychical techniques supported by the agency, all of which emphasize teamwork. Techniques include a range of least restrictive to most restrictive therapeutic holds.

• Staff will demonstrate effective and expected techniques after the crisis has ended.

• Staff will demonstrate an understanding of responsibilities associated with crisis intervention including medical issues, documentation, mandated reporting and agency policies regarding physical restraint

During the admission process and at annual orientation, parent/guardians are informed of the parameters of the RFK EWT School’s physical intervention policy, which adheres to guidelines and requirements articulated by the Massachusetts Department of Elementary and Secondary Education.

Staff members are to initially attempt the least restrictive hold available unless immediate safety concerns dictate otherwise. Students are to be released at the first indication of safety or upon appearance of any significant physical distress. Within five minutes of the start of a restraint, contact must be initiated with an administrator. Parents/guardians are notified when a restraint occurs and the restraint is fully documented on an Incident Report. Suspension Policy EWT School staff members utilize every available means to prevent or redirect student behaviors that are disruptive to the academic process. A determination to suspend a student may be made any time there is a major violation of the student code of conduct. Students whose presence in the building poses a continuing danger to persons or property or an ongoing threat of disrupting the academic process may be immediately removed from the school and suspended on an emergency basis. Any time a student is suspended from school, parents/guardians, LEA contacts and State agencies involved with the student are immediately notified. The school will send a written statement to all parties explaining the reason for the suspension on the following school day. The Program Director, Clinical Coordinator or designated school administrator will investigate the alleged infraction and the student will have an opportunity to state his/her side of the incident. Except when Suspension is employed on an emergency basis, the parent/guardian will receive oral and written notice and the student will have an opportunity for a hearing on the charge with a parent/guardian present to participate in the hearing. The parent/guardian will also be informed, in writing, that if a Suspension does occur, the student will be provided with appropriate educational materials to complete while serving suspension in order to make academic progress during the period of removal from the classroom or school and will have the opportunity to earn credits. All suspensions and communication of suspensions follow Chapter 71B/Chapter 766 and IDEA (Individuals with Disabilities Education Act) regulations for special protections allowed for students with disabilities, including due process. Further, administrator handling of suspensions is in accordance with Student Discipline Regulations 603 CMR 53.00 effective July 1, 2014.


Positive Climate/Anti-Bullying Policy According to Massachusetts State Law, bullying is defined as follows: The repeated use by one or more students or by a member of a school staff including, but not limited to, an educator, administrator, school nurse, cafeteria worker, custodian, bus driver, athletic coach, advisor to an extracurricular activity or paraprofessional of a written, verbal or electronic expression or a physical act or gesture or any combination thereof, directed at a victim that: (i) causes physical or emotional harm to the victim or damage to the victim's property; (ii) places the victim in reasonable fear of harm to himself or of damage to his property; (iii) creates a hostile environment at school for the victim; (iv) infringes on the rights of the victim at school; or (v) materially and substantially disrupts the education process or the orderly operation of a school. For the purposes of this section, bullying shall include cyber-bullying. Our policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable, complaints and the terms of their resolution will be kept confidential. If an investigation confirms that bullying has occurred, appropriate corrective action will be taken. Reporting: Any staff member/student will report immediately to an administrator when he/she witnesses or becomes aware of conduct that may be bullying or retaliation. The requirement to report to an administrator does not limit the authority of the staff member to respond to behavioral disciplinary incidents consistent with school policies and procedures for behavior management and discipline. Response to Bullying: Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator and remediate the impact on the victim. This includes appropriate interventions, restoration of a positive climate and support for victims and others impacted by the violation. False reports or retaliation for harassment, intimidation or bullying also constitutes violations of this policy. Anti-Hazing: The term “hazing” means any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Abuse/Neglect All campus professional staff are mandated reporters and are required by Massachusetts General Laws Chapter 119, section 51 A, to report any suspected child abuse or neglect. In case of suspected child abuse/neglect, within 24 hours a verbal report to the Department of Children and Family Services will be made and a written report, 51A form, is completed within forty-eight hours after such oral communication. Child abuse and neglect is a serious issue. Professional judgment, confidentiality, and safety of all concerned should be taken into consideration at all times. All staff are trained annually in child abuse procedures and are required to report under state law.


Clinical Services The Robert F. Kennedy Children’s Action Corps Experiment with Travel School Clinical Department consists of Master’s level Clinicians and Master’s level Interns who are overseen by a licensed Clinical Coordinator. Clinicians also provide group therapy and milieu treatment. They assist in orienting the student and, together with the student, parents/guardians, the referring agency and other involved professionals, develop a treatment plan that addresses the student’s specific needs and goals. The treatment team consists of staff, parents/guardians, and involved outside professionals (i.e., DCF caseworkers, school liaisons, etc.) who directly work with the student in some capacity. As case manager, the clinician facilitates participation and communication among the members of the treatment team to ensure that services are well-coordinated and effective. Treatment Model The treatment model employed at the Robert F. Kennedy Children’s Action Corps Experiment with Travel School emphasizes teaching the student the skills necessary to ensure safety and the safety of others; to recognize strengths and an ability to change; to respect himself/herself and others; to value learning; to practice responsible decision-making; and to enjoy healthy activities. We believe that services are most successful when they are comprehensive, integrated and fully utilized. Using a variety of interventions to engage students, they are encouraged and motivated to examine maladaptive behaviors and the events, feelings, thoughts and actions that contribute to them. They are supported and rewarded for continuing efforts to learn and practice new skills and alternative behaviors that replace old behaviors while increasing their self-confidence and sense of mastery. Students are offered more challenging responsibilities, exciting privileges and new opportunities to exercise their new skills in different situations. Confidentiality Students and parents/guardians have a right to privacy which protects written and verbal information shared with their clinician and all members of the treatment team. This right to privacy is critical to ensure the trust, respect and confidence necessary to discuss information that may be of a personal sensitive nature. The treatment team at the RFK EWT School safeguards privacy by carefully following policies and procedures that restrict communication. Students and parents/guardians are informed of their rights to confidentiality and the limits to confidentiality at time of intake and in therapy. At that time, informed consent is also explained and written consent is discussed that permits release of specific information. The following points are common examples of limits to confidentiality:

• Protection of an individual’s safety from self-harm or from a believable threat to do physical harm.

• Reporting suspicion of abuse or neglect of a child or individual.

• To provide necessary medical treatment.

• Communication of information to members of the treatment team as needed to ensure effective and safe programming and treatment planning.

• As ordered by the court.


• As allowed by written consent by legal guardian.

Individual Therapy Each student has a scheduled opportunity to meet with a clinician at least once a week at an appointed time for individual therapy. Clinicians use treatment approaches that are well-respected and appropriate to the child’s age and needs. Students are encouraged to learn how to express themselves with words and other forms of healthy expression such as writing in journals or drawing. In addition, clinicians provide check-ins with each student to give extra support, encourage practicing of skills and to monitor progress. The goal of therapy is to provide consistent, individualized and confidential attention within a trusting and supportive relationship that promotes behavioral change, emotional safety and personal growth. Group Sessions All students participate in psycho-educational and team building groups that provide education and skills associated with high-risk behaviors or other important topics. Psychotherapeutic groups are also available to address personal difficulties and goals that are common to the members in the group. The goals and benefits of group sessions are also included in other activity and adventure education groups that allow students to practice their skills, build better relationships, and take on new challenges. Family Sessions Families are an integral part to a student’s success in school and furthering their education. RFK EWT School works with families to create a supportive and therapeutic environment for each student. Family meetings are the most effective forum to review progress, goals and concerns. Milieu Therapy Milieu therapy refers to the numerous, individualized and group interventions that occur within the students’ daily routines and experiences within the school. These interventions are designed to enhance the student’s motivation and ability to learn and put into practice new knowledge, skills, strengths and interests. They often involve improving peer relationships within the milieu. The clinician and other members of the treatment team guide milieu therapy by developing specialized interventions or maximizing the effectiveness of opportunities available to each student.

Emergency Procedures

Psychiatric Emergencies The student is evaluated by the Clinical Coordinator. If it is determined the student needs acute psychiatric care, the student’s parent/guardian is notified immediately of the situation. Then Behavioral Health Network Crisis Team is called for assistance. Medical Emergencies A medical emergency will be identified as a situation that requires additional intervention beyond the scope of standard first aid. The student will be transported to the nearest hospital via ambulance. A medical emergency that requires a student to be transported from school by ambulance may require medical clearance to return to school.


Emergency Response/Drills Every classroom, office, hall, as well as other building locations will display instructions regarding the procedure to be followed. Students will remain with their classes and teacher outside in a designated area during the drill. Everyone must evacuate the building upon hearing the alarm. When it is safe to return inside, students will report to their classroom immediately so the teacher can take attendance.

Summary of Regulations Pertaining to Student Records

The Student Record Regulations adopted by the Board of Education apply to all public elementary and secondary schools in Massachusetts. (They also apply to private day and residential schools that have state approval to provide publicly-funded special education services). The regulations are designed to insure parents' and students' rights of confidentiality, inspection, amendment, and destruction of student records, and to assist school authorities in carrying out their responsibilities under state and federal law. The regulations apply to all information kept by a school or school district on a student in a way that the student may be individually identified. The regulations divide the record into two parts: the transcript and the temporary record. The transcript includes only the minimum information necessary to reflect the student's educational progress. This information includes name, address, course titles, grades, credits, and grade level completed. The transcript is kept by the school district for at least sixty years after the student leaves the system. The temporary record contains the majority of the information maintained by the school about the student. This may include such things as standardized test results; class rank; school-sponsored extracurricular activities; evaluations and comments by teachers, counselors, and other persons; disciplinary records; and other information. The temporary record is destroyed within seven years after the student leaves the school. The following is a summary of the major provisions of the Student Record Regulations concerning the rights of parents and eligible students. Under the regulations, "eligible students" are at least 14 years old or have entered the ninth grade; they may exercise these rights just as their parents may: Inspection of Record A parent or an eligible student has the right to inspect all portions of the student record upon request. The record must be made available within two days after the request, unless the parent or student consents to a delay. The parent and eligible student have the right to receive a copy of any part of the record, although the school may charge a reasonable fee for the cost of duplicating the materials. The parent and eligible student may request to have parts of the record interpreted by a qualified professional from the school, or may invite anyone of their choice to inspect or interpret the record with them. Confidentiality of Record Except where the regulations specifically authorize access by third parties, no individuals or organizations other than the parent, eligible student and school personnel


working directly with the student are allowed to have access to information in the student record without the specific written consent of the parent or eligible student. Amendment of Record The parent and eligible student have the right to add relevant comments, information, or other written materials to the student record. In addition, the parent and eligible student have a right to request that information in the record be amended or deleted. They are entitled to meet with the principal (or the principal's designee) to discuss their objection to information that is in the record, and to receive a written decision. A parent or eligible student who is not satisfied with the principal's decision may appeal to higher authorities in the school district. Destruction of Records The regulations require school authorities to destroy a student’s temporary record, within seven years, after the student transfers, graduates, or withdraw from the school system. School authorities are also allowed to destroy misleading, outdated, or irrelevant information in the record from time to time while the student is enrolled in the school system. In each case, the school must first notify the parent and eligible student and provide the opportunity to receive a copy of any information before it is destroyed. The above is only a summary of some of the more important provisions of the Student Record Regulations that relate to the rights of parents and eligible students. The Student Record Regulations are included in the Code of Massachusetts Regulations at 603 CMR 23.00. For more detailed information, please review the regulations (copies of which should be available in every public school) and the Questions and Answers guide published by the Massachusetts Department of Education in 1995. * This information is reproduced from the Massachusetts Department of Education Publication Number: 17748-22-3000-9/95-DESE

Appendices

• Appendix A: Course Catalog for the 2016-2017 Academic and Extended School Year Course Offerings and Sample Student Schedule

• Appendix B: Grading Rubric/Academic Grade Percentages

• Appendix C: School Calendar

robert f. kennedy children’s action corps experiment with travel … · 2016. 10. 3. · ewt...

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