Road Committee Report

31 May 2009

Road Committee Report Outline

• Community Day Accomplishments• General Comments on Road Conditions• Activities Planned for Following Year• Cost of Each Activity Over the Past Year• Road Committee Reimbursement Rates• Roadside Grass/Weed Spraying• Gate Operation and Outsider Access• General Comments and Issues

Community Day Accomplishments

• Several ditches and culverts cleared

• Road washouts repaired

• Shed baseboards repaired

Community Day Savings

• 54 hrs labor X $12/hr = $648

• 6 hrs tractor reimbursement X $35/hr = $210

• 2 hrs dump truck reimbursement X $26/hr = $52

• Total Savings = $910

General Comments On Roads

• Our roads are safe and passable.• In general, has there been an acceptable amount of

regular maintenance, gravel, grading, mowing, etc.?• Any specific complaints about the road conditions or

safety issues?• Road Committee Budget Concerns

– We could not have afforded the additional stone in May without…

• No need for contractor snow plowing during 2008/2009 winter.

• Less than the usual amount of spring-time heavy rains this year.

• Budget year was only 10 months long.

– Lack of maintenance by some lot owners.

Rd. Com. Activities Planned For Next Year• Road grading and routine repairs (potholes, spreading and smoothing stone).• Additional road stone in Nov, and next May if budget excess is available.• Roadside grass and weed spraying.• Special problems (icy roads, fallen trees on road, road wash out, etc.) • Grass cutting.

– Routine: Entrance, upper common area, river bank area– Twice/year: Lower common area field.

• If Lot Owners don’t, the Road Committee must also do the following…– Roadside mowing once or twice/year.– Culvert & ditch clearing and maintenance where necessary to prevent

road damage and/or washouts.– Cut/remove low-hanging branches from roadsides.

• Any other activities to add?• Any activities you want to reduce or stop doing?

Rd. Com. Reimbursements Over The Past Year

WORK CATEGORY APPROX. AMOUNT

Remove fallen tree from roadway $6

Grass and weed spraying $105

Gate repair $119

Roadside tree trimming $288

Mowing community areas $516

Road ice breakup and removalSpreading stone on icy spots

$525

Road repair Hauling/spreading stone on bare spots Repairing washouts Repairing potholes

$545

Ditch and culvert clearingAdding riprap in ditches as needed

$700

Mowing and weed-whacking roadsides $1170

GradingPulling stone from roadsidesSmoothing out road stone

$2334

Reimbursement and Wage Scale• Reimbursement and Wage Scale Approved at the 2008 Community Meeting

RATES/HOURITEM REIMBURSEMENT WAGE TOTAL

Farm Tractor with implement $40.00 $12 $52.00Backhoe $44.50 $12 $56.50Dump Truck $29.50 $12 $41.50Chainsaw $11.25 $12 $23.25Riding Mower (under 5 foot) $11.25 $12 $23.25Push Mower or Weed whacker $5.75 $12 $17.75Hourly wage $12 $12.00

• Beginning 1 December 2008, Scale Reduced to the Following

RATES/HOURITEM REIMBURSEMENT WAGE TOTAL

Farm Tractor with implement $35.00 $12 $47.00Backhoe $39.00 $12 $51.00Dump Truck $26.00 $12 $38.00Chainsaw $10.00 $12 $22.00Riding Mower (under 5 foot) $10.00 $12 $22.00Push Mower or Weed whacker $5.00 $12 $17.00Hourly wage $12 $12.00

Reimbursement and Wage Scale Recent History

APPROX. DATE

IRS REIMBURSEMENT-

POV MILEAGE RATE

(cents per mile)

MISTY MEADOWS

TRACTOR REIMBURSEMENT

RATE

(dollars per hour)

1 Sept – 31 Dec 2005 48.5 38.00

1 Jan – 31 Dec 2006 44.5 35.00

1 Jan – 31 Dec 2007 48.5 35.00

1 Jan – 30 June 2008 50.5 35.00

1 July – 31 Dec 2008 58.5 40.00

1 Jan 2009 – Present 55.0 35.00

Proposed Reimbursement and Wage Scale for FY2010

• Continue With Current Rates for Following Year (Unless Gas Prices Spike Up Again During the Budget Year)

RATES/HOUR

ITEM REIMBURSEMENT WAGE TOTAL

Farm Tractor with implement $35.00 $12 $47.00

Backhoe $39.00 $12 $51.00

Dump Truck $26.00 $12 $38.00

Chainsaw $10.00 $12 $22.00

Riding Mower (under 5 foot) $10.00 $12 $22.00

Push Mower or Weed whacker $5.00 $12 $17.00

Hourly wage $12 $12.00

• Comments or Questions Before Voting?

• Motion to Accept as FY2010 Reimbursement Rates

Grass and Weed Spraying

• Roadside spraying week of 15 June, weather permitting.• RoundUp or similar product will be used.• All road edges and circles will be sprayed.• Road edges may be mowed before sprayed.

• Driveways will not be sprayed this year.– Business Case– Personal Issues

Gate Operation

• Same keypad codes as last year.

• Gate operation instructions and listing of current codes available.

• Is anyone having any issues with the gate operation?

• Community discussion/decision on outsider access.

Open Discussion On Road Conditions

• My Comments– Free firewood at lower common area– Additional fence on opposite side of entrance– Tar and chip road surface may be a future option– Joining the road committee

• My Issues– Cinderblock debris on roadside on Dodge lot– Culvert across Mr. Major’s driveway– Stone pile at Trails End– Speeding– Ditches need clearing in March, not May 30.

• Your Comments/Issues - Open forum