rmmartin/test/sap student files/classic... · web viewthe purpose of this document is to help...

FOR ACADEMIC USE ONLYALL MATERIALS FROM SAP LIBRARY ADAPTEDWITH PERMISSION OF SAP AMERICA UNIVERSITY ALLIANCE

Classic Rockers CaseIntroductory ScreenshotsFor Setup Exercises andExercises MM01-MM05

Classic Rockers Case: Processing Transactions through the

Logistics and Support Processes of SAP with an Emphasis on Internal Control

Ronny DaigleFawzi NomanRoss Quarles

Version 2.09/15/2015

Sam Houston State UniversityHuntsville, Texas

Acknowledgements: The authors thank Chris McMillan, Kimberly Omura and Matt Williams for helpful edits of this case.

©2016 Ronny Daigle, Fawzi Noman, and Ross QuarlesPage: 1


Step-by-Step Screenshots for Classic Rockers Setup Exercises and Exercises MM01-MM05

The purpose of this document is to help students become acclimated to SAP features in this case. Student exercises provide detailed step-by-step directions with a few screenshots, mainly at points where screenshots are captured to be turned in for grading.

This document provides very detailed screenshots of the three setup exercises and first five MM exercises, thereby helping students become familiar very quickly and more comfortable with how step-by-step exercises are to be performed throughout the tutorials.

When given this document, students are to first look at the step in the student exercises, and then look at this document and see the related screenshot upon performing the step. With this approach of looking first at the exercise steps and then at the associated screenshot in this document, students can become confident with completing on their own the remaining exercises in MM, as well as the exercises in PP, SD, and FI/CO.



Step-by-Step Screenshots for Classic Rockers Setup Exercises and Exercises MM01-MM05

Enter Client, User Number and Password from “Accessing SAP” handout and then select to enter.

If this is the first time logging on, use the password given to you by your instructor, and then create a new password when requested by SAP. Please remember your new password.



Select until you advance to the following screen – the SAP Easy Access Menu.

You are now ready to begin the exercises. Always read the descriptions at the beginning of each exercise. These descriptions explain the purpose of the exercise. These will give you insight and appreciation into what you are doing as you proceed through these tutorials.



SETUP EXERCISE 1

Make the following series of choices from the top menu bar – these choices are shown at the beginning of the exercise in the student exercises.

System User Profile Own Data

Upon selecting Own Data, you will reach a screen like that shown on the next page.



Before proceeding, look at the buttons emphasized below. These are very common buttons that you will encounter throughout the tutorials, so it is important to become familiar with them now. Placing the mouse over a button displays a brief explanation.

Continue (enter) Cancel

Save

Back (to previous screen) Exit (can be used to exit toEasy Access Menu, as well asexit out of SAP when at Easy Access menu – see this button on screenshot on prior page)



In SAP, you can right click on most buttons and field labels and choose “help” to obtain more information/description about a particular button or field label.

Continue the exercise by selecting the Parameters tab, per step 1. Complete step 1a (entering your user number when given _ _ _ in the instructions) and then select to display short text descriptions in the last column. BEFORE completing the next command of selecting , compare your screen to that shown below for accuracy of data entry. Also note in the screenshot shown below the selection of the field in which WRK is entered. Note the button to the right of the field. This is the lookup button, which can be used to look up previously exisiting Parameter ID values. Like those buttons emphasized on the prior page, this button will also be used extensively in the tutorials.

Complete the rest of the exercise by selecting and then to go back to the SAP Easy Access Menu.



SETUP EXERCISE 2

Make the following “branch” choices in the “tree” of menu options until your screen looks like that below (these choices are shown at the beginning of Setup Exercise 2):

Accounting Controlling Cost Center Accounting Actual Postings Statistical Key Figures Enter

Double-click Enter to move to the next screen.



SAP may provide a small popup screen for setting the Controlling Area. If receiving this popup screen, use the lookup button to find and enter your Controlling Area (which is based on your user number).

If not receiving the popup screen, complete step 1 of the exercise, which requests the selection of Extras from the top menu bar, followed by Set Controlling Area.

You will then receive a popup screen like that shown in the first screenshot on this page for looking up and entering your Controlling Area (which is step 1a of the exercise).



To find your Controlling Area after selecting the lookup button, scroll through the resulting list and find the Controlling Area with a StdHierarchy description of CLRK-C_ _ _ with your cruser number. If you cannot locate yours in the list given (which is limited to 500 results), click here.

On the resulting screen, enter *_ _ _ in the CCtr Std. Hierarchy field, with your user number in place of _ _ _ (the example shown below is for user number 500). This search will locate all Controlling Areas ending with your user number in the description of the StdHierarchy field. The asterisk symbol is a wildcard placeholder that is very useful in many software programs for limiting the results of searches to relevant data of interest. It can be placed at either the beginning or end of a search string. In these tutorials, you can enter *_ _ _ in certain lookup fields when trying to locate your data without having to look through other irrelevant data.

Select to display your limited search results.



Double-click on your Controlling Area, and then select to proceed.

Complete steps 1b through 1d. When completing step 1d, use the lookup button to the right of the Rec.CCtr (Receiving Cost Center) field to locate descriptions noted in the exercise. Your screen should look similar to that shown below after selecting the lookup button. Your Controlling Area and Company Code should be shown on the popup screen.

Select on the popup screen to proceed to the list of Rec.CCtr choices.



Locate and double-click on the first one per the exercise – Finance, which has a Cost Ctr value of A010. The value is now shown in the Rec. CCtr field. Enter A010 in the Value space besides Finance in the student exercise instructions (do this for all such instances in the instructions).

Continuing the exercise, move to the StatKF field and use the lookup button to locate the value of CRSQFT for your COAr (Controlling Area).



As a reminder from earlier in this exercise, your Controlling Area value incorporates your user number. If your Controlling Area value is not in the resulting lookup list, use the instructions on page 10 of this document to search for *_ _ _ in the Controlling Area field.

Select to display your limited search results.

Double-click on your Controlling Area. The value of CRSQFT for your Controlling Area is now shown in the StatKF field.



Continuing the exercise, move to the Total Quantity Field and enter the value of 480, which is shown in the instructions as the square footage for Finance.

Repeat the steps from page 11 on forward for the five other Receiving Cost Centers noted in the instructions. Your screen should look like that below when you are done completing step 1d of the exercise.

Complete the rest of the exercise by selecting and then to go back to the SAP Easy Access Menu.



SETUP EXERCISE 3

Before proceeding with this exercise, please note that this button collapses the “branches” of the “tree” of menu options basic to the basic form (see page 4 of this document). This button is extremely helpful when returning to this menu and desiring to choose a very different set of menu options from that previously used. Use this button to make it easy to make menu choices.

Make the following “branch” choices in the “tree” of menu options until your screen looks like that below (these choices are shown at the beginning of Setup Exercise 3):

Accounting Controlling Cost Center Accounting Planning Activity Output/Prices Change

Double-click Change to move to the next screen.

Complete steps 1-7 of the exercise. Your screen should look like that shown below. You should use the lookup button for field entries for Version, Cost Center group and



Activity Type. Note also that respective numerical values representing January and December are entered in From Period and To Period.

Select to enter data for each of the three production cost centers of P010, P020, P030. The cost centers may not come up in order, so be sure you are on the correct cost center for each set of data input.



Your screen should look like that below after entering the data for P010. Use these up arrow buttons to move to the next cost center.

After entering all data for each cost center, select and then to go back to the SAP Easy Access Menu.

MM01©2016 Ronny Daigle, Fawzi Noman, and Ross Quarles

Page: 17


With this exercise, you will begin performing master data activities in materials management that will lead to data transaction activities. In this exercise, you will create a general ledger reconciliation account for accounts payable. As stated previously, students are to read the descriptions to each exercise before completing the exercise so that an appreciation is gained for what is being done.

Make the following “branch” choices in the “tree” of menu options until your screen looks like that below:

Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

Double-click on Centrally to move to the next screen.

Complete steps 1 and 2 of Exercise MM01. Your screen will look similar to that below.



Note the value entered in the screenshot below in the G/L Account field. As a reminder, enter your user number in the place of _ _ _ when encountered in the instructions.

The Company Code should be entered already (C_ _ _ with your user number) for Classic Rockers, Inc. If not, either find by using the lookup button after clicking on the field or enter C_ _ _ (which is what you will likely start doing as you learn your data while working through the tutorials).

Select to create your new G/L account and begin entering data under the Type/Description tab in the middle of the screen.

Complete steps 3-6. Your screen should look similar to that below. Yours will include your user number as part of the Short Text and G/L Acct Long Text descriptions.



Select the Control Data tab to move to step 7.

Complete steps 7 and 8. After doing so, your screen should look like that below. The value for United States Dollar may have already been entered. If not, look it up, find and select.



Select the Create/bank/interest tab to move to step 9.

To complete step 9, select the lookup button to the right of the Field status group field. The instructions state to choose Reconciliation accounts. Double-click on that choice on the resulting pop-up screen. The value ZREA is entered in the field. This is the value to enter in the blank space in the tutorial.

After entering the value ZREA, your screen should look like that shown below.



To complete the exercise, select and then to go back to the SAP Easy Access Menu.

MM02



As stated earlier in this document, students should read the description to each exercise so that it is understood what is being done. In MM02, you will create a vendor. You will link the vendor to the reconciliation account just created in MM01, so recognize it is important to have performed MM01 properly before performing this exercise.

To begin MM02, make the following choices so that your screen looks like that below.

Accounting Financial Accounting Accounts Payable Master Records Create

Double-click on Create to move to the next screen.

Complete steps 1-3. Use the lookup button to find the value for Vendor (int. number assgnmnt) for entry into the Account group field. As you can see from the list, the value is KRED. Then complete step 4.



Complete steps 5-11. Your screen should look like that shown below.



Complete step 12 by clicking located to the right of the Street Address section. Then Complete step 13, followed by selecting .

Complete step 14. Note that to complete step 14, you must screen forward twice using this button to reach the Accounting information Accounting screen.



Please recognize that you just entered the reconciliation account you created in MM01. If you did not properly create the reconciliation account in MM01, you would not be able to properly complete this exercise.



After completing step 14, screen forward to the Payment transactions Accounting screen. Complete step 15 and 16. This is what your screen should look like before saving.



After saving, your screen should look like that below. Note the vendor number shown at the bottom of your screen. Record this value in the space provided in your exercise instructions.

Return to the SAP Easy Access Menu.



MM03

In this exercise you will create the purchasing “views” for the vendor just created in MM02. As with MM01 for MM02, incorrectly performing MM02 would lead to issues when performing this exercise.

Logistics Materials Management Purchasing Master Data Vendor Purchasing Create

Double-click Create to move to the next screen.



Complete steps 1-3. Your screen should look like that below.

Complete steps 4-5. This is what your screen should look like before saving.

Save and then go back to the SAP Easy Access Menu.



MM04

In this exercise, you will create the vendor AND the purchasing views at one time (see mention of this in the comments at the beginning of MM04).

Logistics Materials Management Purchasing Master Data Vendor Central Create

Double-click Create to move to the next screen.



Complete steps 1-4. Your screen should look like that shown below.



Complete steps 5-13.



Complete step 14.



Complete steps 15 and 16.



Complete steps 17 and 18.



Save and then complete step 19.

Compare what you did in this exercise to what you did in both MM02 and MM03. To reiterate what was stated at the beginning of this exercise, you performed in this exercise all that you did in those two exercises.



MM05

Please note that the tutorial instructions request that you read the entire set of instructions before performing this exercise.

This exercise requires that you create a raw material master record.

These screenshots show how to perform the exercise. You will then proceed through all remaining exercises for MM, as well as PP, SD and FI/CO, with just the instructions in the tutorials.

Logistics Materials Management Material Master Material Create (Special) Raw Material

Double-click on Raw Material to move to the next screen.



Complete steps 1-4. The following three screenshots provide guidance on completing these steps.



Complete both step 5 (make sure all five views per the instructions are selected) and step 6.



Complete steps 7-9.



Complete step 10a and then step 10b by selecting the Data button.

Complete step 10c.



Complete step 10d.

Complete step 10e.



Complete step 10f.

Save and go back to the SAP Easy Access Menu.

Continue with the rest of the MM exercises


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