RISMAbusiness

The best tool– is the one that’s used

Lars Nybro Munksgaard

RISMAWe are dedicated to your excellenceUp-to-date accessible information plays a key role in

success in today’s ever-changing business environment,

but it often hard to come by. Gathering data in complex

organisations can take so much time, that the data is

outdated before it is even presented. We have all felt the

impact of decisions based on insufficient data and we

have seen valuable time spent, and too often wasted,

on gathering data in home-made tools. Once the data

is gathered it is frequently not made available to all the

relevant people and departments, or it simply drowns in

the growing number of plans, goals, projects, charts and

strategies that flood our work life. Without current data,

we are sailing a ship without a map. This is why online

collaboration tools are a solution many organisations look

for these days.

A simple goalWe set a simple but ambitious goal. We will provide solu-

tions that help businesses achieve their fullest potential.

We will create solutions that continuously provide all

levels of management with the necessary information

while making these tools intuitive and easy to use for all

involved. Simply put: all the information, at any time with

none of the hassle.

Get rid of the bottleneckWhat most systems designed to manage project exe-

cution, handle risks and corporate controlling have in

common, is that they are complex to use and, as a result,

often managed by a few persons through whom all data,

both in and out, flows. RISMA Systems has developed the

RISMAbusinees suite, which facilitate effective execution

of any kind of corporate initiatives.

How can your organisation benefit from using RISMAbusiness?The suite is designed to facilitate efficient communication

related to organisational projects, strategic initiatives,

controls and risks. It is an intuitive system in which your

employees can share knowledge about the execution of

initiatives while providing you with real-time information.

It is available in all the Nordic languages as well as in

English and German.

Use of the system ensures that there is a clear linkage

between the overall objectives and the operational

activities in your organisation, and ensures that each of

your employees know what overall purpose their tasks

support. The transparency provided in the suite drives

focus and discipline in the execution, resulting in track-

to-closure of the identified actions.. We are, through our

continued enhancements of the solution, dedicated to

ensure that all levels of your business delivers their best

performance.

ContentWelcome ....................................................3Introducing RISMAbusiness .....................4RISMAbusiness in-depth ..........................6Manage projects in RISMAexecution ......8Hands-on RISMAexecution ....................10Complete corporate controlling ............12Hands-on RISMAcontrols .......................14 Best practice risk management .............16This is RISMArisk .....................................18

Introducing RISMAbusinessBringing corporate excellence to a screen near you

Any organisation faces a multitude of challenges at all

management levels. Some involve crucial business deci-

sions and others concern small day-to-day tasks.

The RISMAbusiness suite provides you with the right

solutions to handle and address the plethora of projects,

initiatives, risks and compliance issues which are an inte-

gral part of any organisation – corporate, governmental as

well as NGOs.

Focus through simplicityDo you need to plan a product introduction? An expan-

sion into another market? How about coordinating an

irrigation project in a third world country? Projects and

initiatives of any degree of complexity are easily created

and their progress monitored in the RISMAbusiness suite.

The clear and intuitive interface enables your organisation

to focus on their tasks at hand, rather than the system.

Unleash the power of informationThe accuracy of any system is dependent on the quality

and validity of its contents. If information is not up to

date, the wrong decisions will be made based on the

wrong premises. Needless to say this can lead to losses

and missed opportunities. This is why the entire RISMA-

business suite focuses on the ease of adding, updating

RISMAbusinessThe one-stop solution to better corporate governance

and managing the information in the system. This gives all

levels of management fast and easy access to the real-

time information necessary to solid decision making.

Strength through integrationAs the saying goes, no chain is stronger than its weakest

link. Which is why the RISMAbusiness suite integrates all

the solutions required to manage projects and initiatives

with solutions for corporate and financial controlling and

risk management – All within the same simple interface.

A true multi-tool for organisational knowledge. When

a project is launched to address a potential risk, the risk

and the project can be easily interlinked, and if a relevant

reoccurring control is also established, it too can be con-

nected. All information and action plans can be updated

by users and project owners and is available to all relevant

parties in real time. This integration creates a strong chain

of information for the entire organisation.

This is the RISMAbusiness suite:RISMAexecutionExecute initiatives and action plans, obtain overview and track-to-closure.

• Operational initiatives

and structured tasks

meeting objectives

• Clear organisational

ownership and collaboration

• Easy progress status

and reporting

RISMAcontrolsCreate an overview of your internal controls and regulatory compliance obligations.

• Automated internal

controls plan

• Execution frequency, key

responsibility, escalation path

• Easy internal control status

reporting and auditing

RISMAriskIdentify, monitor and manage your risks in a common way across your organisation

• Risks in up to 3 impact

dimensions

• Configurable risk matrix for

easy overview and reporting

• Clear risk ownership,

escalation and mitigation

RISMAexecutionThe best action plan is the one that gets implementedIn today’s project filled workplace, you want focus to be

on the tasks, the progress and the objectives - not on the

tools, the diagrams or the reporting. This is exactly why

we designed RISMAexecution to be as intuitve, unubtru-

sive and transparent as possible.

Say goodbye to needless complexityMost project management systems are rather compli-

cated. These systems are often managed by a small

number of specialists in the organisation. They act as links

between the organisation and the system.

Some organisations decide to create a homemade

solution, e.g. in Excel or SharePoint. The data in these

solutions are also often collected, stored and shared by

the person or persons who developed the homemade

solution.

Unique less-is-more aproachRISMAexecution is far less complicated than the tradi-

tional project management systems and provides much

easier access to information for all stakeholders than

project management systems or home made tools.

Power through intuitivityWith RISMAexecution all employees continually update

their progress on the initiatives for which they are respon-

sible. Management can at any time pull reports showing

progress on the respective initiatives and monitor the

frequency of updates to ensure that updates are actually

performed.

Effortless installationRISMAexecution can be installed as a private web-based

cloud solution or on the company´s own servers.

FlexibilityThe solution can handle any kind of task, project or strategic initiative. They can be interlinked to organisational and financial controls and risks

Your plans, your wayReports on status, progress, and responsibilities can easily be created. With the new graph-view, called RISMAplan, you can choose to see the chosen plans as a classic Gantt time-line chart for an even clearer overview.

Short learning curveThe clear and intuitive interface, common to the entire RISMAbusiness suite, facilitates focus and transparency.

The functionalityRISMAexecution

Structured contentThis is where you add edit and read all relevant information in the initiatives you have access to.

ConnectionsSee everything connected to the initiative.

RISMAboardShare information directly within the solution.

FilesRelevant files can be easily added and downloaded.

Your report - your wayOnly interested in a certain team? Or with a certain deadline? See only the relevant initiatives, based on your select criteria.

Data on the goIt is easy to either print or export data for use in presentations or other applications.

All you need is……the complete picture. Get the status on initiatives, see which are on schedule, which are behind – and, most importantly, why. See what measures have been taken.

A clear overviewEmployees and management maintain a continuous overview regarding both organisational and financial controls.

Get the full pictureRISMAcontrols has a comprehensive reporting functionality. All search parameters can be adjusted to ensure that the generated reports contain the desired information. The graph feature of RISMAcontrols gives an accurate visual and statistical overview over the current control situation.

Control repetitive tasksThe solution is geared towards controlling any kind of repetitive task – from financial reviews to quality assurance routines. As soon as one task is completed, another is generated with the same parameters and responsibilities. It is easy to follow the history of a control, spot irregularities and see any comments added to any instance of the control, just as you can create reports on any changes in the control parameters.

RISMAcontrolsEnsuring complete complianceHave all forecasts been completed? Have the quarterly

accounts been presented? Have the production line qual-

ity assurance checks been met? Do you have a complete

overview of all the controls that need to be observed? A

large number of repetitive tasks have to be completed in

an organisation to ensure legal compliance and compli-

ance with company policies. Accounts have to be recon-

ciled. Yearly employee performance and development

reviews have to be carried out. Regular deliveries have to

be done. No matter which organisation you are in, some

of these scenarios will be familiar to you.

Built-in best-practiceTo facilitate the best possible compliance, we give you

RISMAcontrols. It was developed in close collaboration

with EY, one of the market leaders in global financial

services, as a tool for financial controlling and is designed

to meet the most exacting best-practise standards. It has

been expanded to be flexible enough to handle any kind

of organisational controlling. The users have easy access

to their own tasks and controls in the clear and intuitive

interface common to the entire RISMAbusiness suite.

RISMAcontrols gives you and your organisation imme-

diate access to upcoming controls, it lets you follow the

controlling history and makes it simple to spot over-due

controls with an easy traffic-light system. You can even

follow up with personal e-mails to the responsible parties

directly form within the system.

Easy reportingRISMAcontrols further facilitates transparency by the easy

creation of reports and graphs to document and visualise

a broad range of parameters and changes in controlling

practices i.e. when preparing financial statements, annual

accounts or documenting quality assurance effectiveness.

The control catalogueAccess to all controls in your organisation with clear graphical colouring displaying which are overdue.

The functionalityRISMAcontrols

Control parametersYou can read, add and modify all the parametes relevant to the control.

Data on the goIt is easy to either print or export data for use in presentations or other applications.

Easy visual overviewGet fast and accurate overview and statistics regarding your control situation. Get a status overviews, see which kinds of controls you have set up and see how many controls different departments in your organisation have.

ConnectionsSee everything connected to the control.

RISMAboardShare notes directly within the solution

RISMAriskBest practice risk managementWhat if we are hit by a social-media shitstorm? How do

we respond to the competition? Will the warehouse be

finished on time? Are we in control of all hazards and

safety issues? All modern organizations are constantly

facing a large number of uncertainties - many with the

potential to cause financial loss, create potential liabilities

or damage property and reputation. Yet the only tools on

the market are both costly and complicated, so that few

but the biggest corporations have dedicated software

to aid these crucial strategic considerations. Today, most

organisations handle risks by gathering data in some pro-

grams, presenting them i others, and handling mitigation

plans in yet other pieces of software. This is a practise

leading to obfuscation, with little or no clear link between

risk data and the initiatives taken to mitigate them.

This is why we created RISMAriskTo give your organisation the tool to manage any risk

efficiently. You gather the risk data and score their like-

lihood and consequences, you get a real-time graphical

representation of them, and you manage the mitigation

plans - all within the intuitive interface common to the

RISMAbusiness suite. You can easily create clear visual

representations and detailed reports with all the relevant

information. This creates a high level of transparency and

ensures an efficient approach to the handling of risks

and mitigation plans and forms a solid foundation for

executive decisions. And to make it even simpler, it is fully

integrable with both RISMAexecution and RISMAcontrols.

Efficient and transparentWhen RISMArisk is interlinked with RISMAcontrols and

RISMAexecution, it is easy to monitor whether routines

and controls established to mitigate risks are being

observed; to see who is responsible and to contact the

relevant managers or departments.

This way you don’t just monitor risk – you actively miti-

gate the risk scenarios.

A premium solution at a budget priceRecognising the importance of efficient risk management, RISMArisk brings clear strategic risk overview to organisations of all sizes.

Follow risk development over timeKnowing whether a risk is increasing or decreasing over time, or has more or less damaging consequences, is a simple mouse click away.

Connected business intelligenceThe solution interlinks with RISMAexecution and RISMAcontrol to ensure that decisions and mitigations are always based on real-time information.

Detailed informationReports with more detailed risk information can be quickly generated, ensuring that decisions are made on real-time information

The functionalityRISMArisk

Risk dataIt is easy to add and score risks on all relevant parameters. Does your organisation face a certain type of risks? Just add your own

Mitigation plansAny control or initiative created in either RISMAcontrol or RISMAexecution to mitigate the risk is shown and can be accessed directly within RISMArisk

The risk matrix…makes it simple to see which risks are the most critical. You can see the risk development over time as well.Connections

See everything connected to the risk

Data on the goIt is easy to either print or export data for use in presentations or other applications.

www.rismasystems.com

This is the RISMAbusiness suite:RISMAexecutionExecute initiatives and action plans, obtain overview and track-to-closure.

• Operational initiatives

and structured tasks

meeting objectives

• Clear organisational

ownership and collaboration

• Easy progress status

and reporting

RISMAcontrolsCreate an overview of your internal controls and regulatory compliance obligations.

• Automated internal

controls plan

• Execution frequency, key

responsibility, escalation path

• Easy internal control status

reporting and auditing

RISMAriskIdentify, monitor and manage your risks in a common way across your organisation

• Risks in up to 3 impact

dimensions

• Configurable risk matrix for

easy overview and reporting

• Clear risk ownership,

escalation and mitigation