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Risk Management through Information Technology Support in Hong Kong (Hospital Authority) Dr. Lui Siu-Fai Service Director (RM&QA), NTEC Hospital Authority, Hong Kong

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  • Risk Management through Information Technology Support in Hong Kong (Hospital Authority)

    Dr. Lui Siu-FaiService Director (RM&QA), NTEC

    Hospital Authority, Hong Kong

  • “Safe” Journeythrough the Hospital

    for our patientsand staff

  • “Unsafe” Journeythrough the Hospital

    adverse event / injury≈ 10% of patients

    ≈ 7% of staff“To Err is Human”

    Institute of Medicine Report 1999974,400 to 1,243,200 incidents annually

    8th leading cause of death (98,000)> RTA, Breast Cancer, AIDS

  • In any of the busy hospitals in Hong Kong, “things” are happening all the time, not so uncommonly leading to ………..adverse events (& luckily near misses).

    Medication errors Fall Missing patient

    Blood transfusion incident Complex procedures Work place violenceBlood transfusion reaction Faulty equipments

  • To reduce harm caused to patients

    with the launch of the World Alliance

    for Patient Safety.

    To advance the patient safety

    goal of “First do no harm”

  • Safety cultureSafety culturePatient and Staff Safety is of paramount importancePatient and Staff Safety is of paramount importance

    ReportingReportingcultureculture

    ProactiveProactivecultureculture

    Just Just cultureculture

    LearningLearningCultureCulture

    Risk ManagementRisk Management

  • Risk Management through Information Technology Support in Hong Kong

    CE’s Keynote Address for HA Convention 2006

    Direction 1: Modernizing HA- Information technology (CMS)

    - Decision support for the clinicians

    - through in-built prompts and warnings

    - support clinical risk management

  • Risk Management through Information Technology Support in Hong Kong

    IT to provide information on RM

    IT to provide data on Risk

    IT to management risk

    IT causing risk

  • Information via

    27,800,0003,700,000,000Information Technology

    80,100,000Patient Safety

    12,400,400205,700,000Risk Management + Information Technology

    22,800,000468,000,000Risk Management

    + Patient Safety

  • Information via

    16,700“Lui SF”104,000“Bates DW”

    27,800,0003,700,000,000Information Technology

    80,100,000Patient Safety

    12,400,400205,700,000Risk Management + Information Technology

    22,800,000468,000,000Risk Management

    + Patient Safety

  • Information via

    5,6451,835,92Information Technology

    32,265Patient Safety

    1,24026,712Risk Management + Information Technology

    3,17381,714Risk Management

    + Patient Safety

  • Risk Management through Information Technology Support in Hong Kong

    IT to provide information on RM

    IT to provide data on RiskAdvanced Incidents Reporting System

    IT to management risk

    IT causing risk

  • the development

    of new reporting systems

    to improve patient safety

  • Immediate reporting of adverse event / near missby frontline staff

    Processing of reportsManagement of incidentsClassification & analysis of databy Risk Manager

    Instant information on incidents risk assessment, etc. for Department ManagementHospital Management

  • Learning &sharing

    Management,review &decisions

    Monitoring

    Culture building

    Risk reduction

    Incidentreporting

    Input

    Daily return

    Enquiry

    Reports

    Risk analysis

    Output

    Case filtering

    Classification

    Investigation& identificationof contributing factors

    Preventive Actions / Recommendation

    Management

  • Can see case detail by clicking onto the number

  • Can drill down to show group within the nature

  • Can perform filter to show incidents with severity index = > 4

  • Can shown trend

  • Can analyse contributory factors

  • Can easily list events of interest

  • 5231914351Remote

    2383123582Unlikely

    985142771133Possible

    5125109971774Likely

    1453528891535Almost Certain

    SI=5,6SI=4SI=3SI=2SI=0,1Likelihood

    ExtremeMajorModerateMinorInsignificantSeverity

    Risk Quantification Summary Report by Date of Occurrence (01 Jan - 31 Dec 2005)

    Potential Risk

    16 (0.66%)

    39 (1.62%)

    102(4.23%)

    707 (29.3%)

    1547 (64.1%)

    SI=5,6SI=4SI=3SI=2SI=0,1

    ExtremeMajorModerateMinorInsignificant

    Risk Quantification Summary Report by Date of Occurrence (01 Jan - 31 Dec 2005)Can quantify

    and display Risk matrix (Actual harmand potential risk)

  • 2573204233186200245256207248194253165182All

    2%543129124442832Miscellaneous

    0%713111Information System & Technology

    1%3421224545441Device, Equipment, Pharm Products

    0%51112Food Safety & Hygiene

    5%124291014156141691298Environment

    0%3111Infection Control

    1%132112214Staff Related Issues (other than OSH)

    10%267223117223043181317171621Staff (Occupational Safety & Health)

    3%8361178677107752Visitor (injury/ Behaviours)

    46%1189117928778981111071161011317279Patient (injury/ Behaviours)

    4%99192722113991466Blood Transfusion

    7%1711911171118142021871213Medication

    1%1821412332Communication and Consent

    1%23442222421Treatment/ Care and Monitoring

    13%336143524363042123222312830Investigation

    0%3111Examination & Assessment

    6%14410151012111115151110915Access, Admission, Transfer, Discharge

    % TotalDecNovOctSepAugJulJunMayAprMarFebJan

    2005

  • 3111Test result/ Report

    12111112212Radiological

    11Other investigation

    51211Operation/ Procedure

    6111111Miscellaneous

    51639274252326Laboratory

    26511311332213172418282425Label

    612111Endoscopic

    Consumables

    336143524363042123222312830Investigation

    211Diagnosis

    11Assessment

    3111Examination & Assessment

    Transport/Ambulance/NEATS

    41111Transfer within hospital

    87510677371266711Missing patient

    52111Miscellaneous

    4121Failure to return from authorized leave

    11Appointment

    211Admission/Transfer in from other institution

    4123154862244Absconder/ walk away

    Abduction

    14410151012111115151110915Access, Admission, Transfer, Discharge

    TotalDecNovOctSepAugJulJunMayAprMarFebJanReporting indications

  • DecNovOctSepAugJulJunMayAprMarFebJan2005

    211Self-medication

    331423343265Prescription

    2842521347Miscellaneous

    91111221Handling/ storage

    52111Drug adverse reaction

    2841212343251Dispensing

    10916810514911144657Administration

    1711911171118142021871213Medication

  • Data analysis of Medication incidentsNATURE OF THE INCIDENTS

    22

    Inappropriate

    storage of non-

    DD

    Inappropriate

    storage of DD

    Mis-handling of non-

    DD

    Mis-handling

    of DD

    Handling/ storage

    21179226379863

    OthersUnordered drugDose

    omissionExtra dose

    Wrong time

    Wrong freq

    Wrong route / method

    Wrong patient

    Wrong flow rate

    Wrong dose

    Wrong dose form

    Wrong drugAdministration

    3114718

    OthersDrug omission

    Double dispensi

    ng

    Wrong label

    information

    Wrong patient

    Wrong quantity

    Wrong strength / dosage

    Wrong dose form

    Wrong drugDispensing

    12122114719

    OthersDose omissionDouble entry

    Wrong patient

    Wrong instructi

    on

    Wrong abbrevia

    tion

    Wrong freq

    Wrong duration

    Wrong route

    Wrong strength / dosage

    Wrong dosage form

    Wrong drugPrescription

    MEDICATION

    100

  • Data analysis of Medication incidentsCONTRIBUTING FACTORS OF THE INCIDENTS

    2Unavailability of protocols2Protocol

    2Drug infusion / administration process

    2Complicated dosage design4Medication related

    6PROCESS FACTORS

    1System design1IT

    2Malfunction/failure/reliability (suspected)2Equipment/supplies3WORK ENVIRONMENT

    2Poor quality of information in the notes / documentation

    1Illegible

    2Incomplete / absent information

    1Incomplete documentation

    6Communication between staff/ agencies

    6COMMUNI-CATION

    1Others

    4Attitude

    1Fatigue

    1Violation

    13Lapse of concentration

    20Personal

    56Failure to comply with policies and procedures56Compliance

    1experience

    5Inadequate knowledge and/or skill6Competence

    82STAFFFACTORS

    TYPEGROUPNATURE

  • PWH / NTEC v1 July 2002 - Dec 2003

    v2 Dec 2004

    Planning / system developmentMs. Janice Wang, Ms. Becky Ho

    Dr. WL Cheung, Dr. SF Lui

    IT Programming / set upHarry Wong, Christie Choi

    PYNED / HKEC

    Classification contributing factorFred Chan, Fion Lee

    Dr. Betty Young

    CMC / KWCDr. Joseph Lui

    HAHO RM Ms. Annie AuDr. David Lau

    Dr. WL Cheung

    HKWCHKECKWCKECKCCNTWCNTEC

  • HKEHKWKWKEKCNTWNTE

    HAHO Risk Management CommitteeData aggregation, analysis, reporting

    UPLOADING OF FILTERED DATA

    First HAHO report : Q2 2006 (ready 30 Aug 2006)

  • NTEC TOP 10 Clinical / operational risks

    L1025Wrong site surgery Clinical 10

    M1535Patient restraintClinical 9

    M1535Missing patientClinical 8

    M1535Blood Transfusion errorsClinical 7

    M1535Patient suicideClinical 6

    H2045Infectious disease outbreaksClinical 5

    H2555Misidentification of patients (other than blood specimens taking)Clinical 4

    H2555Medication incidentsClinical 3

    H2555Mislabeling of specimens / blood taking from wrong patientClinical 2

    H2555Fall IncidentsClinical 1

    PriorityScoreLikelihoodPotentialConsequenceRisk description

    1644IT system breakdownOperational 5

    1644Needle prick injury Operational 4

    1644Manpower/WorkloadOperational 3

    2045OSH - Manual handling InjuryOperational 2

    2054Work place violence Operational 1

    Identified by AIRS reports & Risk Registry Workshop

  • HA Top 10 clinical risks *Patient identificationMedication error FallInfection control Triage Transfer of patient Communication with patientMedical recordOSHEquipments * Listing not in priority

  • Risk Management through Information Technology Support in Hong Kong

    IT to provide information on RM

    IT to provide data on Risk

    IT to management riskClinical Management System (CMS)electronic Patient Record (ePR)Laboratory report (CRAS)Medication (MOE, DSS, EDS)Identification (Barcode scanning)

    IT causing risk

  • Leveraging IT to Improve Patient SafetyBall MJ, Garets DE, Handler TJ. Yearbook of Medical informatics International Medical Informatics Association 2003

    Technology as Enabler

    Computerised Patient Record (CPR)Physician order entryAlerting systemMedical error reporting systems

  • The helper

    The partner

    The mentor

    Error Impact of Computerised Patient Record (CPR) Generations Source: Gartner, Inc

  • HA’s Clinical Systems Portfolio

  • Clinical management System (CMS) electronic Patient Record (ePR)

    Approx. 2,000,000 hits (transactions) per day

  • electronic Patient Record (ePR)

    Important clinical information at a glance

    170,000 hit per day

  • Enhancement and use of ePR

    To capitalise on the value of ePR

    To further promote the use of ePR

    To make it more user-friendly- ? alert for critical information- ? profiling base on disease entity- ? as a “Side-kick”- ? assist with MOE, LOE, DSS- ? as default first (front) page

  • Critical Results Alert System (CRAS)

    Lab Staff5. call the corresponding ward

    LIS1. found a lab report having critical results and send an alert signal

    CMS WS2. alarm triggered and wait for user acknowledgement

    Ward Staff3. acknowledge the alert LIS WS

    4. alarm will be triggered if NO acknowledgement

    Written by: Ms. Flora Pun, CMC API

  • Critical Results Alert SystemLab Test ResultBiochemistry Na 155 mmol/l

    K 6.2 mmol/lCa 3.2 mmol/lBlood Glucose 30.0 mmol/lCSF Glucose 800 iu/lCSF Protein >0.5 g/lBilirubin (neonate) >300 umol/lBlood Gas - PH 200 umol/lSalicylate >2.2 mmol/lDigoxin >3 nmol/l

    Haematology Hb 30 sec.APTT >60 sec.

  • Critical Results Alert System

    71009182Monthly average

    84%92,399110,183Jan – Dec2005

    %Acknowledged By Ward StaffNumber of alert2005

  • Critical Results Alert System

    Useful for in-patient critical result alert(Although some lab prefers to ring up directly)

    A system is required for out-patient :notification of important result from routine investigation (patient may not return for follow up for some time)

    “Push” and “pull” concept- to allow user to specify to be alerted when result is available

    - ? Via intranet email, ?? SMS

  • Medication related errors

    Prescribing (wrong patient, drug, route, dose, frequency)

    Dispensing(wrong drug)

    Administration(wrong patient, drug, route, dose, frequency)

  • Medication Order Entry (MOE)

    A useful way to reduce errorsCan be enhanced by Decision support System

  • Evaluation of the pattern of physicians’ responses in handling Computerized Drug Allergy Alertsin MOE system of HA hospitals

    The Chief Pharmacist’s Office, HAHO

    Implemented across all HA hospitals5 June 04 – 5 March 05First Data BankSystem conversion of previous allergy records = 31704

  • During a 5 month period(1.4.2005 and 31.8.2005)

    2,699 (76%)

    7,133 (62%)

    11,094(41%) *

    Alert Accepted

    3,061 (86%)

    3,559 (49.5%)7,195

    # doctors

    7,321 (64%)

    11,441 (0.6/%)1,904,771

    # Patient

    13,777 (0.3%)

    4,824,964# prescription

    16,224 (59%)

    27,318 (0.2%)13,408,319

    # items

    Alert overwritten

    With Drug AlertTotal

  • Monthly average (1.4.2005 and 31.8.2005)

    2,699 (76%)

    1,427(62%)

    2,219(41%) *

    Alert Accepted

    3,061 (86%)

    3,559 (49.5%)7,195

    # doctors

    1,462 (64%)

    2,288(0.6/%)

    380,954# Patient

    2,755(0.3%)964,993

    # prescription

    3,245 (59%)

    5,464(0.2%)

    2,681,664# items

    Alert overwritten

    With Drug AlertTotal

  • No of alert received by individual doctor (n=3559)

    3277

    23341 7 1

    0

    500

    1000

    1500

    2000

    2500

    3000

    3500

    '1-21 21-41 41-60 61-80 91-100 101-

    120

    121

    No of alert

    No

    of d

    octo

    r

  • 0

    500

    1000

    1500

    2000

    2500

    3000

    3500

    4000

    Q EH TM H U CH P Y N Q M H P M H P W H CM C K W H TK O Y CH O LM N D H A H N H RH

    Number of Accepted / Overridden DA alerts by hospitals

    47%

    43%

    43%

    42%

    47%

    50%

    46%

    41%

    50%

    36%

    39%

    38%

    35%

    43%

    38%

    % alert accepted

  • Panadol (70%)Dologesic (67%)346Paracetamol

    Aspirin (17%)Analgesic Balm (44%)357Naproxen

    Dologesic (89%)Panaedol (45%)374Dologesic

    Cocillana Co (89%)Analgesic Balm (45%)402Ibuprofen

    Amoxil ((96%)Augmentin (84%)406Phenoxymethyl Penicillin

    Piriton (41%)Panaedol (39%)479Neozep

    Brufen (51%)Analgesic Balm (84%)500Methyl Salicylate compound

    Cocillana Co (84%)Analgesic Balm (48%)506Mefenamic

    Brufen (72%)Analgesic Balm (47%)725Diclofenac

    Thymol (77%)Analgesic Balm (55%)1748Aspirin

    Top 2 prescribed drug (% alert accepted)No

    Top 10 Drug Allergens that triggered DA alerts accepted by physicians

  • Top 10 Drug Allergens that triggered DA alerts overridden by physicians

    Analgesic Balm (74%)Voltaren (85%)462Sulphasalzine

    Aspirin (83%)Analgesic Balm (56%)534Naproxen

    Aspirin (88%)Analgesic Balm (55%)541Ibuprofen

    Panadol (58%)Piriton (60%)580Neozep

    Rubesal (70%)Aspirin (90%)628Methyl Salicylate Compound

    Aspirin (88%)Analgesic Balm (53%)656Mefenamic

    Aspirin (87%)Analgesic Balm (53%)994Diclofenac

    Carbimazole (62%)PTU (88%)1127Carbimazole

    Lasix (85%)Diamicron (88%)1315Cotrimoxazole

    Voltaren (66%)Analgesic Balm (45%)1388Aspirin

    Top 2 prescribed drug (% alert accepted)No

  • Doubts on allergy (12%)Patient already taking drug (70%)Penicillins

    No other alternatives (11%)Patient already taking drug (83%)Carbimazole

    No other alternatives (3%)Patient already taking drug (93%)Supha

    Doubts on allergy (5%)Patient already taking drug (87%)Acetaminophen

    No other alternatives (3%)Patient already taking drug (92%)Trimethoprim

    No other alternatives (6%)Patient already taking drug (85%)Salicylates

    No other alternatives (5%)Patient already taking drug (88%)NSAIDS

    Top 2 reasons for overriding

    The reasons given by physicians for overriding DA alerts

  • Medication Decision Support Modules

    1 - 2Q 2006Pregnancy Contraindication Checking

    completed at all HA hospitals5 June 04 – 5 March 05

    Drug Info Enquiry

    System conversion of free-text G6PD (20/1/2006)9945 records converted

    1- 2Q 2006G6PD Deficiency Contraindication Checking

    ProgressImplementation ScheduleModule

  • Medication Decision Support Modules

    To be determinedDosage Range Checking

    To be determinedAdverse Drug Reaction Checking

    To be determinedDrug-Drug Interaction Checking

    ProgressImplementation ScheduleModule

  • Out-patient: - effective, has reduced errors (? amount)has also cause some errors

    - to make best use of Decision SupportingSystem of appropriate / acceptable level

    In-patient:- to develop computerised MOE - logistic ++ need COWs

    Medication Order Entry (MOE)

  • To reduce dispensing error- Express Delivery System (EDS)

    Reengineering of the dispensing process- separate picking of individual

    drug item of a prescription by different person at different station as directed by PMS

    Risk reduction process- similar drugs / different dosage are placed on different shelves

  • Significant improvement of efficiency

    Significant risk reduction[28 dispensing incidents / 2,500,000 dispensed items

    for a cluster with 4 pharmacies]

  • Possible measures to prevent mediation errors – administration

    Difficult part, operational logistics ++++

    eMAR

    Barcode scanning

    Individual unit packing of drugs

  • Correct Identification (CID)

    Common errors [a cluster reported 1 CID error every 22 hours]

    By all staff, at all sites, with any sorts of event

    Can (has) caused significant harmto patients

  • 出入醫院出入醫院 一路平安一路平安

    入院登記CID

    病人牌板CID

    電腦資料CID

    病人手鈪CID

    個人標籤CID

    病歷紀錄CID

    化驗報告CID

    抽血檢查CID

    醫藥手術CID

    出院安排CID

    NTEC Patient Safety (CID) Campaign 20 Sep 2004

  • IT induced risk (identification errors)

    With the use of CMSMany potential danger traps for users

    to make errors (patient selection, etc) .

    Risk identification (reporting, analysis)

    Risk reduction strategy / measures

  • Measures introduced to reduce potential errors when using CMS (1)

    1. Select patient boxNot to leave the ID / OP number of the last patient in the “Select Patient” box

    2. Patient selection panel (1)Shading of alternative lines

    3. Patient selection panel (2)Reposition Chinese name, Sex/age, (ID) closer to left side of the panel

  • Measures introduced to reduce potential errors when using CMS (2)

    4. Patient Information Box

    To make the patient information box more striking - bold, yellow background. - simple clear information- larger font for the name

  • 祝安康 PATIENT, 00001M / 48 Yr DOB : 1 Jan 1958 U000001(5)) Med 5A / 25 Adm: 3 Oct 2004 HN04933010(U)

    Alert MKC Details

  • [Visual Change (CMS)] - Before Change

    [Visual Change (CMS)] - After Change

    Male patient

    Female patient

    Unknown sex

    Deceased

  • Measures introduced to reduce potential errors when using CMS (3)

    5. Print queue downtime handlingNot to print lab report to opposite (alternative ward) if the printer is not function, to print to other computer of the same ward with warning, etc

    6. Disable PSP patient selection and scanned of barcode working together

  • Other possible ways to reduce potential errors (identification)

    1. Confirmation of logging onto the right patient when selecting a new patientConfirmation check or “ talk back”[front line - objection !]

    2. Warning when a CMS station is logged onto another wardWarning and / or different colour

  • Other possible ways to reduce potential errors

    3. Name and ID on report printout Larger font, Chinese name, highlighted, in box, etc.

    4. Print out important informationAllergy alert / Case Summary To print allergy alert / Case Summary information - when admitted or transferred to a ward (forcing function when nurse assigning a bed no).

    - for patient (instead of hand written allergy card)

  • Prevention of blood transfusion error

    HA to introduce Unique Patient Identification device for Type and Screen for all acute HA hospitals (Annual Plan target 2006 / 2007 )

    In the process of sourcing appropriate barcode scanner (1D or 2D) and printer

    Exploring the option to extend barcode scanning for patient identification to other areas

  • Unique Patient Identification device

    At PYNEH, May 1999 to April 2006 (7 years) 82,085 blood transfusion requests (T&S) No cases of blood transfusion errors to wrong patient. Wrong labelling / request was detected at bedside

    1st generation UPI : development with IT team 4Q1998, full implementation in PYNEH May 1999.

    2nd generation UPI : Joint partnership with Rapid Product Development Syndicate,PolyU Technology & Consultancy Company Limited, The Hong Kong Polytechnic UniversityCommened 2Q2002, Fully implemented in PYNEH & RHTSK since July 2004.

  • PYN DOB: 1971UG006002(8) M 33 yr CHAN, TAI MAN

    HN04041735(8) A4 3 MED02/07/2004 13:01 NEP

    Hospital Number barcode read as WB04041735(8)

  • UG006002(8) M 33 yr CHAN, TAI MAN

    HN04041735(8) A4 3 MED02/07/2004 13:01 NEP

    PYN DOB: 1971

    陳大文

    Hospital Number barcode read as HN04041735(8)

  • UPI hospital number barcode read as WN04041735(8)

  • UPI assisted blood transfusion processUPI assisted blood transfusion process

    1 2 3

    4 5 6

  • Proposal of Proposal of Use of Barcode (2D) Use of Barcode (2D)

    Scanning Technology Scanning Technology for for

    Patient IdentificationPatient Identification

  • GCRS –ordertests

    GCRS Print request order sheet with - name ID (or HN) barcode

    - label information in 2D format

    group by nature of specimens: blood, urine, sputum, etc

    Cross match request form

    All other Blood tests

    Special Blood test

    (e.g. Fasting blood)

    Non blood specimens FOB (1)FOB (2)FOB (3)AFB (1)AFB (2)AFB (3)Etc.

    Blood taking Scan (1) wristband ID (or HN)barcode

    + Scan (2)request form patient identification (ID or HN) barcode

    label(s)generated

    Patient Identity Generated wristband with Name, ID (HN, A&E) and barcode with prefix WB_ID (HN, A&E) no

    Scan (3)Individual label information on the request form

    +

  • Commercially available barcode scanning / printer

  • Label printed

    By:

    Date:

    Time:

    Label printed

    By:

    Date:

    Time:

    Label printed

    By:

    Date:

    Time:

    Label printed

    By:

    Date:

    Time:

    4 ml Clotted

    3 ml EDTA

  • 3

    Label printed for cross match

    Verify patient at bedside by scanning ID (with pre-fix) on wristband

    Blood Taking for Cross match(for doctors)

    Scan label information (2D)

    Scanning patient’s ID on T&S request form

    1

    4

    2

    If IDs matched

  • 3

    Verify patient at bedside by scanning ID (with pre-fix) on wristband

    Scanning patient’s ID on blood product

    + Blood product unit no+/- Nurse ID barcode

    1

    2

    If IDs matched

    Blood administration(for nursing)

    Allowed to generated label(s)for blood transfusion recordfor sticking onto casenote / blood transfusion record

  • 3

    Label(s) printed

    Verify patient at bedside by scanning ID (with pre-fix) on wristband

    Scan label(s) information

    Scanning patient’s ID on request sheet

    1

    4

    2

    If IDs matched

    Blood taking for other blood tests(for doctors, phlebotomists, nurses)

  • 3

    Label(s) printed

    Verify patient at bedside by scanning ID (with pre-fix) on wristband

    Scan label(s) information

    Scanning patient’s ID on request sheet

    1

    4

    2

    If IDs matched

    For non-blood specimens(for nurses)

  • 1 2

    3 4 5

  • Prepared by Risk Management Team, NTEC

    A (Patient bracelet’s ID, HN, A&E, OP no)

    B (Forms)T&S request formInvestigation list

    OT / procedure list

    C (Objects)

    Specimen

    Scan ID of A and Bif A= B

    Produce label for C

    B (Objects)Blood product

    Drug (chemo-drug)Radio-isotopes, etc.

    C (case note / record form)

    for record purpose

  • Risk Management through Information Technology Support in Hong Kong

    IT to provide information on RM

    IT to provide data on Risk

    IT to management risk

    IT causing error / risk

  • Role of Computerized Physician Order Entry System in facilitating medication errorsKoppel R, et al. JAMA Mar 2005 Vol 293:10:1197

    22 types of medication error risk.- Information errors- Human-machine interface flawsFragmented CPOE displaysInventory displays mistaken for dosage guidelinesSeparation of functions that facilitate double dosing / incompatible ordersInflexible order format

    75% of house staff (N=261) reported observed these error risks, - more than once per day 2-12%- once a day 5-12%- about few time per week 12-30%.

  • Errors with the use of CMS

    Select the wrong patientForget to change to the next patient

    wrong prescription laboratory order appointment etc

    Select wrong drug, preparation, dosage, route, frequency

  • Misreading by barcode scanning

    At out-patient clinic phebotomy station

    OR0500521131 for patient A misread as OR0500621131 for patient B

    pwhor0600103698 for patient X misread as pwhor0600103608 for patient Y

    CHECK DIGIT algorithm within the OR no. for CMS(GCRS), LIS/RIS systemstarting from early April 2006 .

  • Duplication of HN numbers

    Temporary HN numbers are used during downtime of CMS at admission office.

    Same set of number re-used during the next CMS down time

    Only discovered when a patient’s result was noted to be abnormal – due to automatic merging of lab result based on ID.

  • Concluding remarks

    With appropriate and effective use, IT can be an enabler for Risk Managementas a helper & partner, (mentor).

    Balance of - being helpful vs. (perceived) hindrance - benefit vs. (perceived) waste of time - cost-effectiveness ($ and time)

  • Ensure a Safe Journey through the Hospital

    for our patients

  • Wantingto come to work

    Doing a good day’s work Happy Going

    home

    Ensure a Safe Journey through the Hospital

    for staff

  • Thank you

    AIRS task group Ms. Becky Ho, Ms. Janice WangMr. Harry Wong, Ms. Christine ChoiMs. Fred Chan, Dr. Betty Young, KECDr. Joseph Lui, KWCMs. Annie Au, Dr. David Lau, Dr. WL Cheung, HAHO

    Acknowledgment

    NTEC RM team

    HAHO IT team Dr. NT Cheung, Mr. Anthony Cheung, et al. HAHO CPO teamMs. SC Chiang, Ms. Anna Lee, Mr PW Lee, et al.

    PYNEH Dr. Raymond Chu