risk assessment - stallard kane associates · web viewduring the booking in process, explain the...

Risk Assessment NOTE: Before completing this risk assessment please see guidance notes towards the end of the document.

Identified Hazards

Who may be affected

Risk Level before control measures

S x L = R

Existing control measures Additional Control measures required

To be actioned by

Completion date

Final Risk levelS x L = R

S L R RR S L R RR

COVID-19

General

The venue understands that 1 in 3 people who have COVID-19 have no symptoms.

Employees Volunteers

Members of Public.

5 3 15 H A screening questionnaire to be issued to all employees to assess the risk of each individual before returning to work.

Clear signage in place. Anyone who meets one of the following

criteria must follow the Governments guidance on Self Isolation.o Has a high temperature, loss /

change in taste or smell or a new persistent cough.

o Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition).

o Is living with someone in self-isolation or a vulnerable person.

Guidance on self-isolation found via the Government website.

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© Stallard Kane LtdEvery effort has been made by Stallard Kane Ltd to ensure that the information given is accurate and not misleading. However, we cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information. Only Acts of Parliament and Statutory Instruments have the force of law and only the courts can authoritatively interpret the law.

Date: January 8th 2021

Assessors Name: Reference Number: RA COVID-19 Review Date: Ongoing - as per government guidance updates)

Endorsed By: Signature: Position: Date:

Description of assessment Coronavirus (COVID-19) – Museum grounds and buildings - Shop, Kitchen and Cafe to ensure it is ‘COVID secure’

Location Details Various


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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

COVID-19

Somebody showing

symptoms


Members of Public

5 3 15 H Report your symptoms to your manager/supervisor either remotely or at a distance.

Return home immediately. Avoid touching anything where possible. Cough or sneeze into a tissue and put it in

a bin, or if they do not have tissues, cough, and sneeze into the crook of their elbow.

Follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

Employees will contact the NHS 111 COVID-19 service online or use the track and trace app.

Any customers or visitors to the premises who display symptoms must be asked to return home and/or refused entry.

Contact with personnel suspected of having caught COVID-19 will be avoided.

Request that the individual arranges for a PCR test as per the guidelines.

Where 5 or more people on site test positive within a 14-day period, Public Health England Protection team will be contacted.

All employees to download the new NHS COVID-19 app to track and trace the virus. Employees must stay at home if requested.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

COVID-19

Somebody showing

symptoms

Continued


Members of Public

5 3 15 H If a positive test is given, assess all other employees who may have been in contact with the individual for 15 minutes or over and then follow the current government self-isolation and test and trace guidelines.

Isolate the area/s that the individual has spent time in for 24 hours.

Following the 24-hour isolation of the areas, carry out a full deep clean of each area before any work re-commences within those areas.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Getting to the venue

Catching and Spreading

EmployeesVolunteers

5 3 15 H Where possible all employees should travel to the venue alone using their own transport.

If employees have no option but to share transport: o Journeys should be shared with the

same individuals and with the minimum number of people at any one time.

o Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission.

o The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces.

o Employees should be advised to wear face coverings.

Employees should avoid public transport but where this the only option for employees - Change and staggering starting times to reduce congestion on the network.

Face coverings must be worn on public transport.

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital.

Consider providing more parking / bike spaces where necessary as the numbers grow so parked cars can be spread out.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Getting to the venue

Catching and Spreading

Continued

EmployeesVolunteers

5 3 15 H Hand cleaning facilities to be provided at all entrances and exits for the office or employees to be told to wash their hands immediately when arriving.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Visitor Reception

Access and Egress

Catching / Spreading.

Congregation of visitors waiting to

be booked in.

EmployeesMembers of Public

5 3 15 H Contact details to be obtained or NHS QR scanning poster used to retain details for test and trace purposes which will be retained for no more than 21 days.

Public will be requested to wear face coverings when in the venue.

Customers meeting with friends and family they don’t live (or have formed a support bubble with) will not be permitted.

Arrival times staggered and pre booked where possible to reduce congestion at access and egress points.

Reduced capacity to allow for social distancing rules to be adhered to.

Compulsory hand cleaning / hand gels (sanitisers) to be used and provided at key entry/exit points.

Clear signage in place. Ensure plenty of space is available to

ensure employees/public are keeping 2 metre social distancing as a minimum or 1 metre where extra precautions are in place.

Monitor reception access points to enable social distancing – the number of access points may need to be changed as the numbers grow.

Regular supervision through staff and wardens to be in place to ensure compliance.

Any customers or visitors to the venue who display symptoms will be asked to return home and refused entry to the premises.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

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Visitor Reception

Access and Egress


Congregation of visitors waiting to

be booked in.

Continued

EmployeesMembers of Public

5 3 15 H Monitor reception access points to enable social distancing – the number of access points may need to be changed as the numbers grow.

Regularly clean common contact surfaces at reception including pens, desks, gates etc.

Use floor tape, cones, barriers to mark out 2 metre distances, or 1 metre where extra precautions are in place, where 2 metres is not possible, around access / egress routes.

Protective screens to be installed to protect reception staff.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Receiving Deliveries to site

DriversEmployees

5 3 15 H All deliveries to be pre-arranged where possible.

Pre-arranged loading/unloading area

Any drivers delivering to the museum who display symptoms will be refused

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Kitchen, Shop


VolunteersMembers of Public

defined. Site contact to receive a phone call from

the driver upon arrival to site. If you are receiving a delivery driver on

site, ensure they remain in their cab. Wash hands both before and after if you

have to load/unload goods and materials. Remember, wearing gloves more than

once will not provide you with suitable protection, the virus may remain on the surface of the glove and be passed around the same as on your hands.

entry to the premises and will not be offloaded.

Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Site shop


Congregation of staff /public


Members of Public

5 3 15 H Introduce a one-way system where possible, maintaining social distancing where the route will take customers into and around the shop.

All customers will be required to wear face coverings.


Staff to be vigilant to ensure compliance in social distancing near

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Clear signage in place. During the booking in process, explain the

social distancing requirements. 60% + alcohol gel stations positioned

close to all areas. Encourage customers to shop alone

wherever possible. Please bear in mind that this is not always possible.

Restrict access to certain areas of the shop where necessary such as tight areas with no distancing options.

Reduce any job rotation which may be in place normally e.g. rotation of reception staff to shop.

Introduce screens to protect the cashiers. Encourage cashless payments where

possible. Doors and windows to remain open where

safe to do so to encourage good ventilation.

Make regular announcements to remind staff and customers to follow social distancing advice and face covering requirements.

busy areas – such as queuing and walking through the shop.

Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Public Canteen




Members of Public

5 3 15 H A suitable back to business checklist will be conducted to ensure the safe opening of any food area.

Introduce a one-way system where possible, maintaining social distancing where the route will take customers around the canteen.

Seating and tables arranged to allow


Staff to be vigilant to ensure compliance in social distancing near busy areas – such as queuing and walking

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suitable social distancing while queuing. Customers will be required to wear a face

covering in all areas where they are not sat down to eat or drink unless they fall under an exemption.

Clear signage in place in way of floor markings and general signage.

During any booking in process, explain the social distancing requirements in all areas of site.

Customers must be seated to eat and drink purchased items from the canteen.

In licensed premises food and drink will only be ordered and served at a table.

60% + alcohol gel stations positioned close to all areas.

Introduce screens to protect the serving staff where possible.

Encourage cashless payments where possible.

through the shop.

Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Public Canteen



Continued


Members of Public

5 3 15 H Doors and windows to remain open where safe to do so to encourage good ventilation.

Make regular announcements to remind staff and customers to follow social distancing advice.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Visitor Attractions



EmployeesVolunteers

Members of Public

5 3 15 H Strictly household or support bubble group One in - One out policy.

Clear signage in place in way of floor markings and general signage throughout site.

During the booking in process, explain the social distancing requirements in all areas of site and the household or support bubble rules.

60% + alcohol gel stations positioned close to all areas.

Introduce screens to protect the


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demonstration staff where possible. Demonstrations will be suspended or kept

as brief as possible. Doors and windows to remain open where

safe to do so to encourage good ventilation.

Common contact areas inside exhibits to be taken out of use or cleaned on a regular basis.

Make regular announcements to remind staff and customers to follow social distancing advice.

Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Toilets and washrooms.

Catching / Spreading –

contaminated surfaces / social

distancing

EmployeesVolunteers

Members of Public

5 4 20 VH Toilet facilities will contain suitable levels of soap and 60% + anti-viral gels will be provided close to all areas.

Ensure social distancing can be maintained whilst using the facilities by using a one in one out policy with clear instruction on booking in and regular supervision.

Notices will be displayed promoting hand hygiene and social distancing to be placed visibly in these areas.

Increase cleaning regime for toilet facilities particularly shared contact areas, door handles, locks, and toilet flush.

Consider a documented cleaning regime to ensure cleaning standards are being met and maintained.

Regular supervision to be in place to ensure compliance.

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Regularly check soap and sanitiser levels. Bins to be emptied on a regular basis. Only family groups sharing the same

household can use the facility in multiple numbers.

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Identified Hazards

Who may be affected


S x L = R Existing control measures Additional Control measures required

To be actioned by

Completion date


S L R RR S L R RRApplying First

Aid

Catching and Spreading while

delivering first aid response

First Aider/ResponderPerson requiring

assistance

5 3 15 H Provide additional PPE for all first aiders, this should include face mask, face shield, latex/Nitrile gloves and disposable apron.

Gloves aprons and masks should be disposed of after use and face shield cleaned.

Limit access to first aid facilities to only trained first aid personnel and/or appointed person(s).

First aiders must make sure that they wash their hands or use a 60% + alcohol gel, before and after treating a casualty.

Ensure that they do not cough or sneeze over a casualty when treating them.

CPR - cardiopulmonary resuscitation If an adult is unresponsive and not

breathing normally, call 999 or 112 for emergency help and start CPR straight away.

Do not perform rescue breaths on the casualty when performing CPR!

Before you start CPR, use a towel or piece of clothing, and lay it loosely over the mouth and nose of the casualty.

All non-disposable equipment used must be thoroughly cleaned with antiviral agents immediately after use.

Contents of this risk assessment communicated to all first aiders.

If any symptoms develop following treatments ensure, they follow government advice on testing tracing and isolation.

If a defibrillator is to be used follow the adjacent guidance on PPE and contact with the emergency services.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Vulnerable Groups

Employed or volunteers

Visitors

EmployeesVolunteers

Visitors (including clinically

extremely vulnerable and clinically vulnerable)

5 4 20 VH For employees with an underlying health condition, the government “strongly advises” that you work from home where possible (i.e. the clinically extremely vulnerable). If your job isn’t suitable for home working the employer will consider offering you furloughed, temporarily re-deployed to a role that would allow home working for the duration of this crisis or undertake a risk assessment to identify any additional steps that need to take, such as re-allocating some duties or providing additional personal protective equipment.

Measures shall be explored to keep clinically vulnerable people working from home, where this cannot be avoided, stringent measures will be introduced to ensure social distancing – measures are as detailed throughout this assessment.

Employees must speak to their GP or care team if they have not been contacted and think they should have been.

Visitors Clear statements will form part of the

booking system on the web site and during the booking in /reception process reminding people of the government guidance.

Issue screening questionnaires to all employees and review.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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S L R RR S L R RR

“at-risk” employees

Volunteers and visitors

People at even higher risk of severe illness

from COVID-19

EmployeesVolunteers

Visitors

5 4 20 VH Employees & Volunteers There are some clinical conditions which

put people at even higher risk of severe illness from COVID-19, These people may have received letters from the NHS to state that they must self-isolate for a specific period of time.

People falling into this group are those who may be at particular risk due to complex health problems.

Employees must speak to their GP or care team if they have not been contacted and think they should have been.

Visitors Clear statements will form part of the

booking system on the web site and during the booking in /reception process reminding people of the government guidance.

Issue screening questionnaires to all employees and review.

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Guidance Notes

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1–4 LOW 5–9 MEDIUM 10–15 HIGH 16–25 VERY HIGH

Continue with existing control, however monitor for changes.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires attention to reduce the rating as well as regular ongoing monitoring.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires immediate attention to bring the risk down to an acceptable level.

Implement the control measures required, within the timescales given

in the risk assessment and continue to review working practices to reduce the probability of an accident to the lowest

possible level.

Stop immediately – the risk is too high.

Take immediate action to reduce the risk to

the lowest level possible.

Additional comments:1. This risk assessment needs to be discussed with employees to ensure that they are fully aware of all control measures2. Employees are to sign an acknowledgement sheet for their understanding of this risk assessment3. The risk assessment is to be reviewed on an ongoing basis as per government guidance4. This risk assessment must be approved by the nominated person for health and safety before being issued as a live document

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SEVERITY

5 Fatality – Very High Risk4 Severe incapacity – High Risk3 Absent 3 weeks – Medium Risk2 Absent less than 1 day – Low Risk1 Insignificant – Low Risk


Assessor 1 name: Signature: Date:

Assessor 2 name: Signature: Date:

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I, the undersigned, have been fully briefed on this risk assessment and other control measures in place to reduce the risk of injury to the lowest possible level. I fully understand my duties as an employee, to follow the control measures in this risk assessment and the method statement.

Employee name Job description Date Employee comments/recommendations Signature

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