risk assessment and action plan covid-19...the risk assessment is a working document designed to...
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Risk Assessment and Action Plan – COVID-19
Completed by: Penny Manser
Date: 22nd May 2020
Purpose of this document:
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the phased re-
opening of the school and ensure the school continues to operate in a safe way. The priority regarding opening the schools to Years R, 1, 6 and
Nursery is the safety of the children and adults within the schools.
The risk assessment is a working document designed to create an ongoing process of risk assessment. The initial actions taken will be
monitored, evaluated and the risk assessment modified accordingly. This MONITOR-EVALUATE-MODIFY approach is crucial to establishing and
refining a safe environment.
Existing policies and guidance continue to apply alongside the actions within this document including, but not limited to:
- Health and Safety Policy
- First Aid Policy
- Child Protection Policy
- DFE Guidance relating to COVID19
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
- The Health Protection (Notification) Regulations 2010
- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’
Determine Capacity of School Building
Determine Staff Available to Work On-site
Liaise with Parents Regarding Intention to Return to School
Undertake Risk Assessment and Action Plan
Trust Board approval of Re-opening plans required
Share Plans with LC and Staff Make Necessary Adaptations
to Site Complete Identified Actions
Determine Remote Learning Provision
Inform Parents of Re-opening Plans and Expectations
Adopt a MONITOR-EVALUATE-MODIFY risk assessment approach to inform the stages of the
phased reopening
Steps of Re-opening Preparation:
Theme Control Measures Risk to Implementation Risk Level Pre-Action
Action Required / Decision Made
Action Completed Date
Risk Level Post-Action
Preparing Buildings and
Facilities
Premises and utilities have been health and safety checked and building is compliant.
Water treatments
Fire alarm testing
Repairs
Grass cutting
PAT testing
Fridges and freezers
Boiler/ heating servicing
Internet services
Any other statutory inspections
Insurance covers reopening arrangements
Site Manager/Premises Staff are unavailable
Site has been closed for prolonged period
(Hatchlands)
Site has been partially used for a prolonged period
(Sandcross)
H
M
M
H
Temporary agreed change of working pattern for premise
staff
Carry out a recorded full pre-opening
premises inspection.
Carry out a visual premises inspection.
Complete Legionella testing to certify the water system is safe
before the buildings are reoccupied.
20/05/20
28/05/20
28/05/20
28/05/20
L L L L
Office spaces re-designed to allow office-based staff to work safely.
Office does not fully allow
for adequate space between staff members, no windows for ventilation other than 1
very small side window.
M
Office staff to work
from allocated desks within the whole office
allowing for 2m spacing. Staff working
from home until necessary. Only
essential cover on site.
20/05/20
L
Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place. Parents and children.
Bottlenecks likely at entrance to school. Social distancing unlikely to be
maintained.
M
2-meter markers are present on driveway.
One way system in
place to enter and exit the school. Signage in
place.
Staggered drop off and collection times.
28/05/20
L
Consideration given to premises lettings and approach in place.
Cannot be let and
reassembled with sufficient time for cleaning in
between. Additional risk of contamination.
M
Lettings risk assessment
completed
No lettings for the remainder of school
year.
20/05/20
L
Consideration given to the arrangements for any school deliveries.
Multiple delivery drivers on
site increasing contamination risk for staff.
M
Bulk purchase to reduce number of deliveries to
site. Delivery drivers to leave goods in holding area. Office team to advise
L
Premises Team of delivery ready for
distribution.
Large cleaning deliveries to be driven
to rear car park for offloading and staff to
maintain 2 metre distancing, where
possible.
Where not possible, disposable gloves to be worn to handle goods.
20/05/20
Non essential building and maintenance works
Tradesmen on site who may have been in several other locations/schools bringing
onto site potential infection.
M
Cancel all non essential works and maintenance until the summer break. Re-assess at this time.
01/06/20
L
Entry and exit of the building by staff
Entry pad system H Cover hand when using entry pad system if at all possible. Either way, wash hands immediately on entry to the school building or use hand sanitiser if this is not possible.
01/06/20 L
Emergency Evacuations
Evacuation routes are confirmed, and signage accurately reflects these.
NB In the event of emergency the priority is getting out of the building calmly regardless of social distancing.
Current evacuation routes would cause multiple groups
of people to come into contact.
M
No alternative possible, risk to life in case of fire
outweighs risk of contamination
28/05/20
M
Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.
Current evacuation procedures would cause full class to line up together ie
30 children not reduced class of 15.
Absence of nominated staff
M
M
Revised evacuation procedure and share
with all staff and children.
Identify back up staff to support these children
Fire Drill walk through
on each intake of pupils
28/05/20
28/05/20
01/06/20
L L
Cleaning and waste disposal
Enhanced cleaning regime is in place in line with COVID19: Cleaning in non healthcare settings guidance.
M
Enhanced cleaning schedule implemented
throughout the site, ensuring that contact points, worksurfaces,
door handles, taps etc. are all thoroughly
cleaned and disinfected regularly.
Hand towels and
handwash are to be checked and replaced as needed by cleaning
staff
Enhanced cleaning regime for toilet
facilities particularly door handles, locks and
toilet flush.
01/06/20
L
Capacity of cleaning staff is adequate to enable enhanced cleaning regime.
Staff hours insufficient Staff absence due to illness
H
H
Mutually agree additional hours to be worked between 12
noon and 1:30 pm for additional clean down
Reallocate locations to spread the workload
across remaining staff. Deploy Premises Team
to support cleaning team, only achievable if limited staff off work.
28/05/20
28/05/20
L
M
Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.
Increased risk of transmission due to:
Insufficient cleaning supplies to complete daily enhanced
cleaning schedule or/and deep clean.
Classrooms do not have
tissues.
Low supply of soap.
No hand sanitiser.
M
Bulk order placed for cleaning supplies and
PPE
Hand sanitiser available at the school entrance
Hand sanitiser and bins in each classroom
Disposable tissues in each classroom to
implement the ‘catch it, bin it, kill it’ approach
28/05/20
L
Stock check and ordering schedule
reviewed and order made.
Sufficient time is available for the enhanced cleaning regime to take place.
Inadequate time to complete the enhanced regime results in increased risk of transmission
M
All staff advised to leave the site by 4 pm each day in order for
cleaning to be undertaken.
3 hours of deep
cleaning each day by trained cleaning team
28/05/20
L
Waste disposal process in place for potentially contaminated waste.
If not disposed of properly, increased risk of transmission.
H
Waste bags and containers - kept closed and stored separately from communal waste
for 72 hours
Waste collections made when the minimum
number of persons are on site ie before/after
school operating times.
28/05/20
L
Classrooms
The number of staff and children that can use each room at any one time has been determined according to the physical capacity of the school site. NB: up to 15 per group.
Too many staff/children in each room without some form of distancing increases risk of infection
H
Measure classrooms and other available rooms to assess capacity for staff and pupils
28/05/20
Initially Low due to
reduced pupil numbers. Increased capacity
would raise risk to M
Classrooms have been re-arranged to allow as much space between individuals as practical and resources and equipment reviewed. Identify any other suitable areas that can be used. Stagger break and lunch times.
See above
H
Desks will remain (insufficient storage elsewhere in the building) but every other desk to be used for children to work at
Chairs not in use will be stacked at the back of each classroom
Classroom layout will provide maximum social distancing. Constant review of maximum safe number in each room on a daily basis as take up incresaes.
28/05/20 Initially Low due to reduced pupil numbers. Increased capacity would raise risk to M
Classroom entry and exit routes have been determined and appropriate signage in place.
Passing in corridors, not maintaining social distancing with others could lead to increased transmission.
H Doors to classrooms to be propped open internally to avoid use of handles wherever possible and safe to do so.
Corridors divided where safe to do so.
Staggered start and finish times of year groups.
01/06/20
L
Appropriate resources are available within all classrooms e.g. IT, age specific resources. NB: sharing of equipment or stationery should be prevented where possible. Shared materials and surfaces should be cleaned and disinfected more frequently see classroom cleaning guidance sheet
Resources which are not easily washable or wipeable have been be removed.
Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the staffroom and in all toilets.
Inappropriate sized equipment for smaller
children potentially leading to injury or discomfort
Soft toys, cushions etc not easily washable risk of
transmission
Ensure sufficient posters and information visible in classrooms, communal areas, toilets etc
L
M L
Move resources to each classroom according to
age range.
Store soft furnishings in designated area of each classroom and do not use.
e-Bug posters displayed: Horrid hands Super sneezes Hand hygiene Respiratory
hygiene Microbe mania
28/05/20
28/05/20
28/05/20
L
L
L
Phased reopening of the schools to ensure all safety measures outlined in Government guidelines can be adhered to
Full return of Yr R, 1, 6 and Nursery plus key worker and
vulnerable children
Insufficient rooms to accommodate all pupils in
groups of 15 max
Key worker group of children, across all year groups, numbers will
continue to grow as more parents return to work
If all year groups return at the same time, opportunity
to monitor the space, maintain social distancing and guidelines cannot be
safely managed and will put children and adults at risk.
Two key times create a higher level of risk, drop off and collection times where there will be the greatest number of people in key
areas.
H Survey parents to ascertain demand for
key worker places for all year groups.
Survey parents to ascertain phased return
year group take up
Identify additional accommodation options
on site
Identify additional accommodation options
off site.
Staggered entry of year groups allows time for
adjustments to be made to the school
environment.
See attached plan for each school
28/05/20 20/5/20 20/05/20 14/06/20 20/05/20
L
Staffing
Staffing numbers required for entire eligible cohort have been determined including support staff such as premises, cleaners, IT and office/admin staff.
Including at least one of the following:
Paediatric First aider
Designated Safeguarding Lead (DSL)
SENCO
Premises Manager/team member
Office staff member
Essential key staff not available to work on site from 1st June.
H
Staff audit to assess those available to work
on-site from 1st June
Ensure staff rota includes one staff
member, appropriately trained, from each of
these key areas.
20/05/20
L
Staff guidance on agreed strategy that will be implemented when the school reopens.
Staff are not trained with the new guidance, will not be aware of the updated procedures regarding the school day, managing risk, potentially putting themselves and others at risk.
M Virtual training on 1st June in preparation for opening. This will be
recorded for those providing childcare for
key worker and vulnerable children that
day.
Individual school manual to be
distributed to staff with full operating guidance,
relevant links and guidance reference
links.
01/06/20
27/05/20 L
Sharing of updated and key policies.
Refresher training for staff on safeguarding
reporting.
Approach to staff absence reporting and recording in place. All staff aware.
Reporting system already in place
L
Existing system remains appropriate
L
Arrangements for staff who are working from home are in place (including those shielded, clinically vulnerable and/or living with someone in these groups). Communication arrangements are in place with those staff and their role in continuing to support the working of the school is clear. Staff wellbeing is considered. Safe, effective teams of staff
Identify those staff affected
Staff feel isolated and unvalued
Staff unsure of working
expectations and unclear means of regularly
communicating with Line Manager for essential
updates.
M
Staff communication/survey
to identify those affected
Remove from site staffing rota
Clear guidance on working from home
practices
Establish regular communication with the staff member to check on wellbeing.
Ensure continued access to weekly staff meeting virtually for these staff
and email communication
/updates continue to maintain good
28/05/20 01/06/20
L
communication, raise and address concerns
and raise morale.
Ensure they have equipment and tools to work effectively from
home ie remote access, laptop.
Regular reminders to all staff of Staff wellbeing
support company.
Minimum staff for safe operating in teams on site at any one time.
Provides a ‘pool’ of staff clear of infection from
the building
01/06/20 29/05/20
Plans to respond to increased sickness levels are in place. Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.
Insufficient staff to safely support classroom learning.
Unsafe to open
school/operate due to lack of staff in key roles on site.
Increased risk of infection
from staff working between groups of children/teams.
H
Identify appropriately trained staff for key
roles.
Staffing rota to share these key roles across
teams.
Teams to remain ‘fixed’ to limit movement
between groups
28/05/20 L
Consideration given to staff clothing expectations and information shared with staff to ensure clothes worn are easily washable on a daily basis
Clothes may have become contaminated on a previous
day
H
Staff advised they may wear casual clothes that are appropriate and in-line with the
school’s dress code but MUST be changed and
washed daily
27/05/20 L
Approaches for meetings and staff training in place.
Groups of people unable to maintain social distancing increasing risk of infection
H
Meetings to be held virtually via Microsoft Teams(school based
staff) or Zoom (executive team)
No on site meetings of more than 3 people to
take place but must maintain social
distancing at all times
28/05/20
L
Consideration given to staffing roles and responsibilities with regards to the continued remote provision alongside in-school provision.
Insufficient staff to ensure quality of home learning is
maintained
M
Staff unable to work on site will lead on home
learning
29/05/20
L
Consideration given to the options for redeployment of staff to support the effective working of the school. If redeployment is taking place staff are aware of controls and
TA’ s may be required to lead some groups as not
enough teachers on site to cover groups of children.
M
School to close to all but key worker and
vulnerable children on 1st June 2020 to provide appropriate training to
all staff.
01/06/20 L
processes in respect of tasks they are unfamiliar with.
Staff wellbeing
Staff become unwell due to reduced resilience as a result
of poor wellbeing.
Directly affected by family situations ie bereavement
Onset of anxiety/depression as a direct result of COVID19
H Staff are aware of available support from SAS Staff Insurance for staff including Mindfullness training, counselling and 24hr support lined manned by medical professionals. School bereavement policy shared with staff.
28/05/20
L
Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance.
Staff do not seek testing to confirm if positive
Staff return to work too soon
increasing risk of infection
Staff remain off work for extended period
unnecessarily
Lost opportunity to contain infection by completing a
deep clean
M
Staff clearly signposted on how to access testing within the school re-opening manual Staff briefed on isolation requirements
28/05/20 L
Any staff contracts that need to be issued, extended or amended
This process has been completed
considering the current situation have been.
Arrangements in place for any contractors on site, protocols and expectations shared. NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.
School protocols not followed placing others at
risk
M
Check with the contractor any
requirements their employer has specified
before visit.
Share school protocols.
28/05/20
L
Arrangements in place for any externally employed adults delivering learning in school e.g. sports coaches, music tutors, forest school leaders. Protocols and expectations shared.
Increased risk of infection
from external tutors, coaches etc
H
Music lessons via Zoom or Teams.
Cancel any activities
that cannot meet amended procedures or where the tutor/coach
works in more than one location. Continually
risk assess.
Share amended procedures, obtain their assessments outlining
controls, e.g. only offering limited activities which
maintain distancing, all equipment stringently
cleaned.
01/06/20 M
Group Sizes
Class groups have been determined on the basis of small, consistent groups of children, that can remain separate from other people and groups. NB: Up to 15 pupils in any one group.
Limit spread of infection
H
Government Guidance followed – max group
size of 15 children
28/05/20
L
Vulnerable and critical worker group sizes determined. NB: grouped by phase or year group up to 15
Limit spread of infection
H
Government Guidance followed – max group
size of 15 children
28/05/20
L
Staffing allocations to groups determined, including consistency and any solutions to insufficient staffing numbers.
Limit spread of infection
Staff have appropriate training to support the
groups they will be supervising
Safe operating ratios
Staff absence
H
M
See Staffing section for response
Unable to make
allocations until Unions support their staff in
returning to work
If ratios fall below safe operating levels further risk assess to determine
if school closure is required
29/05/20
M
Social Distancing
Arrangements for social distancing in place.
Reduce potential to increase transmission of COVID19
H Staggered school drop off/pick up times and locations where possible. Staggered or limited amounts of moving around
01/06/20
L
the school/ corridors Classroom layout Break and lunch times are staggered. Plans for social distancing during these times in place, such as food being delivered/collected by school staff to separate areas in disposable containers
Toilet arrangements in place.
Separation of corridors
where possible.
School to issue each child with stationery items to remain in
school.
Limit collection/drop off to one parent per
family.
Social distancing protocols
communicated to parents for drop off/collection via
separate entrance areas.
Medical emergencies to
be communicated via walkie talkie to the
office for Hatchlands and via a team member
in each group for Sandcross.
Location identified plus back up location in case of suspected COVID19
symptoms with movement to location
with minimal use of communal spaces.
Staggered times for use of copiers and shared
areas inc staff rooms, if risk assessed as safe to
do so.
Information shared with parents regarding pupils travelling to school, encouraging walking and avoiding public transport as much as possible.
Increased risk of transmission of COVID19
from public transport
M Share Government guidance with parents
28/05/20
L
Approach to potential breaches of social distancing in place, including in the case of repeat or deliberate breaches.
Increased risk of transmission of COVID19
M Conversations with
parents
Risks assessments and individualised approach
in place for students who might struggle to
follow expectations
01/06/20
L
Approach to assemblies Groups of staff and children
mixing in confined spaces
H
Assemblies via Microsoft Teams to
maintain social distancing
28/05/20
L
Social distancing plans communicated with parents.
Increased risk of transmission of COVID19
H Clear communication of social distancing
measures given to parents in a timely
manner. Via email/letter
28/05/20
L
Maintain social distancing while people move around the building
Essential only movement to take place in the building
Some corridors are too narrow to create a flow
system
H Staff to use walkie talkie, email or telephones to communicate.
If movement must take
place, plan around
27/05/20
L
times of the school day when children will be in
class
Increased cleaning of high traffic areas
Areas not in essential
use to be locked/closed for general access or
movement
Maintaining social distancing for visitors and in main reception
H Place 2 metre markers on the floor area of
main reception.
Display notices advising visitors of social
distancing measures.
Only open far left hand window of main
reception window to a minimum when needed.
Ensure front desk area
is kept clear at all times to allow easy cleaning
with anti -bacterial cleaner after visitors
Staff to sign in visitors
Restrict times of visitors
to quiet periods, wherever possible.
28/05/20
L
Provide clear guidance to visitors coming into the building on hand
washing, corridor flow systems etc before
allowing access
Arrangements in place for the use of the playground, including equipment. Increased risk of
transmission of COVID19 by multiple groups of children
touching equipment
H Use of outdoor equipment to be
stopped as unable to fulfil safety measures required for cleaning. Regular reviews based
on Government guidance to take place.
28/05/20
L
Implement social distancing for staff in the administration areas of the school ie main office, copier areas
Close working proximity
Office layout/screens do not allow for 2 metre social
distancing as they current are
High traffic area with other
staff and children
High volume of use for copiers and printers
H Staff to work at one desk only. These are to be diagonally or alongside one another when occupied (not directly facing one another). Social distancing of 2 metres to be observed when moving around the office area, wherever possible. Only office based staff to be in the main office area. All other staff to remain 2 metres away from the team when entering this location.
28/05/20
L
Desks to be kept clear to limit shared use of resources and equipment. Ease of cleaning to desk area. Messages for children/staff to be taken once per day at 3pm only to limit movement around the building. Use of copiers/printers to be kept to essential use only. Areas touched on the copier to be wiped by user after use.
Maintain social distancing during staff breaks/lunches
Staff room can become congested
Transmission may occur due
to high use items ie water heaters, kettles,
microwaves, fridges
H Identify an outdoor location for staff to take
breaks and lunches.
Staff may prefer to return to their cars to
eat lunch.
28/05/20
L
Close staff room if unable to provide
sufficient space for social distancing or
transmission risk is too great (Hatchlands),
2 person ruling on use
of staff room (Sandcross) if space
allows with notices for each individual to clean
items touched immediately after use.
Staff to bring own
lunches.
Encourage staff to remain on site during breaks or when not possible, maintain
social distancing while off site and observe
hand washing protocol on return.
Ensure all staff use their own pen to sign in and
out every day
Catering
Arrangements in place to provide food to children on site, including
M
28/05/20
L
the requirement of universal free school meals.
Catering staff numbers are restricted to limit
transmission.
Catering company risk assessment requires they do not leave the kitchen area to
serve meals
All catering staff shielding, unable to return to work
onsite from 1st June.
M
Liaise with catering team re availability to
work.
Consider cold food options pre packaged in disposable containers.
(hatchlands) to be served in classrooms
Consider hot food
options (Sancross) to be packaged in disposable containers and cutlery and transported within
the building in hot boxes.
ALL food containers to be marked with child’s name and content for
those with known food allergies and
intolerances. Office staff to support by
ensuring catering teams are constantly updated with this information.
Catering company have contingency staffing
plans in place
L
Arrangements for the continued provision of FSMs for children not attending school are in place.
Vulnerable children may go hungry due to low income families not having enough food at home.
M Government voucher scheme.
Food parcels if required
Communication
maintained with these families to ensure no
child goes hungry
28/05/20
L
Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.
M Staggered lunches in separate locations. See each school manual for full details of timings.
27/05/20
L
Arrangements for food deliveries in place
Distribution of prepared food and fresh goods
deliveries
M Sandcross – following general deliveries
guidance
Hatchlands – delivery of food to main entrance door. Maintain social distancing, premises
assistant to collect from door and distribute to
each room under guidance of office staff.
27/05/20
L
PPE
PPE requirements understood and appropriate supplies in place.
Unnecessary use of PPE reducing supplies.
H Protocol and procedure guides produced
following Government
28/05/20
L
Long term approach to obtaining adequate PPE supplies in place.
Inappropriate use of PPE causing injury or infection
Insufficient supplies due to
high demand
Unable to obtain further supplies of PPE
Guidelines for when PPE is required outside of
individuals normal PPE requirement in their
role. Share guides with staff.
Provide training on
wearing of PPE – masks
Training on disposal of PPE if used during a
suspected case of COVID-19
Ensure effective system
in place for notifying Line Managers when
supplies are low – before they run out
completely.
Maintain register of suppliers with stock
Response to suspected/
confirmed case of COVID19 in
school
Children being sent to school unwell. Parents must be informed of procedures. Child becoming ill in school
Increased risk of transmission of COVID19 or any infectious diseases to
others.
Risk that parents are unable to be contacted to collect.
H The child to be isolated in identified room at each school (detailed
within school manual).
Parent to be called.
Ongoing but parent
communication by 29/05/20 M
Guidance sheet issued
to staff with full procedures for looking
after the child to be followed including PPE
requirements.
Guidance sheet issued to staff with deep clean
procedures to be followed including PPE
requirements.
If the child requires the toilet whilst waiting to
be collected, use a separate toilet and deep clean before
anyone else is able to use it.
On collection advise parent of isolation
guidelines for the child and family.
Request test results if
suspected COVID19. On receipt of results follow disposal procedures for
PPE used.
Request parents keep office updated on any
contact detail changes.
Staff becoming ill while on site
Increased risk of transmission or any
infectious disease to others
H Staff member to report to line manager or Head and go home
immediately.
If symptoms of COVID19, contact
parents of children in group to be collected.
Remind parents of isolation guidance.
Amend staff rota
Ongoing But initial
communication by 29/05/20
M
Pupil Re-orientation
back into school after a period of closure/ being at
home
Approach and expectations around school uniform determined and communicated with parents.
Increased risk of transmission from clothing
M Relaxation of uniform expectations in favour
of freshly laundered clean clothes every day.
Communicated with
staggered return plans to parents.
28/05/20
L
Changes to the school day/timetables shared with parents.
Parents informed M Communicated with
staggered return plans to parents.
28/05/20 L
All students instructed to bring a water bottle each day.
Reduce risk of transmission by not sharing or moving
M Communicated with staggered return plans
to parents.
28/05/20 L
around the building to obtain a drink
Plastic cups in each classroom if a child forgets their bottle.
Approach to preparing pupils for a return to academic work and new social situations is developed and shared by all teaching staff.
Bringing together pupils who have remained in school
during closure and those at home and celebrating non-academic achievements of
pupils whilst at home/ during school closure.
H
Daily PSHE sessions and
wellbeing lessons
Teacher’s upload information for children on what they will notice has changed when they
return.
Ongoing Commenced
29/05/20
L
Approach to supporting wellbeing, mental health and resilience, including bereavement support is in place.
Individual families may have been directly affected by bereavement. Individuals developed anxieties related to the virus. Families with major life events during closure. Those about whom there are safeguarding concerns. Those who may have safeguarding disclosures. Those who cannot return due to shielding
H Follow guidelines from National Health and
Education Authorities.
Opportunities for children to talk.
Opportunities for 1:1
conversations. Refocussed lessons on
relevant topics ie mental wellbeing,
staying safe.
Pastoral opportunities ie positives
opportunities to renew/develop
friendships and peer groups.
29/05/20
L
Enriching developmental
activities.
Health and wellbeing team (Sandcross)
Transition into new year
group
What will need to be different
this year because of COVID19?
Ensure children receive adequate support during transition both to new classes and to secondary.
Inadequate transition can result in raised anxiety in
children and a handover that may leave them underprepared.
H
Usual practices to support transition
where possible.
Zoom calls between teachers after school to
discuss classes.
Close working with Early Years and
Secondary partners to support transition to
possibly include virtual tours.
29/05/20 L
Safeguarding
Individual Children’s risk assessments are in place and welfare checks being undertaken.
Re-opening arrangements
not reflected in risk assessment.
M
Review risk
assessments for children to ensure they reflect any changes due
to reopening arrangements for
eligible year groups.
Continue with current monitoring/reporting of
vulnerable and non-
28/05/20
L
vulnerable children not attending school.
Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.
Unprepared staff may lead to further emotional
difficulties
M Staff refresher training session on processes
and procedures and the revised wellbeing
material.
Ensure DSL or Deputy DSL is available
01/06/20 staff refresher training
L
Updated Child Protection Policy in place. Other risks due to COVID19
M Adopted Temporary COVID19 Child
Protection Policy
28/05/20 L
Work with other agencies has been undertaken to support vulnerable Children and families.
M Continue partnership with Social Workers, LA
and other outside agencies.
Promote benefits to parents benefits of attending school.
01/06/20
L
Ensuring guidelines issued by Government specific to children with SEND are followed.
Children with SEND are less able to understand and/or
follow the need to keep social distance.
Children with SEND are less able to understand and/or follow handwashing and
‘catch it, bin it’ guidance and self-hygiene.
Children with SEND may be
kept at home by parents and
Liaison with the Local Authority and other
outside agencies.
Individual plans will be completed for each child to assess how
provision will be provided during closure
including access to therapy.
L
so children will have no access to the therapy they
need to stay fit, healthy and learn well.
Children with SEND may not
be safe at home.
The changes in school may affect the mental wellbeing
of children with SEND as they can be more sensitive to changes, smells (due to
increased cleaning).
H
Cleaning guidance will be adhered to.
Support from outside
agencies will be sought to ensure good mental wellbeing of children
with SEND is maintained. Close
liaison with parents will be maintained.
Guidance for staff will
be provided.
Ongoing
Curriculum / learning
environment
Current learning plans, revised expectations and required adjustments have been considered.
Equality of education for those in school and those at
home
M Throughout phased opening, Teachers and TA’s will ensure continued access to quality education for all children. Targeted health education Suggested – 5 x English sessions, 2-3 maths tasks, creative task, PSHE activities, outdoor learning.
29/05/20
L
Continuous review, monitoring and adapting of plans
Consideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place?
Increased risk of transmission of COVID 19
H Risk assessment for each activity completed with activity suspended
unless risks can be mitigated.
Continue to risk assess as guidance changes.
27/05/20
L
Whole school approach to adapting curriculum (S/M/L term), including:
Wellbeing curriculum
recognising ‘non-curriculum’ learning that has been done
capturing pupil achievements/ outcomes
M staff are trained and supported in front of
classroom delivery style and aware of how best
to provide students with additional support.
Weekly zoom
celebration assembly for all achievements
28/05/20
L
Communication
Information shared with staff around the re-opening plan, returning to site, amendments to usual working patterns/practices and groups.
Staff informed and prepared
M
Weekly updates to staff
Individual School manual
28/05/20
L
Re-opening plans shared with Trustees.
Trust Board approval of plans and risk assessments
M
Trustees advised of approvals required.
Agreement to respond
and vote via email.
28/05/20
L
Share plans with LC once approval received
Communications with parents.
Ensure communication is sent out appropriately.
Late information leads to
confusion.
H
Headteacher in regular contact with staff and
parents regarding planning for the school,
including sharing risk assessment information
to allow parents an informed choice.
Ongoing L
Governance
Ensure that Governance is maintained and continued across both schools
Lack of governance means Trust Board and Local Committee are not kept informed of school decisions or changes.
H
Headteacher in regular contact with Chair of
Local Committee.
Directors in regular contact with Chair of
Trustees.
Trust Board receive weekly update and meet virtually with
decision making continuing.
Local Committee meets
virtually and decision making continues.
20/05/20 L
School events, including trips
Identification of upcoming school events and decide if/how events
Group gatherings are currently not allowed under
Government guidelines.
All school trips cancelled for the foreseeable future.
L
The following guidance documents have been used in creating this risk assessment https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020 https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings https://www.gov.uk/government/news/details-on-phased-wider-opening-of-schools-colleges-and-nurseries https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers https://assets.publishing.service.gov.uk/media/5eb97e7686650c278d4496ea/working-safely-during-covid-19-offices-contact-centres-110520.pdf
can/should take place in line with Government guidelines.
M
Review at change of Government Guideline changes. Explore alternatives for delivering the following whilst maintaining social distancing: Sports Day Leavers assembly Transition Day New intake events Assemblies delivered via pre recorded and virtual means to those at home and in school
28/05/20
Phased re-opening of the schools
Sandcross Primary School
Date Group
Mon 1st June School closed for staff training except key worker and vulnerable children
Tues 2nd June Reception children start back, Key worker and vulnerable children,
Mon 8th June Year 1 start back (+ Reception, Key worker and vulnerable)
Mon 15th June Year 6 start back (+ Reception + Year 1 + Key worker + vulnerable)
Mon 22nd June Year 5 and Nursery start back (+ Reception + Year 1 + Year 6+ Key worker + vulnerable)
Monitor – Evaluate – Modify
Hatchlands Primary School
Date Group
Mon 1st June School closed for staff training – pre planned INSET day
Tues 2nd June Key worker and vulnerable children
Mon 8th June/15th June Year 1 start back – up to 30 children (+ key worker and vulnerable children) Dependent upon risk assessment and number of children already attending
Mon 22nd June/29th June Reception start back – up to 30 children ( + Year 1+ key worker and vulnerable children) Dependent upon risk assessment and number of children already attending
Mon 29th June Increase by additional 10 places
Monitor – Evaluate – Modify. Explore options if 2nd site required
The phased re-opening of each school will be monitored and risk assessed for safety. The school will not move on to the next stage until
completely satisfied that it is safe to do so and therefore this schedule remains subject to change.