rfp to city of circleville august 2015 public release june 2016 pdf

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Pickaway County Cultural Arts Center Proposal by Kristen May 8/31/15

Proposal to the City of Circleville, Ohio:

Pickaway County Cultural Arts Center

By Kristen May

August 31, 2015

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Table of Contents

Executive Summary ...................................................................................................... 3

History of the Everts Land ............................................................................................ 4

Pickaway County Cultural Arts Center Concept Defined .......................................... 4

The Pickaway County Cultural Arts Center Project - Why at Everts? ...................... 7

Space Use of the Physical Education and Industrial Arts Buildings ...................... 10

Programming ............................................................................................................... 12

Scheduling ................................................................................................................... 19

Community Benefits ................................................................................................... 21

General Public Access and Activities ....................................................................... 28

Management Plan ........................................................................................................ 29

Marketing and Promotions Plan................................................................................. 33

Proposed Fee Structure .............................................................................................. 37

Facility Upgrade Costs ............................................................................................... 39

Potential Community Partnerships ............................................................................ 43

Interim Use ................................................................................................................... 44

Timeline for Construction of Upgrades ..................................................................... 47

Sustainability Plan ...................................................................................................... 49

Staffing ......................................................................................................................... 51

Conclusion and Recommendations .......................................................................... 52

Appendix A: Arts Economic Impact Calculator ........................................................ 54

Appendix B: Hurst Pack Lennox HVAC Estimate ..................................................... 57

Appendix C: Course Offering Brochure .................................................................... 58

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Executive Summary

Ebenezer Everts willed the land for what became the Everts School, stipulating that the

land always be used for a place of learning and community. The creation of a Pickaway

County Cultural Arts Center honors and extends the legacy of Ebenezer Everts and

fulfills the zoned uses.

The Pickaway County Cultural Arts Center is endorsed by the local 501(c)(3) arts

organization ArtsaRound. The Pickaway County Cultural Arts Center is a community

place of artistic and cultural expression, enrichment, education, recreation, and

wellness. The Cultural Arts Center honors and embraces the rich cultural heritage of

Pickaway County. Visitors of all ages, including the senior residents next door in the

main Everts building, are encouraged to join in the Center’s activities and operations.

The Pickaway County Cultural Arts Center offers a unique blend of arts and recreation.

Located in a low-moderate income neighborhood, the Cultural Arts Center enhances the

community and the quality of life. The Cultural Arts Center can contribute positively in

regards to the economic impact on the local area. Partnerships with the Arts Center

provide added connections with and benefits to the local community. Free and low cost

programming options are a cornerstone of the Center.

Substantial government funding is available to the Pickaway County Cultural Arts

Center, for both capital improvements and operations, due to its cultural arts and

community concept, local economic need, and to prevent neighborhood blight.

Sustainability can be achieved through a combination of private, local, and government

funding.

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History of the Everts Land

Prior to 1849, Ebenezer Everts was a schoolteacher in a house on approximately four

acres of land that would later become the site of the Everts School. In 1850, Circleville

was a growing community in need of a local school house. Mr. Everts had willed the

land for use as a place of learning and community. In 1851, Circleville purchased this

land, built what would eventually become known as the Everts School, thus fulfilling the

legacy of Ebenezer Everts (Cress, Virgil M., History of Circleville Schools 1810 – 1976.

The Pickaway County Historical Society: 1979, p. 97). Decades, changes, and

additions later, the school is now moving to a new phase: the creation of the Pickaway

County Cultural Arts Center in the Everts building, which will honor and extend the

legacy of Ebenezer Everts by being a community place of continued learning.

Pickaway County Cultural Arts Center Concept Defined

The Pickaway County Cultural Arts Center, endorsed by ArtsaRound, Pickaway

County’s arts support organization, will be a community place of artistic and cultural

expression, enrichment, education, recreation, and wellness.

The Mission of the Pickaway County Cultural Arts Center is: “To inspire, enrich, and

enhance through the Arts!” The tagline for the Cultural Arts Center is: “Arts for Fun!

Arts for Life!” The Vision of the Pickaway County Cultural Arts Center is: “Bringing the

Arts to Pickaway County and beyond.” The Cultural Arts Center will become a premier

attraction for Pickaway County, for Ohio, and for the Midwest region.

From fine arts to drama, ping pong to meditation, healthy food preparation to local

history, the Pickaway County Cultural Arts Center will offer a wide variety of classes,

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workshops, performances, demonstrations, and exhibits. There will be opportunities to

learn, play, socialize, and build strong families. Recreation, athletics, fitness, wellness,

and other activities and events will be represented through the gymnasium spaces and

elsewhere in the building. A community center area, the “Lounge,” will be located in the

upper level of the Gymnasium, open during facility hours free of charge, stocked with

games and activities that friends and families can enjoy.

The Cultural Arts Center will honor and embrace the rich cultural heritage of Pickaway

County. Visitors will learn about and gain appreciation of local culture, heritage, and the

Arts. Participants will have opportunities to share their talents and knowledge, interact

with one another, build new relationships, and satisfy their curiosity with similarly

interested people. The Cultural Arts Center will be a place of purpose, an outlet for

sharing, connecting, welcoming, and understanding.

Visitors of all ages will be encouraged to join in the Center’s activities and operations.

Programs will be scheduled for toddlers, preschoolers, school age kids, teens, families,

adults, and seniors. The Senior residents of the WODA housing facility located in the

main Everts building will enjoy classes and workshops for their interests. Volunteer

opportunities will provide Seniors with a positive way to stay active and involved with the

local community.

Partnerships with local organizations, groups, and individuals will provide programming

that address specific needs for the local community and address the interests of various

age groups. Educational programs, support group meetings and events, and health and

wellness workshops and meetings will all have a home in the Cultural Arts Center. Free

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exhibits and gallery events will be a cornerstone of the Cultural Arts Center. Classes

will be offered for low to modest costs, with a sliding scale option regarding fees.

Funding of the operations of the Cultural Arts Center will be multi-faceted, including

program and membership fees, grants, private donations, fund-raising campaigns, and

government funding. Facility rentals, especially of the Gymnasium space, will provide

additional funding to contribute to maintenance and operational costs. Various

organizations may choose to partner with the Cultural Arts Center, to the extent of

locating offices within the facility, hosting meetings and events, and contributing to the

operations of the facility.

If this proposal is adopted by the City of Circleville, it is recommended that consultation

be made as soon as possible with Carolyn Thurman and Mary Oakley of the Ohio

Development Services Agency for guidelines regarding facility maintenance and

upgrades. They have reviewed a brief outline of this proposal and find it fits

requirements for funding. The ODSA considers the project to be worthy of investment.

Potential funding depends on cooperation with the ODSA and adherence to the

Secretary of the Interiors Standards for Rehabilitation. Additionally, Senator Troy

Balderson is aware of this project and understands the potential request for inclusion in

the pending State Capital Budget, Fiscal Years 2017-2018. Chris Bruner of the Ohio

Facilities Construction Commission confirmed that local match dollars for the state

funding may be met by value of the existing building and land. Author of this Proposal

would be available to assist with those conversations and pursue grant funding.

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The Pickaway County Cultural Arts Center Project - Why at Everts?

The Everts “Annex” is specifically desirable as the location for the Pickaway County

Cultural Arts Center for the following reasons:

It is centrally situated in the city, in the heart of closely located houses.

Many residents with limited transportation will have easy walking access to use

the facility.

The facility is so large that multiple activities and events can be scheduled at the

same time, increasing the opportunities for community residents to participate.

It will generate programs and activities attracting a wide range of ages due to the

flexibility and variety of activity offerings.

It will honor the legacy of Ebenezer Everts by continuing the community,

educational focus.

It will meet the zoned uses for the Everts land as a public, educational, cultural,

wellness, and learning site.

The large garage doors in the industrial spaces provide easy access for artist

materials and oversize display items.

The gymnasium is an acknowledged state-of-the-art athletic facility that will

continue to be a viable source of community recreation for many years to come

with proper care and maintenance.

It will be eligible for government funding, applicable for capital improvements as

well as operations, provided it does not become part of a religious affiliation.

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Investment in the building itself will increase the pride residents feel for their

neighborhood and allay concerns of what will happen to the building and

property.

The central location is easily accessed from main streets.

It will provide job and volunteering opportunities for nearby residents who may

have difficulty traveling to other work locations.

It will provide volunteering opportunities for the Senior residents in the WODA

facility, enhancing their lives, the value of their apartments, and it will provide the

Center with a pool of potential volunteers who will be vital to fulfilling the Center’s

mission.

It will provide local children a place of belonging, safety, and enrichment.

It will offer the Senior residents of the WODA housing facility the opportunity to

be active and engaged, stay connected to younger generations, interact with the

community, and share their talents, knowledge, and time.

It will provide families a readily accessible place for un and safe opportunities to

strengthen family bonds, interact with each other in positive ways, and to build

happy memoires.

It will have access to the PICCA cafeteria, enabling full-day programs and other

special events where meal availability would be advantageous and provide

added value to events.

Pending designation on the National Historic Registry will increase the likelihood

of receiving sizable state and federal funds, specifically designated for such sites.

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The pride and history affiliated with the Everts School will transfer to the

building’s new use as a Cultural Arts Center, continuing to enhance and enrich

the ambience of Circleville.

The central location makes the Cultural Arts Center a marketable attraction for

bringing visitors to the County, encouraging the designation of Circleville as a

Heritage Tourism Destination, an important economic asset.

The transformation of the football field to parking spaces positively impacts the

ease of access to activities in the facility and makes large events attractive to

various vendors and organizations.

It will provide local businesses and industries a catalyst for enticing further

investments in this community as Circleville further develops attractions and

amenities.

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Deliverable: Space Use of the Physical Education and Industrial Arts Buildings

The space use diagram and capacity plans on the following pages are based on the

1952 blueprints for the Physical Education and Industrial Arts Buildings. Original names

for spaces are listed, with Intended Names and/or potential uses given.

Gymnasium, Loft and Balconies area:

16,109+ sq. ft.

Sports, recreation, games, athletic activities

Theatre productions, classes, workshops

Summer and afterschool programs for kids

Dance classes and social events

Athletic teams and show choir events

Practice space for teams and groups

OHSAA rentals

Special Olympics

Movie events

Facility rental

Band/Music Room:

1598 sq. ft.

Music lessons

Voice lessons

Workshops

Visiting artists

Space rental

Youth Jazz

Academy and

other outreach

programs

Wellness Center

Classroom Space:

595 sq. ft.

Gallery

Art exhibits

Traveling exhibits

Cooperative shows

Student Art Shows

Listed as Music

Room (no windows):

1062 sq. ft.

Library satellite

Digital imaging

lab with up to 30

computers

Meeting space

Listed as Drafting

Room (clerestory

windows):

1212 sq. ft.

Visual & fine arts

Creative arts

Lifestyle classes

Darkroom

Artists Collective

Afterschool

programs, camps

& workshops

Rental space

Previously Woodshop:

2012 sq. ft.

“3D Arts Lab”

Sculpture studio

Ceramics work area

Mixed media

Leatherworking

Woodworking

Metalworking

Large scale creations

Space rental

Previously Metal

Shop:

2108 sq. ft.

Cultural Heritage Museum with:

cultural displays

kid-friendly exhibits

hands-on activities

Conference Center

Auditorium

Possible expansion Ted Lewis Museum

Mini galleries and displays

throughout. Sculpture

garden, Zen garden,

Heritage Herb garden, wall

murals outside. Various

office spaces available.

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*TDB – to be determined

Diagram is not to scale.

Gymnasium, Loft, and Balconies area:

16,109 sq. ft. gym only

Maximum capacity approx. 2000 people

with bleachers extended

Use: sports and recreation, theater classes, social

dances, and workshops, community events, Loft area

to become “Lounge” game space

Typical average daily usage: 20 – 100 guests

Band/Music Room:

1598 sq. ft.

Max. capacity: TBD*

Use: voice/music

lessons, group practice, workshops, Wellness

Typical average daily

usage: 10 – 100 guests

Classroom Space: 595 sq. ft.

Max. capacity: TBD*

Use: Gallery/Exhibits

Typical average daily usage:

10 – 50 guests

Listed as Music Room (no windows):

1062 sq. ft.

Max. Capacity: TBD*

Use: Library Outreach, digital imaging lab,

computers, classes, lifestyle and wellness classes

Typical daily average usage:

30 – 150 guests Previously

Woodshop:

2012 sq. ft.

Max. capacity: TBD*

Use: “3D Arts”: ceramics, sculpture, mixed media,

heritage arts: woodworking,

leatherworking, stained glass, metalworking

Typical daily average


Listed as Drafting

Room (clerestory

windows):

1212 sq. ft.

Max. capacity: TBD*

Use: Visual, creative, fine arts, lifestyle

and support classes & workshops

Typical average daily


Previously Metal Shop:

2108 sq. ft. Max. capacity: TBD*

Use: Cultural Heritage Museum, Auditorium,

Conference Center, Ted Lewis Museum expansion

Typical daily average usage:

10 – 50 guests (depends on use)

Capacity refers to

maximum number of

people in a given

space at any given

time.

Typical average

daily usage is an

estimate based on

proposed use of

space.

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Deliverable: Programming

The range of potential programming is varied. The choices provide a myriad of options

for designing the most effective offerings, as well as introducing novel and unique

opportunities for enrichment and learning for the community. The listings are divided

into two categories: The Arts - A to Z generally conducted in the art and music spaces,

with some of the larger arts activities better suited to the Gymnasium; Recreation and

Athletic Offerings are intended for the Gymnasium spaces.

(R) designates registered trademark.

The Arts - A to ZAntiques Roadshow (R) workshop/show

Adena Culture

Ancient Civilizations

Anthropology

Archaeology

Architecture

Arrowheads, Relics, and More

Art Appreciation

Art History

Art Immersion

Art Therapy

Artist Collective

Babysitting classes

Baking

Basket weaving

Batik

Beekeeping

Bird Watching

Bollywood dance

Bookmaking

Butterfly Gardens

Cake decorating

Caleb Atwater History

Calligraphy

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Canal History

Ceramics

Charcoal drawing

Cinematography

Circleville Ancestry

Circleville Earthworks

Classical Native American dance

Colonial crafts and lifestyle

Cookie bake-off

Cooking demonstrations

Costume design

Covered Bridges

Crochet

Cross-stitch

Culinary art

Cultural Heritage Museum

Digital arts

Digital imaging

Doll making

Drawing

Drawing with pastels

Early Immigrants

Eating Clean

Ebenezer Everts History

Embroidery

Emerging Arts

Ethnic Cuisine

Finger Painting

First Aid

Floral arranging

Folk Arts

Found Art

Furniture refinishing/restoration

Gallery

Game creation

Genealogy

Glass blowing

Grief Support group

Hand Bell Ringing

Happiness Project (R) groups

Harmonica-playing

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Heritage herb gardens and uses

Home restoration workshops

Homemade Arts

Hopewell Indians culture

Improv

Interior design

Irish Step-Dancing

Jazz outreach programs

Jewelry making

Journaling

Kite-making

Knitting

Language Classes

Leatherworking

Local History – Significant People

Macramé

Meditation

Metalworking

Mime

Miniatures

Mixed media

Model planes

Model trains

Mosaics

Music appreciation

Music Composition

Music Performance

Music Therapy

Needlepoint

One Room Schoolhouse

Origami

Paper arts

Papermaking

Parenting classes

Percussion

Personality/Strengths workshops

Pet Care

Philosophy discussions

Photography

Play-writing

Poetry

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Pop art

Positivity Workshops

Pre-school Arts

Printmaking

Puppetry

Quilting

Recycled Art

Recycling

Re-use of cast-off items

Rug hooking

Scrapbooking

Screen Printing

Sculpture

Shawnee Heritage crafts

Shawnee Heritage Days

Sheriff's Department History

Social dance events

Songwriting

Stagecraft

Stained glass

Stamp collecting

Storytelling

Stress Management

String instrument lessons

Support groups

Tai chi

The Success Principles (R) workshop

Theatre make-up

Upholstery

Vacation talks

Videography

Voice lessons

Watercolor painting

Wellness center

Wood-carving

Woodwind Instrument lessons

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Recreation and Athletics OfferingsAAU club practice rentals

AAU club sports tournaments rental

Afterschool programs

Anniversaries

Badminton

Balance and Movement Therapy

Ballroom dance competitions

Barbershop Quartet Practice/Competition

Basketball

Belly dancing

Bike Day - donations, repairs, giveaways

Billiards

Board games

Bridal Shows

Card games/tournaments

Cheerleading workshops

Columbus Junior Theater

Community Center Lounge

Community Chorus

Community Day Care

Community Gala/Showcase events

Country/Western Dancing

CPR classes

Dog Obedience/Training

Dog Shows

Fashion Show

Film festival

First Aid classes

Food Co-op distribution

Food Festival

Foosball

Game night

Golf - Putting skills

Health Fair

High School athletic tournaments

Holiday Events

Hula hoop workshops/contests

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Indoor soccer

Inspirational Speakers

Irish Step-dancing

Jazz workshop/summer camp

Jump roping workshops/contests

Keynote Speakers

Lap Track and Senior Fitness Events

Line Dancing

Marketplaces

Martial Arts

Masquerade Ball/Formal Dances

Model train shows

Mommy and Me classes

Movie night

Mystery Theater

Opera

Pilates

Ping pong

Practice space for teams

Pumpkin Show Band performances

Puppet Plays/Shadow Puppets

Receptions

Rope Climbing

Salsa Dancing

Self-defense classes for Seniors

Seminars and Workshops

Show Choir events

Showers

Shuffleboard

Social dance events

Sock Hop dance

Special Olympics

Square Dancing

Summer camps

Taekwondo

Tap dancing

Theater in the Round

Trade Shows

Traveling Religious Groups

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See Appendix C: Course Offering Brochure for sample courses with descriptions.

Traveling Roadshows

Vacation and Travel Expos

Volleyball

Wedding Receptions

Weight Watchers

Wellness Checks

Wrestling camps

Yoga

Yo-yo tricks

Zumba

Listing updated 8/29/2015

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Deliverable: Scheduling

Scheduling samples included to show possible use for each space within the facility for

a typical week.

SPACE Monday Tuesday Wednesday Thursday Friday Saturday Sunday

open 10 -8 open 10 -8 open 10 -8 open 10 -8 open 10 -8 open 10 - 6 open 12 - 5

Loft Free - open to public Free - open to public Free - open to public Free - open to public Free - open to public Free - open to public Free - open to public

(open gym balcony) Ping-Pong Ping-Pong Ping-Pong Ping-Pong Ping-Pong Ping-Pong Ping-Pong

Board Games Board Games Board Games Board Games Board Games Board Games Board Games

Shuffleboard Shuffleboard Shuffleboard Shuffleboard Shuffleboard Shuffleboard Shuffleboard

Gymnasium 10-11 Power Walking 10-11Preschool Games 10-11 Lap Walking 10-11 Tiny Tots Games 10-4 Open Gym 10-12 adult B-ball 12-3 Ping Pong Tourny

11-12 Lap Walking 12-5 Private Rental 11-12 Preschool Games 4-6 Pickup Volley Ball 12-6 Open gym 3-5 Pick-up B-ball

1-3 Hooping Homeschoolers 1-3 Hooping Open Gym 6-11 Private Rental Available for Rental 5-8 Private Rental

3-8 Open Gym Science Fair 3-5 Jump Roping Pickaway County 6-10 p.m. Holy Church

6-7 Hooping 6-7 Hooping Cub Scouts Youth Party

7-8 Open Gym 5-8 Open Gym 7-8 Open Gym (After Hours) (After Hours)

Music & More Lessons/Practice Lessons/Practice 10-4 Rental

(Formerly Bandroom) 10-11 Senior Stretch Literacy Classes 10-11 Kindermusic 10-12 Lg Motor Presch. 10-12 Children's Choir

11-12 Tiny Tots Music 1-3 Pick Co Orchestra

4:30-5:30 Zumba Gold 5-6 Dance Fusion 4:30-5:30 Zumba Gold 4-6 Harmonica Class 3-5 Blue Grass Jam

6-8 Sweet Adelines Choir 6-8 NA Drums & Dance 5-8 Intro to DAW 1 6-8 Improvisation

Gallery EXHIBIT: Mary Smith EXHIBIT: Mary Smith EXHIBIT: Mary Smith EXHIBIT: Mary Smith EXHIBIT: Mary Smith EXHIBIT: Mary Smith EXHIBIT: Mary Smith

(Formerly classroom) Watercolors Watercolors Watercolors Watercolors Watercolors Watercolors Watercolors

Free: 10-8 Free: 10-8 Free: 10-8 Free: 10-8 Free: 10-8 Free 10-6 Free 12-5

Meet the Artist 2-4

Arts Studio 10-12 Painting on Glass 10-12 Herb Wreaths 10-5 Open Studio 10-4 Open Studio 10-4 Open Studio 10-12 PopUp Cards 12-5 Darkroom

(Center room with 12-2 Marionettes 11-12 Presch. Scissors (Still Life Provided) Photography

Clerestory Skylights) 12-2 Pop Up Cards 4-6 PopUp Cards 1-3 Leather Tooled Belt (Flexible Hours)

4-6 Beg. Watercolor 4-6 Painting on Glass 4-6 Paper Dolls 4-6 Pop Up Cards

6-8 Intermed. Watercolor 6-8 Painting on Glass 6-8 Herb Wreaths

6-8 PopUp Cards

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SPACE Monday Tuesday Wednesday Thursday Friday Saturday Sunday

open 10 -8 open 10 -8 open 10 -8 open 10 -8 open 10 -8 open 10 - 6 open 12 - 5

3-D Arts 10-12 Gingerbread House 10-1 Fimo Beads 10-11 Mommy & Me Art10-4 Open Studio 10-8 Furniture Refinish. 10-11 Power Tools 12-5 Open Studio

(formerly wrestling 1-5 Open Studio 2-5 Open Studio 12-4 Pinata Making Choose your times 12-4 Pinata Making

room)

5-8 Wood Carving 5-8 Power Tools 8-May 5-8 Pottery Workshop 10-8 Open Studio

Library and 10-8 Open Computers 10-8 Open Computers 10-8 Open Computers 10-8 Open Computers 10-8 Open Computers 10-6 Open Computers 12-5 Open Computers

Imaging Lab 10-12 Graphic Design 10-12 Tutoring 10-12Basic Computer 10-12 Tutoring 10-12 Tutoring

(formerly choir room) 1-3 Graphic Design

6-8 Finale Music Notation 6-8 Graphic Design

Circleville RENTED RENTED available for rental 10-12 Food Coop

Conference 10-12 Grief Program 10-4 Acme Co 10-4 Big Wig, Inc 10-2 Beginning Crochet 12-2 Bees & Winter 1-3 ADHD Tips

Room 1-3 Holiday Eating Training Session Strategic Planning 2-4 Bread Machines 4-Feb 3-5 Mindfulness

(formerly Industrial 4-6 Babysitting 101 Catered by Café Catered by Café 4-6 Journaling

Arts & Shelving) 6-8 Day of the Dead 6-8 Grief/Grieving 5-8 CPR 6:30-8 History of Ohio 6-8 Winter Hiking and

Support Group & Erie Canal Camping Skills

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Deliverable: Community Benefits

There are four components that describe the overall Community Benefits: The 5

Touchpoints, Target Markets, Benefits to the Community, and Economic Benefits.

The 5 Touchpoints

The Pickaway County Cultural Arts Center would reach out to the community through

five main points: the Arts, Recreation, Wellness, Learning and Belonging. Every visitor

and participant in the Cultural Arts Center would experience a sense of community

through the programs, activities, and ambience of the facility, as Ebenezer Everts so

desired.

Target Markets for the Pickaway County Cultural Arts Center

The Cultural Arts Center lends itself to reaching five main audience groups and sub-

groups:

Kids and Students: Young Moms with Toddler(s)/Preschooler(s); Elementary-age

Kids; Middle School and High School Students; College Students;

Families, including Home-Schooling Families;

Young and Middle-age Professionals, including Single/Professionals New to the

Community;

Retired Citizens, including the WODA housing residents;

“Artsy” Individuals

Each audience group is described.

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Young Moms with Toddler(s)/Preschooler(s):

Young moms need safe places and activities to engage and entertain their young

child(ren). Moms need connections with other moms and support for this family life

stage. Classes together, mom with child, encourage enjoyment, recreation, bonding,

and relaxation. Toddlers and preschoolers are creating and constructing the world

around them and love to explore. Although toddlers and preschoolers mostly engage in

parallel play, socialization is an important aspect to the growing child.

Elementary-age Kids:

Elementary students have creative, musical, artistic talents and desires that are

generally uninhibited. They want to try Art and it’s all fun! It’s okay to be messy, to try

something different, and to do things with friends. Elementary students are often eager

to bring Mom and Dad to see their products, view their performances, and be involved

with them in a process they have some control over. Young artists are willing and eager

to sample the variety of the arts. Elementary kids are increasing their levels of

independence as they age towards their teen years. With this independence of spirit,

they also desire to express themselves as unique.

Middle School and High School Students:

By the “tween” and teen years, students have already developed certain artistic,

creative, and musical skills and attitudes. They now see artistic expression as a means

of building their unique identity. They may see the Arts as part of their personality.

The middle school and high school students are more serious about their approach to

the Arts. They may be thinking of following an Arts related career path. These older

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students may want to interact with younger kids and get them excited about the Arts by

sharing their talents. High school students, especially, may volunteer as part of their

service to community or as a service project. Middle schoolers and high schoolers can

participate in formal art displays.

College Students:

Young adults, particularly those seriously pursuing arts paths, visit arts venues to see

and interact with the variety of activities and displays. The college student may be

studying art as a career or as a serious hobby. This student may have considerable

arts background and rich experiences, including travel to notable arts venues. They

may want to become involved in the operation of the arts center, as an intern, for field

experience, as a volunteer, or even as an instructor. The college student may bring

along college friends to visit, view exhibits, participate in classes and events, socialize,

and share interests and opinions through the medium of the arts center. The college art

student would desire to participate in displays and exhibits.

Families, including Home-Schooling Families:

Families need something to do that’s not expensive, and offers a level of activity,

entertainment, and interaction that movies or other static activities do not offer. Young

families need a safe environment, with a positive atmosphere. Young families seek

creativity and imagination, as well as fun and purpose. Young families search out ways

to connect and bond within the family unit.

Home-schooling families seek novel and creative ways to engage their children in

learning. Home-schooling families seek venues that provide a safe, nurturing, and

welcoming environment for interaction with other home-schooling families.

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Young and Middle-age Professionals, including Single/Professionals New to the

Community:

Young professionals see the Arts as offering many benefits: relaxation; inspiration;

escape from the “high tech” world; connecting with heritage and lost arts; appreciation

of beauty and aesthetics; and a way to connect with others in the community who share

common interests. Young professionals may have a creative spirit or talents they desire

to further develop.

Young to middle-age professionals (without children) have the time available at this

stage of life to be involved in various aspects of the arts center. Single individuals, new

to the community, may share many of the same traits as the young professional. High

on their list, the singles are looking to connect with others in the community in a relaxed

atmosphere, where the value is in the shared connections between people.

Retired Citizens, including the WODA housing residents:

This large population group includes retired citizens, empty-nesters, grandparents, and

the WODA housing residents. The members of this group want meaningful, joyful

experiences, and socialization opportunities, especially with multiple generations. They

want to connect with others of similar interests, such as a love for the arts. They also

enjoy meeting others who offer unique contributions.

Older adults have considerable talents, skills, knowledge, and history to share. They

want to feel worthwhile and needed. They enjoy interacting in a positive atmosphere,

challenging themselves to learn something new, or refining their existing skills.

Maintaining a youthful spirit and avoiding boredom are often keys to a contented

lifestyle.

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Grandparents desire to pass on heritage and attitudes to their grandchildren.

Grandparents offer their grandchildren opportunities to artistic and aesthetic

experiences that they may not gain elsewhere.

“Artsy” Individuals:

Individuals of any age who claim art as their passion are the “super-fans” of the cultural

arts center. These Artsy individuals have a true passion and/or giftedness for the Arts.

The arts center is their hangout. They take lots of classes, volunteer, and teach at the

arts center. They bring friends, help organize events, and provide considerable and

positive word-of-mouth advertising. The Artsy individual may have an online arts blog,

belong to an Arts club, and promote the Arts through social media. The arts center

super-fans provide regular feedback to the center and are emotionally invested in the

benefits of the cultural arts center. They strive to be involved, get others involved, and

in general work towards the success of the arts center.

Benefits to the Community

The Cultural Arts, Recreation, and Wellness programs will provide benefit and

enrichment to the local community. In particular, several ideas specifically address

needs of the local neighborhood.

A Community Day Care program would be designed to assist families, single

parents, Haven House mothers, and others who have limited support systems or

connections for assistance. Hours for childcare would be offered so that parents

and caregivers could seek employment, attend classes, etc.

26


A Neighborhood Co-op, such as the Bountiful Basket program, would be

established for bringing fresh fruits and vegetables to be distributed from the

gymnasium side of the facility.

The Literacy Council and other educational outreach programs could establish

meeting hours within the facility for tutoring.

Job seeking skills, resume writing, mock interviews, and other workshops could

be provided to neighborhood residents and other visitors.

Economic Benefits

A community cultural arts center provides economic benefits to the surrounding

community. The following information is based on the Americans for the Arts, 2012,

retrieved 8/26/15 from:

http://www.americansforthearts.org/by-program/reports-and-data/research-studies-

publications/arts-economic-prosperity-iv/calculator

Using the Arts & Economic Prosperity IV Calculator, for similar communities of

population 50,000 or less, a cultural arts center with 35,000 visitors in 50 weeks (an

average of 100 daily visitors) and annual expenditures of $500,000, is estimated to have

a total industry impact of $1.2 million dollars into the local community. This includes

arts center spending and the visitors spending. If the same cultural arts center has

17,500 visitors (average of 50 daily visitors), the total industry impact is estimated at

$893,225.

http://www.americansforthearts.org/by-program/reports-and-data/research-studies-publications/arts-economic-prosperity-iv/calculator

http://www.americansforthearts.org/by-program/reports-and-data/research-studies-publications/arts-economic-prosperity-iv/calculator

27


Another way to calculate economic impact is using the "median per person event-

related expenditure” calculation (Americans for the Arts, 2012: Arts and Economic

Prosperity IV). The average spending of one cultural arts center visitor attending an

arts event is $22.47 per visitor. This estimate includes spending on items such as

meals, gas, refreshments, lodging, clothing, gifts, and more, not including the cost of the

event itself. Finding the total return to the community from an event equals the number

of attendees multiplied by the average spending.

For example, 100 visitors to a Bridal Show generate $2,247.00 in economic impact. If

250 visitors attend, the economic impact is $5,617.50. If ten events are held in a year,

averaging 250 attendees for each event, the economic impact is $56,175.00

There are additional calculations available from the Arts and Economic Prosperity

Calculator IV to estimate returns to the local community in terms of full-time jobs, annual

household income, local taxes, and state taxes.

See Appendix A for Understanding the Arts and Economic Prosperity IV Calculator.

28


Deliverable: General Public Access and Activities

Areas of the Cultural Arts Center that would be free and open to the public during

regular operating hours include:

“Lounge” game space in the open loft area of the Gym, featuring ping pong,

billiard table, board games, card games, chess, checkers, etc.;

Gallery of exhibits;

Hallway exhibits and displays of :school records; school history; sports awards;

special ”roving” artist displays; themed art displays for seasons or holiday; kids

art displays; etc.;

Sculpture Garden (small outside space between WODA and Arts Center);

Zen Garden (small outside space between WODA and Arts Center);

Heritage Herb Garden (small outside space between WODA and Arts Center);

Wall Murals (outside);

Museum;

Library (pending Library approval);

Community Day Care – during hours arranged with haven House and/or other

organizations;

Varied educational programs, speakers, and events;

Food Coop.

29


Deliverable: Management Plan

Management Plan includes: Expense Estimates; Potential Funding Sources; Program

Fees; and Rental Schedule.

Expense Estimates:

Expense estimates can be calculated using the 2013 Circleville City Schools Utilities

Cost Analysis by SABO Associates. Figures for utilities, liability insurance, routine

maintenance, and cleaning costs from fiscal year 2011- 2012 were used in the analysis.

The square foot cost for those items is calculated at $0.843. Based on the approximate

40,000 square feet for the Everts “Annex,” the annual figure for maintaining the facility is

$33,720.

A current Liability Insurance estimate is pending from John Moats of Anderson

Insurance to reflect the Cultural Arts Center proposed uses. John and associate Rein

Gellner are conducting the insurance analysis. The process is complicated and time-

consuming, due to evaluating the specialty market, which has few comparables.

Further details may be needed to complete the liability insurance quote. Anderson

Insurance will deliver the insurance quote to the City upon completion.

Maintenance will be routine amounts for the first five - ten years as mechanical

upgrades will be completed in the facility by the Grand Opening in 2017. Five-year

service contracts may be advantageous for setting up with each mechanical contractor.

Thus a maintenance budget will be established and routine and regular maintenance

will be completed in a timely manner. Each contractor will provide a written service

contract.

30


Cleaning costs are estimated at $40,000 which is included in the hourly employees’

salaries and responsibilities. Another option is to contract with a cleaning service or

through PICCA. The cleaning estimate is based on the Circleville City Schools

approximate cost for custodial work in the Everts building.

Potential Funding Sources for the Pickaway County Cultural Arts Center

This listing includes funding sources for both capital improvements and operational

costs. The first five government agencies are the primarily capital funding sources,

although ODSA can also assist with operating funds for a project such as this one.

State of Ohio Capital Budget (further discussion with Senator Troy Balderson is

pending), funds administered through Ohio Facilities Construction Commission

Ohio Development Services Agency(ODSA): Community Development Block

Grants and Discretionary Funding for Low-Moderate Income and Neighborhood

Blight

Ohio Development Services Agency: Energy Loans

Historic Preservation Partners

U. S Department of Agriculture: Community Facilities Grant Programs

Columbus Foundation (both capital and operating funds are available)

Pickaway County Community Foundation

Miriam Ruggles Adkins Foundation

Hosler Foundation

Berger Health Foundation

DuPont Outreach Corporate Giving

31


Kellogg Foundation - Focus Areas: Educated Kids, Community and Civic

Engagement

Bill and Melinda Gates Foundation – Community Relations Issue

Ohio Arts Council

National Endowment for the Arts

Kroger

Corporate Giving in Ohio https://www.tgci.com/funding-sources/OH/corporate

Kresge Foundation – Arts and Culture Program

Corporate and Local Business Sponsors and Donors including:

Real Estate, Banks, Insurance, National companies, Established family-

owned/local companies

Tony R. Wells Foundation/Philanthropy Ohio

Program Fees (operational funds)

Membership Program

Space and Facility rentals for special events, local organizations, traveling

shows, etc.

Commission on artist sales

City/County funding through tax levy for Parks and Recreation

OHSAA Tournament Rentals (reimburses staffing costs; concessions receipts to

site)

Private donations, Bequests, Fund-raisers, and Naming Rights

https://www.tgci.com/funding-sources/OH/corporate

32


Program Fees:

The majority of classes would be offered for a nominal fee, usually averaging $5 to 410

per class. Classes that provide materials range from $15 to $45, and usually meet for

more than one session. A sliding scale for low income households would be available

so that classes would be available through scholarships as well. More details are

included in the Proposed Fee Structure description.

Rental Schedule:

Each individual classroom/space, including the Gym, is available for rental for meetings,

special events, and after-hours events. The entire facility can be rented. Rentals are

available to profits and non-profits with non-profits receiving a discounted rate.

Sample rental schedule:

SPACE

Hourly rate for Profits Hourly rate for Non-profits

daytime night/weekend daytime night/weekend

Musical Arts Studio $50.00 $125.00 $35.00 $60.00

Gymnasium $100.00 $200.00 $50.00 $75.00

Gallery $90.00 $125.00 $60.00 $90.00

Creative Arts Studio $50.00 $125.00 $35.00 $60.00

Digital Imaging Lab $50.00 $125.00 $35.00 $60.00

3-D Arts Studio $50.00 $125.00 $35.00 $60.00

Conference Room $50.00 $125.00 $35.00 $60.00

Entire Facility $750.00 $1100.00 $350.00 $650.00

Rental Conditions:

Staffing for after-hours events will be paid by the renter.

33


Renters are expected to clean up after their events.

Any cleaning necessary by the Arts Center will be charged back to the renter.

Renters are responsible for acquiring their own liability insurance rider to cover

their event in the facility.

Standard rental rates are by the hour, 2-hour minimum rental required.

Gymnasium space rental is by the hour, with 4 hour minimum rental.

Deliverable: Marketing and Promotions Plan

Marketing and promotions will be conducted through various media and sources,

including but not limited to:

Print materials: brochures; flyers; postcards; business cards; City of Circleville

Water department mailings;

Outdoor advertising: billboards; signs; banners;

Online: email; website; Facebook; Info-video on YouTube; online Pickaway

County News Journal articles and announcements;

Media: radio ads; newspaper ads; press releases; public service

announcements; Circleville TV ads;

Grand Opening events; fund-raising events; Community Open House event;

contests;

Promotional items such as caps, t-shirts, totes, coffee mugs, pens, decals, etc.

34


Email contacts are currently available through ArtsaRound and Downtown

Business Association. Further affiliations are recommended in order to extend

the reach.

Cross-promotions can be achieved through the following organizations or

groups: ArtsaRound; Circleville City Offices; Circleville City Schools; Downtown

Business Association; Visitor’s Bureau; Chamber of Commerce; Pickaway

County schools; Berger Hospital; Pickaway County Library; Roundtown

Conservancy; Pickaway County Historical Society; local realtors, businesses,

and banks; McConnell Arts Center; Dublin Arts Center; Retired Teachers of

Pickaway County; etc.

Screen shots of promotional brochure:

35


Screen shot of promotional flyer and business cards:

36


37


Deliverable: Proposed Fee Structure

The majority of classes would be offered for a nominal fee, usually averaging $5 to 410

per class. Classes that provide materials range from $15 to $45, and usually meet for

more than one session. A sliding scale for low income households based on the

Federal Poverty Guidelines would be available so that classes would be available

through scholarships as well. The sliding scale for fees meets one of the eligibility

requirements for ODSA Community Development Block Grant programs. To assist with

providing programming to all visitors, a Scholarship Fund would be established, per

donations, to cover the cost of materials and fees when the sliding scale does not cover

such costs.

2015 Poverty Guidelines for the 48 Contiguous States and the District of Columbia

retrieved 8/30/15 from https://www.federalregister.gov/articles/2015/01/22/2015-

01120/annual-update-of-the-hhs-poverty-guidelines#t-1.

Persons in family/ household

Poverty guideline

1 $11,770

2 15,930

3 20,090

4 24,250

5 28,410

6 32,570

7 36,730

8 40,890

For families/households with more than 8 persons, Add $4,160 for each additional person.

Guideline figures represent annual income.

https://www.federalregister.gov/articles/2015/01/22/2015-01120/annual-update-of-the-hhs-poverty-guidelines#t-1

https://www.federalregister.gov/articles/2015/01/22/2015-01120/annual-update-of-the-hhs-poverty-guidelines#t-1

38


The Proposed Class Fees Structure Chart provides an example of how the Poverty

Guidelines would be applied.

Proposed Class Fees Structure

Class Fee Adjusted Fee

$5 Free

$10 Free

$15 $5

$20 $6

$25 $8

$30 $10

$35 $12

$45 $15

In general, the more expensive class fees include materials that are provided with the

fee. In cases where the sliding fee does not cover the cost of materials, scholarships

would be available to reimburse instructors for those materials.

39


Facility Upgrade Costs

A complete facility upgrade is recommended: completely upgrade all the mechanical

systems of the facility, replace any structural defects at this time, and replace the roof.

Mechanical systems includes: electrical, HVAC, plumbing, sewer, water lines, gas lines,

and Wi-Fi. Roof estimate is not contained in this proposal due to need for structural

analysis and contractor to bid. Total construction budget is estimated to be between

$800,000 and $1,000,000 based on information collected at this time.

For the purposes of this proposal, the value of the Everts “Annex” building is estimated

at $1,057,012. The formulation of this estimate is based a valuation assigned to the

Everts Middle School of $3.6 million dollars, divided by the square footage of 136,233

which establishes a square foot assessment of $26.43. Multiplying the estimated

40,000 square feet of the Annex by the $26.43 produces the valuation at just over $1

million dollars. Local match for the State Capital Budget is potentially met.

Potential funding of $1 million dollars or more is possible through several state and

federal grant programs, using the guideline of $1 of local match for every $2 of funding

provided. Repairs and replacements (such as roof repair) are generally NOT covered in

the grants programs. Roof replacement is covered, per Chris Bruner, Ohio Facilities

Construction Commission (per telephone conversation 8/28/15 with Kristen May). The

Secretary of the Interiors Standards for Rehabilitation would apply if the Everts Building

receives the National Historic Registry designation.

General Notes regarding Construction Upgrades: Add 20% for contingency to each

estimate. Each estimate must use Federal Prevailing Wage to meet government grant

40


funding requirements. Each contractor must be familiar with and apply Secretary of the

Interiors Standards for Rehabilitation to be eligible for funding. Funding for construction

will be committed prior to any construction. Payment for construction will be made upon

the acceptance of the Completion Report by the funding agency.

HVAC Estimate: Hurst Pack of Lennox completed an HVAC analysis. His

recommendation is attached for the total overhaul of the heating and cooling system.

Capacity and load estimates (appearing in the Space Use and Capacity diagrams in this

document) were used to calculate the heating and cooling needs. Additionally, energy

efficiency and effective use of resources were considered in the HVAC plan. The HVAC

estimate is $185,000. See Appendix B for HVAC details.

Water and Sewer Estimates: Water and sewer estimates can be attained from Nathan

Anderson, pending his review of the current systems. Mr. Anderson did recommend the

Everts “Annex” have its own water and sewer system separate from the WODA housing

project.

Electrical Estimate: A formal electrical estimate is pending based on considerable

specialty needs for the facility. These needs include: “roadhouse ready” lighting,

acoustics, and audio outlets for traveling theater productions in the Gymnasium space;

Gallery lighting; Museum lighting and media display connections; Library lighting and

computer outlets; Wi-Fi connectivity; video surveillance system for security; and other

specialty electrical needs. Consultation can be made with Troy Watkins of the Building

Department who toured the spaces this summer to gain further insight into the electrical

41


costs involved with the proposed space uses. The formal electrical estimate will be

forwarded to the City as soon as it is received.

Wi-Fi Estimate: Wi-Fi estimates for high speed internet can be given by local internet

providers: Frontier and Time Warner. The specific needs are contingent upon the digital

imaging lab set-up and Library space.

Plumbing Estimate: Plumbing estimate is based on an online construction estimator

retrieved 8/26/15 from: http://buildingjournal.com/commercial-construction-estimating-

plumbing.html.

Based on the approximately 40,000 square feet of space, the estimate is $223, 854.36.

Screen shot shown is the estimate using 40,000 square feet for a community center in

the Columbus, Ohio region with a median cost index.

http://buildingjournal.com/commercial-construction-estimating-plumbing.html

http://buildingjournal.com/commercial-construction-estimating-plumbing.html

42


Plumbing Estimator Results:

Overhead of 10%

Profit 5%

Bonding 1%

Total cost $223, 854.36

Per sq. ft. estimate of $5.60

Insight into more accurate plumbing costs appropriate to the local area and for the

specific needs of the building can be obtained through consultation with Building

Department Plumbing Inspector Geoffrey Davis, who has toured the Everts “Annex.”

Recommendation: An architect with complete understanding and experience with

historic preservation, government funding regulations, and cultural community center

projects should be retained for this project. Bob Loversidge, of Schooley Caldwell

Associates, Columbus, has been highly recommended for involvement with this project.

Examples of the Schooley Caldwell firm’s projects can be viewed at http://sca-ae.com/.

Mr. Loversidge may have a recommendation for a general contractor who would be

advantageous to the project.

http://sca-ae.com/

43


Potential Community Partnerships

Pickaway County District Public Library (currently in committee)

Berger Health System

Roundtown Conservancy

Mount Oval

Octagon House

Circleville Downtown Business Association

Visitor’s Bureau

Chamber of Commerce

Noon Rotary

Sunrise Rotary

Pickaway County Historical Society

Roundtown Players

Pickaway County YMCA

Haven House

Adena Mansion

Canal Park

Kiwanis

Hurst Pack Lennox

Pickaway County Sheriff’s Department, through former Sheriff Dwight Radcliff

44


Interim Use

Several Community Events and Fund-Raising Events are planned for the interim

between now and the beginning of construction and the Grand Opening in 2017.

Three main goals are the focus of the Interim Use plan:

1. Involving the community as soon as possible in visiting the Center for some

events will introduce the community to the space as it evolves into its next phase.

2. A Community Clean-Up Day will make the current space more inviting for the

planed interim uses, and will engender pride in the new space for the

neighborhood.

3. Several fund-raisers will proved initial fund for the Operating Budget to be held by

ArtsaRound, the supporting 501(c)(3) organization.

The Community events are:

Community Clean-Up for the Arts Day – Invite local organizations, groups,

churches, OCU, and any interested citizens to help us out. “Calling all friends of

Everts and the Arts! Grab a mop, a sponge, a broom, and help Clean up the

Center to get ready for 2016 and beyond! Pizzas, snacks, and water bottles

donated by local shops and stores.” To be held in November as community

service project or between Christmas and New Year’s as a “Get Ready for 2016!”

Community Fun Day – “Get out of the cold! Join the Center for fun and

recreation in the Gym! Enjoy ping-pong, badminton, games in the “Lounge,” and

more on a free community day with snacks donated by local vendors.” To be

held January 2016.

45


Bike Day – “Bring a bike to fix or give-away. Learn bike maintenance and safety.

Bring your helmet for adjustments and safety check. Celebrate bikes and then

go for a ride!” Get local stores to donate helmets for kids. To be held April 2016.

The Fund-raisers are:

Pumpkin Show Parking – with City permission: “Park at the Arts Center for

Pumpkin Show. Receipts to benefit the Arts Center Operating Fund.” Recruit

volunteers from ArtsaRound, school groups, civic groups, and the neighborhood.

To be held October 2015, October 2016 (pending construction), October 2017.

Sock Hop – inviting the Circleville Alumni to attend the Valentine’s dance to

celebrate the 100th Birthday of the Everts School, remember school days and

friends, support the new Arts Center vision, and tour the space. To be held

February 2016.

Ping Pong Tournament – Registration fees and admission fees to benefit the

Operating Fund for the Arts Center. To be held March 2016. Continue as an

Annual event?

Cars for the Arts – “Come see Classic Cars at the Arts Center! Proceeds to

benefit the Operating Fund for the Arts Center.” To be held June 2016.

Continue as an Annual Event?

Silent Auction/Chinese Auction – Proceeds to benefit the Operating Fund for the

Cultural Arts Center.

Alumni Challenge – “Are you an Everts Alum? Support the Arts at Everts with

your donation to the Cultural Arts Center Operating Fund.”

46


Other possible Fund-Raising Events include:

Realtor Challenge – “Invest in a better community! Donate $100 to the Arts

Center Operations Fund.”

Naming rights – “Bid to have your family name associated with the Gallery, 3-D

Arts Studio, Creative Arts Studio, Digital Imaging Lab, or Musical Arts Studio

…Honor the legacy of your loved one.”

Brick Sale – “Celebrate a friend or family member who loves or loved the Arts!

Buy a brick to be engraved with your special person’s name.”

Tag Sale – “Clean out the attic and the basement! Make space in the garage!

Bring your re-usable items to the Arts Center Tag Sale. Proceeds to benefit the

Operating Fund for the Cultural Arts Center.”

47


Timeline for Construction of Upgrades

With approval of this Proposal, the next step is to contact Carolyn Thurman and Mary

Oakley of Ohio Development Services Agency (ODSA). Pending National Historic

Registry designation, there are specific guidelines for renovations to the building per the

Secretary of the Interiors Standards for Rehabilitation. Prior to any work being done on

the building, ODSA needs to be consulted. Doing unauthorized work can negate

eligibility for funding that could potentially cover all the costs for the construction.

Construction plans would also be due to the Ohio Preservation Historic Office, if

National Historic designation is received.

Chris Bruner of the Ohio Facilities Construction Commission can also provide

assistance with guiding through the construction phase.

The potential timeline is based on funding deadlines, Capital Budget deadlines, and

award dates:

Submit Letter of Interest to ODSA to apply for award year 2015 funds.

Depending on fund availability for this project, ODSA grant may be awarded for

this year or may be referred for next year’s award schedule.

Apply for Capital Budget inclusion with Senator Troy Balderson as soon as

possible. Senator Balderson is aware of this pending proposal.

Have accountant create Pro Forma.

Conduct a Feasibility Study. Contact Ohio Arts Council for Capacity Building

grants for funding this study.

48


Seek funding from other sources as necessary to complete any match

requirements. Building and land value does count as local match for both ODSA

and State Capital Budget. ODSA grant and State Capital Budget provide match

to each other also.

Awards for State Capital Budget will be announced by early spring, 2016.

Funds would be available in July 2016.

Begin construction phase at Everts for the Cultural Arts Center, September 2016.

Complete construction phase by June, 2017.

Grand Opening, June, 2017.

This brief timeline is a representation of current information available at this time.

Specific guidelines and deadlines will develop through the application process with the

various state and federal entities.

49


Sustainability Plan

Sustaining the operations for the Cultural Arts Center is dependent upon the

combination of:

local funds, in the form of City or County support, such as through a Parks and

Recreation levy or a budget line item;

State Cultural Arts funds;

grants;

private donations;

corporate donations;

program fees and memberships;

special events;

fund-raising events;

facility rental;

commission on artists’ sales;

Bequests and endowments.

Specific agencies and funding sources include:

Ohio Development Services Agency(ODSA): Community Development Block

Grants and Discretionary Funding for Low-Moderate Income and Neighborhood

Blight;

U. S Department of Agriculture: Community Facilities Grant Programs;

Federal and State Historic Tax Credits;

Columbus Foundation;

50


Pickaway County Community Foundation;

Miriam Ruggles Adkins Foundation;

Hosler Foundation;

Berger Health Foundation;

DuPont Outreach Corporate Giving;

Kellogg Foundation - Focus Areas: Educated Kids, Community and Civic

Engagement;

Bill and Melinda Gates Foundation – Community Relations Issue;

Ohio Arts Council;

National Endowment for the Arts;

Kroger;

Corporate Giving in Ohio https://www.tgci.com/funding-sources/OH/corporate;

Kresge Foundation – Arts and Culture Program;

Corporate and Local Business Sponsors and Donors including:

Real Estate, Banks, Insurance, National companies, Established family-

owned/local companies;

Tony R. Wells Foundation/Philanthropy Ohio;

OHSAA Tournament Rentals (reimburses staffing costs; concessions receipts to

site).

https://www.tgci.com/funding-sources/OH/corporate

51


Staffing

The following full-time paid staff members are recommended for the Cultural Arts

Center:

Executive Director – focused on finance issues, overall site management

Development Director – focused on fund-raising, grant writing, procuring new

partners and donors to the facility

Program Coordinator – focused on Gym and Music areas programs

Program Coordinator – focused on Classes, Workshops, Gallery, and Museum

areas programs

Facilities Director – focused on maintaining a master schedule for the entire

facility and coordinating maintenance, cleaning, set-up/tear-down of events, etc.

Two full-time, hourly employees for maintenance, cleaning, assistance with

setting up events, exhibits, Gallery displays, etc.

Two half- employees (same duties as the full-time hourly employees) –who also

can fill in as substitutes for the full-time employees for vacation and sick days.

The hourly employees would be scheduled with overlapping hours so that they

would always be represented in the facility during operating hours.

Volunteers from the volunteer network would be organized to staff the facility daily as

greeters, and to act as tour guides on an as-needed basis. Groups that locate in the

facility could assist with developing the volunteer network for staffing. The WODA

building residents would be welcome volunteers to add to the network.

52


Conclusion and Recommendations:

Conversations with local residents and presentations to groups and organizations in

Pickaway County have resulted in positive supportive comments for the idea of a

Cultural Arts Center. Over a dozen local interested citizens and business people toured

the Everts facility this summer to envision the possibility of a Cultural Arts Center

locating there. An ongoing online survey through Survey Monkey showed positive and

supportive comments with a number of people giving contact information. ArtsaRound,

Downtown Business Association, the Pickaway County Library, and other local groups

continue conversations about the Cultural Arts Center. It is recommended that the City

of Circleville adopt this Proposal for a Pickaway County Cultural Arts Center to be

located in the Physical Education and Industrial Arts Buildings of the Everts School.

If this proposal is adopted by the City of Circleville, it is recommended that consultation

be made as soon as possible with Carolyn Thurman and Mary Oakley of the Ohio

Development Services Agency for guidelines regarding facility maintenance and

upgrades. They have reviewed a brief outline of this proposal and find it fits

requirements for funding. The ODSA considers the project to be worthy of investment.

Potential funding depends on cooperation with the ODSA and adherence to the

Secretary of the Interiors Standards for Rehabilitation.

Senator Troy Balderson is aware of this project and understands the potential request

for inclusion in the pending State Capital Budget, Fiscal Years 2017-2018. Chris

Bruner, Ohio Facilities Construction Commission, confirmed that local match dollars for

53


the state funding may be met by value of the existing building and land. Additional next

steps would be preparation of a Pro Forma and Feasibility Study to meet state funding

requirements. Author of this Proposal would be available to assist with continuing the

funding conversations and processes, including writing for the grant funding.

Recommendations:

To launch this project, the following steps should be taken immediately:

1. Adopt the Proposal for the Pickaway County Cultural Arts Center.

2. Contact ODSA’s Carolyn Thurman and Mary Oakley for assistance and guidance

with next steps, including the Letter of Interest for Application to the Community

Block Grant Program.

3. Retain Bob Loversidge or his appointee from Schooley Caldwell as architect for

this project. Consult with architect and structural engineer.

4. Contact Senator Troy Balderson for Capital Budget considerations.

5. Retain accountant to conduct Pro Forma, per state and federal guidelines.

54


Appendix A: Appendix A: Arts Economic Impact Calculator

55


56


57


Appendix B: Hurst Pack Lennox HVAC Estimate

The HVAC Estimate from Hurst Pack is the next page.

(not attached in the public release document)

58


Appendix C: Course Offering Brochure

The following pages represent the Course Offering Brochure for the Pickaway County

Cultural Arts Center.

rfp to city of circleville august 2015 public release june 2016 pdf

Documents