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RFP 1-15-C025

Parking Access and Revenue Control System

(PARCS)

Dulles International Airport

METROPOLITAN WASHINGTON AIRPORTS AUTHORITY

(MWAA)

PRE-PROPOSAL CONFERENCE

August 12, 2015

(Please use the sign-in sheet on the table)

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MWAA INTRODUCTIONS

• Richard Myrah - Contracting Officer

• Contracting Officer’s Technical RepresentativesGregg Wollard - Planning Dept., Office of EngineeringMatt Sherwood - Landside Contracts Division, Dulles Airport

• Michele Krakowski – Lumin Advisors

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PRE-PROPOSAL AGENDA

• Opening and Introductions - Gregg Wollard

• Procurement Process - Richard Myrah

• Project Overview - Matt Sherwood and Michele Krakowski

• Q & A

• Parking Facilities Tour

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PRE-PROPOSAL GUIDELINES

• All remarks and explanations made by MWAA personnel during the pre-proposal conference do not qualify, change, or otherwise alter the terms of the solicitation

• Only formal written amendments to the solicitation are binding

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SOLICITATION OVERVIEW

• Provide all management, supervision, labor, administrative support, materials, tools, parts, supplies, equipment and transportation necessary to design, construct, manufacture, install, test and make operational a PARCS solution for Washington Dulles International Airport

• Method of Procurement: – Competitive, negotiated Best Value.

• Award will be made to that proposer:– Whose offer is judged by an integrated assessment of the evaluation

criteria to be the most advantageous to the Authority based on technical merit and price (“best value”); and

– That the Authority deems responsible in accordance with the MWAA Contracting Manual.

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SOLICITATION OVERVIEW (cont’d)

• Best Value Determination

– The technical merit of the proposal is significantly more important than the price, and price must be fair, reasonable and affordable.

– The Authority may select other than the lowest price proposal if it is determined by value analysis, or technical/cost tradeoffs, that the proposal is most advantageous. As proposals become more technically equivalent, then price becomes more important.

• Price Evaluation

– Price evaluation will be based, in part, on the information presented by the Offerors in Section III – Price Schedule.

– Affordability. The price proposals will be assessed for affordability. The Authority will not make an award for any proposal which proposes prices that would render the procurement infeasible.

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SOLICITATION OVERVIEW (cont’d)

• Period of Performance: 500 days from Notice-To-Proceed

• Insurance Liability: Section VII – Clause 20

• The deadline for questions is 3:00 pm local time, August 21, 2015. All questions must be submitted in writing via our website at www.mwaa.com/8142.htm

• Proposals are currently due at 1:00pm local time, September 16, 2015 at the address indicated on the solicitation

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RFP SECTION X – ATTACHMENT 02 INSTRUCTIONS TO PROPOSERS

Volume 1: Technical Proposal - Submit an original and eight (8) copies in the Technical Proposal envelope.

Do not include any reference to price.Submit on typewritten 8 ½ x 11” plain white paper.Assemble in a three ring binder or staple. No other binding methods are acceptable.Address the evaluation criteria in the order they are presented.

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RFP SECTION X – ATTACHMENT 02 EVALUATION CRITERIA

Volume 2: Price and Contract InformationSubmit an electronic copy of the price schedule in Excel format on a flash drive, along with the entire technical proposal and features matrix.The correct number of copies of the following documents in the Volume 2 envelope:

Price Schedule, Section IIIExhibit D1, Contract Participation FormSolicitation Offer and Award PageRepresentations and Certifications, Section IVSection VI, Special Provisions, Use of Contract by Other Jurisdictions LDBE Certification Exhibits as applicableOther items required by the Instructions to Offerors

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RFP SECTION X – ATTACHMENT 02 INSTRUCTIONS TO PROPOSERS

EVALUATION CRITERIA

• Criterion 1 - Technical Solution will consider:• Solution• System performance• System flexibility and upgradeability• System integrity

• Criterion 2 - Qualifications will consider:• Commitment and quality of resources• Project management plan• Previous experience• Past performance (references)

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PROJECT OVERVIEW

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DULLES AIRPORT PARKING FACILITIES

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PARCS SYSTEM COMPONENTS

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• Entry Stations• Pay-on-Foot (Bankcard only)• Exit Stations• Cashier Stations with Booth

Transaction Panel (BTP)• License Plate Recognition (LPR)• Mobile License Plate Inventory

(MLPI)• Facility Management System

(FMS)• Valet System

• Access Credential Management System (ACMS)

• Space Count System (SCS)• Pre-Booking Reservation System• Customer Loyalty Program• Validation/Discount Production

Unit• Clamshell Validators• Variable Message Signage

(VMS)• Point of Sale Handhelds

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• 1D/Quick Response (QR) Barcode Readers• EuroPay Mastercard Visa (EMV) Bankcard Chip

Readers• Near Field Communication (NFC) Readers• Proximity Card Readers• Automated Vehicle Identification (AVI) Readers

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PARCS READ TECHNOLOGY

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PROPOSED SYSTEM ARCHITECTURE

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SYSTEM ARCHITECTURE HOSTINGOPTIONS

• Cloud environment solution• uPARCS unified solution

– Within five years, both MWAA airports (IAD and DCA) will share PARCS servers/network and operate using a single PARCS solution

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VERIFICATION OF EXISTING CONDITIONS

• Post-Award– Vendor will evaluate PARCS devices and

components considered for re-use– Existing power supplies, communication

conduit/cabling components and conduit for PARCS– Server rooms provided by MWAA or locally hosted

solution– Existing PARCS network

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PARCS VENDOR and MWAA RESPONSIBILITIES

• MWAA Responsibilities– Onsite space for primary and redundant servers if

locally hosted– Power, telecommunications, fiber and conduit costs

from verification of existing conditions– Workstations

• PARCS Vendor Responsibilities– Provide, maintain and monitor field equipment,

servers, network, CDMS

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M E T R O P O L I T A N W A S H I N G T O N A I R P O R T S A U T H O R I T Y

• MWAA will provide shuttle for tour of the parking facilities• Bus will start and end tour at the pre-proposal conference location• Time for questions and answers at each stop • Stops:

– Hourly entry and exit plazas– Valet entry lane and office– Daily garage 1 and 2 entry and exit plazas– Economy entry and exit plazas– One employee lot– Parking Operations office – LPR, remote cashiering, intercoms, FMS

reviews, camera feeds– Terminal office – POF camera fee backup– POF locations – terminal and garage

• Maintenance workspace19

PARKING FACILITIES TOUR

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SUMMARY

Questions Due: 3:00 PM EST, August 21, 2015

Project Duration: 500 Days

Bond Requirements: 100% Payment and Performance

LDBE Requirements: None

Deadline for Proposals: 1:00 PM EST, September 16, 2015

Interviews/Discussions: End of October, 2015

Tentative Award: November, 2015

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QUESTIONS&

ANSWERS

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