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Introduction

This document is being issued by EHS Sustainability department in the interest of the stakeholders so as to enable

them to make a proper submission. Most importantly this document is to provide the stakeholders with a broad

perspective of the type of evidence EHS Sustainability Department expects in the process of review of their

submissions prior to approvals.

Scope

This general guideline is applicable to all the stakeholders involved in the Green building projects within Trakhees -

PCFC / Dubai World business units

Aim

The aim of this document is to highlight the importance of supporting documentation and evidence in order to establish

the fulfilment of a credit in the project. It is important that the project stakeholders comprising the client, Architectural &

Engineering consultant, green building specialist(if involved in the project) and others together are able to demonstrate

the compliance to the Regulation and its requirements in a clear and consistent manner. This entails supporting

documentation comprising calculations, reports, photographs etc. depending on the nature of the credit

Sections

This guideline is given in the form of a several slides each representing a specific section of the regulation

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Conclusion

This guideline provides a broad framework of the documentation involved in actual implementation of the green

building principles and is intended purely to familiarize the client and the other stakeholders on the need to

adequately demonstrate the compliance through several mechanisms. While this serves to throw light on the basic

requirements, the stakeholders can exercise their option and judgment in including other forms of evidence that they

feel are crucial in demonstrating the compliance

This document (Submission sample format ) has been prepared to serve as a guideline (assistance) for the

consultants and contractors to prepare their submission packages to EHS. This should not be seen as an all

inclusive requirement of Trakhees-EHS or as a set of instructions which if complied with would lead to automatic

approval from the authority. It will be the sole responsibility of the consultant and the contractor to ascertain the

actual requirements and expectations of the regulations and ensure that the submissions that they make to the

authorities are complete with ALL the evidence deemed essential to demonstrate the compliance.

This guideline does not bind EHS in limiting its response to the elements of this document. EHS has the right to ask

additional information / clarification / documentation that it may feel essential for demonstrating the compliance.

Should you need any assistance please do not hesitate to contact the department

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GENERAL GUIDELINES

1. Fill out the Submission Booklet

2. Collate the evidence required as per the Regulation.

3. Suggested formats / documentation as highlighted in this document

4. Put together the submission package in a structured manner as illustrated

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GENERAL GUIDELINES

1. Fill out the Submission Booklet

2. Collate the evidence required as per regulation.

3. Suggested formats / documentation as highlighted in this document

4. Put together the submission package in a structured manner as illustrated

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Supporting Documents

A

Green Building

1. Fee Receipt

2. Submission Booklet

3. Others

B

C

D

E

F

G

H

A1

A2 B1

B14

H1

H4

STRUCTURING THE GREEN BUILDING SUBMISSION PACKAGE

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Integrated Design Approach for achieving energy savings A1

Minutes of Meeting Copy

Minutes of Meeting – Date stamped Photo

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Post Contract Green Briefing A2

Format ….Undertaking letter

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Compliance with Thermal Insulation system & Best Practices Energy Conservation B1

Extract from Specifications

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Building details

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EXTERNAL WALL SEC NO 1

LAYER THK. DESCRIPTIONS

DENSITY R Mass

NO in Ib/ft3 oF ft2.h/Btu Ib/ft2

1.00 1.000 Out side surface resistance 0.000 0.250 0.000

442.02 3.400 2 IN RHP (Roof APPLY.) Rigid Polyurethane Insulation Panel with Steel & Alu.facing Sandwich Panel (RH-4''Box Rib) Registered

2007 2.188 21.334 0.620

26.00 0.500 Plaster (Cement / Sand) 116.250 0.100 4.844

2.00 1.000 Inside vertical surface resistance 0.000 0.680 0.000

1.000 0.000 0.000 0.000 0.000

0.00 1.000 0.000 0.000 0.000 0.000

0.00 1.000 0.000 0.000 0.000 0.000

0.00 1.000 0.000 0.000 0.000 0.000

0.00 1.000 0.000 0.000 0.000 0.000

0.00 1.000 0.000 0.000 0.000 0.000

0.00 1.000 #N/A #N/A 0.000 0.000

Sec.Thk 3.900 REV. 2 2007 15 2 2007

AS PER DM REGU. Outside color U (Btu / OF ft2 h)

R Mass

0.100 D 0.045 22.364 5.464

ROOF NO 4

LAYER THK. DESCRIPTIONS

DENSITY R Mass

NO in Ib/ft3 oF ft2.h/Btu Ib/ft2

1.00 1.000 1 IN Outside surface resistance 0.000 0.250 0.000

6.00 2.000 Terrazzo Tiles 160.000 0.160 26.667

12.00 0.500 .5 IN Plaster (Cement / Sand) 116.250 0.100 4.844

68.01 3.100 Rigid Polyfoam-50 ((Rcc Roof Slabs ) - Registered 2007 - Certified DCL 3.125 19.452 0.807

9.02 4.000 Light Weight Concrete (Light Weight Aggregate) 100.000 0.687 33.333

9.00 8.000 Reinforced Concrete 150.000 0.624 100.000

12.00 0.500 .5 IN Plaster (Cement / Sand) 116.250 0.100 4.844

3.00 1.000 1 IN Inside horizontal surface resistance 0.000 0.920 0.000

0.00 1.000 #N/A #N/A 0.000 0.000

0.00 1.000 #N/A #N/A 0.000 0.000

0.00 1.000 #N/A #N/A 0.000 0.000

Sec.Thk 18.100 REV. (1) 25 9 2007

AS PER DM REGU. Outside color U (Btu / OF ft2 h)

R Mass

0.078 D 0.045 22.294 170.495

Envelope U (thermal) Calculations and Sections


Compliance with Thermal Insulation system & Best Practices Energy Consn B1

Envelope Sections - Wall

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Envelope Sections - Roof

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Glazing Details / Sections

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HAP Input summary sheet

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Limiting / Reversing Thermal Bridges B2

Compliance Strategies

Thermal Bridging Concept Report


All the Non-Repeating Thermal Bridges (i.e. junctions of floor and roof with the external wall, and details around

window and door openings) shall be reduced by designing all insulating building components to work in unison and

by creating barrier to heat flow in building envelope. The insulation shall be reviewed in relation to its location within

wall and roofs, its interface/connectivity with surrounding or penetration materials and connectivity within & between

insulating

components.

Following are the general strategies to be adopted at a minimum in order to achieve minimize thermal bridges:

- All the gaps between ceiling and walls shall be sealed with either plaster, adhesive or flexible sealant.

- All the gaps between walls and floor shall be sealed with either plaster, adhesive or flexible sealant.

- All the penetrations through air barrier shall be sealed by using a flexible sealant.

- All the penetrations around windows & door openings shall be sealed by using a flexible sealant.

- Partially filled insulation shall be secured firmly against inner leaf of wall.

- Provide full depth insulation between and over joists extending to inner edge of wall.

- Cavities shall be kept clean of mortar snots and other debris during construction.

- Provide a continuous air barrier of masonry inner leaf with wet-finish plaster alongside of internal wall, floor and

ceilings. Apply flexible sealant to all interfaces between internal air barriers and window/door frames.

Drawings for acceptable construction details shall be prepared by the contractor and approval has to be taken from

the consultant prior to proceed for the construction in relevance to the above

requirements.

Thermal Bridging Strategy

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Envelope Tightness (Prescriptive Based) B3

Letter of Undertaking

Method Statement – From Qualified Thermographer

Extract from Specification

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Envelope Tightness (Performance Based) B4

Letter of Undertaking

Method Statement – From Qualified Thermographer


THIS IS A VOLUNTARY CREDIT ……

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Efficient sizing of HVAC system B5

Heat Load Calculations


Heat load estimate should provide proof of the ENVELOPE

U values being used in the project.

Input sheet of the software can be submitted


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Schedule of Equipment

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Central Air-conditioning Units with Energy Recovery Units (ERV) B6

Ventilation / Exhaust Air Calculations

Air Balancing Calculations / Table

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Central Air-conditioning Units with Energy Recovery Units (ERV) B6

Energy Recovery Table with Efficiency details

HVAC Drawings indicating the units

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Selection of Air-conditioning Units with HIGH Energy Efficiency Ratio (EER) B7

Heat Load Summary with EER of the units for various areas 1 of 2

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Heat Load Summary with EER of the units for various areas 2 of 2

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Energy Efficient Auxiliary Systems of HVAC – Blowers and Pumps B8

NOT APPLICABLE ……


Interior Lighting Levels B9

Lighting Drawing along with Notes / Legend

LPD Calculation and Reduction Chart


Interior Lighting Levels B9



Exterior Lighting Levels B10

Lighting Drawing along with Notes / Legend



Exterior Lighting Levels B10



Notes in Electrical Drawing



Use of Renewable Sources of Energy for domestic heating B11




Hot Water Calculation



Hot Water Calculation / Notes in the drawing



Roof Top Water Supply Layout with Solar System Notes / Legend in the Drawing

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Use of Renewable Sources of Energy for Power B12

Solar PV system layout

Notes in the Electrical Drawing



Energy Metering B13

Single Line Diagram


Energy Metering B13

Metering Schedule

Extract of Specification

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COMMISSIONING B14

Commissioning Specifications (Extract)


COMMISSIONING B14

Details of Training proposed


BUILDING ENERGY SIMULATION REPORT [Conditioned areas > 2000 m2] B15

A copy of the Energy Modeling Report

A copy of the Simulation output from software

General

1. GB consultant to follow same requirements as LEED based regulation.

2. GB should be from EHS re qualified list.

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INDEPENDENT COMMISSIONING AGENT [Conditioned area >2000 m2] B16

General

1. Commissioning Specialist should follow same requirements as LEED based regulation.

2. Commissioning specialist should be from EHS re qualified list.


C. LIGHTING


Use of Solar Day lighting technologies C1

Sky lighting THIS IS A VOLUNTARY CREDIT ……

Relevant Extract / Section of Specification

Design Drawings showing Skyllights along with Clear LEGEND

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Use of Energy Saving High Performance Lamps C2

Villa Lighting Layout Drawings



Use of Energy Saving High Performance Lamps [OFFICE Portion] C2

Notes / Legend in the Electrical Drawing


Use of Electronic Ballast C3


Electrical Drawing


Use of Electronic Ballast C3



Use of Programmable thermostat for HVAC system D1




Drawing indicating Thermostat location Programmable Thermostat with Timer

controls at a basic level T




Programmable Thermostat with Timer

controls at a basic level T


Control of External Lights D2



Electrical Drawing Notes / Legend in the Electrical Drawing

Control of External Lights D2


Interlock of Toilet / Bathroom Fans D3



Interlock of Toilet / Bathroom Fans D3

Electrical Drawing / Thermostat location Notes / Legend in the Electrical Drawing


Use of Occupancy Sensor / Motion Sensor for internal lighting devices D4




Extract from Specification – Motion Sensor



Electrical Drawing / Motion Sensor location



PART - 7

E. WATER


Usage of STP for treating Grey Water & Reuse of treated water E1



Drawings indicating the proposed STP


Performance Requirements of Sanitary Fittings E2

Relevant Extract / Section of Specification Comprising the flow rates


Performance Requirements of Sanitary Fittings E2

Notes from the Water Supply Layout Drawing


Water Efficient landscaping & Irrigation Systems E3




Landscape layout / Setting out drawing



Relevant Notes in the Drawing


Water Efficient landscaping & Irrigation - Eliminate Potable Water E4





Water Efficient landscaping & Irrigation - Eliminate Potable Water E4

Drawings indicating the proposed STP




PART - 8

F. ENVIRONMENT & INDOOR AIR QUALITY


Building Ventilation and Minimum Indoor Air Quality (IAQ) F1




Fresh Air Calculations (sample)



Drawing / Layout showing FAHU



Fresh Air Schematic

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Control of Environmental Tobacco Smoke F2



Low Emitting Paints, Coatings, Adhesives and Sealants F3

Relevant Extract / Section of Specification mentioning the requirements

Drawing indicating the requirements under GENERAL NOTES / GENERL REQUIREMENTS

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Use of Ozone Friendly materials in AC Eqpts,Thermal Insulation, Foam & FF Eqpts F4




PART -9

G. SUSTAINABLE SITE AND MANAGEMENT


Construction Activity Pollution Prevention (CAPP) / (ESC) G1

Draft template of Erosion & Sedimentation Control Plan


Construction Activity Pollution Prevention (CAPP) / (ESC) G1



Heat Island Effect – Non Roof G2

Relevant Extract / Section of Specification mentioning the SRI requirements


Heat Island Effect – Non Roof G2

Drawings Highlighting the requirement



Heat Island Effect –Roof G3


Roof Plan Relevant Notes in the Drawing


PART - 10

H. OPERATIONAL SUSTAINABILIY


Recycling Facility – Storage & Collection of Recyclables H1


Drawing indicating the location of Bins


Energy Efficient Equipments (White Goods) H2



Energy Efficient Equipments (White Goods) H2

Letter of Undertaking by the client (where relevant)


Building User Guide H3

Extract of specification mentioning this requirement

Draft structure / format of the proposed building user guide


Building User Guide H3

Draft structure / format of the proposed

building user guide


Facility / Building Services Tuning H4



Disclaimer

This Guideline has been issued by EHS to assist the stakeholders in gaining an understanding of the submission requirements . As such, this

is an attempt to disseminate the information EHS has gathered from the stakeholders and its limited research of the documents that it has

reviewed in the course of its regulatory activities.

Trakhees-EHS does not accept responsibility, including for negligence, for any inaccuracy in the nature and the content of this guideline and

makes no warranty, expressed or implied, including the warranties of merchantability and fitness for a particular purpose, nor assumes any

legal liability or responsibility to you or any third parties for the accuracy, completeness, or use of, or reliance on, any information contained in

the document for any injuries, losses or damages (including, without limitation, equitable relief and economic loss) arising out of such use or

reliance.

This guideline is not proposed to serve as a vehicle for the adjudication of disputes between third parties, including without limitation,

contractual disputes that arise between Clients, developers, project teams, Architectural Engineering consultants, Green building consultants,

other 3rd party specialists, Contractors etc. Accordingly, this guideline provided by EHS Sustainability Department staff does not replace the

applicable judicial or other alternative dispute resolution processes that such third parties may have available to resolve such disputes

between themselves. Nothing about this program is intended to replace, override, or conflict with licensing requirements for design engineers,

architects, or other building professionals.

This Guideline is provided “AS IS” without warranty of any kind, express or implied, including but not limited to the building’s performance,

success in Measurement & Verification and fitness for a particular purpose Further, EHS makes no warranty with respect to any of the

initiatives used in any of the projects, including any warranty of habitability, merchantability, or fitness for a particular purpose. There are no

warranties, express or implied, written or oral, statutory or otherwise, with respect to the guidelines provided by EHS. By way of example only,

and without limiting the broad scope of the foregoing, it is understood that the strategies provided in this guideline, be it at any level, does not

mean that the project embracing those strategies is structurally sound or safe, constructed in accordance with applicable laws, regulations or

codes, free of mold or mildew, free of volatile organic compounds or allergens, or free of soil gases including radon. In no event shall EHS or

its staff be liable for any claim, damages or other liability whether in an action of contract, tort or otherwise arising out of or in connection with

the use of the strategy.

To the maximum extent permitted by law, Trakhees-EHS does not accept responsibility, including for negligence, for any inaccuracy within this

document and makes no warranty, expressed or implied, including the warranties of merchantability and fitness for a particular purpose, nor

assumes any legal liability or responsibility to you or any third parties for the accuracy, completeness, or use of, or reliance on, any information

contained in this tool, or for any injuries, losses or damages (including, without limitation, equitable relief and economic loss) arising out of

such use or reliance

END OF DOCUMENT