reviewing and saving documents · select “word 97-2003 document (*.doc)”. reviewing and saving...

Reviewing and Saving Documents

Reviewing and Saving DocumentsYou probably have some words in your document underlined with a wavy red line.

Reviewing and Saving DocumentsYou probably have some words in your document underlined with a wavy red line.

This line indicates that Word could not find that particular word in its internal dictionary. That means the word may be misspelled.

Reviewing and Saving DocumentsFind a word in your document that’s underlined and right click on the word.

Reviewing and Saving DocumentsFind a word in your document that’s underlined and right click on the word.

Word will provide you some spelling suggestions which you can click to replace the existing word with the suggested correction.

Reviewing and Saving DocumentsNote that Word’s dictionary isn’t comprehensive, and some words, especially things like proper names, may be wrongly flagged as misspelled.

Reviewing and Saving DocumentsNote that Word’s dictionary isn’t comprehensive, and some words, especially things like proper names, may be wrongly flagged as misspelled.

If you’re sure a word is correct, you can click Ignore to ignore a single instance or Ignore All to ignore the same word throughout a document.

Reviewing and Saving DocumentsIn any case, the red underlining only appears on the screen version; it will not appear on printed copies.

Reviewing and Saving DocumentsIn any case, the red underlining only appears on the screen version; it will not appear on printed copies.

The underlining willappear, however, if the electronic version is viewed on another computer, even if you’ve previously “ignored” the words on your own computer.

Reviewing and Saving DocumentsIf we’re going to submit a document electronically, say, for an online job application,

we’ll probably want to turn the underlining off entirely.

Reviewing and Saving DocumentsGo to the Review tab, and in the Proofing group, click on Spelling & Grammar.

Reviewing and Saving DocumentsOn the window that comes up, click on the Options button.

Reviewing and Saving DocumentsAt the bottom of the next window, check the options to Hide spelling errors and Hide

grammar errors in this document only and click the OK button.

Reviewing and Saving DocumentsAll the underlining should now be gone, on any computer used to view the document. Now,

let’s go ahead and save it.

Reviewing and Saving DocumentsGo to the File tab, and click Save As.


In the window that appears, give the file a name in the File name area.


In the window that appears, give the file a name in the File name area.

You can also use the Save as type menu to select a file format.

Reviewing and Saving Documents“Word Document (*.docx)” is the default, but there are times you might want to choose something else.

Reviewing and Saving Documents“Word Document (*.docx)” is the default, but there are times you might want to choose something else.

If you’re submitting a résumé electronically, for example, you may want to select “Word 97-2003 Document (*.doc)”.

Reviewing and Saving DocumentsThe older “doc” format is more likely to be compatible with the Applicant Tracking Systems that many large employers use.

Reviewing and Saving DocumentsThe older “doc” format is more likely to be compatible with the Applicant Tracking Systems that many large employers use.

By default, the laptop you’re using will save to the documents folder, but this window is also what you’d use if you wanted to save to a different location, such as a flash drive.

Reviewing and Saving DocumentsGo ahead and click the Save button to save the document you’ve created.

That’s it!

Keeping Your Job Search Documents Safe and Secure


• Keeping all your job search documents – resumes, cover letters, job reference and work history information – somewhere where you can access them easily and reliably will save you a lot of time and stress during your job search.


• Keeping all your job search documents – resumes, cover letters, job reference and work history information – somewhere where you can access them easily and reliably will save you a lot of time and stress during your job search.

• Remember the 3, 2, 1 rule: Save three copies of your documents on two different media, one of which should be offsite.

Flash Drives

• A flash drive can serve as a back up or as a way of easily transporting your documents if you’re working away from home.

Flash Drives


• Unless you’re also storing large files like audio or video or high-quality photographs, even the smallest flash drives will be enough for your job search documents.

Flash Drives


• Unless you’re also storing large files like audio or video or high-quality photographs, even the smallest flash drives will be enough for your job search documents.

• A 4GB flash drive, available for around five dollars, should provide plenty of storage, enough for roughly 100,000 cover letters.

Cloud Storage

• A number of services offer a certain amount of online storage for your documents for free.

Cloud Storage


• Google Drive

Cloud Storage


• Google Drive

• Microsoft OneDrive

Cloud Storage


• Google Drive


• iCloud

Cloud Storage


• Google Drive


• iCloud

• These services allow you to access your files anywhere you have access to the Internet, including from your mobile device with the appropriate app.

Cloud Storage


• Google Drive


• iCloud

• These services allow you to access your files anywhere you have access to the Internet, including from your mobile device with the appropriate app.

• Just need to backup a single file quickly? Email it to yourself as an attachment.

3,2,1 Example

Computer hard drives crash, flash drives get lost or damaged, online accounts can get hacked or passwords forgotten. Here’s an example of the “3,2,1” practice that will ensure you never lose your most important documents:

• Saved in the “My Documents” folder on my home computer

• Saved on a flash drive

• Uploaded to Google Drive

More Help• The SCLD Digital Library offers six-week online courses through Gale Courses,

video tutorials through Lynda.com, and self-paced courses through Microsoft Imagine Academy: http://www.scld.org/digital-library/

http://www.scld.org/digital-library/

More Help• The SCLD Digital Library offers six-week online courses through Gale Courses,

video tutorials through Lynda.com, and self-paced courses through Microsoft Imagine Academy: http://www.scld.org/digital-library/

• The library also has a selection of instructional books available for checkout.

http://www.scld.org/digital-library/