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DEPARTMENT OF GENERAL SERVICESRecords Management Division

RECORDS RETENTION AND DISPOSAL SCHEDULE

SCHEDULENO.

927PAGENO. 1 O f 2

DEPARTMENT ''OF ECONOMIC ft COMMUNITY DEVELOPMENT Maryland Housing FundDl VISION

ItemNo. Description Retention

1 . INDIVIDUAL INSURED MORTGAGE LOANS IN FORCE

Legal size manila folder containing MHF Forms102A, 10̂ 4-, 105, statistical data sheets,settlement sheets, copies of Deed of Trust,Deed of Trust Note, mortgage individual loanapplication, employment and bank depositverification, credit report, appraisal ofproperty, photo of property, copy of salescontract and other pertinent documents neededin making decision as to insuring mortgage loarEach of these files was reviewed by LoanEvaluator I nnd Lonn Evaluator II with propernotes to File in order to approve the. loan formortgage p-uarantee irsurance. These files arofiled bv case number in numerical ordei~.

REJECTED/WITHDRAW^ INDIVIDUAL APPLICATIONS FORMORTGAGE GUARANTEE INSURANCE

Legal Size manila folder containing: MHF Form103-A and/or MHF Form 10*4-, individual mortgageloan application, employment and bank verifi-cation, credit report, appraisal, copy ofsales contract, photo of property and otherpertinent documents used in making decision asto acceptability for mortgage guaranteeinsurance. Each of these application Files waseither rejected by review committee or with-drawn by the oripinatinp lender prior toapproval or closing of loan. The rejected/withdrawn files are filed separately alpha-betically and become completely inactive.

' . • h' - ' '.•;' v *

Retain for thirty (30)years from date ofsettlement and destroy

;.t •

Retain for one (1)year after date ofentry and destroy.

Schedule Approved by Department,Agency, or Division Representative

7-/A>^ JjiAuXr—Date / / Signature T i l l .

Schedule Authori led tiyHall of Records Commission

Date Stofe Archi vi st

P I - M S

. I M ' I M < A

7 •' ' ' •

RECORD* RETFMT1OH AND DISPOSAL SCHEDULE(CONTINUATION SHEET)

Description

SCHEDULfNO. g 2 7

HO. ^ of 2

Retenti on

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i

PAIP/CANCKLLED INDTVIDUA' INSURED FCRTfA -ELO ANS

Leral si7.e manila folder conl-E-ininr i rJ¥ Korm:102A, 10^ and 105( statiiitical datn nbppt,pettlement sheet, ronir^ ^ r Hrr-d of Tru.'-t,Deed of Trust Note, mort<-n^e, individualloan application, employnppt and Punk deposjverification, credit renort, apprainal ofproperty, photo of pronfiftv, •"cpy of naltscontract and other pertinent document" usedin making decision as t̂ : insuring, mort^if,"loan and correspondence rrquarting cancellinof mortrape insurance,war, reviewed by a lo-.r rnotes were made to fil<?cnncellat t on of mortr.ir'v

paid/cancel led filer-; areby fiscal year.

Retain for two (2) yearsafter date of entry anddestroy.

filer?proper

;:..3ch of the-re,'MiuHtor sndy-p f> rv i.np to

ivtfMironc^. Tht1ril(!d alphabet icci l l

GENERAL ADKINISTRATIVl; "•H^oPOKDENCL

S u b j e c t a r r a n r e m o n t o f •••< i .n;i .nal . incofnin^:le t te rs , copies of out;o i-i," le t te rs ,memoranda, reports and other miscpllgneouspapers related to the a"Trini r.trntion of VieMaryland Housing Fu^d.

Ccreen annually destroyingthat material no longerhaving any administrativeor le^ral value. Directiveand other material re latinto planning and. policy thfi l lustrate the developmentof the program retainpermanently for eventualtransfer to the Hall ofRecords.

MHF FORM 102A - Appl ica t ion for Mortgage InsuranceMHF FORM 104 - Commitment to InsureMHF FORM 105 - C e r t i f i c a t e of Insurance