return to learn action plan for 2020-21 - school webmasters · verde valley school superintendents...

Return to Learn Action Plan for 2020-21

Draft 7/7/2020 1

During the week of June 22-26, multiple subcommittees comprising the Mingus Union High School Reopening Taskforce developed

action plans in response to the considerations below, published by the Centers for Disease Control and Prevention (CDC) on May 19.

These action plans took into account the ADE Roadmap for Reopening Schools and recommended strategies therein.

The primary goal of our action planning is to mitigate the spread of COVID-19 in our school and community at large while we offer the

best academic and instructional plan which is feasible. Contingency planning involves distance learning as an alternative to in-person

instruction if so required due to district-level decision-making or state mandates.

MUHSD has begun and will continue to implement these action plans with the owners listed below being responsible for oversight and

follow-up.

Ownership and Support: one or more persons must be responsible and accountable for tracing the progress, keeping team informed, ensuring timely action steps are occurring and adjusting the actions. Will support the person/team responsible for implementation/completion of the action steps. This can be multiple people. The key is that they're not responsible for the action or outcome.

Responsibility: the person or team responsible for implementation/completion of the action steps.

Milestone date: date for checking progress and status of implementation.

Completion date: date the action step has been completed/fully implemented (may be ongoing once implemented).


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I. Health and Safety

a. Promoting Behaviors that Reduce Spread

Considerations Action Plan Owner/Support Responsible Person/team and

Support

Start Date Milestone date

Completion date

Hand Hygiene and Respiratory Etiquette

Use first period classes and/or advisory for COVID-19 education. Obtain/post signage at entrances, restrooms, etc.

Genie Gee Mike Westcott

Teaching staff/classroom aides Maintenance and Grounds

8/6/20

Cloth Face Coverings

Procure supply of face coverings. Promote the use of homemade, distinctive coverings.

Mike Westcott Genie Gee

Custodial, District Office, High School Office

7/1/20

Adequate Supplies Procure soap, sanitizer, signage in restrooms

Mike Westcott Custodial, District Office, Transportation

7/1/20

b. Maintaining Healthy Environments


Support


Completion date

Cleaning and Disinfection

Consider hiring additional custodial staff? Intensify/increase frequency of cleaning/surface sanitizing. Classroom surface sanitizing midday.

Mike Westcott Custodial 8/6/20


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Shared Objects Educate staff and students regarding the sharing of objects. Inform departments and ask for PO requests for additional essential supplies in order to avoid sharing.


District and High School administrative staff, teaching staff

Ventilation Inspect all HVAC return air systems, replace filters if applicable

Mike Westcott Maintenance 7/1/20

Water Systems Regularly flush water systems, consider eliminating water fountain usage and purchase bottle-filling stations. As an alternative, signs at each fountain directing bottle-filling only.

Mike Westcott Maintenance 7/1/20

Physical Barriers and Guides

Floor markings in reception areas; high school and district offices, front office aide station, cafeteria staging. Rope off foyer area to limit access beyond attendance office.


Cafeteria, Custodial, Maintenance

7/28/20


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c. Maintaining Healthy Operations


Support


Completion date

Regulatory Awareness

Continued monitoring of state and local guidelines, recommendations and mandates.

Mike Westcott

District Office Ongoing

Gatherings, Visitors, and Field Trips

Social media info on reducing visitors to campus and limiting frequency and duration of visits. NO field trips or out of town travel.

Genie Gee District and High School Office Staff

7/1/20

Designated Point of Contact

Direct inquiries to Mike Westcott health and legal concerns, to Genie Gee for instructional school issues.


District and High School Office Staff

Ongoing

Participation in Community Response Efforts

Verde Valley school superintendents are coordinating similar responses to COVID-19 and school reopening strategies.



Ongoing

Back-Up Staffing Plan

Continue correspondence with ESI/SmartFind regarding availability of subs and sub training.

Genie Gee High School Office Staff Ongoing

Staff Training Explore SafeSchools training options required for staff as pre-service.

Mike Westcott District Office Staff 7/1/20

Recognize Signs and Symptoms

Educate families as the frontline of health screening, hire additional bus aides or assign current aides to bus duty to screen


District Office Staff High School Office Staff

7/1/20


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students before occupying buses.

Sharing Facilities Moratorium on facility use for non-school entities will continue.


High School Office Staff 7/1/20

d. Preparing for When Someone Gets Sick


Support


Completion date

Advise Staff and Families of Sick Students of Home Isolation Criteria

Send information regarding symptoms and transmission to families. Include information related to isolation of staff and students with symptoms. What happens if an employee (or student) is suspected or confirmed to have COVID-19? To ensure continuity of operations of essential functions, CDC advises that critical infrastructure workers may be permitted to continue work following potential exposure to COVID-19, provided they remain



8/1/20


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asymptomatic and additional precautions are implemented to protect them and the community. • Pre-Screen: Employers should measure the employee’s temperature and assess symptoms prior to them starting work. Ideally, temperature checks should happen before the individual enters the facility. • Regular Monitoring: If the employee doesn’t have a temperature or symptoms, they should self-monitor under the supervision of their employer’s occupational health program. • Wear a Mask: The employee should always wear a face mask while in the workplace for 14 days after last exposure. Employers can issue facemasks or can approve employees’ supplied cloth face coverings in the event of shortages. • Social Distance: The employee should maintain


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6 feet and practice social distancing as work duties permit in the workplace. • Disinfect and Clean work spaces: Clean and disinfect all areas such as offices, bathrooms, common areas, shared electronic equipment routinely. If the employee becomes sick during the day, they should be sent home immediately. Surfaces in their workspace should be cleaned and disinfected. Information on persons who had contact with the ill employee during the time the employee had symptoms and 2 days prior to symptoms should be compiled. Others at the facility with close contact within 6 feet of the employee during this time would be considered exposed. Students with a household member with COVID-19 should remain home for 14 days.


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A confirmed COVID-19 case (student or staff) may force closure of school for 14 days.

Staff or student becomes ill during school day

Isolation space adjacent to nurse’s office. Arrange for staff or student member to go home ASAP.


Jennifer Doerksen As needed

Clean and Disinfect

Notify custodial staff regarding areas which need to be closed for 24 hours. Plan to move classes if impacted.


Custodial As needed

Notify Health Officials and Close Contacts

We have and are cooperating with county health services on strategies for sharing information.

Mike Westcott District Office Staff 7/1/20


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II. Curriculum and Instruction


Support


Completion date

All students in physical buildings from the start of the school year (NIE Scenario 1, page 30 in the ADE Roadmap) LEA may opt to consider Scenario 1 if:

✓The LEA meets

the CDC School Decision Tree guidelines

✓ there are none

to minimal local/community cases of COVID-19

✓ they have a

governing board approved contingency plan

✓ they have a

comprehensive communication plan

MUHS Option #1: In-Person learning Obtain Governing Board approval for contingency plans Plan for medically fragile staff and students


High School Admin Team 7/1/20


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✓ they have clearly

communicated screening expectations to staff and families

✓ they have a plan

for medically fragile staff and students

Hybrid model with some students in physical buildings and some students distance learning from the start of the school year (NIE Scenario 2) An LEA may opt to consider Scenario Two if:

✓ the LEA meets

the CDC School Decision Tree guidelines

✓ there are

minimal to moderate local/community cases of COVID-19

✓ the LEA has a

governing board


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approved contingency plan

✓ the LEA has a


✓ the LEA has

clearly communicated screening expectations to staff and families

✓ the LEA has

clearly communicated educational expectations to staff and families

✓ the LEA has a

plan for medically fragile staff and students so to not segregate students with disabilities from their non-disabled peers. Distance learning should be thoughtful and take into account considerations of disability-related learning needs

✓ the LEA has

considered the


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digital divide for students on Tribal Nations and others who lack connectivity or devices

All students distance learning from the start of the school year (NIE Scenario 3) and LEA does NOT meet the CDC School Decision Tree guidelines An LEA may opt to consider Scenario Three if:

✓ the LEA is not

able to meet CDC School Decision Tree guidelines

✓ there are

substantial local/community cases of COVID-19

✓the LEA has a

governing board approved Emergency Distance Learning Plan

MUHS Option #2 Remote Learning (school closed or opening is delayed from beginning of the year as district decision) Or MUHS Option #2 Remote Learning (school closed or opening is delayed from beginning of the year as state-level decision) Obtain Governing Board approval for Emergency Distance Learning Plan Clearly communicate educational expectations to students and staff

Genie Gee High School Admin Team 7/1/20


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✓ the LEA has a


✓ the LEA has

clearly communicated educational expectations to staff and families

✓ the LEA has

considered the digital divide for students on Tribal Nations and others who lack connectivity or devices

✓ the LEA has

determined the criteria for returning to physical buildings

Intermittent distance learning throughout the School Year based on emergency closures (NIE Scenario 4) An LEA may opt to consider Scenario Four if:

LEA has a plan for determining criteria and data necessary to return to physical school buildings

Genie Gee High School Admin Team Ongoing


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✓ All

considerations from Scenario Three

✓ the LEA has a

plan for determining criteria and data necessary to return to physical school buildings

Protections for Staff and Children at Higher Risk for Severe Illness from COVID19

Put in place mandatory physical distancing and/or requirement for face coverings. Create small class sizes

Genie Gee High School Admin Team 7/1/20

Flexibility in school calendars; start and end dates, length of school year, options ranging from 144, 180, 200, to 235 by GB approval

Follow ADE guidance and Governor’s executive orders. NOTE order 2020-44 which has delayed school start dates to August 17.


District and High School office

Ongoing


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III. Transportation


Support


Completion date

Physical distancing Send letters of intent to families regarding bus ridership numbers. Face coverings required on buses.

Mike Westcott

Transportation 8/1/20

Cleaning and disinfection

Intensify/increase frequency of cleaning/surface sanitizing. Institute program for sanitizing buses after and between all routes. Ensure adequate supply of PPE on each bus.

Mike Westcott Transportation Custodial

Ongoing

Staggered Scheduling of transportation

SPED buses should run later and students should arrive after all others. Identify and prioritize critical trips and routes, and cancel other services such as field and activity trips, where feasible Establish recommendations for how students and parents congregate at bus stops. Will you require waiting

Mike Westcott Transportation 8/1/20


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passengers to remain in parent vehicles at the stop, or will you allow students to stand together while still observing social distancing guidelines? Consider posting clearly visible signage on the outside of buses that communicates to parents that students exhibiting symptoms should not enter the bus

Transportation is the 2nd point on the screening continuum

Face covering is a requirement to board the bus. Transportation will notify parents of violations, next level will be Allen. Online option will be recommended to students who do not comply. A bus driver or aide, wearing appropriate personal protective equipment (PPE), should visually check each student prior to the student loading on the bus. If a student exhibits visible symptoms,2 the district should consider taking the following steps:

Mike Westcott

Transportation At commencement of bus routes


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If the parent is at the bus stop, have the student return to their parent.

If the parent is not at the bus stop, provide the student with a mask if they do not have one already and—if possible—ensure that the student is socially distanced

From ADHS/LHS meeting notes: The most difficult screening point would be transportation; not sure transportation staff should be doing this screening. Option would be to have a sign on the school bus to think about whether your child has symptoms. Many schools may have masking policies. In an enclosed bus, masking is essential. Bus drivers can make sure the children are wearing masks and encourage behavior on the bus that doesn’t promote transmission of


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disease. There are still important parts of transmission mitigation that can be put on bus drivers.

Promote self-transport by students/parents

Obtain family survey data re: numbers who may self-transport and impact on bus routes/ridership

Mike Westcott Transportation 8/1/20

When testing or training is scheduled, staff should set expectations for participants.

Ensure that existing signage re: basic infection measures and current PPE guidelines apply to training sessions.

Mike Westcott

Transportation 7/1/20


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IV. Food Service


Support


Completion date

Communal Spaces Lunch is now truly A-B Move café tables to naturally facilitate physical distancing. Encourage outdoor food consumption Back-up with signage.

Mike Westcott Food Service 8/1/20

Food items and distribution

Emphasis on pre-packaged food items Use of 2 food carts and café to distribute meal pick-up….consider two staff at each cart. Apply with NSLP for additional vending machines.


Meal service and consumption areas should be moved apart

Distribute and consume in different locations Back-up with signage


Require PPE of all food service workers

PPE will be required in all cases with OSHA-approved exemptions.



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V. Finance


Support


Completion date

Have adjustments been made to 100-day ADM calculations?

Monitor adjustments to ADM calculations/statutes

Mike Westcott Lynn Leonard

District Office Ongoing

CARES Act fund – prioritize based on health and safety, instructional delivery modalities

Focus on technology related to distance learning, PPE


District Office 7/1/20

Remember that any changes you make to your facilities, your transportation routes, or your daily operational flow may affect your overall budget. Consider how adding cubicles, purchasing hygiene and sanitation products and other needed changes will impact your budget

Survey re: desire for learning alternatives

Mike Westcott Genie Gee Lynn Leonard

District and High School Office

7/1/20


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VI. Technology


Support


Completion date

Lack of broadband connectivity in student homes

Survey families to determine connectivity and hardware needs – include with survey plans to send students back vs. distance options. Seek YCETC and/or corporate help with wi-fi hot spots. Note recent communication with Stan G. and our submission for priority funds; portable and mobile hot spots. Staff connectivity and hardware needs (survey) and instructional needs/support …tech support steps for staff See Humboldt SD survey as model. Inquire with local businesses to remove wi-fi credentials for student use. YC hotspots available?


Information Technology 7/1/20


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MUHS wi-fi access on campus with limited numbers of students if we determine closure Pool CJSD, COCSD resources to setup wi-fi access via buses parked strategically….business or corporate sponsors, banners, etc.

Budget adjustments

YCESA/YCETC exploring options/packages from ISP’s CARES act funds for additional devices, doc cameras, etc.


Information Technology 7/1/20

Hardware distribution

Survey………. CARES act funding for C-books (300) to be checked out…storage in bookstore? Tri-city prep models for student agreements/insurance piece

Mike Westcott Information Technology Ongoing

Ability to offer Wi-Fi access campus-wide for students on a limited basis

Extend wi-fi into parking areas of school for student access.

Mike Westcott

Information Technology Ongoing


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VII. Social/Emotional


Support


Completion date

Support Coping and Resilience

Teachers greet kids at the door – dismiss students at the door

Training – pre-service – student behavior training

Signage

Link Crew and Student Council – signage – identifying students who need help

Engage students in helping each other – adopt a class – Juniors with Freshmen, Seniors with Sophomores – opportunity to be leaders/make a difference

Weekly – anonymous check-in – sticky notes – normalizes feelings

Wallet Cards – Anxiety Sensory Reset

Genie Gee Counseling Link Crew Teaching staff

School start


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Signs – communication

o Are you okay? Magnets

o Signs – expectations o COVID to Growth

Zone graph – where am I? where do I want to be?

o Info-Graphic – COVID

o Hotline printed on backs of IDs

Teachers greet kids at the door – dismiss students at the door

Training – pre-service – student behavior training

Signage

Link Crew and Student Council – signage – identifying students who need help

Engage students in helping each other – adopt a class – Juniors with Freshmen, Seniors with Sophomores – opportunity to be


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leaders/make a difference

Weekly – anonymous check-in – sticky notes – normalizes feelings

Wallet Cards – Anxiety Sensory Reset

Back to school events – multiple venues – more back to school outreach than before – not one kick-off event – providing families – pre-back to school night - clear is kind

Call Team for students who don’t return – Advisory teachers

Best Way to Keep Staff Encouraged – Voice, Employee Assistance, Compassion Fatigue, Self-Care, Be Kind, Be Patient, No Questions Asked Class Coverage – Embedded Self-Care


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Teacher’s Lounge Update

Make use of school/community resources: Hope Closet, Spectrum Crisis, Manzanita Outreach, Family and Community Outreach Coordinator (Kristie Seekins), Services to assist families, Catholic Charities, Verde Valley Sanctuary, Leadership and Ecumenical Committee

Leverage school counselors and social workers to support staff and students.

Call team for students who don’t return-Counselors Link resources to students

Genie Gee Counseling School start


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VIII. Personnel policies


Support


Completion date

Leave/Absence Policies

Review sick leave and extended illness bank policies….modify as recommended to allow for flexibility and obtain legal review.

Mike Westcott District Office 7/1/20

Back-up staffing plans

Identify cross-trained staff, determine further need for such training.


District and High School office

Ongoing

Substitute teacher banks

ESI/SmartFind indicates larger sub pool than last year.

Genie Gee High School staff 7/1/20

Immunity from COVID-19 related legal action

See The Trust COVID-19 updates:

https://www.svc.the-trust.org/Home/COVID19 Monitor ASBA for related policy advisories.

Mike Westcott District Office

https://www.svc.the-trust.org/Home/COVID19

https://www.svc.the-trust.org/Home/COVID19


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IX. Communication


Support


Completion date

Put Systems in place for:

The ability of staff and families to self-report if they or their students have symptoms of COVID-19, a positive test for COVID-19, or were exposed to someone with COVID-19 within the last 14 days

Notifying staff, families, and the public of school closures and any restrictions in place to limit COVID-19 exposure

Ensure signs and messaging

Identify who, or which department, will issue information to key stakeholders Determine central and supporting messages. The central message must always be tied to student safety. Determine when information will be shared. Prior to the schedule for releasing information is determined, all school employees will be notified. Determine which communication tools will be the most effective in reaching primary audiences


Admin Council Ongoing 7/15/20


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are provided in alternative formats to successfully communicate information to individuals whose primary language is not English

Staying Home when Appropriate

See resources below:

Signs and Messages

Utilize communications subcommittee to help with access to sign templates, printing, and laminating (Office Max) Large source of free printable resources:

https://www.cdc.gov/coronavirus/2019-ncov/communication/print-resources.html?Sort=Date%3A%3Adesc


Admin Council

Advise Staff and Families of Sick Students of Home Isolation Criteria

Advise families and staff via email, robocalls, and social media of home isolation criteria, instructional plans related to suspected and confirmed cases involving staff and students


Admin Council Ongoing….

Prepare communications

Survey families regarding plans to send students to


Admin Council 7/1/20








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for parents/guardians:

Info notifying of start date

Informing families about the instructional options provided by the district AOI

Info on the health and safety measures the LEA is taking

The expectations of parents and students if distance learning is implemented

Clear direction in the student and staff handbooks on when to keep a student home (or to stay home) and the process for notifying the school

campus versus online options. (See curriculum and instruction options) Use all options to inform families re: at home and school hygiene measures and mitigation steps which have been put in place on campus. Consider a single “fact sheet”


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Basic information on COVID-19 and measure families can take to stay safe when not at school (DHS fact sheet)

Parents will want to know about the steps you have taken to mitigate the spread of germs on school buses


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X. Athletics/activities


Support


Completion date

AIA/NFHS guidelines are structured around local community spread of COVID-19 and associated Gating and Phase distinctions

Raise awareness of all athletic staff re: CDC gating and phase criteria. Cancel all summer practices until further notice, due to current state trajectories. Cancel annual team football camp, trip to Heber. Cancel all assemblies, dances etc… for fall semester. If athletics are available to participate in the fall, then we would allow clubs to participate. However, no food can be provided for teams/clubs. Must pack their own lunch. No off campus activities for athletics or clubs (volunteering, reading programs etc…).

Genie Gee High School Office Athletics

6/1/20 Ongoing

Limit nonessential visitors, spectators, and volunteers

No nonessential visitors allowed on campus.



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Hopefully utilize local TV and radio to promote viewing for parents/fans etc… Maintain current screening process. Adhere to YC health services and The Trust recommendations for possible exposure for employees and students: only essential service providers or workers should continue on site. If possible exposure among athletes is discovered, all activities should cease at least until the source of exposure reports a negative test result.

Signs and Messages

Obtain proper signage and post…see link to CDC resources under “Communication” Currently have signage at field and tennis courts. Will get signs on doors of gym/weight room/wrestling room etc… When we reopen.


6/12/20

return to learn action plan for 2020-21 - school webmasters · verde valley school superintendents...

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