return to campus plan
TRANSCRIPT
Return to Campus PlanSummer and Fall 2021
Published June 24, 2021
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Letter from the President .............................................. 4-5
Reconstitution Team ..........................................................6
Return to Campus Schedule ...........................................11
Hours of Operation ..........................................................12
Health & Safety Mitigation Strategies ...........................15
Campus Services ..............................................................17
Facilities .............................................................................19
Technology ........................................................................21
Remote Work ....................................................................22
Information for Students, Faculty & Staff .....................23
Visitor & Community Resources ...................................35
Table of Contents
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SUMMER AND FALL 2021 RETURN TO CAMPUS PLAN
COLLEGE OFFICIALS MAINTAIN SITUATIONAL AWARENESS THAT PLACES THE HEALTH, SAFETY, AND SECURITY OF OUR CAMPUSES, AS WELL AS THE COMMUNITIES WE SERVE, AS OUR HIGHEST PRIORITY.
THIS PLAN IS THE FRAMEWORK FOR THE PHASED PUBLIC REOPENING OF OUR CAMPUSES, EDUCATIONAL SITES, AND THE RESUMPTION OF FACE-TO-FACE BUSINESS AND STUDENT SERVICES. THE COLLEGE REMAINS PREPARED TO LIMIT AND/OR RESTRICT ACCESS TO OUR CAMPUSES AND/OR TRANSITION SERVICES TO ALTERNATE DELIVERY FORMATS IF IT BECOMES NECESSARY TO IMPLEMENT ADDITIONAL MITIGATION STRATEGIES TO PROTECT THE HEALTH AND SAFETY OF OUR STUDENTS, FACULTY, STAFF AND VISITORS.
THE INFORMATION INCLUDED IN THIS DOCUMENT IS ACCURATE AS OF THE PUBLICATION DATE. PLEASE CHECK BACK FREQUENTLY TO REVIEW UPDATED INFORMATION AS NECESSARY.
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Welcome Back
DR. TOWUANNA PORTER BRANNON, PRESIDENT
Greetings!
We are excited to begin a staggered return to campus. Although aspects of our lives will continue to be influenced by public health considerations, I am looking toward the future with a sense of optimism.
I want to thank our faculty and staff, for everything you have done, as individuals and as teams, to support the mission of the College during an unimaginably difficult period. That our students were able to persist in their studies is a tribute to them, and to you and your dedication to the critical role your work plays in their education. I would like to thank our students for being flexible and patient under such stressful circumstances.
This document shares plans and protocols for our safe return to campus. The plans, which prioritize the health and safety of students, staff, faculty and our surrounding community, continue to be shaped by expert public health guidance. We want to take advantage of what we have learned the past 15 months about how to meet the needs of the College while also providing greater flexibility, where possible, for our staff in post-pandemic circumstances.
Our return is based on the increasing pace of vaccinations and reduced rates of COVID-19 infections. I truly appreciate the hard work and ingenuity shown by our faculty, staff and the Reconstitution Groups that have worked tirelessly to develop recommendations that support a safe return to campus.
I know individuals remain concerned about being in settings with unvaccinated coworkers, students, and visitors. As you know, individuals have been working, teaching, and learning on campus during the pandemic. Our faculty and staff have followed all recommended safety protocols; remaining safe since the start of the pandemic. We will expand on the best practices leveraged in the past year to ensure the continued safety of our on-campus community.
By June 29, supervisors, faculty on summer contract, and most remote staff will need to return to campus. The President’s Cabinet returned June 1, followed by deans and directors June 15. On July 6, we are pleased to welcome all current and prospective students, visitors and our community partners back to our campuses and educational sites. By fall 2021, we hope the College will look and feel much more like fall 2019 than fall 2020.
Effective July 6, all administrative departments and offices on campus will be open with an in-person presence during regular business hours to serve the on-campus community. In-person presence does not
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mean all staff members in an office will be on site at the same time; supervisors will staff departments in ways that best serve our students and our community. Supervisors will ensure appropriate safety measures are followed within a department.
At this point, these plans are subject to change based on the course of the pandemic, federal and state regulations, and public health guidelines. They could also be altered by on-campus space needs and limitations and the needs of the College to support our students. We will provide as much notice as possible if and when guidelines change.
I look forward to seeing you on campus again soon. I hope you join in my excitement about seeing our students and colleagues again. I am proud to be your president serving this great institution.
Take care,Dr. Towuanna Porter Brannon
TO THOSE WHO NEVER LEFT OUR CAMPUSES
Mr. Steven Carpenter, Vice President for Finance and Administration
As we welcome students, staff and faculty back to campus, we would like to offer
a special thank you to those who never left. Due to the nature of their work, our
Facilities team and Campus Police remained working on campus throughout
the entirety of the pandemic. While we appreciate all of those who suddenly
converted to working remotely, we have equal appreciation for those who
remained behind to keep the campus operating and safe.
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Reconstitution TeamDr. Kris Rarig, Vice President for Student Affairs
Since the early stages of the COVID-19 pandemic, the College assembled a diverse and inclusive team (The Reconstitution Team) with representatives from public safety, administration, Student Affairs, Academic Affairs and Workforce Development, Finance and Administration. It also has constituency group representation from the Faculty Senate, Mid-Level Managers, College Support Staff Association, and multiple units across the College that have been working to ensure public/private collaboration, monitoring health metrics, providing information, guidance, recommendations, policies and procedures, pharmaceutical interventions, public information, and campus safety and security to prepare each campus and educational site for the return of our students, faculty, staff and visitors.
The term “Reconstitution Team” was derived from the College’s Continuity of Operations Plan. The Reconstitution Phase (Phase IV) of the Continuity of Operations Plan is implemented when the emergency, or threat of emergency, is over, and organizations initiate operations for resuming normal business operations. As defined in the plan, which was followed by the College throughout the COVID-19 pandemic, organizations can plan for reconstitution prior to activation of their continuity plan and concurrently with continuity operations. The Reconstitution Team is comprised of an executive committee, subcommittee leads, and subcommittee members.
The Executive Committee of the Reconstitution Team is:
Dr. Kris Rarig, Vice President for Student Affairs, Chair and Reconstitution Manager
Mr. Steven Carpenter, Vice President for Finance and Administration
Ms. Cyndie Callaway, Vice President for Institutional Advancement
Dr. Susan English, Vice President for Academic Affairs and Workforce Development
Mr. Steven Felker, Director of Institutional Research and Effectiveness
Dr. Lauren Williams, Director of Curriculum and Instruction
Ms. Gwyn Ciemniecki, Interim Director of Human Resources
Mr. Paul Long, Dean – Public Safety, Allied Health and Human Services Division, Co-Chair
Dr. Betsy Harrison, Dean of Student Services
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Chief Kelvin Maxwell, College Police Department
Ms. Michelle Alexander, Assistant Professor, Faculty Senate Representative
Ms. Beth Dickens, Associate Dean, Mid-Level Managers Representative
Ms. Michelle Shonk, Media Manager, College Support Staff Association Representative
The Reconstitution Team expanded in spring 2021 to include multiple subcommittees to guide our actions as we phase back to our campuses.
The subcommittees were charged with:
o Leveraging experience and expertise, to inform the College leadership’s decision-making related to a safe return to campus;
o Compiling a list of recommendations and considerations to allow for an orderly return to campus;
o Creating a timeline for actions/events/protocols;
o Submitting recommendations and considerations to the Reconstitution Work Group every two weeks; and
o Contributing to the creation of reconstitution frequently asked questions.
The subcommittees’ work was simply outstanding. It showed at the town hall and in all the careful planning and thoughtful recommendations. It was truly a campus wide effort with many faculty and staff lending their expertise to this difficult and constantly evolving task.
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We would like to express deep appreciation and respect for those who led and served on Reconstitution Team Subcommittees:
Michelle Alexander
Jacqueline Blackwell
Corey Buttrum
David Coffey
Rick Dollieslager
Michael Filsinger
Seth Fisher
Brent Holliday
Paul Long
Barbara Mason
John Mason
Keisha Matthews
Ji Hyon Mun
Gary Pounder
Kathy Shannon
Cheryl Sparrow
Lucinda Spryn
Michael Sundblad
Michael Weiser
Jim Worthey
Julie Young
Instructional Modalities Dr. Susan English, Chair
Sandra Calderon-Doherty
Charmaine Chappell
David Coffey
Michelle Dean
Beth Dickens
Michael Filsinger
Anthony Fotinos
Alandra Giron
Dawn Hayden
Elizabeth Kelso
Myleah Kerns
Julie Lambert
Jennifer Morey
Jason Moulenbelt
Thomas Rockson
Keisha Samuels
Stacey Schneider
Lucinda Spryn
Michael Sundblad
Jason Vance
Michael Weiser
Cece Wheeler
Lauren Williams
Communication Cyndie Callaway, Chair
Jacqueline Blackwell
Rick Dollieslager
Mary Hanlin
Myleah Kerns
John Mason
Kathy Shannon
Eddie Swain
Campus Safety and Facilities Kelvin Maxwell and John Mason, Co-Chairs
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Student Activities Kadisia Archer, Chair Charmaine Chappell
Seth Fisher
Betsy Harrison
Sylvain Poosson
Pamela Roberts
Thomas Rockson
Lucinda Spryn
Exposure Reporting Paul Long, Chair
David Coffey Brent Holliday
Public Health Metrics Paul Long, Chair
Michelle Alexander Mary Hanlin Barbara Mason
COVID-19 in the Classroom Michelle Alexander, Chair
Tara Briggs
Adrianna Hardage
Holly Herrick
Shanda Jenkins
Elizabeth Kelso
Myleah Kerns
Laura Rondeau
Keisha Samuels
Amy Schmidt
Jacqueline Spencer
Lucinda Spryn
Micheal Weiser
Lauren Williams
Information Technology John Savage, Chair Cherie Aukland
Steph Barnett
Donald Carr
Sharon Cotman
Charles DeSassure
Michael Filsinger
Seth Fisher
Dawn Hayden
Michael Mann
Sergio Maria-Fagundez
Sally Schaffner
Amy Schmidt
Ian Taylor
Michael Weiser
Jim Worthey
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Testing Yvonne Blow and Paul Tessier, Co-Chairs
Katrina Bailey
Sam Bevin
Tiffany Brannon
Charles DeSassure
Charles Eckstein
Maggie Haley
Betsy Harrison
Jeannetta Hollins
Sergio Mario-Fegundez
Jerri Newson
Laure Spencer
Lucinda Spryn
Marie Struble
Sherry Vaughan
Riham Mahfouz
Telework Gwyn Ciemniecki, Chair
Kim Allen
Sharon Dotson
Marion Clifton
Cassie Creech
Gil Gillespi
Jonalyn Gore
Betsy Harrison
Dawn Hayden
Alicia Jones
Jason Moulenbelt
Olufunke Olagunju
Nicholas Pierce
Keisha Samuels
Eddie Swain
Ian Taylor
Ted Tweel
Terry Wagner
Saundra Welch
Rich Wilcox
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RETURN TO CAMPUS SCHEDULEThe College plans to welcome the public and our community partners back to our campuses and educational sites July 6. Ahead of this public reopening, administrators, faculty, staff and students have been, and will continue, repopulating our campuses, sites, classrooms and laboratories, as in-person and hybrid learning opportunities continue in collaboration with our distance education programs and courses.
As the College welcomes back everyone, we want to share that the health, safety and wellness of our students, faculty, staff and visitors are always at the forefront of our institutional priorities. We also understand everyone has different demands, desires, expectations and needs. In providing educational services, programs and courses, the College is committed to meeting individuals where they are in their lives as they pursue their education and career goals.
The College’s commitment to the health, safety and well-being of our College community, as well as our neighboring communities, and honest, open, transparent and inclusive communication are the keys to a successful repopulation of our campuses, classrooms, and laboratories.
Summer 2021 class offerings, including face-to-face courses on campus, hybrid courses (combination of face-to-face instruction paired with distance learning opportunities), as well as online courses are currently taking place.
Fall 2021 classes are scheduled to begin August 23, and the College will implement plans that continue prioritizing the health and safety of students, faculty, staff and visitors while providing a balanced schedule of courses to meet and/or exceed everyone’s educational expectations.
KEY DATES FOR OUR PHASED RETURN TO CAMPUS:
o June 1 - President and the President’s Cabinet members return
o June 15 - Deans and Directors return
o June 29 - Faculty (faculty on summer contract) and Staff return
o June 29 - Supervisors debrief with Interim Human Resources Director
o July 6 - THE COLLEGE REOPENS TO THE PUBLIC
o August 16 - WELCOME BACK, All Faculty return to campus
o August 23 - WELCOME BACK, Fall Students return to campus
o August 23 - 16-week, 8-week (1) and 5-week courses begin
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HOURS OF OPERATION
SUMMER 2021 HOURS FOR STAFF
The 2021 summer work schedule for staff will be in effect until the close of business Friday, August 6. Most employees are working 9.0 hours per day Mondays through Thursdays and 4.0 hours on Fridays, except for weeks in which there is a holiday. The normal summer working hours are 7:30 a.m.– 5:30 p.m. with a one-hour lunch Mondays through Thursdays; and 8 a.m. – 12 p.m. on Fridays. Some employees may work different schedules as approved by their supervisors in accordance with the College Administrative Procedures Manual, Policy 3.21. Full-time employees must work a 40-hour work week schedule. While the summer schedule allows for some flexibility, services should always be available for our students, faculty and staff. It is extremely important that Human Resources has correct work schedules, if not, this will impact leave requests and leave balances.
SUMMER SERVICE HOURS
The normal summer service (business) hours are from 8 a.m. – 5 p.m. Mondays through Thursdays; and 8 a.m. – 12 p.m. on Fridays.
SUMMER INSTRUCTIONAL HOURS
As classes resume in face-to-face, hybrid and distance learning modalities, instructional hours at each of the College’s campuses and educational sites may range from 8 a.m. – 10 p.m. Some courses operate on schedules outside of these typical instructional hours.
SUMMER FACULTY OFFICE HOURS
Since most courses for summer 2021 remain online, it is appropriate for faculty to continue to offer virtual office hours for summer semester, as they have been for this past year. Faculty who wish to hold office hours on-campus can do so.
FALL SERVICE HOURS
The 2021 fall work schedule will be in effect beginning on Monday, August 9. Most employees will be working Mondays through Fridays, 8.0 hours per day. The normal fall working hours are from 8 a.m. – 5 p.m. with a one-hour lunch, Mondays through Fridays. Some employees may work different schedules as approved by their supervisors in accordance with the College Administrative Procedures Manual, Policy 3.21. Full-time employees must work a 40-hour work week schedule.
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FALL INSTRUCTIONAL HOURS
Fall classes include, but may not be limited to face-to-face, hybrid and distance learning modalities. Instructional hours at each of the College’s campus and educational sites may range from 8 a.m. – 10 p.m. Some courses operate on schedules outside of these typical instructional hours.
FALL FACULTY OFFICE HOURS
Faculty may choose their ratios of office hour modes (on campus, online, etc.) to meet the 10-hour per week Virginia Community College System requirement for full-time faculty and one-hour per class requirement for adjunct faculty, based on the following guidelines.
Faculty are to prioritize office hours consistent with the instruction modes they are teaching for the fall 2021 semester. For example, if a faculty member is teaching in a hybrid modality, a certain number of the 10 hours should be allotted for on-campus office hours. If a faculty member is teaching all online synchronous or asynchronous courses, it is appropriate to continue to offer all virtual office hours.
For office hours offered on campus, faculty should follow the steps below to confirm ability during the COVID-19 pandemic:
1. Perform faculty office hours in their assigned room on campus if it is possible to space seating/desks at least six feet apart.
2. Otherwise, designate a larger room, if available, as a single faculty office that allows for social distancing as above.
3. Otherwise, use the Virginia Community College System licensed web conferencing solution (I.e. Zoom) to provide virtual faculty office hours.
Once faculty have determined their office hours for the semester, they are to communicate the breakdown of their office hours among modes (campus office, online web conference location, etc.) within each course syllabus to inform students if and why their faculty’s office hours do not match the instruction mode.
WHEN CAN I GAIN ACCESS TO MY CLASSROOM/BUILDING?
College buildings are typically opened for class access by 7:30 a.m. and close promptly at 10 p.m., with the exception of special and/or other events.
WHEN DO CLASSES BEGIN?
o Summer Academic Calendar
o Fall Academic Calendar
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FALL 2021 CLASS SCHEDULES
o Fall 2021 Credit Course (Certificates, Degree Courses)
o Fall 2021 Workforce Development Courses (Workforce Credentials)
CONTACT THE COLLEGE BY TELEPHONE (MONDAYS – FRIDAYS 8 A.M. – 5 P.M.) o College Call Center - (757) 825-2800
o Historic Triangle Campus in Williamsburg - (757) 253-4300
o Workforce Development - (757) 825-4070
CAN I CONTACT SOMEONE OR LEAVE A MESSAGE AFTER THE COLLEGE IS CLOSED?
For concerns after hours, please go to the College website, www.tncc.edu, and click the HELP button at the top of the page. All email messages will be answered within 48 business hours.
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HEALTH & SAFETY MITIGATION STRATEGIESThe College places the health, safety and wellness of our students, faculty and staff at the forefront of our institutional priorities. We also understand everyone has different demands, desires, needs and expectations of our educational services, programs and courses. The College is committed to meeting our community where they are in their lives, and the pursuit of their educational and employment goals. The College works diligently to monitor multiple health and wellness metrics (e.g. local and statewide percent of positivity, state and national vaccination rates, etc.) related to infectious and contiguous diseases, as well as having established collaborations within our communities with many key stakeholders (local emergency preparedness officials, Virginia Department of Health [VDH], Virginia Department of Emergency Management [VDEM], and health system partners), and monitoring Centers for Disease Control and Prevention information and recommendations.
Detailed information related to personal illness, possible or confirmed exposure, positive test results, and/or reporting infectious and/or contagious disease can be found in this plan under the Information for College Students, Faculty and Staff heading.
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This section of the plan provides details regarding the mitigation strategies, as well as the planning assumptions the College has put into place to help ensure a safer and healthier campus environment.
The College has implemented the following mitigation measures to ensure a safer on-campus experience for our students, faculty, staff and members of our community:
o Centers for Disease Control Coronavirus Self-Checker (required for all students, faculty, staff and before arriving to campus)
o Required physical (social) distancing of at least 6 feet (minimum)
o Reduced classroom and lab capacities
o Encouraging appropriate hand hygiene and respiratory etiquette (wash your hands frequently/ and cover your cough and/or sneeze)
o Consistent cleaning and disinfection of education and business spaces
o Encouraging socially responsible behaviors (not coming to campus when ill, using hand sanitizer, etc.)
o Strategically located wellness stations (cleaning supplies, hand-sanitizer, disinfectant wipes and masks)
o Desk shields in high traffic, public facing areas where physical distancing is not possible (i.e. academic advising, financial aid, etc.)
o Personal Protective Equipment (PPE) for staff as needed or appropriate
o Encouraging students, faculty and staff to consider the advantages of receiving the flu vaccine (seasonal)
o Encouraging students, faculty and staff to consider the advantages of receiving the COVID-19 vaccine
o Collaborating with the Peninsula Health District and/or Health System Partners to make the COVID-19 vaccine available to all students, faculty and staff
o Consistent monitoring of public heatlh metrics, health, safety and well-being recommendations and/or guidance (see links below)
PUBLIC HEALTH METRICS
COVID-19 - Virginia Department of Health – COVID-19 Health Metrics by Health District
Influenza - Virginia Department of Health – Influenza Surveillance
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CAMPUS SERVICES
ARE THE CAMPUS LIBRARIES OPEN?
The Hampton campus library is part of the Templin Hall construction project and currently is closed for the safety of our students, faculty, staff and visitors. Anticipated reopening is early to mid-July; however, this is subject to change based on contractor needs. At the Historic Triangle campus in Williamsburg, the library will be open during normal business hours providing access to learning resources, research, study and small meeting spaces. The College’s libraries also provide access to a comprehensive collection of digital resources.
DO I NEED A PARKING PERMIT?
The College will not require parking permits for students, faculty, and staff for the remainder of the summer 2021 semester. Beginning August 16, all students, faculty and staff will be required to obtain a parking permit for the fall 2021 semester. The fees for student parking permits are included in the student’s semester tuition and fees. Faculty and staff may purchase parking permits prior to the fall semester through payroll deduction. Pick up parking permits at the Cashier’s Office in Diggs Hall in Hampton and the Campus Police office at the Historic Triangle campus in Williamsburg.
Campus Police remind everyone that each campus has designated parking spaces for:
o Faculty and staff
o Students, and
o Visitors
Please only park in designated lots and spaces.
CAN I EAT ON CAMPUS?
Yes, you may eat on our campuses. Please check with faculty or instructors with regard to eating, drinking, or having food or open containers in certain spaces (i.e. computer labs, science labs, technology labs, etc.). Students, faculty, staff and visitors at the Hampton campus are encouraged to use the communal space located in Wythe Hall known as Gators. The seating/activity area on the first floor of the Historic Triangle campus adjacent to the bookstore is an appropriate location as well. Both spaces provide areas with tables, chairs and/or booth-style accommodations conducive for studying, completing work, grabbing a bite to eat from our Subway restaurant at the Hampton campus, or one of the vending machines adjacent to the seating area. If you prefer to spend time outdoors, we encourage you to enjoy the amenities outside Gators (Hampton) and near the front entrance of the Historic Triangle campus, which provide outdoor seating and dining areas. Each campus also has other small gathering places that provide similar accommodations for students, faculty, staff and visitors.
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ON-CAMPUS SUBWAY RESTAURANT
The Subway restaurant located in the Gators area of Wythe Hall on the Hampton campus is scheduled to reopen at the beginning of the fall 2021 semester.
ARE STUDENT SERVICE OFFICES OPEN?
Enrollment Services, Financial Aid, Student Accounting, the Bookstores, Disability Support Services, TRiO Student Support Services, and Advising will resume on-campus services to the public July 6.
Disability Support Services and Advising will be available by appointment. Appointments may be in-person or via Zoom, per the student’s choice. Students may go into Navigate and make an appointment with individuals within these areas. Hours of availability may vary. Enrollment Services, Financial Aid, Student Accounting, and the Bookstores will be open, and appointments will not be necessary.
WHAT’S THE BEST WAY TO MEET WITH SOMEONE IN PERSON?
The best way to meet with someone in person is to make an appointment. Appointments can be made through Navigate. As noted, some services are available only by appointment, while the walk-in option is available for other services. Staff will be back on campus for in-person services beginning July 6.
HOW DO I CONTACT COLLEGE POLICE?
Contact Colleges Police by phone at (757) 825-2732; after hours (757) 879-3649. If you have an emergency, dial 9-1-1 immediately.
ARE THE TESTING CENTERS OPEN?
The Hampton and Historic Triangle campuses will resume in-person testing July 12. Students will need to make an appointment through Navigate to use the testing centers.
WHAT SERVICES ARE THE TESTING CENTERS PROVIDING?
The Testing Centers will offer make-up testing, provide testing for those with testing accommodations, and placement testing as necessary. Placement testing is no longer required for most students. Make-up testing and accommodation testing shall be scheduled by faculty or staff. Students requiring placement testing must schedule their own appointment with the Testing Center.
WILL THE CAMPUS BOOKSTORES BE OPEN?
Yes, the Bookstores on each of our campuses will be open to students, faculty, staff and visitors beginning July 6 for walk-in purchases of textbooks, supplies and College apparel. Online ordering and home delivery are available immediately and will remain available after the Bookstores reopen.
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FACILITIESOn July 6, all College campuses, educational sites, and buildings will reopen to the public. On the College’s Hampton campus, Templin Hall and its adjacent grounds will not be accessible due to a significant construction project. The project is tentatively scheduled for completion in spring 2023. Variables such as weather impacts, supply chain processes, and other potential variables that might expedite or delay parts of and/or the entire construction process may affect the tentative schedule.
Plant Services personnel primarily remained on our campuses working throughout the pandemic. Maintenance, Grounds and Receiving teams kept facilities in good working condition. The heating, ventilation, and air conditioning, as well as water systems, remained on and operable and where cleaned throughout the pandemic in order to prevent operational, health and safety issues with these critical systems.
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CLEANING
Offices and classrooms being used are cleaned daily. Offices currently vacant or unused are cleaned regularly and monitored for use daily. In addition, faculty and staff have access to cleaning supplies in their areas to touch up any areas of concern.
Restrooms are and will continue to be cleaned multiple times per day.
Floors being used daily are mopped daily and scrubbed weekly. Floors in need of additional attention will be re-waxed prior to the start of the fall semester.
If you see a problem, please submit a work order in our SchoolDude Work Order system.
PERSONAL PROTECTIVE EQUIPMENT
Personal Protective Equipment (PPE) may include, but not be limited to, hand sanitizer, sanitizing wipes, masks, and/or plexiglass-barriers. Individual departments/units are not permitted to purchase PPE directly from a vendor. To be good stewards of our resources and reduce redundant work orders, all PPE vendor purchases will be made through Facilities.
o All local needs for PPE shall be requested through the appropriate department/unit administration.
o Each department/unit shall designate a representative to receive all requests.
o Each request shall specify the following: what, how many, for whom/where, and the requestor.
1. What? – detail what is being requested, example: sanitizing wipes
2. How many? – One (1) canister
3. For whom ? – Name/Room
4. Requestor – Name
o The designated department/unit representative shall confirm whether the requested PPE is available within the department/unit.
1. If it is, they can immediately fulfill the request
2. If the PPE is not available in the department/unit, the designated representative shall enter a SchoolDude (work order) requesting the PPE from Plant Services.
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TECHNOLOGY The Department of Information Technology has been undertaking a number of activities in preparation for a return to campus by the College community.
We have been inspecting all of our classroom and office facilities to ensure our supporting technologies are working properly. We are updating computers, testing AV equipment, checking sound systems, testing internet connections, and making repairs as required. Our expectation is everyone will be able to get immediately back to work and be fully productive upon returning.
We have also been working to obtain replacements for aging computers and network equipment. We are currently navigating critical equipment shortages that are impacting deliveries of new systems, but we are optimistic much-needed replacements will be completed in time for the fall semester. Any equipment due for replacement that remains in place at the start of the fall semester will be maintained and scheduled for replacement during the semester.
For those who may need technology assistance upon our return, please submit a request by email to [email protected]. We will respond and lend a hand with anything that may be needed as soon as possible.
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REMOTE WORK
With student and visitor needs at the center of the College’s return to campus, the future of “telework” or
“work-from-home” flexibility is being evaluated by the President’s Cabinet and the Reconstitution Team’s
Telework Subcommittee. A significant challenge for supervisors and leadership is finding balance between
allowing greater flexibility for remote work and retaining the critical face-to-face interactions that foster
greater student, faculty, staff and community engagement. College supervisors will investigate flexible
approaches that meet the needs of students, the College, and our multiple constituents. These plans will not
be finalized by July 6, but will remain part of the College’s ongoing Reconstitution discussions. In preparation
for the July 6 return to campus, supervisors will consider how their respective teams safely return to campus,
considering recommendations from our Reconstitution Subcommittees and guidance from the Centers for
Disease Control and Prevention, Virginia Department of Health, and the Virginia Community College System.
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INFORMATION FOR STUDENTS, FACULTY AND STAFF
HOW WILL CLASSES BE OFFERED WHEN THE COLLEGE REOPENS TO THE PUBLIC?
For the fall 2021 semester, the College is delivering instruction using the following modalities:
Face-to-Face – traditional in-class instruction
Hybrid (the course is delivered via combination of online and in-person instruction)
Online Synchronous (the course is fully online but meets at set times every week via Zoom)
Online Asynchronous (the course is fully online and there are no set weekly meeting times)
To determine the modality of a course on the schedule, please review the information listed in the course information and description. This can be found on the College website at https://www.tncc.edu/classes/fall.
GUIDE TO READING THE FALL 2021 SCHEDULE:
Face-to-Face Courses
1. Section begins with a number and has either an “H” (Hampton) or “W” (Williamsburg) after the number to indicate location at either the Hampton or Historic Triangle campus.
2. Meeting days and times are listed.
3. Room is listed.
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Hybrid Courses
1. Section begins with a “B” followed by a number and then either an “H” for Hampton or a “W” for Williamsburg.
2. Days and times are listed (this is the meeting time for the in-person component).
3. Room is listed (this is where the in-person component of the course will meet).
Online Synchronous Courses
1. Section begins with a “D”
2. Days and times are listed (these are the required weekly Zoom meeting times).
3. Room is listed as “Virtual classroom” or “TUAL”
4. Labeled as synchronous in class notes.
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Online Asynchronous Courses
1. Section begins with a “D”
2. Days and times are listed as “TBA”
3. Room is listed as “Virtual Classroom” or “TUAL”
4. Labeled as asynchronous in class notes.
CREDIT CLASS SEARCH
Using SIS and Navigate
Both SIS and Navigate are accessible by logging in to MyTNCC. Course notes are not available in Navigate.
If you have questions about the credit fall 2021 schedule after reviewing this information, please contact the Office of Academic Affairs at [email protected] or via telephone at (757) 825-2952.
If you have questions about the Workforce Development fall 2021 schedule, please contact the Workforce Development division at [email protected] or via telephone at (757) 825-4070.
SCHEDULING RESOURCES FOR STUDENTS
When do classes begin?
o Summer Academic Calendar
o Fall Academic Calendar
Fall 2021 Class Schedules
o Fall 2021 Credit Courses (Certificates, Degree Courses)
o Fall 2021 Workforce Development Courses (Workforce Credentials)
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Apply to take Classes Now!
Find Your Class
Schedule Your Advising Appointment
After students apply to the College and identify a program of study, they are assigned an academic adviser. Students then will make an appointment to see their adviser by using Navigate. Academic advisers will provide on-campus appointments and virtual appointments. www.tncc.edu/new
Access Navigate
Students may access Navigate by logging into their “MyTNCC” account with the username and password they were given after they completed their application. www.tncc.edu/new
Student Information System
Students may log in to their student information account by clicking on the link and following the instructions for resetting their password. www.tncc.edu/new
Health and Wellness Expectations and Resources
AM I REQUIRED TO BE VACCINATED?
No, with exceptions. Students, faculty, staff and/or visitors to our campuses do not have to be vaccinated. While encouraged to help enhance the health, safety and wellness of our campuses, classrooms and personal interactions, it is understood that for many reasons one may not desire and/or be able to receive the COVID-19 vaccine.
Exception to the Vaccination Status Above: Students in certain programs/courses of study may be required to obtain the vaccination(s) in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to become vaccinated in order to participate in clinical internships).
AM I REQUIRED TO DISPLAY OR SHOW MY VACCINATION CARD?
No, with exceptions. If you are vaccinated, you will not be required to display, show and/or provide a copy of your vaccination card, except in the following situations: it is determined to be pertinent information with regard to potential and/or confirmed exposure, in order to provide employees, students and/or guests with accurate public health information; or students in certain programs/courses of study may be required to disclose their vaccination status in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to disclose vaccination status to participate in clinical internships).
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AM I REQUIRED TO DISCLOSE MY VACCINATION STATUS?
No, with exceptions. The College will not ask students, faculty, staff and/or our visitors to disclose their vaccination status, except in the following situations: it is determined to be pertinent information with regard to potential and/or confirmed exposure, in order to provide employees, students and/or guests with accurate public health information; or students in certain programs/courses of study may be required to disclose their vaccination status in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to disclose vaccination status to participate in clinical internships).
CAN I ASK SOMEONE IF THEY HAVE BEEN VACCINATED?
You should refrain from asking others about their health and/or vaccine status.
AM I REQUIRED TO WEAR A MASK?
No, with exceptions. Students, faculty, staff and visitors will not be required, nor will they, or should they, be asked to don a mask while on campus, in the classroom, laboratory and/or other educational setting; except students in certain programs/courses of study may be required to don a mask, multiple masks, special masks (example N95- fit testing will be provided on campus) and/or mask and face shield or mask and other eye protection (safety glasses, goggles, welders shield, etc.) in order to participate in certain aspects of their program (example: Fire and EMS Education Program faculty and/or staff may be required to don N95 masks in order to participate in field internships).
If you are not in an exception category regarding required mask use, you are not required to wear a mask; however, those who may choose to wear a mask, are welcome to do so, regardless of vaccination status.
AM I REQUIRED TO MAINTAIN PHYSICAL (SOCIAL) DISTANCING?
At the time of this document’s publication, the College continues requiring six feet of social distancing where feasible. Further direction from the Governor’s Office, Virginia Community College System, and/or public health officials may be provided prior to fall semester that will require changes to this section of the plan.
WHAT IF I AM EXPOSED TO AND/OR INFECTED BY COVID-19 AND/OR ANOTHER INFECTIOUS/CONTAGIOUS DISEASE?
The College has an infectious/contagious disease policy, as well as protocols, that follow the recommendations of public health officials to help ensure the health and safety of our students, faculty, staff, visitors and surrounding communities.
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INFECTIOUS/CONTAGIOUS DISEASE POLICY
The following are excerpts from the College’s Contagious Disease Policy. The policy in its entirety is accessible at TNCC APM 6.21.
Students
Students who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others, i.e., creates a risk of death or significant injury or impairment, must stay home and notify the Dean of Student Services.
Before returning to the College, students who reported having, or have been diagnosed as having, a contagious disease must be free of all symptoms of the disease for at least seven (7) days since the date of the first report or diagnosis, or as otherwise recommended by a healthcare provider, the Virginia Department of Health, Center for Disease Control, or other public health officials. The College may require students to provide written documentation from a healthcare provider or local health department that the student may return to campus safely, unless state officials advise agencies to not make such requests, in which case students may return after the appropriate period as established by public health officials.
Students have a responsibility to stay in contact with faculty/ instructors regarding their absence and missed class assignments and should contact the Academic Division Dean if they have any difficulties or concerns. The College will provide reasonable accommodations as requested and required by law.
Students who fail to comply with this policy and applicable state and federal laws are subject to sanctions in accordance with the Student Code of Conduct.
Employees (Faculty/Staff)
Employees who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others must notify their immediate supervisor and Human Resources that they have symptoms associated with the disease. Employees should stay home or leave the workplace if symptoms occur while at work. Supervisors have the authority to send employees home if they exhibit symptoms of a contagious disease while at the workplace. Employees will be charged sick or annual leave if sent home.
Before returning to the College, employees who have been diagnosed as having a contagious disease as listed above must be free of all symptoms of the disease for at least seven (7) days [current public health protocol is 7-10 days] since the date of the first report or diagnosis or as otherwise recommended by a healthcare provider, the Centers for Disease Control, or other public health officials. Employees must provide written documentation from a healthcare provider that the employee may return to work safely, unless
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state officials advise agencies to not make such requests, in which case employees may return following the appropriate period as established by public health officials.
Employees must comply with all policies and procedures related to sick leave and supervisor notification regarding their ability to return to work. The College will provide reasonable accommodations as requested and required by law.
Failure to follow a supervisor’s directive is considered insubordination and is subject to formal disciplinary action under the Department of Human Resource Management’s (DHRM) Standards of Conduct or faculty human resource policy.
Employees who fail to comply with all applicable College, Virginia Community College System, and Virginia Department of Human Resource Management policies and procedures, and applicable state and federal laws are subject to formal disciplinary action.
Employees requesting workplace accommodations under the Americans with Disabilities Act should contact Human Resources.
SELF-REPORTING INFECTIOUS/CONTAGIOUS DISEASE STATUS
Have You Been in CONTACT with, EXPOSED to, or have a POSITIVE Test Result?
If you answer yes to one or more of the following, DO NOT COME TO CAMPUS, and email or call your instructor or supervisor.
o In the last 10 days, have you tested positive for an infectious or contagious disease including, but not limited to COVID-19, influenza or others?
o In the last seven days, have you been in face-to-face contact with anyone who has tested positive for an infectious or contagious disease including, but not limited to COVID-19, influenza or others?
o Are you currently exhibiting signs and/or symptoms that may be related to having contracted an infectious or contagious disease including, but not limited to COVID-19, influenza or others?
o In the last seven days, have you been in face-to-face contact with anyone that is/was exhibiting signs and/or symptoms that may be related to having contracted an infectious or contagious disease including, but not limited to COVID-19, influenza or others?
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REPORTING INFECTIOUS/CONTAGIOUS DISEASE IN THE CLASSROOM
Faculty or staff who suspect a student and/or other faculty/staff is exhibiting symptoms of a contagious disease shall report what they have observed to the Dean of Student Services but may not take any other direct measures with respect to the student. The Dean of Student Services may send students home if they exhibit or report experiencing symptoms of the contagious disease. Failure to follow the Dean of Student Services will be considered a violation of the Student Code of Conduct and may result in disciplinary action.
STUDENTS, FACULTY AND STAFF REQUESTING EDUCATION/WORKPLACE ACCOMMODATIONS
The College is committed to creating an accessible environment for students, faculty, staff and visitors to our campuses and educational sites, while allowing an opportunity for success, growth, and empowerment. The College complies with the requirements of the Americans with Disabilities Act (ADA) and provides reasonable accommodations to its employees and those persons receiving services from the College who are entitled to such accommodations by law.
Students, faculty and staff receiving accommodations from the College are responsible for informing the appropriate college personnel of their disabilities that require such accommodations.
STUDENTS
Students with and/or seeking accommodation(s) are encouraged to review the Instructions for Requesting Accomodation and/or contact the College’s Office of Disability Support Services at (757) 825-2827 or (757) 825-2833 to schedule an appointment with the Disability Support Services counselor. Historic Triangle campus students may call (757) 253-4331 to schedule an appointment with the Disability Support Services counselor. TDD users may call (757) 825-2853, use the Virginia Relay service.
EMPLOYEES
Employees requesting workplace accommodations under the Americans with Disabilities Act should contact Human Resources at (757) 825-2728 or via email at [email protected].
HEALTHY LIVING INFORMATION AND RESOURCES
Excelling in your education or the workplace is more than getting good grades or showing up every day, on time and doing your job. It is also about your ability to develop a school/work-life balance, your ability to maintain your mental and physical health, as well as your ability to have access to healthy living resources.
Health Services – There is no medical clinic on either of our campuses; however, emergency medical services are available and provided by each of the localities on the Peninsula, as well as a number of community health clinics, urgent care centers and hospitals near each of our campuses. If you need medical assistance, dial 9-1-1.
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Oral Health and Hygiene – The College’s Dental Clinic, located on the second floor of the Historic Triangle
campus at 4601 Opportunity Way, Williamsburg, offers dentist-supervised student‐provided oral hygiene
care to the public. The clinic is open for dental services by appointment for the summer and fall semesters.
Appointment hours vary. Call the clinic at (757) 258-6604 to schedule an appointment.
Wellness – To improve and maintain your health and wellness, consider enrolling in one of our health, nutrition, first-aid and CPR, physical education or fitness courses.
Counseling – The College has limited emergency counseling services available to faculty, staff and students.
Students should contact the Office of Disability Support Services during normal business hours (previous
listed in this plan) at (757) 825-2827 or (757) 825-2833 or (757) 253-4331; or dial 9-1-1 after hours to access
your local emergency services.
Full-time faculty and staff may also contact the Human Resources Department to access the Employee
Assistance Program (EAP). Students, faculty and staff may also have access to wellness resources and 24/7
assistance through their healthcare provider or health insurance, if applicable. If the situation is potentially
life-threatening, get immediate emergency assistance by calling 9-1-1, available 24 hours a day.
National Suicide Prevention Lifeline, 1-800-273-TALK (8255) or Live Online Chat
If you or someone you know is suicidal or in emotional distress, contact the National Suicide Prevention Lifeline. Trained crisis workers are available to talk 24 hours a day, seven days a week. Your confidential and toll-free call goes to the nearest crisis center in the Lifeline national network. These centers provide crisis counseling and mental health referrals.
The National Human Trafficking Hotline - 1-888-373-7888. Hearing and speech-impaired individuals can contact the Trafficking Hotline by dialing 7-1-1, the free national access number that connects to Telecommunications Relay Services (TRS). The National Human Trafficking Hotline is a national, toll-free hotline available to answer calls from anywhere in the country, 24 hours a day, seven days a week, every day of the year. The hotline is not a law enforcement or immigration authority and is operated by a nongovernmental organization funded by the federal government.
Human trafficking is a crime involving the exploitation of someone for the purposes of compelled labor or a commercial sex act through the use of force, fraud, or coercion. Where a person younger than 18 is induced to perform a commercial sex act, it is a crime regardless of whether there is any force, fraud, or coercion. Victims can be anyone from around the world or right next door: women and men, adults and children, citizens and noncitizens alike.
IN AN EMERGENCY, DIAL 9-1-1
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FINANCIAL RESOURCES FOR STUDENTS, FACULTY AND STAFF
The Financial Aid & Veteran Affairs offices are committed to working with students and parents to provide financial support that will help cover the cost of tuition, fees, and other education-related expenses. Please complete the 2021-2022 FAFSA application before the fall semester begins (www.studentaid.gov) and/or submit a Certification Request for Veterans Affairs Education Benefits to [email protected]. Our scholarships, grants, loans, work-study, Veterans Affairs benefit opportunities can make your college education more affordable than you ever thought possible.
SCHOLARSHIPS
The College’s Education Foundation may be able to assist you to pay for your education. Scholarships may be used for tuition and fees, books and supplies, or other educationally-related expenses.
o All students must complete the FAFSA to be eligible for scholarships.
o Full-time students are encouraged to enroll in 15 credit hours per semester.
o High school students: Applications will be reviewed beginning May 1; don’t delay as priority goes to early submissions.
For additional information and a list of available scholarship opportunities, visit www.tncc.edu/admissions/scholarships.
EMPLOYEE EDUCATIONAL FUNDING RESOURCES
College faculty and staff who are also continuing their education may be eligible for tuition assistance and/or continuing education assistance. Interested employees are encouraged to contact their supervisor or Human Resources for additional information.
Information about Payment Plans and how to pay for tuition is available at Tuition Payment Plan | Thomas Nelson Community College (tncc.edu)
COMMUNITY OF CARE – RESOURCES FOR STUDENTS, FACULTY AND STAFF IN NEED
The College offers a wide variety of services to help students, faculty, and staff who run into challenges outside the classroom. Individuals may have or develop challenges with food or housing insecurity, health care issues, domestic violence, as well as many other types of concerns. The College assists in meeting challenges through emergency funds, local community resources, or federal resource support. The College also offers Single Stop services, whereby people may complete a brief screener and learn if they are eligible for ongoing federal support for food, housing, healthcare, and legal services. All these identified resources are found on our website. https://www.tncc.edu/services/community-resources
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REPORT AN INCIDENT- SEE SOMETHING, SAY SOMETHING
The College provides faculty, staff and students a way to share their concerns about events and behaviors that may affect our college community. This reporting system serves as an early intervention program and helps facilitate a See Something, Say Something culture at the College. At the bottom of each of our webpages, the Report an Incident button is found. If anyone needs to report a general concern, academic concern, human resource issue, Title IX, care concern, or racial bias or discrimination concern, they can do so by means of this link. By clicking on the button, one can quickly and easily complete the form. https://cm.maxient.com/reportingform.php?ThomasNelsonCC&layout_id=0
STUDENT ACTIVITIES
The Office of Student Life and Leadership will resume offering programs and social events on campus after July 6. Most clubs and organizations will resume activities at the start of the fall term in August. Please refer to the website for current news and information. https://www.tncc.edu/life/events
ATHLETICS
The Office of Athletics will offer tryouts for baseball, men’s and women’s basketball, and cheerleading in September. Sports practices and games will begin in October. For more information, please check out the website. https://www.tncc.edu/life/athletics.
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Visitor and Community Resources
CAN I REQUEST TO USE SPACE AT THE COLLEGE?
Yes. Use of College facilities may be requested as appropriate by students, employees and members of the community in accordance with College policy.
DOES THE COLLEGE RENT SPACE TO COMMUNITY MEMBERS?
Yes. Community members and others interested in renting College facilities should contact the Special Events Manager, Ms. Alicia Riley, at [email protected] or via telephone at (757) 825-3554.
WHO DO I CONTACT TO REQUEST SPACE AT THE COLLEGE?
Students wishing to reserve college facilities should contact the Dean of Student Services, Dr. Betsy Harrison, at [email protected].
Requests to reserve College classroom or laboratories should be directed to the Office of Academic Affairs, specifically, Ms. Julie Lambert, at [email protected].
Anatomy and Physiology and Allied Health faculty requesting reservations for the use of the Anatomage Laboratories on the Hampton campus or Historic Triangle campus should contact the Public Safety, Allied Health and Human Services division at [email protected] to submit your request. Requests will be accommodated on a first come-first reservation basis.
Requests to reserve and/or rent other College facilities should be directed to the Special Events Manager, Ms. Alicia Riley, at [email protected] or via telephone at (757) 825-3554.
Requests to reserve or rent space in the Peninsula Workforce Development Center or other Workforce Development Educational Site should be directed to Marketing Coordinator, Mr. Brent Holliday, at [email protected] or via telephone at (757) 345-2806.
The Peninsula’s Community College
www.tncc.edu