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PDSA retreat 2011check out akoblitz.stanford.edu

Saturday, October 1, 2011



welcome!--we are SO EXCITED to have you here--




let’s play a game




let’s take a moment to make sure we have everyone’s phone numbers allsaved




For retreat...use the website

participate!

be respectful.

expect us to be respectful




still on about retreat

be. here.

(we got you in person, but your mind is all lll your own. up to you if you want to turn that beast of amachine ON to pdsa)




still on about retreat

ASK QUESTIONS.




PDSA




Goal for the retreat:

collectively develop the following




our mission




our values




our story (vision)




hold on.

didn’t we do that last spring?




yup. so what’s

different?

we aim on this retreat to pin point CONCRETELY how we are ACTIVELY going to pursue promoting our mission,

values, and our story (vision)




Qs session!




add your thoughts to

the Qs on twitter (check the website for the

twitter hashtags)




(we’re outside, so who’s down toenter our comments into twitter?)




what excites you

most about what PDSA could be?




what are your

expectations for PDSA?




what skill of yours are you most PROUD about?

(may or may not be related toofficial “position” w/in PDSA,

[or overtly PDSA related at all?])




(aside)

wait, what am Igetting from this?




take-awaysan understanding of

what PDSA is about

a sweet packet (to be handed out at the 1st all-board meeting)

tools.




branding




definition

The marketing practice of creating a name, symbol or design that identifies and differentiates a product from

other products




what we still need:




a logo

a tagline

a design language

a plan (templates)




add your thoughts to

the website viaTwitter




Program Breakdown




3 areas:

PD: academicsPD: social

PD: major needs




how we function:

we work on programs

we work on projects




when we meet:

we’re prototyping

we’re doing a SUPER EFFECTIVE touchingbase


h h



what does that mean

for us? we each have roles we’re good at.

we each have projects we’re passionate about.

we each hold each other accountable in the capacity we’re placed.




say again?

you are aware of your responsibilities

(see your job description on site) you sign up for a program/project

you use the task management we’re about to present




the workflow




wait, let’s remind

ourselves why we’re here.




your own reason (insert here)

you’re learning to manage projects

you’re learning to manage people




what this workshop is:a bare bones walk

through

the action steps




who?




ProgramManager vs Member




these people.




who are these people?passive members

active members

passivelyinterested




what?




where?dropbox google docs


h ?



where?

(different type)




then what




is this really soimportant?




we think so.




exhibit A:

this retreat.




the who




the what




the where




Project sign-ups!




we have lots of ideas we

came up with-- check them out on the website!




Collaboration tool

we’ve got two tochoose from:


d t



producteev




vs




asana


th diff



the differences:producteev• has a mobile & desktop

app• daily digest

• edit notifications• see tasks in calendar

format• superior email

integrations• sync with GCal

asana• sub-projects• milestones• "follow tasks"

• assign tasks acrossprojects

• firefox browser notpreferred browser




thoughts/Qs?




vote!




let’s recap:




why you’re here

what we’re doing here

how we’re going to accomplish it all

(and actually, before that: what “it all”

really is)




break!




nitty gritty

management tips

PDSA STRATEGY

from here on out:




Email etiquette




[email protected]@lists.stanford.edu

[email protected]

we have different lists


we have different use

mailto:[email protected]









we have different use

cases

announcementsevent publicity

Stanford spamming




here’s what we’ll do:

pd board: announcements only

PD_undergrad: large-scale publicannouncements

to those interested: newsletter

blog: feedback, publicity




bottom line:

no spamming.




Collaboration tools




you set it up




you assign




you integrate

google docs are stil l super important

your email is how you communicate

your calendar is where you get the overview? (or not, but if it is, that’simportant to know)




take a moment and write

down how you think youprocess tasks best




keep in mind

by doing this online one cancommunicate more information

LABELS:

waiting for

docsexternal




Management tips




the dos and don’ts




dos & don’tsknow who is on your

team

set a time and stick to it

set dates for everything

get a writtenagreement

write emails that include too much info

try and do everything yourself

rely on unspokenunderstanding

forget to evaluate


h



other tipsCommunicate withothers

Make sure everyone knows where toaccess info

Go into meetings with

an agenda




Design ecosystem


h ’ idi ?



who’s guiding us?

Bill Burnett

a. serious. G.David Kelley

talk to him about ideas you have:

he’ll be able to tell you whether that has the potential for traction


h l i h ?



who else is there?

Design Init iative Design for America

BASES’ Sparks Group


ll ?



... all on campus?

we’re starting out. we’re brand new. we could take this all kinds of places.

the ecosystem in the area




STRATEGY




we’re the juicy middle of a lot of things




use the tools.




no actually.sign up to twitter

sign up for dropbox (and add PDSA’saccount so we get more storage space!)




contact contact contact.




1:1’s are awesome.sign up with Tiffany and I to have a post

retreat catch up!




presence. recruitment.




posters.

blog.

newsletter.




to do before you go:




SUIDs so we can get you access to the d.school

signed up for dropbox

signed up for task manager of choice




collect: what’s your next action going tobe?




busy work




input frosh emailsget newslet ter together

design language manifesto

set up project meetings

get brochures together




let’s head back!




Recapo Tools (mgmt, email, package)

o Design process (meetings, project &

program make-up)"o Announcements

"


Wh PDSA?



What is PDSA?

What is...

our mission statement?our goals?our roles?

HOW do we do this?


Expectations



ExpectationsMeetings--on time and attend the ones

you need to

Really try out the communication tool

Keep in touch--emails,

website,communication tool

if you have questionsor need help, ASK! We are trying to create aPD community and it starts with us.

Accountability--we’re all responsible grown-

ups


Caltrain changes



Caltrain changesagenda

bit on where we’re staying

rules/terms of retreat

ppts

link to different feedback places

ink to sign up asproject manager

handoobk, eg’s of constitution.


PDSA design language:



PDSA design language:choices we have to make

font family

size of font

color scheme

general shapes/allusions

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